USER MANUAL

QPF PPAP Module – Supplier

Version 12/2020
Info about request for PPAP I
• There are two ways of how you will be informed about new PPAP submission requests:

1. Daily automated e-mail including a summary of your QPF inbox: Open points and points with
critical or overdue target date are listed separately. Open the QPF inbox with the link (1) and select
the respective request for PPAP (2).

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Info about request for PPAP II
2. Push-mail with direct link into a specific request for PPAP: If your Magna contact (SQA) chooses to
inform you directly, you will receive a separate e-mail. Open the request for PPAP with the link
provided:

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Mask: PPAP Management
• Apart from the e-mail notifications you can also access all PPAP submissions via the mask
PPAP/Management at any time (1). Choose your preferred filter options and click on „Show“ (2).

NOTE: PPAP submissions are saved on tree elements (folders) (3). In order to search in all folders, navigate
to the „root element“ and deactivate the filter „Only this tree element“ (4).

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Overview: Submission and PPAP element status

Submission status
In process Submission for editing at supplier
In rating Submission for rating at customer/Magna
Rated PE‘s relevant for overall rating have been rated
Cleanup finished Also PE‘s non-relevant for overall rating have been rated (subsequently)
Closed Submission is closed

PPAP element (PE) status

Open PE needs to be edited by supplier
Open / transfered Informations (documents, rating,…) have been transfered, PE needs (further) editing
Edited PE edited by supplier and available for rating by customer/Magna
Transfered Informations (documents, rating,..) have been transfered
Revision necessary Customer/Magna requests revision of PE
Closed PE is closed

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Edit PPAP elements I
• In order to upload documents to a PPAP element (PE), click on „Attachment“ (1). Click „New upload“ (2),
choose the relevant documents and upload them with the button „Upload“. You can add further information
in the comment field (3). Do not forget to save!

• NOTE: Sometimes Magna provides

information or templates for specific
PE‘s, which
you are supposed to use (4).

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Edit PPAP elements II
• To mark a PPAP element as „Edited“, select it (1) and click „TC-Done“ (2).

• NOTE: Some PE‘s allow self-evaluation (3). Select and save a potential self-evaluation before you close
the PPAP element.

• NOTE: Edited PE‘s are (for the time being) closed for further processing. If a revision is needed, your
Magna contact will re-open the PPAP element (PE status „Revision necessary“).

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Send submission
• Open the submission header (1) and check if the weight of the part is filled in (2). Save the entry with
„Save and close“ (3).

• To finish the PPAP submission and send it to the customer, click „Sampling finished“ (4).

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Function TC-Transfer
• If the PPAP submission is related to a product change e.g., existing submission data can also be taken
over for the new submission. To do so, click the button „TC-Transfer“ (1). A new window pops up, select
the PPAP elements you want to take over (2) and copy existing documents, …etc. with „Transfer data &
close“ (3).

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Mass data management I
• The PPAP module offers various possibilities of mass data management (MDM):
a. Use the mask PPAP/TC-Management (1) to efficiently edit the same PPAP element for many parts at once. Choose the Test
category group (2) and a Test category (3) optionally. If you want to e.g. upload the same document for many PE‘s, select the
PE‘s (4), choose the document(s) (5) and activate MDM (6). Then click „Save“ (7).
You can also mark several PE‘s (4) and close them at once by clicking „TC-Done“ (8).

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Mass data management II
b. Use MDM in the mask PPAP/Management to efficiently edit the submission head data for many
parts at once. To e.g. enter the same weight for various parts, select the parts (1), enter the weight
(2), activate MDM (3) and click „Save“ (4).

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Submission-Cover sheet
• To print a PDF cover sheet, click on the button „Cover sheet“ of the submission (1). Depending on the
standard used (VDA or AIAG), it is possible to enter additional data (2). You can print the Part Submission
Warrant in English, the VDA cover sheet in both, German or English (3).

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