Look around the

workplace to discover
items which are needed
(work-related) and
which are not (e.g.
cluttered, left off). 2.
 
 Not-needed items (e.g.
personal files) shall be
stored in its respective
drawer and cleared after
office. 3.
 
If it is a needed item,
determine its quantity,
frequency of use,
location and person/s
responsible, and keep it
in a pre-determined
storage.
B.
 
SET IN ORDER
The second step in
implementing Office 5S
is systematize or set in
order. It is necessary to
put items in their
respective place and
provide easy access
through efficient and
effective storage
methods. Steps: 1.
 
Remember that all
necessary things should
be easily found and
accessible. It should be
retrieved within 30 to
60 seconds with
minimum steps. 2.
 
Decide which things to
put where from the
point of view of
efficient operations
(e.g. documentation
reports; both electronic
and hard copy). 3.
 
Hot documents or those
in progress can be
placed on office tables
while cold ones or those
used occasionally
should be placed in the
drawer for office files.
4.
 
Apply labels in files
and items being used,
and dividers too, if
applicable.
C.
 
SHINE
Shine is the third step in
the 5S implementation.
It involves cleaning
everything, keeping it
clean daily, and using
cleaning to inspect the
workplace and
equipment for dirt and
defects. Steps: 1.
 
Cleaning
 before, during and after
office hours is SGOD’s
“hab
it.
” It is a daily activity
and part of office
routine. 2.
 
Allot 10 to 15 minutes
for the three daily
schedule time of
cleaning. 3.
 
Checklist for cleaning
include the following:
aisles and floors,
equipment, containers,
cabinets, windows,
walls and other
surfaces. 4.
 
Keep a log of all
places/areas to be
improved. 5.
 
Develop a plan, activity
chart and distribute
responsibility