5-S:

Housekeeping
5s is a concept that helps develop and
sustain a clean, safe, orderly and disciplined
workplace.
5s also systematized approach to
organized work areas, keep rules and
standards and maintain the discipline needed
for to do a good job.
 5-S
 SEIRI Sort/ segregate

 SEITON SYSTEMATIZE (arrange)

 SEISO SHINE (Neat and Clean)

 SEIKETSU Standardize

 SHITSUKE Self Discipline/SUSTAIN

 SEIRI Sorting/Segregating

Separating the wanted and

unwanted

Junk & Repairable Wanted Items

Waste
No Use Repair

Discard To next step

 SEIRI Sorting/Segregating

While doing Seiri keep in mind :

How often things are used.
Cost of the material
 Be sure to throw the things, otherwise
you may repent.
 SEIRI Sorting/Segregating

Sorting Practices:
1. Classify items whether necessary or
unnecessary.
•Sort contents of inside drawers, cabinet,
lockers, other areas.
•Segregate useful from non-useful items,
biodegradable or non-biodegradable.
•Stratify-sort – evaluate what to dispose,
what to file or transfer.
 SEIRI Sorting/Segregating

Sorting Practices:
In evaluating items for disposal, consider
those that are:
a.Of low use like:
Things not used in the past – dispose
Used only once in the past – store at a
distance
 SEIRI Sorting/Segregating

Sorting Practices:
b. Of average use – important file but not
frequently needed, to include:
Those used only once in the past 2-6
months
Used more than once in a month
 SEIRI Sorting/Segregating

Sorting Practices:
These items can be stored in a
central place
c. Of high use –
Those used once a week
Those used everyday, every hour
Have them stored near the work site
for easy access and retrieval.
 SEIRI Sorting/Segregating

Sorting Practices:
2. Dispose the unnecessary and useless
items; use a red tag or any tag to identify
disposable items;
3. Recycle items when appropriate.
4. Establish policies on disposal –
oHave different color coded tags
oIdentify the files/materials to be retained and up to when
oSegregate items that can be recycled or sold or completely thrown
oDesignate storage and disposal areas.
 SEIRI Sorting/Segregating

Sorting Practices:
5. Prevent accumulation of trash and
unnecessary items; practice the principle of
clean as you go “CLAYGO”
6. Prepare a materials list specifying items
disposed, stored and where disposal can be
done in either of the ff. ways
oSell to outside company.
oMove to other section where the item is needed.
oThrow it away, or dispose as garbage
 SEIRI Sorting/Segregating

Consequences of not following SEIRI:

•The needed materials is hard to find,
when required.
•More space is demanded.
•Unwanted items cause misidentification.
•Misidentification causes errors in operation.
•Maintenance cost of the equipments
increases.
 SEITON
Systematized/arranging
Identifying places to arrange the
things and placing them in proper
order for prompt usage.
“PEEP”
“A place for every thing and
everything in its place.”
place
 SEITON
Systematized/arranging
While doing Seiton keep in mind :
The right location where the things will be
used.
FIFO (First in First out) arrangement.
Labeling of the area and the equipment is very
important.
Keep proper gaps between two things to avoid
confusion.
 SEITON
Systematized/arranging
Systematizing practices:
1.Classify and put together similar/related
items in one folder or shelf.
2.Identify what materials, folder or file one
would place every item.
3.Put frequently used items nearer or in
more accessible location.
4.Alphabetically arrange files for easy
retrieval and use.
 SEITON
Systematized/arranging
Systematizing practices:
5. Put files and documents back to their
appropriate folders/ cabinets after use.
6.Inform those concerned where items are
classified and kept.
7.Do not congest the area, ensure wider
frontage along passages.
8.Store perishable goods in FIFO (first in,
first out) retrieval when applicable.
 SEITON
Systematized/arranging
Systematizing practices:
9. Label items and their location
systematically.
10. Make a list of things with their
locations and put it on lockers/cabinets.
11. Label each drawer/cupboard/box to
show what is kept inside.
 SEITON
Systematized/arranging
Consequences of not following
SEITON:
• Things are seldom available when
needed
• Items get lost
• Items get mixed up
• Failure to achieve targets
 SEISO (SHINE)
Spic and Span (Neat and Clean)

The word ‘shine’ relates to a condition of

cleanliness
Sweep your workplace thoroughly so that
there is no dust/dirt/scrap anywhere.
The area should say “ Who I’m” and its
neatness should give you a natural welcome.
 SEISO (SHINE)
Spic and Span (Neat and Clean)
While doing Seiso keep in mind :
Cleaning should be done regularly.
Use the best cleaning agent .
All the nooks and corners should be cleaned.
Keep all the labels intact.
All the labels should correct, visible and legible to
all.
 SEISO (SHINE)
Spic and Span (Neat and Clean)
Sweeping/cleaning practices:
1.Regularly clean and sweep floors following
standard procedures.
2.Daily dust away dirt on tables, computers,
equipment, etc.
3.Schedule general cleaning, if possible once
a week.
4.Fumigate when necessary to keep pests
away.
5.Remove spots and stains using the right
 SEISO (SHINE)
Spic and Span (Neat and Clean)
Sweeping/cleaning practices:
6. Dispose all trash and unnecessary
materials.
7. Sanitize toilet bowls and sinks.
8. Do not wait till things get dirty.
9. Clean the workplace including
machines and equipment, tools and
furniture regularly.
 SEISO (SHINE)
Spic and Span (Neat and Clean)
Sweeping/cleaning practices:
10. Remove dirt and cobwebs.
11. Paint wares and ceiling with bright
colors.
12. Make a cleaning schedule and find
time for general cleaning .
13. Assign a person to handle storage
and distribution of cleaning tools.
 SEISO (SHINE)
Spic and Span (Neat and Clean)
Consequences of not practicing SEISO:
• Performance of machines deteriorates
• The quality / aesthetic quality deteriorates
• Dirty place is unpleasant and hazardous to
health.
• Sends uncaring and irresponsible message to
the team members and society at large.
• People working at dirty areas are generally
found to have low desire to excel and their
motivation level is low.
 SEIKETSU
(standardization)

• Always aim at maintaining the standard level of

cleanliness, hygiene and visual control.

• Keep all the 4 M’s ( Man., Machine, Material and

Method) intact, a lapse in any one of them will

make you loose the rest of the three

 SEIKETSU
(standardization)
While doing Seiketsu keep in mind :
The standards should be arrived at
unanimously.
Always keep the standards flexible to changes
and improvements.
Standards should be known to all and
displayed.
 SEIKETSU
(standardization)
Practices:
1.Distribute and define cleaning
responsibilities. These must be reflected in
the job description of staff.
2.Set up cleaning schedules.
3.Establish cleaning standards and train staff
to meet these standards.
4.Take a measures to prevent dust, dirt and
noise.
5.Set up rules of discipline and office
 SEIKETSU
(standardization)

Consequences of not following Seiketsu :

• Dual standards yield multiple results.
• Multiple results lead to conflicts and
confusions.
• Rework increases.
• Rework increases the basic cost of the
finished product without any value addition
 SHITSUKE
(Self-Discipline/Sustain)

• If you are disciplined. :

– Rules will always be followed.
– Laid down targets will be achieved.
– Improvements will be promoted .
– The no. of defects will be reduced.
– The cost will not increase.
 SHITSUKE
(Self-Discipline/Sustain)
How to practice SHITSUKE
•Train all team members on 4-S
•Correct wrong practices on the spot
•Punctuality is the backbone of 5S
•Follow work instructions.
Think Locally act
Globally
 5- S HOUSE KEEPING

Following 5 S will help you :

Maintain good product quality.
Improve your efficiency and productivity
Ensure safety and cleanliness.
Positive impact at cost.
ADDITIONAL S’S
 Safety
Ensuring the safety of employees in the
workplace; ensuring that confidential files
and documents are protected from theft
and from the access of the public; and that
employees and clients are protected from
safety and security hazards.
 Security
Ensuring confidentiality, integrity and
availability of data and information
materials.
 Safety & Security
PRACTICES:
1.Keep confidential files in folders and
lock them in cabinets to protect them from
the view of unauthorized users.
2.Never leave confidential files lying on
tables.
3.Report and take immediate action
against suspicious objects/persons.
 Safety & Security
PRACTICES:
4. Report and take immediate action on
safety and security hazards like dangling
wires, open electrical outlets, etc.
5. Protect workers against safety hazards in
their job; equip them with the necessary
protective devices.
6. Be alert, report and eliminate any source
of bacterial contamination.
 Safety & Security
PRACTICES:
7. Make sure all eating equipment like
china wares, cutleries, glasses are sanitized
to kill bacteria.
8. Cover foods and protect them from
contamination.
9. Act on any critical food safety hazards
like prolonged exposure of food, storage
below or beyond critical temperature, etc.
 Key elements of effectively
sustain the 5S’s
A. Participation – get everyone involved,
make them recognize what the company
wants to achieve and their important
one.
B. Reward – recognize efforts of individuals
and groups, reward by using praises,
certificate, other means.
C. Education – orient people on the
importance of 5’S, the key elements and
standards.
 Key elements of effectively
sustain the 5S’s
D. Sanctions – show that you mean
business. Monitor compliance, record
deviations, make people accountable for
results and let them face the consequences
of unjustified deviations.
E. Structure – identify the tasks to make
5’S work, distribute the tasks to
individuals or committees, define
standards and procedures, set up
schedules and deadlines.
Thank you