LESSON 3

MAINTAIN OCCUPATIONAL
HEALTH AND SAFETY
 Applying 5s on your computer
You work with documents, presentations,
graphics, and other files all day and chances
are, you have a lot of them. And that means it
takes time to find the documents you need.
Even if it is just a couple minutes here, and a
couple of minutes there, it all adds up.
But there is a better way to stop the file
cutter - by managing your files more
effectively. Digital files are no different
than paper files, and if you don't have a
good method of organization, things get
lost.
 1. SEIRI
Sorting/Putting things up in order
(Remove/discard what is not needed
so that there are fewer hazards and
less clutter to interface with work.
Only keep what is needed.
 2. SEITON
Orderliness/Proper Arrangement (Place
things in such a way that can be easily
reached whenever they are needed.
"There must be a place for everything,
and everything must be in its place.
 3. SEISO
Clean/cleanliness. (Keep
workplace and things clean
and polished; no trash or dirt
in the workplace
4. SEIKETSU
Standardize/Purity (Maintain
cleanliness after cleaning,
consistently perpetual cleaning.
Such cleaning a part of every
one's workplace.
5. SHITSUKE
Sustaining/discipline/commit
ment (Maintain standards and
keep the facility in safe and
efficient order day after day,
year after year
 A tree structure is an algorithm for
placing and locating files in an organized
database. The algorithm finds data by
repeatedly making choices at decision
points called nodes. A node can have a
few as two branches (also called
children) or as many as several dozen.
 How to manage your desktop:
1. Create 5 folders in my Documents called;

Inbox- Put unprocessed items that don't have a

place yet in here
Action Items- Put items requiring an action that takes
more than 2 minutes in here
On Hold- Put items you aren't yet ready to do or
complete in here
Current Projects- Put files related to active projects
in here
Archive- Put completed projects, general reference
items, and anything else you might want to look at
again here

2. Now move all relevant files from your desktop

into these folders. If you have a large number of
files, you can move everything into the- Inbox
folder and organize it later
3. All that should be left on the desktop is
program icons
 Venice Radoc Azriel Asonio Mikaella Arsulo

Samantha Pajares Jamaica Guevarra Daryn Baguio

Thank you for listening!

Any clarifications?