BIDDING PROCESS AND

REQUIREMENTS
GROUP 3
 GROUP MEMBERS

ALBAT BARBA SANOSA DOLE ACOMPANADO ZUNIGA

BIDDING PROCESS
BID SOLICITATION

BID SUBMISSION

BID SELECTION

CONTRACT
FORMATION
It is a formal request BID SOLICITATION
for bids and typically
involves the issuance
of a Request for
Proposal (RFP),
Request for Quotation
(RFQ), or Invitation to
Bid (ITB).
Are the official BIDDING DOCUMENTS
documents that
accompany the bid
solicitation. They
provide detailed
information about
the project or
product.
 BIDDING DOCUMENTS
BIDDING DOCUMENTS CONTAINS:
 Approved budget for the
contract to be bid
 Instruction to bidders
 Terms of reference
 Opening of bids
 Eligibility Requirements
 Plans and Technical
specifications
 Forms of Bid, price form and
bill of quantities
 Delivery time or completion
schedule
PROCUREMENT DOCUMENTS CONTAINS:
 A brief description of the
matter of the procurements
 Criteria for the eligibility
check
 Date, time, and place of the
deadline of Submission
 Opening of bids
 Approved budget for the
contract to be bid.
 Source of Funds
 Period of Availability of the
bidding documents
 Contract Duration
 BID SUBMISSION

The contractor submits all the relevant business information

encompassing management plans, past projects, and their track
record for timely project completion. It also has cost estimates
based on the bill of quantities
 BID SUBMISSION

1st Envelope: The Eligibility and Technical Documents

Eligibility Documents: Technical Documents:
• Registration from SEC, DTI or CDA • Bid security
• Mayors permit (permit to operate) • Technical specifications
• Statement of all ongoing government • Schedule of requirements
& Private contracts • Supplied evaluation matrix
• Statement of all completed contracts • Omnibus sworn statement
with proofs
• Audited Financial statements stamped
by BIR
• Credit line Commitment from
commercial or Universal Bank
 BID SUBMISSION

2nd Envelope: Financial Documents

• Bid offer
• Detailed unit price analysis
• Program of works
• Bid prices in the bid of quantities
• Payment schedule
 BID SELECTION
The winning bid is selected in this stage. In most government
projects, it is the one with the lowest price. However, in private
projects, the owners can choose bids that are higher priced.

LOW-BID
QUALIFICATION-BASED
BEST-VALUE
 LOW-BID SELECTION
BID
1 The bottom line — aka the price — is the main focus for
the project owner. The winning contractor is the one

SELECTION
who submits the lowest price for the project.

QUALIFICATION BASED SELECTION

2
In this process, the project owner asks contractors to
submit with their bid a request for qualifications (RFQ),
which summarizes the contractor’s experience, plans for
management, organizational flow, and success in
staying on budget and on schedule.

BEST-VALUE SELECTION
3 In this approach, the project owner considers both the
bid price and the contractor’s qualifications to find the
best combination of cost and skill set.
CONTRACT Although the bid has already

FORMATION
been awarded at this point, the
contract formation must be
completed. This is where the legal
groundwork is finalized. At this point
in the construction bidding process,
the contract has already been
established. However, there is still an
opportunity for subcontractors to
negotiate on the final pricing and
other terms of the contract.
 CONTRACT FORMATION
The bid proposal includes a full description of the
items and services that will be supplied to your
client, as well as an estimate of the costs
associated with each. Individuals, as well as
organizations, submit bid proposals to firms in
order to win business. Whether or whether
your Organization is awarded a certain contract is
totally dependent on the effectiveness of the bid
proposal that was filed by your firm. Companies
employ a variety of criteria to determine whether
or not the bids they receive are eligible.
CONTRACT AWARD STAGE
1. Preparing contract document along with drawings and get it approved from the client.

2. Collecting all necessary documents from the finalized vendor like project schedule, cash
flow statement, resource deployment schedule and quality & safety policies, etc,.

3. After collecting all documents, Issue of contract document to the finalized vendor.

4. Based on the finalized contract values preparing 2nd cut budget.

5. Conducting Kick off meeting at site and start the work at site.
THANK YOU 