INVIGILATOR GUIDE

Invigilator Guide

The student is only allowed to access the exams if their assignments and midcourse tests are completed. It
would also help improve their results if they have completed the course work.

Please note that the Assignments and Midcourse Tests contribute towards their final average marks and
will reflect on the student’s Progress Card issued by Cambrilearn. The weighting of the marks are as
follows:

WEIGHTING IN PERCENT
LEVEL ASSIGNMENTS MID-COURSE TESTS PROGRESSION TEST /
MOCK EXAMS
Primary Stage to 20 30 50
Foundation Level
IGCSE 15 15 70
AS 15 15 70
A 15 15 70

Each subject is usually made up of two (2) papers.

In Cambridge, the following symbol or percentages are regarded as a pass mark:

● Primary Stage to *IGCSE Levels = C (60%),
● *AS Level = D (50%)
● *A Level = E (40%)
*​
University entrance is determined by the results received in the final external exams written​ ​and is specified by the individual
universities. Contact your preferred university for information on entrance requirements.

Getting Started

The exams are meant to mimic the exams conditions and helps the student get prepared for that final
external exams taken at IGCSE, AS and A Level. The more practice they have under these exam
conditions, the better.

The guidelines contained herein reflects the ​Cambridge Assessment International Education (CAIE)​ Exams
Handbook.

P​
rocess
1. Please note that the student is ​not allowed​ to access the exams if they have not completed all
assignments or mid-course tests in this subject.
2. Download and print the exam paper on the portal. Please ensure that the student does not have access to
the papers prior to the exam beginning.
3. Check that all the pages have been printed correctly and carefully read the instructions on the front cover.
4. At the arranged time, the paper is to be given to the student for writing.
5. Ensure all answers are done on the space provided in the exam paper OR provide the student with own
blank paper.
6. All workings and calculations must be done on the exam paper – there is no scrap paper allowed. Please

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 INVIGILATOR GUIDE

ensure any rough work is labelled accordingly.

7. The time and stationery allowed for each paper is given on the front cover of the exam paper. There is no
reading time allowed in Cambridge exams. Students may only open the exam when the time begins and
close it at the end of time. Please give only a single time warning, 5 minutes before the end of time as this
is all they are given during their final external exams.
8. After the paper is completed, please ensure that all the pages are scanned in order into a single pdf.
9. You have 24 hours to scan and upload the papers onto the portal.

Exam Environment

1. Ensure that the student can clearly see the time while writing.
2. The venue should be quiet; no music is allowed.

Prohibited Materials
1. No written materials of any kind are permitted e.g. the student’s water
bottle (if desired) should not have any labels on.
2. No electronic devices such as cell phones or smart watches are permitted.
3. No calculator covers or maths-set boxes are allowed. Stationery must be in a clear see-through
bag.
4. No books or notes are allowed in the exam venue.

Running the Exam

1. The question paper may only be opened when the allocated time begins.
2. There is no reading time.
3. The student must be supervised for the full duration of the paper.
4. There must be no communication during the paper, a 5 minute warning should be
given before the end of the allocated time.
5. At the end of the allocated time, the student must stop writing and close the
paper, even if they haven’t finished.

Concessions
1. Please ensure that concessions have been put in place by contacting Cambrilearn Education;
hello@cambrilearn.com​or your Education Consultant for more information.

Reporting Unusual Events

1. Please note that should any unusual events occur during the exams e.g. loadshedding, student
falling ill, it must be reported on the cover page of the exams.
2. If you have missed the deadline time to download or upload the exam papers, please contact your
hello@cambrilearn.com

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 INVIGILATOR GUIDE

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 CONCESSION GUIDE

GUIDELINES FOR CONCESSION ACCOMODATIONS (WHERE APPLICABLE)

This guideline document pertains to student who need special concessions due to specific physical,
emotional or psychological challenges.
Students should ensure that these concessions have been requested and granted well in advance of the
assessments taking place.

PROCESS
Cambrilearn determines concession requests for exams and mid-course tests based on evidential reports
submitted.

● An application should be accompanied by a report from a certified Educational Psychologist or

Medical Doctor, that outlines the challenges and specifies the accommodations. This report should
not be more than a year old.

● Levels Primary Stage 1 to Foundation Level 2

The concession requests will be granted based on the Medical Reports’ recommendations and remains the
invigilators responsibility to comply.
● IGCSE, AS or A Level
Cambrilearn would comply with the concessions granted by the external Exam Centre where the student
will be writing their final external exams.

● Ensure that the correct concessions are ticked on the exam cover sheet,

● Please submit the requests and reports to ​hello@cambrilearn.com​ before the assessments (exams
and mid-course tests) take place.

GUIDELINES FOR SCRIBES AND READERS

The guidelines and instructions for Scribes and Readers is taken from ​Cambridge Assessment International
Education, ​the custodians of Cambridge education methodology.

Process
When the Student is ready for the exams or mid-course tests, the concessions that have been granted
should take effect.

Please ensure that the forms with the names of the Scribes and Readers are completed and sent to
hello@cambrilearn.com​ before the exams.

On the day of the exams, ensure the details are completed under the relevant section on the cover page of your
paper.

It helps students if they know what a Scribe or Reader can and cannot do to support them during an exam.
Always tell them before the exam. If possible, give the student the opportunity to work with a Scribe /
Reader during a practice test. This will give them a good understanding of the support you can offer them in
the actual exam.

Instructions for Scribes

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The following instructions clearly tell the student what a Reader can and cannot do.
• I am here to write for you in your exam.
• I can draw maps, graphs and diagrams, but I can only draw exactly what you tell me to draw.
• I cannot draw for you in a design exam.
• I can change what I have written, but only if you ask me to.
• If we have problems communicating, I must tell the invigilator.
• I cannot give you any help with answers and I cannot suggest when an answer is finished.
• I must write exactly what you say.
• I cannot tell you which question to choose.
• I cannot tell you when to move on to the next question.
• I cannot tell you which question to do first.
• If you are allowed rest breaks, I cannot write during those breaks.
• I can read back what I have written, but only if you ask me to.

Instructions for Readers

The following instructions clearly tell the student what a Scribe can and cannot do.

• I am here to read for you in your examination.

• I can repeat instructions, but only if you ask me.
• I cannot tell you which questions to choose.
• I cannot tell you when to move on to the next question.
• I cannot tell you what symbols or unit abbreviations mean e.g. if the symbol ​>​ is printed, I do not
explain that this means ‘greater than’; I simply point to it and continue reading.
• I can spell words if you ask me, but only words on the question paper.
• I can read back your answer, but only if you ask me.
• I can tell you how much time has passed or how much time remains.

FORM TO BE COMPLETED FOR CONCESSIONS (Where Applicable)

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 CONCESSION GUIDE

STUDENT DETAILS

Full Name of Student

Subscription Start Date
Subscription End Date
Current Level of Studies
Subjects Registered
Home Schooled YES NO
Name of Tutor Centre (if
applicable)
Details of Disability

CONCESSIONS IN PLACE
Please note Cambrilearn will grant concessions that are already in place granted by CAIE or the External Exam Centre for IGCSE, AS and A Level
Cambrilearn will only grant concessions from Primary Stage to Foundation 2 Level if appropriate medical reports are submitted

Extra Time​ ​YES NO SPELLING YES NO

SCRIBE YES NO WORD PROCESSOR YES NO
READER YES NO

SCRIBE DETAILS

Full Name and Surname

Email Address
Mobile Number

READER DETAILS

Full Name and Surname

Email Address
Mobile Number

DECLARATION

I hereby declare that the details completed in this form is true.

Name

Capacity

Signature

Date

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