MEADOWBROOK HIGH SCHOOL

2 Meadowbrook Avenue,
Kingston 19.
St. Andrew, Jamaica W.I.

Purpose

The purpose of this form is to allow students the opportunity to change subjects that were
previously approved to other subjects of their choice. This choice must be made with substantive
reason(s).

Policy

Subject approvals each year are based on the course requests and career paths of students. Every
effort is made to match students’ needs and interests to the requisite subjects necessary. However,
students may request a subject change under limited conditions.

The following factors may influence the approval of a student’s request to change subject:
• Previous performance in prerequisite or similar subjects
• Qualifications for the subjects requested
• Current Class Sizes
• Timetabling Compatibility
• Student Capability
• Career Path / Interest

 Please also note that:

• Requests based on individual preferences will not be honoured.
• The groups of compulsory subjects will not be changed without sufficient reason. 
• Timetable change requests that require a detailed rearrangement of a student’s schedule
may not be possible.  
• Add/Drop Requests will be processed within 7 business days. Every effort will be made
to process requests promptly.
• Subject changes may have reporting implications for student’s grades.

• If a student’s subject change is approved and completed between October 26

and October 30, 2020; there will be no reporting implications. The receiving
teacher is expected to input grades for all pieces of work submitted.

• If a student’s subject change is approved and completed between November 2

and November 20, 2020; there are serious reporting implications. The former
teacher is expected to provide the results of your performance up to the point that
the subject change becomes final even if you have received grades in the new
class. Please be advised that if your subject change is approved and completed
during this period, it is likely that you will be given absent for one or more pieces
of work and this will be reflected on your Progress Report as such.

• If a student’s subject change is approved and completed between November 23

and December 16, 2020; there are less serious reporting implications. The former
 teacher is expected to provide the results of your performance up to the point that
the subject change is final even if you have received grades in the new class.
Please be advised that if your subject change is approved and completed during
this period, it is a possibility that you could be given absent for one or more
pieces of work and this will be reflected on your report as such.

Period

The Add/Drop Period for the respective Grade levels are:

• Grades 9 and 10: October 26 – December 16, 2020
• Grades 12 and 13: October 26 – November 20, 2020

Add/Drop Forms submitted after the period closes will not be processed, unless otherwise
extended.

Procedure

The following outlines the process which will be used to consider an Add/Drop Request:

Step 1: Student downloads the Add/Drop form from the School Website or School App
and completes the Form.

Step 2: Student emails the Year Group Coordinator the completed form using the
respective email address provided below:

• Grade 9: grade9coordinator@meadowbrookhighschool.net
• Grade 10: grade10coordinator@meadowbrookhighschool.net
• Grades 12 - 13: sixthformcoordinator@meadowbrookhighschool.net

Step 3: Year Group Coordinator processes the request and makes a determination as to
whether or not the subject change can be granted. This may be done in
consultation with the respective subject teacher.

Step 4: Year Group Coordinator emails a member of the Senior Management Team to
finalise the request. The following Senior Managers will authorize or deny subject
changes as follow:

• Grades 9 and 10: Mrs. G. Heaven (The Academic Vice Principal)

• Grades 12 and 13: Mr. K. Facey (The Principal)

Step 5: The respective Senior Manager will then email the authorized form to the
Timetabling Team, at mhstimetabling@outlook.com, who will update the records
and advise, via email, the following persons of the change: the student and/or
parent, the respective Head of Department, the former teacher, and the receiving
teacher.
The Process

PART A: TO BE COMPLETED BY THE STUDENT AND PARENT

Identification Number Student’s Name Form Date of Re

SUBJECT CHANGE REQUEST

 My Career / Vocational Interest is:

I would like to replace the following Subject 1 Subject 2

subjects:

The current subject options are: Option Option

I would like to add the following Subject 1 Subject 2

subjects:

Reason(s):

By signing below, I declare that

• I have read and understood the information provided in this Add/Drop Form;
• I understand the reporting implications involved in submitting an Add/Drop Request;
• It is my intent to pursue this Add/Drop Request.

Parent/Guardian Student
Name:
Telephone #: (876) (876)

Initials:

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PART B: TO BE COMPLETED BY THE YEAR GROUP COORDINATOR

SUBJECT CHANGE DECISION
The following subject changes have been approved:
Request 1 Request 2 Request 3
Previous Subject

New Subject Requested

New Option
The following subject changes have been denied:
Request 1 Request 2 Request 3
Previous Subject

New Subject Requested

Reason for Denial

The subject request(s) overleaf has/have been processed and the decision indicated.

Year Group Coordinator Date of Processing

Signature
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PART C: TO BE COMPLETED BY SENIOR MANAGEMENT

I acknowledge and support the subject change decision(s) indicated above.

Senior Management Date of Processing

Signature

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PART D: TO BE COMPLETED BY TIMETABLING TEAM

Based on the subject change decision indicated above:

There is no need for any amendments.

The subject record of the named student below has been amended.

Name of Student:

Email Address:

Effective Date:

Previous Teacher:

Receiving Teacher:

Note to Affected Teachers:

The named student in this Add/Drop has been granted a subject change. Kindly amend your
attendance register and Google Classroom list of students accordingly using the email address
provided above.