DEPARTMENT OF COMPUTER SCIENCE

FINAL SEMESTER PROJECT

BATCH: 2020-2023
III BSC CS

FACULTY VACANCY PORTAL

SOFTWARE REQUIREMENT SPECIFICATION
PROJECT REVIEW - I
24.02.2023

GUIDE SIGNATURE
 Table of Contents

Synopsis

1. Introduction

1.1 Organization Profile

1.2 System Specification
1.2.1 Hardware Specification
1.2.2 Software Specification
2. System Study
2.1 Exiting System
2.1.1 Drawbacks
2.1.2 Problem Definition
2.2 Proposed System
2.2.1 Objective
2.2.2 Features
2.2.3 Modules
Module Description
2.2.4 Functional Requirements

Appendix: Data Flow Diagram

FACULTY VACANCY PORTAL

 SYNOPSIS
ABSTRACT:

A faculty vacancy portal has been established to provide a centralized platform for
universities and colleges to advertise their available faculty positions and for potential
candidates to search and apply for these positions. The portal allows institutions to post
detailed job descriptions, required qualifications, and application procedures for each
position. Candidates can search for available positions by location, subject area, and other
relevant criteria, and submit their application and supporting materials through the portal. The
platform streamlines the hiring process for institutions and offers a convenient and efficient
way for potential candidates to find and apply for faculty positions. This solution helps
ensure that the best candidates are matched with the right institutions, facilitating the creation
of thriving academic communities.

FACULTY VACANCY PORTAL

1.INTRODUCTION
A faculty vacancy portal is a web-based system that enables universities, colleges, and other
educational institutions to manage their faculty recruitment process online. The portal
provides a central platform for posting job listings, accepting and managing applications,
screening and evaluating candidates, scheduling and managing interviews, and making job
offers.

Faculty recruitment is a critical and complex process that requires careful planning,
coordination, and management. By using a faculty vacancy portal, educational institutions
can streamline and automate many of the time-consuming and manual tasks involved in the
recruitment process, improve efficiency and accuracy, and provide a more seamless and
transparent experience for both candidates and hiring managers/HR.

The faculty vacancy portal typically includes features such as job posting and management,
candidate registration and application, screening and evaluation tools, interview scheduling
and management, offer management, candidate communication, reporting and analytics, user
management, and security and data privacy. The portal can be customized to meet the
specific needs and requirements of the educational institution, such as the type of faculty
positions, the screening criteria, and the communication channels.

Overall, a faculty vacancy portal is an essential tool for educational institutions that are
looking to attract and hire the best faculty candidates, reduce recruitment costs and time, and
enhance the overall recruitment process.

FACULTY VACANCY PORTAL

1.1. ORGANIZATION PROFILE
NR Software Solution was started in the year 2015 with the specific goal of providing
solutions to all industries worldwide. It is a software development and website design
company in Coimbatore. It is one of the few website design companies in Coimbatore. NR is
led by seasoned IT professionals and takes pride on being versatile enough to provide
services ranging from website design to e-commerce solutions, brochure design to company's
brand packages, and personalized website designs to customized desktop applications.
Moreover, NR Software Solution offers top-notch services for web hosting and web space.
They are providing high-quality website hosting services to hundreds of businesses from all
over India. They provide totally safe and affordable web hosting solutions as a reputed and
skilled web host. With a wealth of skilled employees and years of expertise, NR is committed
to provide top-notch website hosting, domain hosting, and domain name hosting services.

They also provide first-rate domain registration hosting and dedicated web server hosting in
addition to web page hosting and web hosting services. They help clients discover their
domain name using our domain registration hosting services based on their preferences and
requirements. Having a team of talented & experienced professionals and state of the art
infrastructure, today NR software Solution stands at the forefront when it comes to providing
world class server hosting services at affordable prices. Also, they provide the largest variety
of software tools and components required for corporate applications. NR Software Solutions
was established with the goal of offering straightforward answers to demanding global
business problems. Based in Coimbatore NR Software Solutions are the best IT Company
working to design and deliver world-class business solutions.

FACULTY VACANCY PORTAL

1.1. SYSTEM SPECIFICATION
1.1.1 HARDWARE SPECIFICATION
Server:

Intel Xeon or equivalent processor with multi-core architecture

Minimum 16 GB RAM (32 GB or higher recommended for larger systems)

Minimum 1 TB HDD or SSD storage (SSD recommended for better performance)

Gigabit Ethernet connectivity

Client:

Any modern computer or laptop with a web browser (Chrome, Firefox, Safari, etc.)

Minimum 4 GB RAM (8 GB or higher recommended for better performance)

Minimum 128 GB SSD storage

High-resolution monitor (1920x1080 or higher recommended)

Network:

Gigabit Ethernet connectivity

Network firewall and intrusion detection system

Regular backups and disaster recovery plan

1.1.2. SOFTWARE SPECIFICATION

Operating System:

 Linux, Unix or Windows server operating system

 Recommended version of the OS should be selected based on system requirements.
 For client-side, any modern web browser that supports HTML5, CSS3 and JavaScript

Web Server:

 Apache or Nginx web server, PHP or any other server-side programming language
that supports database connectivity.

Database:

FACULTY VACANCY PORTAL

  MySQL, Oracle, or any other database management system that supports the required
functionalities.

2.SYSTEM STUDY
2.1. EXISTING SYSTEM
This website provides job listings for academic and administrative positions at colleges and
universities around the world. It allows job seekers to search and apply for jobs, and for
employers to post job listings and manage applications.

For e.g.

 HigherEdJobs
 ChronicleVitae
 Academic Jobs Online
 Higher Education Recruitment Consortium (HERC)
 Interfolio

Currently, the hiring process for faculty vacancies in colleges is often manual and paper
based. This traditional process can be time-consuming and prone to errors, leading to delays
in hiring and lost opportunities to recruit top talent. Some colleges use job boards or
recruitment agencies to advertise their faculty vacancies, but these methods can also be
expensive and time-consuming.

2.1.1. DRAWBACKS
Limited Reach: An existing faculty vacancy website may have limited reach if it is not
widely known or does not have a strong online presence, which could limit the number of
applicants.

Complexity: Existing faculty vacancy websites can sometimes be complex and difficult to
navigate, especially if they have many job listings or a complicated application process. This
could discourage potential applicants from applying.

Technical Issues: Technical issues such as slow page loading times or errors in the
application process could also negatively impact the user experience and lead to frustration
and lost applicants.

Inaccurate or Outdated Information: An existing faculty vacancy website could have

outdated or inaccurate information, such as job postings that have already been filled or
incorrect contact information, which could lead to wasted time for both the applicant and the
hiring team.

FACULTY VACANCY PORTAL

2.1.2. PROBLEM DEFINITION
The problem that this project aims to solve is the challenge of recruiting and hiring qualified
faculty members in an efficient, timely, and cost-effective manner. Faculty recruitment is a
critical aspect of educational institutions, and it can be a complex and time-consuming
process that involves multiple stakeholders, including hiring managers, department heads,
and human resources personnel. Some of the challenges that this project aims to address
include:

Limited Reach: Traditional recruitment methods such as job postings on bulletin boards or
newspaper ads may have limited reach and may not attract a diverse pool of applicants.

Inefficient Application Process: The traditional application process can be inefficient,

requiring applicants to submit hard copy materials or send emails to multiple stakeholders.
This can lead to lost or misplaced documents and confusion in the hiring process.

Time-Consuming Screening and Evaluation: Hiring managers may have to manually

review and evaluate many applications, which can be time-consuming and may not yield the
best candidates.

Limited Visibility and Analytics: Traditional recruitment methods may not provide the
visibility and analytics necessary to assess the effectiveness of the recruitment process,
including the number of applicants, time-to-fill, and cost-per-hire.

By developing a faculty vacancy portal, this project aims to address these challenges by
providing a centralized platform for job listings, online applications, automated screening and
evaluation, interview scheduling, and offer management.

FACULTY VACANCY PORTAL

2.2. PROPOSED SYSTEM

2.2.1. OBJECTIVES
The main objective of developing a faculty vacancy portal is to streamline the recruitment
process and improve the efficiency, effectiveness, and user experience of faculty recruitment.
Here are some specific objectives that the project aims to achieve:

Increase Visibility: The faculty vacancy portal aims to increase the visibility of job openings
by providing a centralized platform for job postings and reaching a wider pool of qualified
candidates.

Simplify Application Process: The portal aims to simplify the application process by
allowing candidates to apply online, upload their application materials, and track the status of
their application.

Automate Screening and Evaluation: The portal aims to automate the screening and
evaluation process by using customized screening questions and algorithms to identify the
most qualified candidates.

Streamline Interview Scheduling: The portal aims to streamline the interview scheduling
process by allowing hiring managers to schedule interviews online and send automated
reminders to candidates.

Enhance User Experience: The portal aims to enhance the user experience by providing an
intuitive and user-friendly interface that is accessible and responsive on different devices.

2.2.2. FEATURES
Job Listings: A job listings feature to post open positions with details about the position,
department, and qualifications required.

Online Applications: A feature to allow candidates to apply online, upload their application
materials, and track the status of their application.

Customized Screening Questions: A feature to include customized screening questions in

the application process to help identify the most qualified candidates.

Automated Screening and Evaluation: A feature to use algorithms to automate the

screening and evaluation process of applications, ranking candidates based on their
qualifications.

FACULTY VACANCY PORTAL

Interview Scheduling: A feature to allow hiring managers to schedule interviews with
candidates online, send automated reminders, and reschedule as needed.

Offer Management: A feature to provide a centralized platform for offer letters, contract
management, and salary negotiation.

Communication Management: A feature to enable communication between hiring

managers, department heads, and human resources personnel, such as message threads and
notifications.

User Profiles: A feature to allow candidates to create and manage user profiles that include
their education, work experience, and other qualifications.

Search and Filter: A feature to enable search and filter options for job listings, allowing
candidates to find positions that match their qualifications and interests.

Analytics and Metrics: A feature to provide visibility and analytics to help institutions
assess the effectiveness of their recruitment efforts, including the number of applicants, time-
to-fill, and cost-per-hire.

2.2.3. MODULES
Job Listings Module: This module will allow you to list and manage faculty job openings. It
should include fields for job title, department, job description, and requirements.

Application Submission Module: This module will allow applicants to submit their
applications online. It should include fields for personal information, education, work
experience, and supporting documents.

Screening and Evaluation Module: This module will allow the hiring team to review and
evaluate submitted applications. It should allow for rating and sorting of applicants based on
various criteria, such as qualifications and experience.

Interview Scheduling Module: This module will allow the hiring team to schedule
interviews with shortlisted candidates. It should include an automated scheduling system that
allows the candidates to select their preferred interview slots.

Reference Checking Module: This module will allow the hiring team to conduct reference
checks for the top candidates. It should include fields for the reference's contact information
and questions to ask.

Offer Management Module: This module will allow the hiring team to manage the process
of offering the job to the selected candidate. It should include fields for the offer letter and
tracking the candidate's acceptance status.

Analytics Module: This module will allow the administrators to view statistics and insights
about the recruitment process, such as the number of applications received, the time to fill a
position, and the success rate of the recruitment process.

FACULTY VACANCY PORTAL

2.2.4. FUNCTIONAL REQUIREMENT
Job posting and management: The system should allow hiring managers/HR to create and
manage job postings for faculty vacancies, including job description, requirements, and
qualifications.

Candidate registration and application: The system should allow candidates to register and
create a profile on the portal and apply for open faculty positions by submitting their resume
and other relevant information.

Screening and evaluation: The system should provide tools for screening and evaluating
candidates based on customized criteria and questions and allow hiring managers/HR to track
the status of each application.

Interview scheduling and management: The system should allow hiring managers/HR to
schedule and manage interviews with candidates, send interview invitations and details, and
track interview results.

Offer management: The system should allow hiring managers/HR to make job offers to
select candidates, including details on compensation, benefits, and start date.

Candidate communication: The system should provide tools for sending automated and
manual communication to candidates throughout the recruitment process, including status
updates, interview invitations, and job offers.

Reporting and analytics: The system should provide tools for generating reports and
analytics on key metrics, such as the number of job postings, the number of applications,
candidate demographics, and recruitment costs.

Security and data privacy: The system should ensure the security and privacy of candidate
and job posting data, and comply with applicable laws and regulations, such as GDPR and
CCPA. Mobile compatibility: The system should be compatible with mobile devices, such as
smartphones and tablets, to allow users to access the portal on-the-go.

FACULTY VACANCY PORTAL

APPENDIXS: DATA FLOW DIAGRAM

FACULTY VACANCY PORTAL

VIEW JOBS APPLY FOR JOBS

SUBMIT APPLICATION DETAILS

SCREEN AND EVALUATE SCHEDULE AND INTERVIEW

OFFER JOB

ACCEPT OFFER REJECT OFFER

FACULTY VACANCY PORTAL