nr st cope 01251032 FORM TP 2019061 MAY/JUNE 2019 CARIBBEAN EXAMINATIONS COUNCIL CARIBBEAN SECONDARY EDUCATION CERTIFICATE? EXAMINATION ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT. Paper 032 — General Proficiency 1 hour 50 minutes 31 MAY 2019 (a.m.) READ THE FOLLOWING INSTRUCTIONS CAREFULLY. This examination consists of TWO questions. Answer BOTH questions. After completing EACH question, save your work on the available storage device. At the conclusion of the examination, the invigilator will give you instructions for submitting the saved files. ‘Answer ALL questions. Read ALL instructions carefully before attempting EACH question. ‘The 1 hour and 50 minutes allocated should be used as follows: 10 minutes warm-up on the computer followed by 10 minutes reading time 1 hour and 30 minutes responding to ALL the questions Report any defect in the machine to the invigilator who will make the appropriate notation and indicate on your folder any time lost. The invigilator will also record this information on the Supervisors’ Irregularity Report. Key your candidate number in the upper right-hand comer of each page. You will be penalized for uncorrected errors Any accepted method of display consistently used in letters and/or tabular exercises will be credited unless otherwise instructed. DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO. Copyright © 2018 Caribbean Examin All rights reserved ns Council 01251032/MJ/CSEC 2019nr ‘A001 Answer ALL questions. Questions on this paper MUST be completed using the appropriate production tools. Question I Read the information below and produce the required documents, Identical twins Minia and Mechele Mason have successfully run a breakfast stall from their home. ‘They have decided to expand their business by opening a coffee shop in a local mall, named Mini Me Coffee Shoppe. ‘The Masons have been in discussion with Ms Peta-Gay Stewart, Loans Manager at Sunrise National Bank, and will be approaching her to seek financing for the expansion of their business. They have asked you to assist them in preparing the necessary documents needed by the financial institution. In a meeting with you, the Masons briefed you on their business, You made the following notes: Mini Me Coffee Shoppe is determined to become a daily necessity for local coffee drinkers, a place to dream of as people try to escape the daily stresses of life and just a comfortable place to meet your friends or to read a book, ail in one. With the growing demand for high-quality gourmet coffee and great service, Mini ‘Me will capitalize on its proximity 10 the Mall of Saba to build a core group of repeat customers. Mini Me Coffee Shoppe will offer its customers the best prepared coffee in the area, which will be complimented with pastries, as well as free books that its patrons can read to enjoy their visit. The company will operate a 2300 square foot coffee shop in the mall, which is within walking distance of the businesses in downtown Saba. The owners have secured this location through a three-year lease with an option for extending. They have also provided $140 000 of the required $170 000 start-up funds. The remaining capital will be obtained through commercial loans from Sunrise National Bank. GO ON TO THE NEXT PAGE, 01251032/MJ/CSEC 2019 inn oot ers Time: 20 minutes (a) @_Using A4 or letter size paper, create a suitable letterhead with an appropriate logo, using the information provided below. Mini Me Coffee Shoppe 47 Seaside Court St. John’s Saba Telephone: (599) 555-0909 e-mail: minime@eoffee.com (ii) Using the letterhead created, prepare a letter, indented style, using today’s date, to Ms Stewartexpressing thanks forthe support forthe business. Indicate in the correspondence that the following documents have been enclosed: + Company Oven + Budget Projections + Sample Menu (iii) Use a suitable 12 point font for the letter. (iv) Save the document as Letter. (28 marks) GO ON TO THE NEXT PAGE, 01251032/MJ/CSEC 2019nr A001 (b) @ Gi) ii) (iv) © ‘Time: 20 minutes Using the notes taken, prepare a company overview of Mini Me Coffee Shoppe, using the following subheadings: + Introduction + Location + Financing Ensure the company overview has an appropriate heading, Times New Roman font, size 18 pt, boldface. All subheadings should be in Times New Roman font, size 13 pt, italicized and underlined. All paragraphs should be indented 0.5” or 1.27 cm. Save the document as Overview. (18 marks) Total 46 marks GO ON TO THE NEXT PAGE 01251032/MJ/CSEC 2019 EenT ‘A001 Question 2 The Masons indicated that during the last three years of operations, their expenses were as follows: Salaries — Year 1, $10 820.00; Year 2, $12 750.00; Year 3, 13 983.00 Advertising — Year 1, $2520.00; Year 2, $2520.00; Year 3, $2520.00 Maintenance — Year 1, $3000.00; Year 2, $3000.00; Year 3, $4500.00 Utilities and WiFi — Year 1, $5000.00; Year 2, $5000.00; Year 3, $5500.00 Supplies — Year 1, $133 000.00; Year 2, $145 000.00; Year 3, $150 500.00 Time: 30 minutes (a) (_ Create a spreadsheet which displays the expenses provided. (ii) Create a relevant main heading for the Spreadsheet, using # font larger than that of the data presented, Centre main headings across the columns containing the data, (iv) Adda column labelled “Year 4”. (v) Calculate the item expenses for year 4, which is an increase of 15% over the year 3 item expenses. (vi) Calculate totals for the years and the expenses. Bold all Total figures. Bold and centre column headings. (ix) Shade column headings 15% grey shading. (x) Format all figures as currency, no decimal places. (xi) Using the totals for the years, create a column chart. (xii) Move the chart to a new page. (xiii) Appropriately label the chart created Save as Budget. (xiv) (27 marks) GO ON TO THE NEXT PAGE 01251032/MJ/CSEC 2019n A001 - 6- Time: 20 minutes (>) @_ Using A4 or letter size paper, prepare a sample menu for Mini Me Coffee Shoppe following the layout given below. Insert logo Company name Breakfast Hot Drinks Item $cost Item $cost Lunch Cold Drinks Item $cost Item $cost Company Address, telephone number and email 11 point font (ii) Use appropriate fonts to differentiate the main heading, subheadings and the body of the menu, (ii) Insert a graphic which would be suitable as a logo in the area indicated. GO ON TO THE NEXT PAGE, 01251032/MJ/CSEC 2019nT ‘A001 “7 (iv) Complete the menu with the items below. Breakfast — Fried Egg $4; Boiled Egg $3; Hash Browns $5; Bacon $6; Toast $3; Muffin $3 Lunch — Burger $7; Fries $5; Pizza Slice $5; Pasta Salad $10; Cobb Salad $12 Hot drinks — Coffee $3; Espresso $5; Cappuccino $5; Hot Chocolate $4; Tea $3 Cold drinks —- Mocha $4; Iced Mint Mocha $5; eed Caramel Mocha $6; Iced Tea $4 (v) Format the menu by inserting a decorative page border. (vi) Save as Menu. (7 marks) Total $4 marks END OF TEST IF YOU FINISH BEFORE TIME IS CALLED, CHECK YOUR WORK ON THIS TEST. 01251032/MJ/CSEC 2019