Title:

BCR and Co., Inc.

Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 1 of 14

DISTRIBUTION LIST:
 DCBS 1 – Top Management / DCC / QMR  DCBS 2 – Plant
 DCBS 3 – Construction

REVISION HISTORY
EFFECTIVITY ISSUE REV. PAGE
DCN NO. DETAILS OF CHANGE ORIGINATOR
DATE NO. NO. AFFECTED
A2-012 04/25/2018 1 0 All First Issue per ISO 9001:2015 Quality Earl Fatima V.
Management System Rosales

PER PAGE REVISION LEVEL

PAGE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
REV. 0 0 0 0 0 0 0 0 0 0 0 0 0 - - - - -
PAGE 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
REV - - - - - - - - - - - - - - - - - -

NAME POSITION SIGNATURE

Earl Fatima V.
Prepared by: HR Manager
Rosales
Reviewed by: Ronn Bryan P. Ramos QMR / OM

Approved by: Ian Davin C. Rosales President (MASTER COPY STAMP)

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 2 of 14

PROCEDURE FLOW CHART

Manpower
Requisiton Form

N
Return to
Approved?
Originator

Ask Supervisor/Foreman to
look for qualified applicants
and/or Post Application Bulletin

Set-up an
Interview

N
Better Luck Next Time,
Qualified?
Resume Bank

Set-up Trade Test

(Foreman/Supervisor)

N
Better Luck Next Time,
Qualified?
Resume Bank

Foreman/Supervisor to
endorse to Originator/HR

Hired 201 File & Submision of

Requirements

Orientation, Signing of
Contract

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 3 of 14

Request 5th Month

Performance Evaluation (if
applicable)

Supervisor Evaluates
Employee

Discuss with Supervisor

N
OK? Exit Interview

For Renewal For Regularization

Regularization
Contract Renewal
Contract

Contract Signing

Update 201 File

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 4 of 14

TIMEKEEPING

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 5 of 14

Prepare Daily Time Record

Report of Direct Hired

Input Ins and Outs of

Manpower

Review Time Logs by HR and

Supervisor

Preparation of Payroll

Counter Check

N
Recheck and Adjust if
OK?
applicable

Management Approval

Request Payment from

Accounting

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 6 of 14

TRAINING

Identify Training Requirement

Discuss with Top Management

for Budget Schedule

N
Identify Alternative
Approved?
Training Program

Schedule Training

Evaluate Effectiveness

N Discuss with Supervisor

Effective? for further Manpower
Development
Y

Discuss with Top Management

for possible promotion

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 7 of 14

1. OBJECTIVE
To ensure that personnel performing work in the company are competent, experienced and properly
trained in their areas of responsibility and that result of performance evaluation is directly
communicated to concerned employee.
2. SCOPE
This procedure includes activities involving Recruitment, Personnel, Training / Development and
Evaluation of Employee Performance.

3. DEFINITION OF TERMS
Manpower Request Form - A document used to request the Finance and Admin
Department that there is need for an additional
employee in their section.

Training Needs Survey Form - A document/survey form used to identify

requirement for career development and skills
upgrading of employees. Results shall be the basis
for developing the Annual Training Program.

Internal Training - Training that is provided by sections, groups or

individual employees in BCR and Co., Inc.
regardless of venue.

4. PROCEDURE DETAILS

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

4.1. Recruitment

4.1.1. Accomplish the Manpower Request Requestor  Manpower Request Form

Form, when vacancy has occurred or (Attachment 1)
when there is need to add personnel
Note: Form Should be submitted one
Month before the requirement
date to facilitate approval.

4.1.2. Review and Approve Manpower Request Department

Form Manager

4.1.3. HR to look up on resume bank for HR  Interview Sheet

qualified applicant, if none is qualified, (Attachment 2)
ask foreman/department head to look for Foreman /
applicants and/or HR to post Hiring Department Head
Bulletin. Applicants are then requested to
direct to the HR at site or main office for

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 8 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

interview.
4.1.4. Evaluate application and sort qualified Department
candidate Manager

4.1.4.1. For Skilled/Unskilled Labor, Foreman /

applicant to undergo trade test at Timekeeper
project site given out by foreman
and witnessed by Timekeeper
assigned at site.

4.1.4.2. For filling of office and supervisory Department Head

position (i.e., CAD Operator,
Engineers, Office Staff, etc.)
department head to conduct initial
interview and other required skill
test as appropriate to the position
applied for.

4.1.4.3. For applicants who passed the Department  Bio-data/Resume

trade/skill test, conduct Final Manager (Record from Applicant)
Interview  Interview Sheet
(Attachment 2)

4.1.5. Select applicant to be hired Department Head

4.1.6. Require selected applicant to submit Department Head  Requirements for Employment
applicable Pre- Employment (Attachment 3)
Requirements (but not limited to):
1. Birth Certificate
2. Marriage Contract (if Married)
3. Diploma and Transcript of Records
4. 1X1 ID Picture (2pcs.)
2X2 Picture ( 1pc. )
5. NBI Clearance/Police Clearance
6. Employment Certificate from previous
Employment
7. SSS E1 or SSS Number
8. TIN
9. HDMF Number
10. PhilHealth Number
11. Medical Clearance
4.1.7. Employment Contract Signing Department Head  Probationary Contract

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 9 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

(Attachment 4)

 Contract for Project Employee

(Attachment 25)

4.1.8. Update training reports and records  Training Card (Attachment 16)
on the Training History of employees.

4.1.9. Fill-up Job Description of hired employee HR  Job Description

(Attachment 21)

4.1.9.1. If additional Job is given to an HR  Job Description

employee, additional Job (Attachment 21)
Description will be filled out.

4.1.10. Job Orientation Personnel /  Employee Registration Form

Prepare Training Card/Job Department Head (Attachment 5)
Description  Orientation Form (Attachment 7)
 Training / Seminar Attendance Sheet
(Attachment 8)

4.2. Performance Evaluation

4.2.1. Identifying Training Needs

Employee’s training needs maybe

determined by:

a. Result of performance Department Head  Performance Evaluation

evaluation in 5months, if the (Attachment 9)
employee passed the  Regular Appointment
probationary period (Attachment 10)
endorsement to regularization  Employee Status Change Request
will take place. (Attachment 11)

b. Training Surveys conducted by Department Head  Training Survey (Attachment 15)

the HR Department to directly Employees
identify training needs from
employees and Department
Head.

c. In case of employee is not

qualified for regularization or Department Head  Exit Interview Form (Attachment 12)

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 10 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

recontract, HR Manager will
conduct the Exit Interview.

4.2.2. Planning of Training / Seminars

a. Upon identification of training needs Department Head  Annual Training / Seminar Program
the Annual training / seminars (Attachment 13)
Program will be formulated
including budget.

b. In case of training plan changes, the Personnel / Dept.  Annual Training / Seminar Program
Annual Training / Seminars Program Head (Attachment 13)
will be revised.

c. Review/Approve Annual / Seminars President

Training Program.

4.2.3. Discuss Annual Training Program to HR  Departmental training / Seminar Plan

Department Heads (Attachment 14)

4.2.4. Conduct Training as per approved Trainers  Departmental training / Seminar Plan
Training Plan (Attachment 14)

4.2.4.1. Internal Training / Seminar HR Staff  Training Survey

(Attachment 15)
a. Arrange training schedule to all  Training Card
concerned departments. (Attachment 16)
 Training / Seminar Attendance Sheet
b. Finalize schedule of internal (Attachment 8)
training including  Training Effectiveness Evaluation
i. participants (Attachment 17)
ii. venue
iii. trainer

4.2.5. In House Trainer Qualification

a. Possesses good communication

skills and willing to educate and
train people.

b. Has attended and completed the

Basic Trainers Training

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 11 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

c. Has knowledge and Background

on BCR and Co., Inc.’s Business
Process & QMS.

d. Has been appointed as certified President

trainer to implement the training
program topics per department.
Admin shall prepare a List of
Certified Trainers with the list of
corresponding subject.

4.2.6. Evaluate the trainer and the training Trainees  Training Effectiveness Evaluation
itself. (Attachment 17)

4.2.7. Prepare Attendance Sheet &/or Training Trainer  Training / Seminar Attendance Sheet
Certificates. This will serve as evidence (Attachment 8)
of the training conducted.

4.2.8. Training Effectiveness shall be evaluated Personnel/

on regular review per performance Department Head

4.2.9. File and update training reports and Department Head  Training Card
records on the Training History of (Attachment 16)
employees.  201 File

4.2.10. Performance Appraisal Department Head

4.2.10. Monitor Schedule of Performance

Appraisal for the following employees:

- Supervisor
- Rank & File
- Operator

a. Probationary Employees are

evaluated 2 weeks before the end of
their employment, to evaluate
suitability for regular appointment
and/or renewal of contract.
b. Regular Employees are evaluated
semi-annually.
This is to serve as a basis for:

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 12 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

 Encouragement
 Training Needs
Identification

4.2.11. Release & Distribute Employees Department Head  Performance Evaluation

Performance Evaluation (Attachment 9)

4.2.12. Advise Employee and File Records in Department Head

201 file.

4.3. Payroll

4.3.1 Timekeeping

a. Collect data from Daily Time Timekeeper  Daily Time Sheet (Attachment 18)
Sheet.

b. Process all VL, SL, OB, absences, Timekeeper  Overtime Request and Approval Form
overtime and under time and (Attachment 19)
attach to printed attendance
reports.

c. Prepare and submit Weekly Timekeeper  Timekeeping System Form

Payroll Summary (Attachment 20)

d. Check Daily Time Sheet with HR  Weekly Payroll Summary

Weekly Payroll Summary (Attachment 24)
i. If Ok, prepare Timekeeping
System Form
ii. If not Ok, Inform Timekeeper for
correction

e. Submit to Accounting for approval HR

and request for payment.

f. Print pay slips. HR  Pay Slip (Attachment 6)

g. Distribute accordingly Timekeeper

h. Ensure confidentiality of records HR Manager

4.4. Announcement

4.4.1. The announcement must be  Inter-office Memo

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 13 of 14

DETAILED ACTIVITY RESPONSIBLE REMARKS/RECORDS

acknowledged as received by (Attachment 23)
all concerned parties.

5. REFERENCES

QM - 001 Quality Manual

OP - 001 Control of Documents & Records
OP - 002 Internal Audit
OP - 003 Control of NC, Corrective & Preventive Action
OP - 004 Management Responsibility
OP - 005 Sales and Marketing
OP - 006 Planning and Estimates
OP - 007 Construction and Operations
OP – 008 Purchasing
OP – 009 Warehouse
OP – 010 Quality Control and Calibration
OP – 011 Equipment, Tools, Facilities and Maintenance
OP - 013 Accounting and Finance

6. ATTACHMENTS

6.2. FORMS

ATTACHMENT NO. FORMS NUMBER DOCUMENT NAME RETENTION PERIOD

(Attachment 1) HRD-001-00 Manpower Request Form 2 years
(Attachment 2) HRD-002-00 Interview Sheet 2 years
(Attachment 3) HRD-003-00 Requirements for Employment 1 years
(Attachment 4) HRD-004-00 Probationary Contract Permanent
(Attachment 5) HRD-005-00 Employee Registration Form Permanent
(Attachment 6) HRD-006-00 Pay Slip 2 years
(Attachment 7) HRD-007-00 Orientation Form 2 years
(Attachment 8) HRD-008-00 Training / Seminar Attendance
2 years
Sheet
(Attachment 9a-c) HRD-009-00 Performance Evaluation Permanent
(Attachment 10) HRD-010-00 Regular Appointment Permanent
(Attachment 11) HRD-011-00 Employee Status Change Request Permanent
(Attachment 12) HRD-012-00 Exit Interview Form 2 years
(Attachment 13) HRD-013-00 Annual Training / Seminar Program 2 years
(Attachment 14) HRD-014-00 Departmental Training / Seminar
2 years
Plan
(Attachment 15) HRD-015-00 Training Survey 2 years
(Attachment 16) HRD-016-00 Training Card Permanent

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.
 Title:
BCR and Co., Inc.
Main Office: R. Mapa St., Brgy. Tabucan, Mandurriao, Iloilo City
Plant: Brgy. Sambag, Zarraga
HUMAN RESOURCE and
E-mail: bcr.co.,inc@gmail.com / Tel. No.: 033 321 0444
TRAINING
Department: Human Resource Document No.: OP-012
Author: Earl Fatima V. Rosales Issue No.: 1 Revision No.: 0
Manager: Ronn Bryan P. Ramos Effective Date: April 25, 2018 Page 14 of 14

(Attachment 17) HRD-017-00 Training Effectiveness Evaluation 2 years

(Attachment 18) HRD-018-00 Daily Time Sheet 2 years
(Attachment 19) HRD-019-00 Overtime Request / Permit Form 2 years
(Attachment 20) HRD-020-00 Timekeeping System Form 2 years
(Attachment 21) HRD-021-00 Leave / Undertime Application Form 2 years
(Attachment 22) HRD-022-00 Job Description 2 years
(Attachment 23) HRD-023-00 Letter Head 1 year
(Attachment 24) HRD-024-00 Employee Performance Summary 2 years

6.3. TABLES

Not Applicable

6.4. FIGURES

Not Applicable

7. QUALITY RECORDS

All records pertaining to the implementation of this procedure shall be maintained in accordance with
Control of Documents and Records Procedure (OP-001).

Any hard copy of this document without the signed first page or unprotected soft copy is regarded as an uncontrolled copy. No part of this publication
should be used or reproduced in any form or by any means, or stored in a database or retrieval system without prior written permission of the Quality
Management Representative.