Slot Coordination Czech Republic

SCR Manual
Basic principles – extracts from IATA SSIM – Chapter 6
Introduction

Slot Coordination Czech Republic describes in this document some basic information and
examples for customers who are new to the airport coordination, not familiar how to treat
the slots at coordinated (level 3) airports, or rarely send an SCR (once in a long period of time).
For full and detailed information please visit and carefully study chapter 6 of the IATA SSIM
(Standard Schedules Information Manual). Chapter 6 describes the procedures for using a
variety of airport clearance messages (SCR, SIR, SAQ, WIR etc.).
The following information concentrates on the basic SCR (Slot Clearance Request/Reply)
message as this is the main tool for communication between airlines and coordinators.

General Information:

 We only accept SCR formatted messages (Slot Clearance Request) to request, change
or delete airport slots.
 Please do not call or send any ASM, SSM or free-text messages
 We kindly ask you to follow IATA SSIM chapter 6.
 All SCR messages in linked (turn-around format) using aircraft subtypes only (e.g. 73G
or 738 instead of 737).
 Offers are valid for 3 business days and will be cancelled if no reply is received.
 Incorrectly formatted SCR messages are rejected.
 Retrospective changes not accepted.
 The SSIM chapter 6 formatted message must be plain text (not HTML) placed directly
in the email body. No attachments, logos or special characters should be used. The
senders email address has to be repeated on the second line of the message header
(IATA SSIM chapter 6.2.1).
Message Standards

The SCR message consists of 3 parts:

 message header

 information data line(s)

 message footer

SCR
/
S18
01APR
PRG
NXY0832*XY0833*26MAR28OCT*1030507*211763*MANLHR0745*09301LHRMAN*JJ2
SI IF NOT AVAILABLE PLEASE GIVE THE NEAREST POSSIBLE
GI BRGDS XY SCHEDULING OFFICE

Message Header:

SCR -> message type: SCR = Slot Clearance Request

/ -> creator´s reference and/or email originator
S18 -> IATA season concerned – S(ummer) or W(inter) plus two numerics for the year
01JUN -> date of message - DDMMM format
PRG -> clearance airport concerned – IATA 3 letter airport code
Message Data line:

NXY0832*XY0833*25MAR27OCT*1030507*211763*MANLHR0745*09301LHRMAN*JJ2
1 2 3 4 5 6 7 8 9 10 11

* mandatory blank spaces (gaps)

contains mandatory and conditional data elements

always starts with an Action Code
always ends with the Service Type or with the Frequency Rate indicator if applicable

1. Action code (see appendix) Defines the exact function of the data line
Airline Designator (2-IATA or 3-ICAO characters code)
Flight Number (min 3 numeric and max 4 numeric)
2. Arrival Flight information
Operational suffix if applicable – only one character
(ex. XY0832A)
Airline Designator (2-IATA or 3-ICAO characters code)
Flight Number (min 3 numeric and max 4 numeric)
3. Departure Flight information
Operational suffix if applicable – only one character
(ex. XY0833B)
Period of Operation or Arrival Date or Departure Date
4. Period Date format is 2 numerics for the day of the month
plus 3 letters for the month
Day(s) of Operation indicated with numbers 1 through 7
5. Day(s) of operation (1 = Monday, ..., 7 = Sunday)
Non-operational days are indicated by a 0 (zero)
Format is 3 numerics for passenger flights
6. Number of seats
Format is 000 for cargo flights
Format is 3 alphanumeric characters
7. Aircraft type
Aplicable codes according to IATA Aircraft Type directory
Inbound flight / Origin station and previous station
8.
routing and time information Scheduled time of arrival
Scheduled time of departure
Overmidnight indicator
Outbound flight /
9. -when aircraft makes an overnight stop,
routing and time information
passing midnight UTC (number from 1 to 9)
Next station and destination station
Service type code Indicates main reason for operating flight
10.
(see appendix) Inbound =first code, outbound = second code
Used when operating at fortnightly intervals (every 2
weeks)
11. Frequency rate indicator
Period of operation is first and last date flight operates
Weekly operations is blank value
Message Footer:

SI= supplementary information (in connection with content of SCR message)

SI AMBULANCE, STATE FLT or IF NOT AVBL PLS GIVE NEAREST POSSIBLE, etc.
GI= general information (e.g. greeting)
GI BRGDS.....

It is mandatory that any text following the data lines starts either with "SI"or with "GI" !

SCR Examples

Airline (request) to Coordinator:

NEW REQUEST FOR AN AD-HOC FLIGHT (single date)

Action code - N

SCR
/slots@xyairline.com
S18
20APR
PRG
NXY010 XY011 01MAY01MAY 0200000 168320 MANLHR1125 1215LHRMAN CC
GI BRGDS

NEW REQUEST IN TURNAROUND FORMAT, FOR WEEKDAYS 1-7 FROM 01 JUNE TILL 31
AUGUST
Action Code - N

SCR
/slots@xyrline.com
S18
20APR
PRG
NXY020 XY021 01JUN31AUG 1234567 120319 CDG0900 0950CDG JJ
SI IF NOT AVBL PLS GIVE NEAREST POSSIBLE
GI BRGDS
AIRCRAFT EQUIPMENT, DESTINATION CHANGE AND RETIMING, FOR WEEKDAYS 1-7, FROM
05JUNE TILL 30JUNE
Action codes - C/R

SCR
/ slots@xyrline.com
S18
20APR
PRG
CXY123 XY124 05JUN30JUN 1234567 120319 FRA0700 0750FRA JJ
RXY123 XY124 05JUN30JUN 1234567 159320 MUC0730 0820MUC JJ
GI BRGDS

Important:
A change of an existing cleared slot always consists of 2 lines (C-line and R-line)! The C-line (to
be changed) must show the information held by the coordinator, the R- line (the new revised)
schedule information.

DELETION OF THE FLIGHT, EVERY SATURDAY IN PERIOD FROM 02JUN TILL23JUN

Action Code - D

SCR
/slots@xyairline.com
S18
20APR
PRG
DXY123 XY124 02JUN23JUN 0000060 184321 CDG1020 1115CDG JJ
GI BRGDS

Acceptance, pending or decline of the offer given by the Coordinator to the

Airline:

ACCEPTANCE OF AN OFFER (no further improvement requested)

Action Code - A

SCR
/slots@xyarline.com
S18
20APR
PRG
AXY010 XY011 01MAY01MAY 0200000 168320 MAN1130 1220MAN CC
GI BRGDS
PENDING OF AN OFFER (maintain on waitlist, further imporvement intended)
Action Code - P

SCR
/slots@xyairline.com
S18
20APR
PRG
PXY020 XY021 01JUN31AUG 1234567 120319 CDG0910 1000CDG JJ
GI BRGDS

DECLINE OFFER

SCR
/slots@xyairline.com
S18
20APR
PRG
ZXY020 XY021 01JUN31AUG 1234567 120319 CDG0910 1000CDG JJ
GI BRGDS

Important:
If the offer (originating from a new request) is declined by the airline, then the airline will not
hold any slots for this flight! We therefore recommend to always accept or pend our offers
(closest available times given) and try to apply for a possible improvement later on.

Coordinator (reply) to Airline:

Replies sent by the coordinator:

We usually reply to the airline request as soon as possible but latest within 3 business days.
Should we need any special clarification we will inform you accordingly. In case of your
required time is not be available we will offer or automatically allocate you with the closest
available slot. On our offer reply you will find an additional data line indicating the so-called
reason code (CA, CD, etc.), which will inform you about the main constraint which caused the
non-availability of the time you requested. The decoding of these reason codes can be found
in the SSIM manual.

CONFIRMED (slots) REPLY FOR NEW REQUEST

Action Code - K

SCR
S18
20APR
PRG
KXY010 XY011 01MAY01MAY 0200000 168320 MAN1125 1215MAN CC
GI BRGDS SLOT COORD CZECH REPUBLIC
DELETION REPLY (slots cancellation)
Action Code - X

SCR
S18
20APR
PRG
XXY020 XY021 01JUN31AUG 1234567 120319 CDG0900 0950CDG JJ
SI IF NOT AVBL PLS GIVE NEAREST POSSIBLE
GI BRGDS SLOT COORD CZECH REPUBLIC

STANDARD REPLY FOR CHANGED DATA (SLOTS CHANGE)

Action Codes – X/K

SCR
S18
20APR
PRG
XXY123 XY124 05JUN30JUN 1234567 120319 FRA0700 0750FRA JJ
KXY123 XY124 05JUN30JUN 1234567 159320 MUC0730 0820MUC JJ
GI BRGDS SLOT COORD CZECH REPUBLIC

OFFER REPLY FOR NEW REQUEST (automatically the closest offer is given)
Action Codes – U/O

SCR
S18
20APR
PRG
UXY020 XY021 01JUN31AUG 1234567 120319 CDG0900 0950CDG JJ
OXY020 XY021 01JUN31AUG 1234567 120319 CDG0910 1000CDG JJ
/ RA.0900 CA.R10 RD.0950 CD.R10/
SI REPLY TO OFFER WITHIN 3 BUSINESS OTHERWISE IT WILL BE
CANCELLED. NO SLOTS AT PRG THEN.
GI BRGDS SLOT COORD CZECH REPUBLIC
OFFER REPLY FOR DATA HELD TO BE CHANGED
Action Codes – H/U/O

SCR
S18
20APR
PRG
HXY123 XY124 05JUN30JUN 1234567 120319 FRA0700 0750FRA JJ
UXY123 XY124 05JUN30JUN 1234567 159320 MUC0730 0820MUC JJ
OXY123 XY124 05JUN30JUN 1234567 159320 MUC0720 0810MUC JJ
/ RA.0730 CA.R10 RD.0820 CD.R10/
SI REPLY TO OFFER WITHIN 3 BUSINESS OTHERWISE WE WILL HOLD
THE ORIGINAL SCHEDULE AND THE OFFER WILL BE CANCELLED.
GI BRGDS SLOT COORD CZECH REPUBLIC

REFUSAL REPLY (no slots allocated)

Action Code - U

SCR
S18
20APR
PRG
UXY098 XY099 01MAY01MAY 0200000 000TU5 MOW2200 2300MOW HH
SI PROHIBITED OPERATION FOR TU5 – NIGHT CURFEW.
GI BRGDS SLOT COORD CZECH REPUBLIC

REPLY IN CASE CONFIRMED SLOTS DOES NOT MATCH REQUEST FROM AIRLINE
Action Code – W/H

SCR
S18
20APR
PRG
WXY128 XY129 05JUN05JUN 0200000 615388 MUC0700 0750MUC JJ
HXY123 XY124 05JUN05JUN 0200000 159320 MUC0730 0820MUC JJ
SI PLS CLARIFY FLT NUMBER XY128/129 AND A/C TYPE 388 AS
BOTH DO NOT MATCH OUR RECORDS. WE CURRENTLY HOLD XY123/124.
GI BRGDS SLOT COORD CZECH REPUBLIC

Important:
Coordinator's reply code -W- does indicate that the data provided on a C- or D-line is not held
by the coordinator or not as such corresponding to the data held by the coordinator.
Appendix

IATA Schedules Seasons

The IATA schedule Summer season from last Sunday in March until last Saturday in October,
the Winter season from last Sunday in October until last Saturday in March. The calendar year
is fully reflected for each Summer season. For each Winter season the year indicated reflects
only the calendar year in which the season started (e.g. W17 did last from October 29, 2017
until March 24, 2018).
Important: On January 1 the winter season does not change from e.g. W17 to W18!

Action Codes to be used

AIRLINE COORDINATOR
acceptance of an offer - no further
A H holding
improvement desired
C schedule to be changed K confirmation

D delete schedule O offer

revised schedule - no offer
L P pending (action or advice)
acceptable
N new schedule U unable (refusal)

acceptance of an offer - maintain

P W unable to reconcile the flight information
on waitlist

R revised schedule (offer acceptable)

X cancellation
Z decline offer

Main Service type codes:

J Scheduled passenger
F Scheduled cargo/mail
G Additional passenger - normal service
C Charter passenger
H Charter cargo/mail
P Positioning, ferry flight
K Training
X Technical stop (e.g. fuel stop)
T Technical test (e.g. maintenance)