Session 9:: Electronic Spreadsheet(Calc)

Q1: What is Spreadsheet?

Ans: The spreadsheet a computer programs that stores and manipulate
data in tabular format. The spreadsheet has large set of uses, especially in
accountant and accountant-like applications. Many vendors provides
spreadsheet program like Microsoft Excel, OpenOffice Calc, LibreOffice
Calc etc.

Q2: How to start Libreoffice Calc?

Ans: Following are Steps to open writer:
 StartAll ProgramsLibreOffice 6.2LibreOffice Calc.

Q3: What are the components of Calc?

Ans: Following are the components of Writer:
i) Title Bar: The title bar is located at the top of the interface. It
contains the filename, name of application and window
management buttons on the right.
ii) Menu Bar: The menu bar is located just below the title bar in
Window and Linux and at the top of screen in MacOS. It
provides various commands to work with writer.

iii) Toolbars: LibreOffice Calc has two types of toolbar locations:

docked or floating. It provides shortcut of command available in
menu bar.
iv) Formula Bar: The Formula bar is located at the top of the
sheet in your Calc workspace. Formula bar consists of the
followings: Name Box, Function Wizard, Sum, Functions and
Input Line.
v) Sheet Tabs: At the bottom of the grid of cells in a spreadsheet
are sheet tabs indicating how many sheets there in your
spreadsheet. Clicking on a tab enables access to each
individual sheet and display that sheet.
vi) Active Cell: This is the cell in the spread sheet with a dark
boundary. You can type in into only this cell.
vii) Status Bar: The status bar is located at the bottom of the work
space. The Calc status bar provides information about the
spreadsheet.

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Q4: Define Row, Column, Cell and Worksheet.
Ans:
i) Row: Row is a horizontal block. Rows are referenced by the row
number. 1 is the reference of the first row.
ii) Column: Column is the vertical block. Columns are referenced by
the column name. A is the reference to the first column.
iii) Cell: Cell is an intersection of a row and column. It contains
various types of data. Cell is identified with cell name which is
combination of Column Name and Row Number, for example, the
first cell A1 is in column A and Row1.
iv) Worksheet: Worksheet contains rows and columns of cells. In
Other word Worksheet is a page of Calc.

Q5: What we enter into spreadsheet?

Ans: We enter various kinds of data into spreadsheet like:
i) Numbers: Numbers are generally row numbers or dates.
ii) Text: Text includes a combination of letters, numbers, and
special characters.
iii) Formulae: Formula is a mathematical expression to perform
calculation on data in cells.

Q6: How can we perform calculation in Calc?

Ans: We can perform calculation in Calc with following methods:
i) By using Formula: Formula is a mathematical expression to
perform calculation on data in cells. Formula always starts with =
(equals) sign in spreadsheet.
ii) By using Functions: Functions are pre-defined formulas in Calc.
Functions works of provided data or range of data as parameters
(arguments). Functions also always starts with = (equals) sign in
spreadsheet.

Q7: Write the steps to enter data in cell of spreadsheet?

Ans: Following are steps to enter data in cell of spreadsheet:
 Activate the cell by clicking on it(or using navigation keys of
Keyboard.).
 Enter data from keyboard in active cells.

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Q8: Write the uses of SUM, DIFFERENCE, AVERAGE, TODAY, MAX,
MIN, NOT, AND, OR functions.
Ans:
i) SUM() Function: Returns the sum of all arguments.
ii) DIFFERENCE Function: Returns the difference of specified
arguments.
iii) AVERAGE() Function: Returns average of all arguments.
iv) TODAY() Function: Returns the current of date of the computer.
v) MAX() Function: Returns the maximum value in a list of
arguments.
vi) MIN() Function: Returns the minimum value in a list of arguments.
vii) NOT() Function: Reverses the value of the argument.
viii) AND() Function: Returns true if all arguments are True.
ix) OR() Function : Returns true if any arguments are True.
Q9: Write steps to change the format of data in cell.
Ans: Follow the following Steps to change the format of data in cell:
i) Select Cell or range of Cells.
ii) Right Click on the selected cells.
iii) Click on Format Cells Option. The format cells dialog box appears.
iv) Choose category of data from category list.
v) Select format from format list.

Q10: What is Autofill Handle?

Ans: Autofill feature of calc allows you to enter a predefined series of
data such as text or numbers.
For Example: 1,2,3,4,5…….
Sunday,Monday, Tuesday,….Saturday.
January, February,March,…….,December.

Q11: Write steps to generate series using Autofill Handle?

Ans: Following are steps to use Autofill Handle:
i) Type the first two values of data in adjacent cells.
ii) Select both the cells.
iii) Click at the lower right corner of second cells. You will see a small
black square. This small sign is called auto fill handle.
iv) Drag it to the cell where you want to fill the number with these
series.
v) Release the mouse at the end of the row up to which these
numbers are required.

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Q12: What is Cell Reference? Define its types.
Ans: The cell addresses in a formula are also known as cell references.
There are three types’ cell references as listed below:
i) Relative Reference: Relative reference can be explained in terms
of the position of the formula relative to the cells. So, When we
copy or move a formula, then the referenced cell(s) automatically
changed. Example of relative cells reference is C4, D9, A5 etc.
ii) Absolute Reference: Absolute cell reference is used when we do
not what to change the address of a cell while copying the formula
to another cell. To make absolute reference of a formula add ($)
dollar sign before the row number and column name like $A$5,
$F$9 etc.
iii) Mixed Reference: Mixed cell reference is a combination of
relative and absolute cell reference. In this, either a row or a
column remains constant. Example: $A5, E$3, K$2, $G7 etc.

Q13: What is use of Consolidate option in Calc? Write Steps.

Ans: Consolidate provides a way to combine data from two or more ranges
of cells into a new range while running one of several functions on the data.
Following are steps to use Consolidate option:
i) Open document containing cell ranges to be consolidated.
ii) Choose DataConsolidate to open the consolidate dialog.
iii) Click in the field to the right of the drop down list and either type a
reference for the first source data range or use mouse to select the
range on the sheet.
iv) Click on Add.
v) Select additional ranges and click on Add after each selection.
vi) Specify where you want to display the result by selecting a target
range from the Copy Result drop down.
vii) Select a function from function list.
viii) Click on Ok Button.

Q14: What is use of Subtotal in Calc?

Ans: The Subtotal command allows you to automatically create groups
and use common functions like SUM, COUNT, and AVERAGE to help
summarize your data. For example, you could use the Subtotal command
to calculate the cost of office supplies by type from a large inventory order.

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Q15: Write steps to use Subtotal in Calc.
Ans: Following are steps to use Subtotal in Calc:
i) Select Data from sheet.
ii) Click on Data Menu and Select Subtotal option.
iii) In the Group By list, select the column by which the subtotal need
to be grouped.
iv) In the Calculate subtotals for box, select the columns containing
the values that you want to create subtotals for.
v) In the use function box, select the function that you want to use to
calculate the subtotals.
vi) Click on Ok Button.

Q16: What is use of Scenarios in Calc?

Ans: Scenarios are a tool to test “what-if” questions. Each scenario is
named, and can be edited and formatted separately. When you print the
spreadsheet, only the contents of the currently active scenario are printed.
A scenario is essentially a saved set of cell values for your calculations.

Q17: Write steps to use Scenario in Calc.

Ans: Following are steps to use Scenario in Calc:
i) Select the cells that contain the values that will change between
scenarios.
ii) Choose ToolsScenario.
iii) On the Create Scenario dialog box, enter a name for the new
scenario, This name is displayed in the Navigator and in the title
bar of the border around the scenario.
iv) Uncheck Copy Back option from settings.
v) Click on Ok Button.
vi) Repeat the above steps for each scenario.

Q18: What is use of Goal Seek? Write Steps.

Ans: The Goal Seek tool is used to find an unknown value from a set of
known values. The Goal Seek tool is provided under the What-If Analysis
feature of Calc, which allows you to find the value that will give you the
desired result that you are looking for.

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Steps to Use Goal Seek:

i) Click on Tools menu.

ii) Select Goal Seek Option.
iii) Type name of cell which contains formula in Formula Cell box.
iv) Type Target value in Target Value box.
v) Type name cell which value needs to be change to find unknown
value in Value cell box.
vi) Click on Ok button.

Q19: What is use of Solver?

Ans: Solver amounts to a more elaborate form of Goal Seek. The
difference is that the Solver deals with equations with multiple unknown
variables. It is specifically designed to minimize or maximize the result
according to a set of rules that you define. Each of these rules defines
whether an argument in the formula should be greater than, lesser than, or
equal to the figure you enter. If you want the argument to remain
unchanged, you enter a rule that the cell that contains it should be equal to
its current entry.

Q20: Write steps to insert new Sheet to Calc.

Ans: Following are steps to insert new Sheet to Calc:

i) Click on Insert Tab.

ii) Select Sheet Option.
iii) Select position (Before or After selected sheet).
iv) Click on New Sheet Radio Button.
v) Type Sheet name in Name Box.
vi) Click on Ok Button.

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Q21: Write steps to insert new Sheet from File to Calc.
Ans: Following are steps to insert new Sheet from File to Calc:

i) Click on Insert Tab.

ii) Select Sheet Option.
iii) Select position (Before or After selected sheet).
iv) Click on From File Radio Button.
v) Click on Browse Button and Locate the File.
vi) Select Sheet Name from List.
vii) Click on OK Button.

Q22: What is Macro? Write Steps to Record and Run Macro.

Ans: A macro is a saved sequence of commands or keystrokes that are
stored for later use. An example of a simple macro is one that “types” your
address. The LibreOffice macro language is very flexible, allowing
automation of both simple and complex tasks. Macros are especially useful
to repeat a task the same way over and over again.

Steps to record Macro:

i) Click on Tools Menu.
ii) Select Macros Option.
iii) Select Record Macro option from Sub-Menu.
iv) Perform your task which you want to record.
v) Click on Stop Recording Button.
vi) Type Macro Name in Macro Name Box.
vii) Click on Save Button.

Steps to run Macro:

i) Click on Tools Menu.
ii) Select Macros Option.
iii) Select Run Macro option from Sub-Menu.
iv) Expand MyMacroStandardModule1.
v) Select your Macro from List and Click on Run Button.