C1 component:20 marks

SECTION A ANSWERS
1)Define cell in Excel:

Ans) A cell in Excel is the intersection point of a row and a column. It is the basic unit in a
spreadsheet and is identified by a unique address, which is a combination of the column letter
and row number (e.g., A1, B2).

2)Define program area:

Ans) The program area typically refers to the space in a software application where users can
interact with and perform various tasks. In the context of Excel, it could be the main working
area where you enter and manipulate data.

3)What is syntax:

Ans) Syntax refers to the set of rules that dictate how programs or scripting languages are
structured. It defines the correct combinations of symbols, keywords, and operators to create
well-formed expressions or statements.

4)Define ribbon in MS Excel:

Ans) The ribbon in Microsoft Excel is the tabbed toolbar at the top of the Excel window. It
contains various tabs, each with specific groups of commands related to particular tasks. The
ribbon is designed to make Excel features and functions more accessible.

5) Write any two shortcut keys used in Excel:

Ans) Ctrl + C: Copy

Ctrl + V: Paste

6) What is ratio analysis:

Ans) Ratio analysis is a financial analysis method that involves evaluating and interpreting the
relationships between various financial variables in a company's financial statements. It provides
insights into a company's performance, liquidity, solvency, and efficiency.

7) What is a column header and row header:

Ans) Column Header: In a spreadsheet, the column header is the row of letters (A, B, C, etc.) at
the top of the sheet. It identifies and labels each column in the worksheet.

Row Header: The row header is the column of numbers (1, 2, 3, etc.) on the left side of the
sheet. It identifies and labels each row in the worksheet.

8) State the contents of the Menu bar:

Ans) The Menu bar typically includes various menus such as File, Edit, View, Insert, Format,
Tools, Data, Window, and Help. Each menu contains a list of commands or options related to its
category.
 1) Define worksheet, workbook, and spreadsheet:

Ans) Worksheet: A worksheet is a single sheet within an Excel file where data is entered and
manipulated. It consists of cells organized in rows and columns.

Workbook: A workbook is the entire Excel file that can contain one or more worksheets.

Spreadsheet: The term "spreadsheet" is often used interchangeably with "worksheet" or

"workbook." It refers to the electronic document created using spreadsheet software (like
Microsoft Excel).

5 Marks Answers
1) Explain the steps in creating charts in Excel:

To create a chart in Excel, follow these steps:

a. Select Data: Highlight the data range you want to include in the chart.

b. Insert Chart: Go to the "Insert" tab on the ribbon. Choose the chart type you want
(e.g., bar chart, line chart) from the Chart options.

c. Adjust Chart Data: A chart will appear on the worksheet. You can further customize it
by adjusting the chart data range, adding titles, and modifying the chart elements.

d. Format Chart Elements: Right-click on different chart elements to format them. You
can change colors, fonts, and other formatting options.

e. Position and Size: Drag the chart to the desired location on the worksheet and adjust
its size as needed.

2) Explain the needs of a spreadsheet:

a. Data Organization: Spreadsheets help organize and structure large amounts of data
in a tabular format, making it easier to understand and analyze.

b. Calculations: Spreadsheets enable users to perform various calculations using

formulas, making it a powerful tool for financial modeling, budgeting, and other
quantitative analyses.

c. Data Analysis: With built-in functions and tools, spreadsheets facilitate data analysis,
including sorting, filtering, and creating charts.
 d. Automation: Spreadsheets allow users to automate repetitive tasks by using
functions, macros, and conditional formatting.

e. Data Presentation: Spreadsheets provide options for presenting data visually through
charts and graphs, enhancing data interpretation and communication.

3) Explain the steps to protect sheets in Excel:

a. Select the Worksheet: Right-click on the sheet tab at the bottom of the Excel
window.

b. Choose Protect Sheet: Click on "Protect Sheet" from the context menu. Set a
password if required.

c. Set Protection Options: In the "Protect Sheet" dialog box, choose the options you
want to allow or restrict (e.g., select locked cells, select unlocked cells).

d. Enter Password (Optional): If you set a password, enter it. Confirm the password to
protect the sheet.

e. Click OK: Click OK to apply the sheet protection.

4) Mention basic parts of MS Excel:

a. Ribbon: The ribbon contains tabs, each with groups of related commands.

b. Tabs: Tabs like Home, Insert, Page Layout, Formulas, Data, Review, and View
organize commands.

c. Cells: The intersection points of rows and columns where data is entered.

d. Column Letters: Letters (A, B, C, ...) at the top of the sheet that represent columns.

e. Row Numbers: Numbers (1, 2, 3, ...) on the left side representing rows.

f. Formula Bar: Displays the content of the active cell or allows input of formulas.

g. Worksheet Tabs: At the bottom, tabs for navigating between different worksheets.

5) Explain the default functions available in Excel:

a. SUM: Adds up a range of cells.

b. AVERAGE: Calculates the average of a range of cells.

c. MAX: Returns the highest value in a range of cells.

 d. MIN: Returns the lowest value in a range of cells.

e. IF: Performs a logical test and returns one value if true and another if false.

f. VLOOKUP: Searches for a value in the first column of a range and returns a value in
the same row from another column.

6) How do you create a sort by custom list in Excel:

a. Create the Custom List:

- Go to the "File" tab and select "Options."
- In the Excel Options dialog box, go to the "Advanced" tab.
- Scroll down to the "General" section and click on "Edit Custom Lists."
- In the Custom Lists dialog box, enter your custom list in the "List entries" box, one
entry per line. Click "Add" after each entry.

b. Use the Custom List to Sort:

- Select the range of cells you want to sort.
- Go to the "Data" tab on the ribbon.
- Click "Sort."
- In the Sort Options dialog box, select the custom list you created from the "Order"
dropdown.
- Choose the sorting order (ascending or descending) and click "OK."

This process will sort the selected range according to the order specified in your custom
list.

12 Marks questions

1) Create the following table and write relevant functions to calculate the following:
Employees No Employee Designation Department Basic salary
Name
2001 Anil Project Marketing 20000
manager
2003 Shaurya Project Sales 25000
manager
2005 Swati Team leader Marketing 30000
2007 Neha Project Sales 28000
manager
2009 Abhishek Team Leader Marketing 24000
2011 Manu Team Leader Sales 23000
2) Create a table of 5 students with your imaginary details and find out the results of the
students with class
Student Name of Subject Subject Subject Total Marks Percentage Result
ID No the 1 2 3
students
1 Laksh 53 59 70 182 60.66666667 FAIL
2 Raj 64 52 84 200 66.66666667 PASS
3 Ram 72 68 58 198 66 PASS
4 Bhuvan 80 80 82 242 80.66666667 PASS
5 Shaurya 75 76 80 231 77 PASS
Calculate total of all the students
Calculate percentage of all the students
Calculate results of all the students

3) How do you create drop down lists of all the students?

To create a drop-down list of all students in Excel, you can use the Data Validation feature:

a. List of Students:

Create a column containing the list of all student names.

b. Select the Cell:

Select the cell where you want the drop-down list.

c. Data Validation:

Go to the "Data" tab on the ribbon.

Click on "Data Validation" in the "Data Tools" group.
d. Settings:

In the Data Validation dialog box, choose "List" from the Allow dropdown.
In the Source field, select the range containing the student names.
e. Cell Input Message (Optional):

You can add an input message to guide users.

f. Error Alert (Optional):

Set an error alert if users enter data outside the drop-down list.
g. Click OK:

Click "OK" to apply the data validation.

Now, the selected cell will have a drop-down arrow, and users can choose from the list of
students.
4) Explain the navigating keys used in excel. (refer notebook)
5) Briefly explain IF and Multiple IF conditions used in university result declaration.(not taught)