UNIVERSITY OF MADRAS ARTS AND SCIENCE COLLEGE

(UNIVERSITY CONSTITUENT COLLEGE)

POONTHOTTAM STREET, THERADI, THIRUVOTTIYUR,
CHENNAI – 600 019.

NAME :

REGISTER NO. :

SUBJECT :

CLASS :

2020 - 2021
 UNIVERSITY OF MADRAS ARTS AND SCIENCE COLLEGE
(UNIVERSITY CONSTITUENT COLLEGE)
POONTHOTTAM STREET, THERADI, THIRUVOTTIYUR,
CHENNAI – 600 019.

BONAFIDE CERTIFICATE

This is to certify that the Bonafide record is the work done by _____________________________with

register number ___________________ of FIRST YEAR B.C.A Degree course in UCC College,

Thiruvottiyur Chennai – 600 019, during the academic year 2020 - 2021.

"Office Automation"

LECTURER In-Charge HEAD OF THE DEPARTMENT

Submitted for the FIRST YEAR B.C.A degree, Practical Examination held on ____________ at

UCC College, Thiruvottiyur, Chennai–600 019.

Examiners

Date : 1.

Place : 2.
 Index

SL.N DATE CONTENTS PAGE SIGNATURE

O NO
MS-WORD
1. 23/2/2021 Text Manipulation
2. 23/2/2021 Bio data
3. 25/2/2021 Find and Replace
4. 25/2/2021 Tables and manipulation:
5. 27/2/2021 Mail Merge
MS-EXCEL
6. 27/2/2021 Data sorting
7. 2/3/2021 Mark list
8. 2/3/2021 Individual Pay Bill preparation
9. 4/3/2021 Invoice Report preparation
10. 4/3/2021 Drawing Graphs
11. 6/3/2021 Balance Sheet
MS-ACCESS
12. 6/3/2021 Students Mark details
10. 8/3/2021 Sort operation using the student database
11. 8/3/2021 Employee details
12. 10/3/2021 Library Information System
MS-POWERPOINT
13. 12/3/2021 Presentation for a Seminar.
14. 12/3/2021 Organization Charts
15. 14/3/2021 Display percentage of marks
17. 14/3/2021 Bar chart

18. 16/3/2021 Different Transition Effect

INTERNET
19. 17/3/2021 WWW (Browsing)
20. 17/3/2021 E-mail
OFFICE AUTOMATION
MICROSOFT
WORD
S.NO:1

DATE: Text Manipulation

Aim: To Write a paragraph about your institution and Change the font size and type, Spell check,
Aligning and justification of Text.

Procedure:

Step 1 − Click the Start button.

Step 2 − Click the All-Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu and click it.
Step 4 − Search for Microsoft Word 2010 from the submenu and click it. This will launch the Microsoft
Word 2010 application.
Step 5 − Document area is the area where you type your text.
Step 6 − Click anywhere on the paragraph and select you want to align and click the Align Text Left
(press the Ctrl + L keys.) or Centre (press the Ctrl + E keys) or Align Text Right (Ctrl + R keys) or
Justify (Ctrl + J keys) button available on the Home tab.
Step 7 − Select the portion of text the font of which needs to be changed and click the Home tab. Now click
the Font Type button to list down all the fonts available
Step 8 − Try to move the mouse pointer over the listed fonts. You will see that the text font changes when
you move the mouse pointer over different fonts. You can use the Font Scroll Bar to display more fonts
available. Finally select a desired font by clicking over the font name in the list. We have
selected Blackadder ITC as the font
Step 9 − Similar way, to change the font size, click over the Font Size button which will display a font size
list. You will use the same procedure to select a desired font size that you have used while selecting a font
type. We have selected Blackadder ITC 16 as the font size.
Step 10 − Click the Review tab and then click the Spelling & Grammar button.
Step 11 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors
in grammar. You will also get suggestions to correct click the correct word
Step 12 − Select one of the given suggestions you want to use and click the Change option to fix the spelling
or grammar mistake and repeat the step to fix all the spelling or grammar mistake.
Step 13 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally
Click OK.
Step 14 − Click the File tab and select the Save As option.
Step 15 − Select a folder where you will like to save the document, Enter the file name which you want to
give to your document and Select the Save As option, by default it is the .docx format.
Step 16 − Finally, click on the Save button and your document will be saved with the entered name in the
selected folder.
Output:

The Public Petition dated 11-11-1839 initited the establishment of Madras University. It was in January
1840 with Mr. George Norton as its President, that the University Board was constituted. In 1854 after a
lapse of 14 years, the Government of India formulated a systematic educational
policy for India and as a sequel to this on 5th September 1857 by an Act of Legislative Council of India,
the University was established. The University was organised in the model of London University.

The Public Petition dated 11-11-1839 initiated the establishment of Madras University. It was in
anuary 1840 with Mr. George Norton as its President, that the University oard was constituted.
In 1854 after a lapse of 14 years, the Government of India formulated a systematic educational policy
for India and as a sequel to this on 5th September 1857 by an Act of Legislative Council of India, the
University was established. The University was organised in the model of London University.
S.NO:2

DATE: Bio-Data
Aim: To Write a program to prepare your Bio-data using template

Procedure:

Step 1 − Click the Start button.

Step 2 − Click the All-Programs option from the menu.

Step 3 − Search for Microsoft Office from the submenu and click it.

Step 4 − Search for Microsoft Word 2010 from the submenu and click it. This will launch Microsoft Word
2010 application.
Step 5 − Click the File tab and select the New option.
Step 6 − When you select the New option from the first column, it will display a list of templates in the
second column. Double-click on the Blue Spheres Resume document; this is the first option in the
template list.
Step 7 − Document area is the area where you type your text.

Step 8− Finally, save the document and close the file.

Output:
 KRITHIKA

To create value for your esteemed organization by utilizing my

mana skills with learning spirit as being innovative.
Seeking a challenging career as a manager or such other position
in esteemed organization.
Educational Qualification:
 Pursuing PGDM in Marketing (Major) and Finance from ABC Sch
Management Kolkata (2019-21)
 B.Sc.(Mathematics), Calcutta University, Kolkata 2018, 1st Division
 12th Science, WBHSE Kolkata 2015, 1st Division
 10th ,WBCHSE Kolkata 2013,1st Division

180 M G Road, Achievements:

Chennai-600 101  Actively participated in National Human Resource Development
Ne seminar held on 25th and 27th October 2014 at Business School
in Kol
+91- 98945
 Summer Training from ABC - Kolkata, Topic on -A study of
97903
cus
satisfaction towards Insurance product in Kolkata

krithi@abc.com Extra-Curricular Activities and Computer proficiency:

 Organize events in College.
 MS office, Word, Excel, PowerPoint, Tally, SAP.

Qualitative Skills:
 Ability to work in new and challenging environment, as well as
dea driven environment.
 Willingness to work in groups and ability to lead group activities.
 Willingness to learn new concepts and ideas involving new
techno with an ability to adapt quickly and effectively.

Hobbies:

Personal Details: Date of Birth : Language Known:

January 19th 1991 Hindi and English

Place:
Date: KRITHIKA
S.NO:3

DATE: Find and Replace

Aim: To Write a paragraph about yourself and do the following. Find and Replace - Use Numbering
Bullets, Footer and Headers.

Procedure:

Step 1 − Click the Start button.

Step 2 − Click the All-Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu and click it.
Step 4 − Search for Microsoft Word 2010 from the submenu and click it. This will launch the Microsoft
Word 2010 application.
Step 5 − Document area is the area where you type your text.
Step 6 − Click the Replace option in the Editing group on the Home tab or press Ctrl + H to launch the
Find and Replace dialog box.
Step 7 − Type a word which you want to search. You can also replace the word using the Find and Replace
dialog box
Step 8 − Click the Replace button available on the Find and Replace dialog box and you will see the first
occurrence of the searched word would be replaced with the replace with word. Clicking again on Replace
button would replace next occurrence of the searched word. If you will click Replace All button then
it would replace all the found words in one go. You can also use Find Next button just to search the next
occurrence and later you can use Replace button to replace the found word.
Step 9 − You can use More >> button available on the dialog box to use more options and to make your
search more specific like case sensitive search or searching for whole word only etc.
Step 10 − Finally, if you are done with the Find and Replace operation, you can click the Close
(X) or Cancel button of the dialog box to close the box.
Step 11 − Select a list of text, to which you want to assign bullets or numbers. You can use any of the text
selection method to select the portion of text.
Step 12 − If you are willing to create a list with numbers, then click the Numbering Button triangle
instead of the bullet button to display a list of numbers you want to assign to the list. You can select any of
the numbering style available by simply clicking over it.
Step 13 − Click the Insert tab, and click either the Header button or the Footer button that which needs
to be added first. Assume you are going to add Header; when you click the Header button it will display a
list of built-in Headers from where you can choose any of the headers by simply clicking on it.
Step 14 − Once you select any of the headers, it will be applied to the document in editable mode and the
text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close
Header and Footer button will also appear at the top-right corner.
Step 15 − Finally, you can type your information whatever you want to have in your document header and
once you are done, click Close Header and Footer to come out of the header insertion mode.
Output:
S.NO:4

DATE: Tables and manipulation

Aim: To Write a program for Creation, Insertion, Deletion (Columns and Rows). Create a mark sheet.

Procedure:

Step 1 − Click the Insert tab followed by the Table button. When you move your mouse over the grid
cells, it makes a table in the table that appears in the document. You can make your table having the desired
number of rows and columns.
Step 2 − Click the square representing the lower-right corner of your table, which will create an actual table
in your document and Word goes in the table design mode. The table design mode has many options to work
Step 3 − Click a row where you want to add an additional row and then click the Layout tab;

Step 4 − Now use the Row & Column group of buttons to add any row below or above to the selected row.
If you click the Insert Below button, it will add a row just below the selected row
Step 5 − If you click the Insert Above button, it will add a row just above the selected row.

Step 6 − Click a column where you want to add an additional column and then click the Layout tab;

Step 7 − Now use the Row & Column group of buttons to add any column to the left or right of the selected
column. If you click the Insert Left button, it will add a column just left to the selected column
Step 8 − If you click the Insert Right button, it will add a column just next to the selected column.

Step 9 − Click anywhere in the table you want to delete.

Step 10 − Click the Layout tab, and click the Delete Table option under the Delete Table Button to delete
the complete table from the document along with its content.
Step 11 − Click a row which you want to delete from the table and then click the Layout tab;

Step 12 − Click the Layout tab, and then click the Delete Rows option under the Delete Table Button to
delete the selected row.
Step 13 − Click a column which you want to delete from the table and then click the Layout tab;

Step 14 − Click the Layout tab, and click the Delete Column option under the Delete Table Button to
delete the selected column.
Output:
S.NO:5

DATE: Mail Merge

Aim: To Write a program to prepare an invitation to invite your friends to your birthday party. Prepare at least
five letters.

Procedure:

Step 1-Open the document you want to merge.

Step 2- Choose the type of document you want to create (letter, envelope, label, e-mail, or directory).
Step 3- Choose the list of recipients you want to send the document to.

Step 4- Add merge fields. Put the cursor where you want the merge field to appear, then click add field on the ribbon.

Step 5- Finish and merge.

Step 6- Check for errors that could have been introduced, during the merge.

Step 7- Send the merge by e-mail. You can also print the merge.
Output:
MICROSOFT
EXCEL
S.NO:6

DATE: Data sorting

Aim: To Write a program for Data Sorting-Ascending and Descending (both numbers and alphabets)

Procedure:

Step 1 - Select a single cell anywhere in the range that you want to sort.

Step 2 - On the Data tab, in the Sort & Filter group, click Sort to display the Sort popup window.

Step 3 -In the Sort by dropdown list, select the first column on which you want to sort.

Step 4 - In the Sort On list, choose Values, Cell Colour, Font Colour, or Cell Icon.

Step 5 -In the Order list, choose the order that you want to apply to the sort operation—alphabetically or
numerically, ascending or descending (that is, from A to Z (or Z to A) for text, or lower to higher, or
higher to lower for numbers).
Output:
S.NO:7

DATE: Mark list

Aim: To prepare a Mark list

Procedure:

Step 1 - First open microsoft excel from start menu in all programs.

Step 2 - Click on new from file menu to create a new spreadsheet.

Step 3 - Fill the data/information in various rows and columns by selecting the rows and columns one by one.

Step 4 - If we need to find sum, average then enter various enteries in columns and rows.
Output:
S.NO:8

DATE Individual Pay Bill

Aim:

Procedure:

Step 1: Open a new blank excel spreadsheet. Go to Search Box. Type “Excel” and double click on the
match found under the search box to open a blank excel file.
Step 2: Save the file on the location you want your payroll to be saved so that it does not get lost and you
will always have it with you.

Step 3: In this newly created file where all your employee payroll information would be stored, therefore,
create some column with names which can hold the values for the certain parameters/variables. Enter the
column names in the following hierarchy.

Employee Name (column A : Contains your employee name.

Pay/Hour (column B): Contains per hour pay rate to the employee without any currency
symbol.
Total Hours Worked (column C): Contains total hours worked by an employee in a day.
Overtime/Hour (column D): Overtime rate per hour without any currency symbol.
Total Overtime Hours (Column E): Number of hours employees overtime in a da
Output:
S.NO:9

DATE Invoice Report

Aim: To prepare an invoice report

Procedure:

Step-1: Open Microsoft excel

First, open Microsoft Excel. Click File on the menu bar and then click New from Template. A page will
launch with a selection of available templates.
Step – 2: Search for an invoice template
To filter the template results, click on the search bar in the upper right-hand corner of the page, type “invoice”
and hit enter to search.
Step – 3 : Choose your invoice template
There are a variety of Excel invoice templates to choose from, including business invoice templates and
templates that use formulas to automatically calculate taxes. Select one that provides all the information
you need and features a design that works with your company branding.
Step – 4 : Download the template
Once you’ve found an Excel template to suit your business needs, click on the template to open a preview
page.Then, click the “Create” button to open it as a new spreadsheet.

Step – 5 : Customize your invoice

Edit the invoice template to include the specific project details. Remember to include the following
information: Your logo, if you have one Your business contact details, including your name, address,
phone number and email, your client’s contact information, an unique invoice number, invoice date, an
itemized list of the services you provided the client, including the quantity or hours worked and the rate
of pay A subtotal for each of your services, your payment terms, including accepted payment methods
and late fee terms The payment due date. The total amount due, including any applicable tax
Step – 6 : Save the invoice
Once you’ve filled out all the project specifics on your invoice, save the spreadsheet to your computer in
both .xls and PDF format. When sending the invoice to your client, use the PDF version so it can’t be edited
after you send it.
Step – 7 : Send the invoice
Send the invoice to your client by email or mail. Include a brief note that calls out the important invoice
details, such as the deadline for payment and the total amount due.
Output:
S.NO:10

DATE Drawing Graphs

Aim: To insert a graph in Microsoft Excel

Procedure:

Step 1 - Enter your data into Excel.

Step 2 - Choose one of nine graph and chart options to make.

Step 3 - Highlight your data and 'Insert' your desired graph.

Step 4 - Switch the data on each axis, if necessary.

Step 5 - Adjust your data's layout and colors.

Step 6 - Change the size of your chart's legend and axis labels.

Step 7 - Change the Y axis measurement options, if desired.

Step 8 - Reorder your data, if desired.

Step 9 - Title your graph.

Output:
S.NO:11

DATE Balance Sheet

Aim: To prepare a Balance Sheet in Microsoft Excel

Procedure:
Excel Balance Sheet
This post illustrates how to create a financial statement such as a balance sheet with built-in Excel features
and functions. Our primary objective is to build a workbook that efficiently pulls values from the trial
balance into the balance sheet.
Overview
For the purpose of this post, let’s assume we have a data sheet that contains the source data for the report,
we’ll call this data the trial balance. Next, we’ll assume that we need to get the data from the data sheet into
the report sheet in an automated way. In order to efficiently retrieve the amounts, or account balances, into
the report (balance sheet) we’ll use Excel’s built-in conditional summing function SUMIFS. If you’ve not
explored this amazing function, I wrote a blog post that discusses the SUMIFS Function so feel free to
check it out if you would like to review the function’s syntax.

Let’s take a look at the data sheet containing the data for the report, our simplified trial balance.
Excel Trial Balance
Excel Trial Balance with Account Balances. Now, let’s take a look at our desired balance sheet layout. Excel
Balance Sheet Excel Balance Sheet structure One challenge that Excel users face when building a report such
as a balance sheet is the fact that the report labels don’t match the data labels. For example, the account name
in the trial balance is Checking, but the value needs to be reflected in the balance sheet as Cash. We need to
provide Excel with these label translations so that we can use the SUMIFS function to retrieve the correct
account balances for each report line.
In the screenshot below, I’ve updated the trial balance and mapped the account names to the financial
statement labels.
Excel Trial Balance with report label mapping
Trial balance with account balances mapped to the financial statement lines Also note that in some cases,
many accounts are mapped to one report line, for example, AR and AR Allowance are both mapped to the
Accounts Receivable balance sheet line.
Once we have defined the mapping, we can easily compute the financial statement values with the
SUMIFS function. For example, we could use the following formula in cell C7 in our balance sheet:
=SUMIFS(TB!D:D,TB!C:C,B7)
Where:
 TB!D:D is the sum range, the account balance column on the TB trial balance workshee
 TB!C:C is the criteria range, the report label column on the TB trial balance worksheet
 B7 is our report label
We can fill the formula throughout the report to complete the balance sheet. The completed report is
shown below.
Excel Balance Sheet
Excel Balance Sheet with amount formulas and here you have it!
Note: for recurring-use workbooks, you can set up the mapping in a dedicated worksheet and then use
lookup functions to retrieve the report labels into the trial balance, or conversely, use SUMIFS to retrieve
the trial balance values into the map itself.
Output:
MICROSOFT
ACCESS
S.NO:12

DATE Student Mark Details

Aim: To Prepare Student Marklist in Microsoft Access

Procedure:

Step 1 – Start > All programs > Ms Office > Click the access.

Step 2 – Create new data base > create > table > window allows you to select the table that you will use.

Step 3 -Click to add the column to enter the student names and subjects details
Output:
S.NO:13

DATE Sort Operation Using The Student Database

Aim: To Sort the Student Database on certain criteria in Microsoft Access

Procedure:

Step 1 – Select a field you want to sort by in this example we will sort by student last names.
Step 2 – Click the home tab on the ribbon and locate the sort and filter group
Step 3 – Sort the field by selecting the ascending or descending comment
Step 4 – select ascending to sort text a two digit or two sort numbers from smallest to largest we
select this in our example because we want the last names to be in A to Z order
Step 5 – select the Descending order to sort text Z to A or to sort numbers from largest to smallest.
Step 6 – the table will now be sorted by the selected field ,to save them click the save command on the
quick access toolbar and select the save file location
Output:
S.NO:14

Employee details
DATE

Aim: To create a database about Employee details in Microsoft Access

Procedure:

Step 1 - Open “Microsoft Access” then click on “Blank database” and lastly type “Employee” in front of
“File name” and then click “Create”.

Step 2 - Go to “Create” then click on “Table design”.

Step 3 - Type an employee info like ID, Name, F/Name, Position, Salary, Join date, Picture, Phone no
and Address as given below.

Step 4 - “ID” in “AutoNumber”

“Name” in “Text”
“F/Name” in “Text”
“Position” in “Text” or in “Lookup
Wizard” “Salary” in “Currency”
“Join date” in “Date/Time”
“Picture” in “OLE Object”
“Phone no” in “Number”
“Address” in “Memo

Step 5 - Why we have taken “Name” in “text” because we write a name in text so therefore we have taken
it by text and like this “Salary” in “Currency”. After type the information click “View” from “Design” and
then click on “Datasheet view” then click “yes” and type “Employeeinfo” then click “OK”. After click on
“OK” button choose “No” primary key. Now type the information as given below.
S.NO:15

DATE Library information system

Aim: To create a database for Library Information System in Microsoft Access

Procedure:
A library management information system can also be called as library management system (LMS) or
integrated library system (ILS). It is a system that makes use of information technology (IT) to carry out
managerial objectives. The main goal of a library management information system is to store, organize,
share and retrieve vital information needed to carry out daily operational functions of the library.
Function
A library management system (LMS) involves three basic elements: hardware, software and the users. LMS
is a network of computers that uses a certain program to facilitate technical functions of the library. One
such function is electronic cataloguing. With LMS, library users can trace desired books electronically
without going through shelves. LMS also facilitates the lending process by keeping records of items lent and
borrower’s information. LMS supports other administrative tasks such as inventory and data processing.
Benefits
LMS makes everyday library tasks more efficient. This means more work can be done in less time.
Consequently, this decreases operational costs. This also minimizes paperwork and manual tasks, thus
allowing library personnel to concentrate on other things such as interaction with users. LMS also reinforces
users loyalty and satisfaction as it provides fast and reliable library services.
Disadvantages
Libraries may need to change their LMS every now and then to avoid lagging behind the technology.
Although a library management system’s end goals include cutting costs, setting up a new system initially
requires a substantial amount of money and resources. Libraries not only pay for the software but may also
spend for new computers, installations, hosting and maintenance. In addition, libraries must hire or train an IT
support team to deal with computer network glitches.

As LMS becomes more sophisticated and costly, there may be less need for traditional library staff,
leading to a decrease in employment opportunities in the industry.
Characteristics
There are several LMS packages and suppliers in the market. An excellent LMS system should be simple,
easy to use and not require in-depth IT knowledge to manipulate. The system should be easy to install and
maintain. The new trend involves having a Web-based system where the software does not need to be
installed on each computer but is accessed from a single host or source. This centralizes operation and
passes the responsibility of maintenance to the suppliers.
Challenge
Today, libraries face the challenge of remaining relevant to the users. The concept of a library staying in one
fixed space is slowly evolving. Because of technology, users can get information from alternative sources.
Libraries need to be more competitive in terms of extending services. LMS can play an important role in
overcoming this challenge.
LMS may provide integrated information that can be a basis for evaluating what users want. It can also be a
tool for implementing new ideas that will enhance the users’ library experience
MICROSOFT
POWERPOINT
S.NO: 16

DATE Presentation for seminar

Aim: To Prepare a presentation in Microsoft Powerpoint

Procedure:

Step 1:
Open Microsoft PowerPoint.

Step 2:
Go to File at the top of the screen and click New. A box that says “New Presentation” should appear on the
right side of your screen.

Step 3:
In the “New Presentation” dialog box, click on “Form Design Template.” You may then scan through design
templates and choose one that you like.

Step 4: Slide Design

Select a design template by clicking on the template you like. You may choose a different color for your
template by clicking on “Color Schemes” in the “New Presentation” dialog box.
Step 5: Slide Layout
Change the Slide Layout. You may change the slide layout (how information is presented in the slide) by
going to the top of the screen and clicking on “Format” – “Slide Layout.” A box will appear on the right
side of your screen (where “New Presentation” appeared) labeled “Slide Layout.” You may select a design
by clicking on it.

Step 6: Adding Text

Enter your text by clicking and then typing in the box titled “Click to Add Text” or “Click to Add Title.”

Step 7: Adding Pictures

You may add pictures by clicking on the box that says “Click to add content.” Inside that box,
there will be a smaller box with six icons. Click on the icon that looks like a photograph of a mountain. A
new window will open, allowing you to browse for a picture on your computer or a CD. Once you find
your picture, click on it and then click “Insert.”
Step 8: Resizing Pictures
You may change the size of your picture by clicking on the picture. The picture will then have black lines
around it with small bubbles or boxes in the corners. Place your mouse over the bubbles or boxes and click.
Holding the mouse pointer down, drag the picture to the size you want.
S.NO: 17

DATE Organization charts

Aim: To prepare an Organization Chart in Microsoft Powerpoint

Procedure:

Step 1 - On the INSERT tab, in the Illustrations group, click SmartArt.

Step 2 - In the Choose a SmartArt Graphic gallery, click Hierarchy, click an organization chart
layout (such as Organization Chart), and then, click OK.

Step 3 - To enter your text, do one of the following:

 Click in a box in the SmartArt graphic, and then type your text. For best results, use this option
after adding all the boxes that you want.
 Click [Text] in the Text pane, and then type your text.
 Copy text from another location or program, click [Text] in the Text pane, and then paste your text.
Output:
S.NO: 18

DATE:
Display percentage of marks
Aim: To Prepare a Presentation to display the percentage of Marks using charts

Procedure:
Step 1 -Add a pie chart to your report. For more information, see Add a Chart to a Report (Report Builder
and SSRS).

Step 2 -On the design surface, right-click on the pie and select Show Data Labels. The data labels should
appear within each slice on the pie chart.

Step 3 -On the design surface, right-click on the labels and select Series Label Properties. The Series Label
Properties dialog box appears.

Step 4 -Type #PERCENT for the Label data option.

Step 5 -(Optional) To specify how many decimal places the label shows, type "#PERCENT{Pn}" where n is
the number of decimal places to display. For example, to display no decimal places, type "#PERCENT{P0}
S.NO: 19
DATE

Bar chart

Aim: To Prepare a Presentation using Bar Chart

Procedure:

Step 1. In PowerPoint, right-click off the slide, choose Layout, and choose the Title & Content layout.

Step 2. On the slide, click the Chart icon, which looks like a column/bar chart.

Step 3. In the Insert Chart dialog box, choose one of the types of chart that you want. I chose Column. Click
OK.

Step 4. A temporary Excel spreadsheet opens with dummy data. Copy the data from your
spreadsheet to the clipboard, switch to the temporary Excel spreadsheet, click in cell A1, and paste.

Step 5. Drag the bottom-right corner of the blue border to fit your data. Here’s what my data looks like.

Step 6. Return to your PowerPoint slide to look at the chart. Here’s what mine looks like.

Step 7. Oops! That’s not right. The weeks should be on the X -axis, along the bottom. You often have to
switch the rows & columns. You do this on the Chart Tools Design tab; click the Switch Row/Column
button in the Data group. Here’s the result. That’s much better. Now, the weeks of the course are along the
X-axis where they belong. Of course, the data, specifically for the % change in violence isn’t right and
that’s what we’ll change.

Step 8. Because the change in violence data is negative numbers, you can’t see that series. But click along
the X- axis and you can select it, as you see here. Note the round “handles.”

Step 9. First, we’ll change the scale for this series. Right-click the selected series and choose Format Data
Series. In the Format Data Series dialog box, with the Series Options category selected, choose Secondary
Axis, to plot that series on a secondary axis.

Step 10. Now look at the chart in PowerPoint. All of a sudden, you can see the data!

Step 11. But having both sets of data as columns is confusing. You can emphasize the difference — making
the chart clearer — by turning one of the series into a line. Right-click the series again and choose Change
Series Chart Type.

Step 12. The Change Chart Type dialog box opens. It’s the same as the Insert Chart dialog box. Choose a
different chart type. In this case, I chose a Line chart type. Click OK. Make some minor adjustments and you
have the slide I showed at the top of this post. Do you have a use for this type of chart? Share your
experiences with charts that have 2 chart types and 2 Y-axes.
S.NO: 20

DATE:
Different Transition Effect
Aim: To Prepare a presentation with different Transition Effects in Microsoft Powerpoint

Procedure:

Step 1 - Open your presentation.

Step 2 -On your Android tablet, tap the Transitions tab.

Step 3 -On your Android phone, tap the Edit icon at the top right of your screen, tap Home, and then tap
Transitions.

Step 4 -Tap the down arrow to expand the Transition Effects. You will see a gallery of transition effects
grouped into Subtle, Exciting, and Dynamic categories.

Step 5 - Choose a transition; for example, tap Morph to have one slide gradually turn into the next slide.

Step 6 -Tap Effect Options to choose the direction of the transition.

Step 7 -(Optional) Tap Apply to All to apply the same transition to all slides in the presentation.
Internet
S.NO: 21

DATE:
Www (browsing)
Aim: To know about how to browse in World Wide Web

Procedure:

Step 1 – To access the Internet first u need to have modern or broadband

Step 2 – select > Google chrome or internet explore >home page will appear
Step 3 – in search engine type WWW.GOOGLE .COM
Step 4 – In google search engine u can type what you what to search and click enter.
S.NO: 22

DATE:

E-mail
Aim: To know about how to send Email

Procedure

Step 1 : Signing into your Gmail account

Go https://www.google.com/. Type www.gmail.com Make sure the link you typed is correct. Login into
your account with the correct GOOGLE ID or your email address and password to match.
Step 2: Compose a New Email
After logging in, you will see a similar interface of the example of your email account. Click compose to start
creating an email.
Step 3: Write Recipient Email Address
On this page, you will enter your message and to whom you will send the message. First enter the
recipient email address. This email address is obtained from the recipient similar to how you need
someone's physical address to send mail.
Step 4: Enter the Subject of the Email
Enter the title or subject of the email below.
Step 5: Enter the Body
Enter the body of the message in the box below the subject line.
Step 6: Send and Finish
After typing up your message, confirm your recipient's email address. Just as having the wrong physical
address of someone's home can result to the message being sent somewhere else, the incorrect email address
can send it to someone else. After you checked all the information is correct, click send on the bottom and
you have sent your email.