INTE-20013-INTEGRATED-SOFTWARE-APPLICATION-1

Polytechnic University of the Philippines
College of Business Administration

DEPARTMENT OF OFFICE ADMINISTRATION
BACHELOR OF SCIENCE IN OFFICE ADMINISTRATION
INSTRUCTIONAL MATERIALS
FOR
INTE 20013
INTEGRATED SOFTWARE APPLICATION
Compiled by:
Instructor Julius C. Sabando

Faculty, Department of Office Administration
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Overview
The COVID 19 pandemic has considerably affected education systems on a global scale.
With schools and universities struggles not to hamper the education of the students, the teachers
are doing their best to keep learning going during this pandemic. PUP has adopted the
flexible/blended learning in order to reach the students at home and continue their education.
The country is currently has more companies and organizations who are being managed
by multinational companies. The movement of goods and services are distributed across borders
of many nations. The offices are becoming more dynamic and diverse. Many workplaces contain
a diverse mix of individuals with different nationalities, cultures, ethics, religious beliefs or political
creeds. The Office Administration program provide courses focusing on the needs of the
workplace and at the same time nurturing and transforming their students to become a global
Administrative Professionals.
Welcome to the Integrated Software Application course. The Integrated Software

Application course aims to provide the students with the knowledge and skills that will help them
produce professional-quality letters, memorandums, manuscripts, accounting reports and
presentation. The course introduces the students the importance of the different terminologies
used in MS Word, Excel and PowerPoint 2013. Positive attitude and confidence in performing
computer learning activities are essential for a graduate to become a global Administrative
Professional.
The students of Bachelor of Science in Office Administration (BSOA) are the future
Administrative Professionals (AP). Administrative Professionals are the great support in the
administrative function of any organization. They work in partnership with executives and
professionals in different specializations such as medical, legal and business industries. In
today’s business environment, the Administrative Professional is an extension of the executive
team as tasks become more automated and Admins are more efficient than ever. Admins are
business partners to the executives, departments, and companies they support. They are often
one of the few employees in a company who knows the entire business and is expected to
understand how the company’s unique business system works.
The topics in the four Chapters are carefully gathered and selected to get the latest and
up-to-date information. There are learning objectives to be achieved and assessments/activities
to be accomplished by the student at the end of the per week topics. Book references used are
available at PUP Main Library, NALLRC Building, Sta. Mesa, Manila. Web references and links
are also provided to get the latest information and development in business and industries.
Questions, suggestions, comments and feedback matter. The teacher/adviser may be

contacted by joining the google classroom created for the class with code number _____________
or through email address at _____________________ and mobile no. __________________.
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INTEGRATED SOFTWARE APPLICATION
(INTE 20013)
Table of Contents
Overview………………………………..……………………………………………………… 2
Week 1: Course Outcomes……………………………………….………………..………… 5
Week 2: Starting Microsoft Word Application….…………………………...........………… 7
Week 3: Creating, Saving Documents and Managing Folder…………....………..…….. 12
Week 4: Document Formatting……………………………………………………….……. 21
Week 5: Formatting Paragraphs, Charts and Table …………………………………..… 27
Week 6: Creating Newspaper ……….…………………………………………………........ 33
Week 7: Draw and Format an Autoshape………………………………………..…………. 44
Week 8: Creating Formatted Letter………………….…………………………….………... 48
Week 9: Midterm Examination…………………………………………………….…..……... 57
Week 10: Nature of MS Excel…………………………..……………………..…………... 64
Week 11-12: Inserting Data in Cell, Adjusting Rows and Columns…………….……….. 74
Week 13: Inserting, Deleting and Hiding Rows and Columns…………….……….…….. 86
Week 14: Methods of Entering Formula Understanding Cell Reference in MS Excel 98
Week 15: Simple Calculation……………………………………………………..…………… 110
Week 16: Filtering the Data Sorting Data Creating Chart and Graph……………….…… 116
Week 17: Powerpoint Program……………………….……………………………………….. 132
Week 18: Final Examination…………………………………………………………………… 140
Grading System……………………………………………………………………….………… 140
References……………………………………………………………………………..………... 141
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INTE 20013– INTEGRATED SOFTWARE APPLICATION
COURSE OUTCOMES:
At the end of the course, the student should be able to:
1. Discuss the importance of the different terminologies used in MS Word, Excel and
PowerPoint 2013
2. Engage in the discussion on the basic concepts and principles of Windows program.
3. Demonstrate positive attitude and confidence in performing computer learning activities
shared with the group;
4. Produce professional-quality letters, memorandums, manuscripts, accounting reports

and presentation.
5. Demonstrate correct usage of the software application programs, methods and

procedures;
6. Organize files and folders of documents using MS Word, Excel and PowerPoint;
7. Produce creative designs and presentation accustomed to the needs of the national and
global needs.
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Week 1: ORIENTATION
1. Display enthusiasm in knowing the philosophy, mission, vision of PUP, goals and
objectives of the college.
2. Demonstrate awareness of the relevance of BSOA program and its contribution in nation
building
1.1 Orient the Students in the Vision, Mission, Philosophy of the University, Goals of the College
and Objectives of the Program
1.2 University Student Guidelines
1.3 Requirements of the Course
 Topics to be discussed
 Activities
 Assessment
 Grading System
 House Rules
Course Materials:
Vision
Clearing the paths while laying new foundations to transform the Polytechnic University of the
Philippines into an epistemic community.
Mission
Reflective of the great emphasis being given by the country's leadership aimed at providing
appropriate attention to the alleviation of the plight of the poor, the development of the citizens,
and of the national economy to become globally competitive, the University shall commit its
academic resources and manpower to achieve its goals through:
1. Provision of undergraduate and graduate education which meet international standards of
quality and excellence;
2. Generation and transmission of knowledge in the broad range of disciplines relevant and
responsive to the dynamically changing domestic and international environment;
3. Provision of more equitable access to higher education opportunities to deserving and
qualified Filipinos; and
4. Optimization, through efficiency and effectiveness, of social, institutional, and individual
returns and benefits derived from the utilization of higher education resources.
Philosophy
As a state university, the Polytechnic University of the Philippines believes that:
 Education is an instrument for the development of the citizenry and for the enhancement
of nation building;
 Meaningful growth and transformation of the country are best achieved in an atmosphere
of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with
the spirit of humanist internationalism.
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Strategic Objective: 8-Point Agenda
1. Pursuing Academic Excellence through Disciplinal Integrity

2. Embedding a Culture of Research in PUP
3. Assuring Transparency and Participatoriness in Giving Rewards and Sanctions
4. Modernization and Upgrading of Physical Facilities, Equipment, Library and Campus
Development
5. Reconceptualization of Academic Freedom
6. Institutionalizing Civil Society Engagement and Involved Extension Service Program
7. Fiscal Responsibility
8. Assessment of the Institutional Processes and Critical-Rational Review of the Entire
Organization
Shared Values
 God-Fearing
 Love for Humanity and Democracy
 Collegiality
 Integrity and Credibility
 Transparency and Accountability
 Passion for Learning
 Humanist Internationalism
Program Description per CHED Memorandum Order No. 19, series of 2017
The Bachelor of Science in Office Administration is a four-year program that prepares the
students for a career in an outcome-focused, technology rich, professional environment. Courses
in the curriculum are those that will thoroughly familiarize the students with current techniques in
office practice and procedures, developments in office systems and technology, good team-
working and management skills, and application of the principles of human relations and
communications to prepare them to be key players in day-to-day office operations. Lessons in
writing routine reports and correspondence and speaking effectively to employers, employees,
and the general public are provided in selected courses. The BSOA program also trains the
students to work independently without the need for on-site supervision.
Course Description per CHED Memorandum Order No. 19, series of 2017
The course prepares students for internationally focused careers in government, non-profit
and private sectors. It enables students to think critically, creatively and independently about
important international issues that will help them shape the global future.
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Week 2: STARTING MICROSOFT WORD APPLICATION
Intended Learning Outcome

At the end of the lecture, student will learn:
 Execute and analyze the step by step methods in doing the basics of MS Word
 Demonstrate proficiency in keyboarding skills through proper observance of
techniques
 Exhibit confident interaction with co-learners in computer class activities.
Enduring Understanding
Student must understand that:
1. This module intends to help the students to learn and navigate Microsoft Word.
2. Student Knowledge Providers contributes new and fresh knowledge for their co-
students
3. The knowledge providers served as a guide to facilitate proper learning and
disseminate correct and factual information for students.
Essential Questions:
1. How to use Microsoft Word?
2. What is the importance of Microsoft word in my future job/career?
3. What are the information that will help the student/readers that might
guide them towards using Microsoft word
Essential Learning
Starting Up Microsoft Word
Opening a blank or new document to make a file in MS Word is easy as one click,
there are two on how to create a file:
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Desktop
in the desktop, find the application that says “Microsoft Word” without a file name, there you will
open a new blank document.
Search
Second option if you don’t have you
word application on your desktop is to
search it, go to your windows tab
then type “Microsoft word”
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Different Parts and Function of Microsoft Word
Quick Access Toolbar

Quick Access Toolbar enables you to save your file, undo mistakes and redo in just one click.
Title Bar
This bar shows the file name after being saved in order for the maker to easily find the file.
Minimize, Maximize and Exit
This area of the MS word allows you to lessen and enlarge the size of the window seen
(minimize; lessen, Maxmize; enlarge) and close the file you have opened.
Tabs/ Ribbon Tabs
The ribbon tabs is where the main function of the MS Word. The ribbon tabs has different parts
and function which is important for the encoder to know:
1. File- File tab is used also for saving, for opening new document, viewing the history of
opened MS word files, printing and can be used to find templates of files.
2. Home- Home tab is used for fonts, font style, color, style of the text, bullets and
numbers, borders, margins. The Home tab is is the tab for typing needs.
3. Insert- Insert tab is used to insert shapes, clipart, pictures, tables nWordart,
mathematical equations and symbols, textbox. Insert tab is for other additional
information that a file may need for expressing.
4. Page Layout- page layout tab is used to customized the overview format of your text
like the size of paper, columns, orientation of landscape or portrait, the margins.
5. References- reference tab is used usually for research purposes so that a researcher
might have an easy access creating his bibliography, footnotes, table of contents.
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6. Mailings- mailings tabs is used for sending a document to multiple receipients.
Basically it us used for mailing purposes.
7. Review- review tab is used for grammars, word translation to another language, word
counts and spellings. This tab is specialize for correction of the data encoded.
8. View- View tab is used on how you want to see your documnent, you can also enable
rulers and gridlines, zoom pages.
Ribbon
The ribbon is where your options of editing are located. The entire horizontal part under your
Ribbon tabs is ribbon. (Cut, copy, paste, font style, font size, text alignment, color of text, bold,
italic, underlined, etc.)
Category Groups
Category groups are the labels above your ribbon. In Home tab you can see Clipboard, Font,
Paragraphs and Styles, that label below ribbon is the category group.
Scroll Bar
Scoll bar is used to navigate the workspace vertically (up and down).
Workspace
Workspace is where all your data is encoded.
Ruler
There are 2 rulers available is the MS Word, horizontal and vertical rulers. You can manual
adjust the margin of the document with the help of rulers.
Status Bar
The status bar lets you see how many words you have already encoded in the MS word, how
many pages you are using and what language denomination you are using.
Document View Button
The Document View Button is more accessible than going to View tabs, these buttons allows
you to choose on how to view your file.
Zoom Control
Zoom control allows you to zoom in or out of the workspace in your comfort. This zoom control
below is more accessible too than going to View tabs.
Different Shortcut keys:

Control + A (Select all) Control + E (Center Align) Control + J (Justify)
Control + B (Bold) Control + F (Find) Control + K (Hyperlink)
Control + C (Copy) Control + I (Italic) Control + L (Left Align)
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Control + N Control + R (Right Align) Control + X (Cut)
(New Document)
Control + S (Save) Control + Y (Redo)
Control + O (Open other
Control + U (Underline) Control + Z (Undo)
document)
Control + V (Paste)
Control + P (Print)
Assessment
I. Identification. Identify each part of MS WORD 2016 (2PTS each)
1. 2
3 4
5
7
9 8
Title Bar Ribbon Scroll Bar
Workspace Category Groups Documents View Buttons
Ruler Tabs/Ribbon Tabs Hyperlink
Zoom Control Quick Access ToolBar Powerpoint
Status Bar Minimize, Maximize, Exit Workspacing
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II. TRUE OR FALSE. Write TRUE if the statement is correct, and if False, ENCIRCLE the
word that makes the statement incorrect and write the correct answer in space provided.
_____13. Control + C is the shortcut key for Cut _____17. Ctrl+A is the shortcut
key for select ALL
_____14. Zoom connects a slide to another specific slide _____18. Ctrl+B is the shortcut
key for Bold
_____15. There are total of 3 rulers visible in MS WORD _____19. Ctrl+I is the shortcut key
for iloveyou
_____16. Workspace is where your data is encoded
Week 3: CREATING FOLDER SAVING DOCUMENT AND MANAGING FOLDER

 Create simple letters, tables, reports formatted with different font characters,
sizes and styles;
 Organize files and folders using the correct procedures; and
 Demonstrate the importance of MS Word application in business operations
1. This module is made to further enhance their knowledge in creating and saving
documents, managing folders and lastly, locate and open existing document.
2. The student presenters strictly followed their instructor/proctor's set of guidelines
in disseminating information as a contributor in educating their fellow classmates.
3. Those student presenters made sure that they had help in properly distributing
the information and lessons.
1. Why do we need to study creating and saving documents, managing
folders and lastly, locate and open existing document?
2. How this module will ensure students that it will greatly help them in their
future careers?
3. What is the relationship or importance of learning these topics as a
student taking the Office Administration program?
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Essential Learning
Word basics working with text layout and printing

Creating and Opening Documents
Word files are called documents. Whenever you start a new project in
Word, you'll need to create a new document, which can either be blank or from a template.
You'll also need to know how to
open an existing document.
Text Basics
Learn how to add, delete, move, cut, copy and paste texts.
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Formatting Texts
Learn how to change font size, color, and text
alignment.
Indents and Tabs

Learn how to use the tab selector and horizontal ruler to set tabs and indents.
Line and Paragraph Spacing

Learn how to modify line and paragraph spacing in your documents.
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Lists
Learn how to add and modify bulleted and numbered lists.
Page Layout
Learn how to modify page orientation, margins, and size.
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Saving and Sharing Documents
Learn more about saving and sharing documents.
Managing folders
The following are tips on how to create and manage folders:
1. Create Folders – go to File explorer
2. Go to Documents
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3. Select New Folder
4. Name the Folder
5. Sort Out the Files
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Tips on how to manage folders
• Skip the Desktop
• Skip Downloads
• File things immediately
• Sort everything once a week
• Use descriptive names
• Search is powerful
• Don’t use too many folders
LOCATE AND OPEN EXISTING DOCUMENTS

Ways to locate documents
 File Explorer – using the window’s File Explorer Search tool, you can just type the file
looking for, or just any letter that you think you used as a file name, and Windows will
give you all the possible results.
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 Windows search dialogue box – by clicking Windows logo + S, the search dialogue box
will appear. When you move the cursor to a file, the options to open its file location or
copy the path will appear.
Importance of MS Word in business operation
• Labels and Mailings - Manage outgoing correspondence. Use to create a letter and send
the letter to all of your customer.
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• Create Documents and Forms - Use to create any kind of business document, like
reports, presentation,
proposals, plans,
agendas etc. Word’s
feature is easy to use,
enabling you to add more
data visualization like
charts and graphs for
your document.
• Saves time and
Environment - Easy to
save documents and you
don't need to print it
because you can use
mailings to digitally send
it to your clients, saving
you from using paper and
thus helping in saving the
planet.
• Templates are already available - Many templates can be found in word for business
cards, flyers, resume, reports, etc. that can be used to save time
• Build branding - If you want your company to use a standardized letter or report format,
you can design one and save it as a template. This will give you a consistency of
branding.
Readings:
www.wikigain.com/word-2016-user-interface/
www.computerhope.com/shortcut/word.htm
www.techwalla.com/articles/list-of-ms-word-features
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Week 4: DOCUMENTS FORMATTING

At the end of the lecture, students will learn:
● Applying creative designs and fonts
● Choose designs to match requirements of class activities

● Prepare documents applying the proper techniques in basic formatting.
1. This presentation intends to help them learn the basics in Documents Formatting.
2. Presenters will provide topics that can easily understand.
3. These modules will serve as a guideline in knowing the essential parts of
documents formatting.
1. How does documents formatting may help me in the future?

2. What are the essential factors needed to have proper documents formatting?
3. Is there any effect when you're not following proper documents formatting?
Essential Learning
Documents have both form and content.
Content is the information in the document: the message sent by the text, images,
and videos.
Form is anything to do with how the document looks: font size and type, colors,
margins, line spacing, paragraph length, and so forth. “Formatting” is a verb that
means “to adjust the form of”. So formatting includes any changes you make that aren’t related
to the message itself
● FONT
It is a design for a set of characters. It is the combination of typeface and other qualities, such
as size, pitch, and spacing. There are many fonts to choose from -- different sizes, italic, bold,
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and so on. (The term font is often used incorrectly as a synonym for typeface.) It is a design for
a set of characters. It is the combination of typeface and other qualities, such as size, pitch, and
spacing.
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● Orientation
Refers to the direction in which a document is displayed. It is of two types; portrait (vertical)
and landscape (horizontal). The default orientation is portrait; it can be changed to
landscape by following these steps;
1. Select the Page

Layout tab
2. Locate the Page
Setup group
3. In Page Setup group
click the Orientation
command
4. It displays two
options, Portrait and Landscape
5. Select the desired page orientation
● Size
The default paper size in Microsoft Word is 8.5 x 11 inches –the standard size (called Letter),
which conveniently fits in most printers and copy machines in the United States. You can choose
a different paper size and orientation, though.
If you want the document to have a different paper

size — say, for a brochure — choose Page
Layout→Size and then choose a different paper size
from the drop-down list. In addition to Letter size, Legal
size is the other major size used: 8.5 x 14 inches.
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● Margin
The space between the text and the edge of

your document. By default, a new document's
margins are set to Normal, which means it has
a one-inch space between the text and each
edge. Depending on your needs, Word allows
you to change your document's margin size.
● Tabs
Are a paragraph-
formatting feature used
to align text. When you
press the Tab key, Word
inserts a tab character
and moves the insertion
point to the tab setting,
called the tab stop. You
can set custom tabs or
use Word's default tab
settings. Word's default
tabs are set every half-
inch.
● Indent
Sets the distance between the left and the right margins. It’s also used in bullets and
numbering to ensure that the text lines up properly.
Four types of Indents:
The Left indent controls the space between the paragraph and the left margin.
The Right indent controls the space between the paragraph and the right margin and has a
marker on its own.
The First Line indent is used to indent the first line of a paragraph or of every paragraph.
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The Hanging Indent controls how the text of a paragraph lines up underneath the first line.
This is usually adjusted when you are working with bullets or numbering and the text
does not line up properly.
Quiz No. 3
Name: Date:
Year/Course/Section: Score:
TEST I: Identify the following sentences. (NO ERASURES)

__________1. It refers to the direction in which a document is displayed
__________2. Is anything to do with how the document looks: font size and type, colors, margins,
line spacing, paragraph length, and so forth.
__________3. It sets the distance between the left and right margins.
__________4. A paragraph-formatting feature used to align text.
__________5. What is the default paper size in Microsoft Word?
__________6. A computer file that contains text that you have written.
__________7. It is the space between the text and the edge of your document.
__________8. Is a verb that basically means “to adjust the form of”. It includes any changes you
make that aren’t related to the message itself.
__________9. . The information in the document: the message sent by the text, images, and
videos.
__________10. It is a design for a set of characters.
CHOICES: →Content →Form →Formatting →Font →Orientation →Size →Margin
→Tabulating →Indentions →Documents →Bar Tab →8.5x11 inches
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TEST II. Arrange the following steps in changing Page Orientation.
_____11. In Page Setup group click the Orientation command.
_____12. Select the desired page orientation.
_____13. Select the Page Layout tab.
_____14. Locate the Page Setup group.
_____15. It displays two options, Portrait and Landscape.
Readings:
https://www.computerhope.com/jargon/f/font-size.htm
https://www.oreilly.com/library/view/word-2007-the/059652739X/ch04.html
https://github.com/mawww/kakoune/wiki/Indentation-and-Tabulation
https://www.dummies.com/software/for-seniors-how-to-choose-paper-size-and-orientation-in-
microsoft-word/
Week 5: FORMATTING PARAGRAPHS, CHARTS & TABLE, BORDERS & SHADING
Intended Learning Outcome:

At the end of the lecture, student will gain and;
• Produce documents using proper paragraph format.
• Create tables and charts.
• Design documents using borders and shadings.
• Apply proper bullets and numbering.
Students must understand that:
1. This module is created for them to deepen their knowledge about the course.
2. Student knowledge providers should knowingly the proctors or instructors
guidelines in terms of distributing information as a contributor in educating and co-
students.
3. The contributors are served as a guide and a warrior in properly disseminating of
information as a guide for education.
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1. What is the essence of Formatting Paragraphs?
2. What are the uses of the Tables and Charts?
3. How do Borders and Shading affect the appearance of a paragraph?
4. Is it important to know the differences of Bulleting and Numbering?
5. How this procedure do helps the student in the future career?
6. What are the necessary information that the readers might gain on this module
Essential Learning
Formatting Paragraphs
Paragraph formatting lets you control the appearance of individual paragraphs. It
is applied to an entire paragraph.
For example, you can change the alignment of text from left to center or the spacing
between lines from single to double. You can indent paragraphs, number them, or add borders
and shading to them.
Paragraph Alignment
• It determines how the lines in a paragraph appear in relation to the left and right margins.
The margin is the blank space between the edge of the paper and the text.
• The easiest way to change paragraph alignment is to use the alignment buttons.
Keyboard Shortcuts
• Ctrl + L = Left align
• Ctrl + R = Right align
• Ctrl + E = Center
• Ctrl + J = Justify
 Align left starts each line of text at the left margin. The right edge of each line is uneven
or ragged. It is Word’s default setting.
 Center aligns each line of text between the left and right margins. Headings and titles in
a document often have center alignments.
 Align right starts each line of text at right margin. The left edge of each line is ragged.
Right-aligned text is often used for page numbering in a header or footer.
 Justify adds space between characters in a line so that the line starts at the left margin
and always ends at the right margin. The text is not ragged at either margin. Justified
text has a neat appearance and is often used in professional publications, newsletters,
and formal business letters.
Line and Paragraph Spacing
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• Line space – the amount of vertical space between lines of text in a paragraph.
Single-spacing is Word’s default setting.
Using Tables and Charts
• Tables – a grid of rows (horizontal) and columns (vertical) that intersect to form cells. It is
useful for various tasks such as presenting text information and numerical data. A Word
table can contain as many as 63 columns but the number of rows is unlimited.
Inserting a Table: Three Main Options

1. Go to the ‘Insert’ tab, click the ‘Table’ option, and pick the number of columns and rows
required from the grid that appears.
2. In the same menu, click ‘Insert Table’ and enter the number of columns and rows in the
pop-up windows that open.
3. Use the ‘Draw Table’ tool in the ‘Table’ menu to add and edit tables with the mouse.
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• Charts – a tool you can use to communicate data graphically. Including a chart in your
document can allow your reader to see the meaning behind the numbers, and it can make
showing comparisons and trends easier.
TYPES
1. Column – vertical bars, frequently used for comparing information
2. Line – ideals for showing trends
3. Pie – comparing proportions
4. Bar – horizontal bars
5. Area
6. Surface – allow you to display data across a 3D landscape
Inserting a Chart
1. Select the Insert tab, then click the Chart command in the Illustrations group.
2. A dialog box will appear. Select a category from the left pane, and review the charts that
appear in the right pane.
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3. Select the desired chart, then click OK.
4. A chart and a spreadsheet will appear. The data that appears in the spreadsheet is
placeholder source data that you will replace with your own information. The source data
is used to create the Word chart.
5. Enter your data in the worksheet.
6. When you’re done, click the X to close the spreadsheet.
Applying Borders and Shading

Borders are rules you can add to any or all of the four sides of a paragraph.
Shading is the color or artistic design you use as background for a paragraph.
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Adding Borders and Shading
1. Select the item (text, paragraph, table cell, table, graphic or frame) you want to format with
borders or shading.
2. On the Home tab, in the Paragraph group, choose the Borders list-box and then select
Borders and Shading.
3. To add borders, select the Borders tab, in the Borders and Shading dialog box you can
choose the border settings, style, color and width.
4. To add shading, select the Shading tab and choose the shading settings, style and color.
5. Click OK.
Adding Bullets and Numbering
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Bullets and numbering are used to emphasize lists of things and usually make lists easier
to read and follow.
• bullets – for descriptions or a list of items or paragraph that you wish to emphasize but
whose order in the list does not matter.
example
Please bring these tools:
• shovel
• Pitchfork
 numbering – for instructions or for listed items that should be counted or used in a
sequence.
example
Follow these steps to prepare the planting bed:
1. Dig
2. Sift
3. Rake
Readings
Websites
https://it.chass.ncsu.edu/tutorials/msword/section9.php
https://www.dummies.com/software/microsoft-office/word/how-to-use-
paragraph-formatting-commands-in-word-2016/
Week 6: CREATING NEWSPAPERS

• Demonstrate, compose and devise in working in working with documents.
• Prepare, formulate and compose proper techniques of working with tables.
• Prepare and Print mailable letters with envelopes
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1. This module intends to help them to have knowledge in creating newspaper for the
students and done it correctly.
2. Students must have a knowledge in printing envelope for their future task in dealing
with business correspondence.
3. The information and the facts are helpful to the students in learning how to
performed different task in Microsoft word.
1. Column is the creative expression covering all fields of journalism, why do
we need to understand on how to format properly a newspaper columns?
2. Printing documents seems basic but some don’t know how to do it, is it
essential to know how to print different documents according to their type, styles
and format?
3. Why is it important to put some modification and formats in a table using borders and
shading?
Essential Learning
CREATE AND USE THE NEWSPAPER COLUMN
1ST STEP: OPEN A DOCUMENT. In order
to make a newspaper column in Microsoft
Office Word, you need to open a
document.
2ND STEP:
CUSTOMIZE YOUR MARGIN
Customize your margin. The margin must be .5 inches or less.
Newspaper-style columns require less margin space because
the columns are narrower, and they need more room for the
columns to hold text. You can also change your paper size. To
change the margin, go to layout tab, on the left corner of your
screen (Page Setup Group) you will find the Margins, click it,
below, you will find the option Custom Margin. Type the size of
the margin. In changing the paper size, it can also be found in the Page Setup Group, click Size.
Choose More Paper Sizes at the bottom to customize the size of the paper.
3RD STEP: ADD BORDER AND SHADINGS TO THE WHOLE PAGE
33
Add Borders and Shading to the whole
page, although this step is optional. To add
Borders, go to Home Tab. In the
Paragraph Group you will find the Borders,
click it and the options will be shown at the
bottom click the Borders and Shading and
customize the borders and shading and
apply it to the whole page.
4TH STEP: TYPE YOUR TITLE

After adding the borders, you can already
type the title of the article. To emphasize
the title, you can design it using the Word Art. In the Insert Tab, there is the Text Group, you can
find the Word Art there. Choose the style you want to and type the title of the article of your
newspaper.
5TH STEP: ADD A HORIZONTAL LINE BELOW THE NEWSPAPER TITLE
Add a horizontal line, it is optional. To put a

horizontal line, go to Home Tab and click
Borders then choose the Horizontal Line.
34
6TH STEP: TYPE THE CONTENT OF THE
NEWSPAPER
You can already type the content of the

newspaper article.
7TH STEP: CUSTOMIZE YOUR COLUMNS
Apply Columns to the contents. To apply

columns, go to Layout Tab. In the Page Setup,
click the Columns. Choose the number of
columns you want.
8TH STEP: ADD A DROP CAP

Add a Drop Cap. Highlight the first letter of the content, go to Insert Tab, click the Drop Cap,
choose Dropped.
PRINT A DOCUMENT
Before you print, you can preview your document and specify which pages you want to print.
35
1. Click File > Print.
2. Choose the number of copies, and any other
options you want, and click the Print button.
3. To print only certain pages, print some of the
document’s properties, or print tracked
changes and comments, click the arrow
under Settings, next to Print All Pages (the
default), to see all of your options.
4. To print only certain pages, do one of the
following:
 To print the page shown in
preview, select Print Current Page.
 To print consecutive pages like 1 -3, select Custom Print and enter the first and
last page numbers in the Pages box.
 To print individual pages and a range of pages (like page 3, and pages 4-6) at the
same time, select Custom Print, and enter the page numbers and ranges
separated by commas (e.g. 3,4)
Creating Envelopes and Labels
To create envelopes and labels in
Microsoft Word:
1. Click on the Mailings tab and in
the Create group, click on
Envelopes or Labels, both of
which open the Envelopes and
Labels dialog box:
2. In the Envelopes and Labels

dialog box, choose Envelopes or Labels:
3. Envelopes:
1. Enter the Delivery address or click on the address book icon to select an address:
36
2. If you click on the address book icon, then
you simply select the address book and
individual in the Select Name dialog box and
click OK
3. Enter the Return address or click on the
address book icon to select an address:Return Address

4.Click Options:
37
1. On the Envelope Options tab of the
Envelope Options dialog box, select the
size envelope you will print to and click OK:
2. On the Printing Options tab of the Envelope

Options dialog box, select the method via which you
will feed the envelope into your printer and click OK:
3. Click Print to print the envelope . 4. Labels:

1. Enter the Address or click on the address book icon to
select an address:
2. If you already entered

addresses on the
Envelopes tab, the
delivery address will
already be filled in. You
can switch to the return
address by checking Use return address:
38
3. Options to select the Labels product you will be printing to and click OK:
4. Click PRINT to print the label

A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such
as presenting text information and numerical data.
CREATE TABLES
INSERT TAB
1. Click where you want the table in your document.
2. Click the Insert tab.
3. Click the Table button.
4. Drag through the grid to set the desired number of
rows and columns.
You don’t need to be precise; you can always add or remove
rows or columns later.
In this figure, a four-column-by-three-row table is created. As
you drag the mouse pointer on the menu, the table’s grid
magically appears in the document.
5. Release the mouse button to begin working on the table.
DRAW TABLE
1. Select Table from the menu bar.
2. Select Draw Table.
3. Drag the pencil diagonally across the page to make a rectangle where you want to place
your table.
4. Draw lines vertically and horizontally to create the columns and rows you need.
39
Adding Borders
Select the cells you want to apply borders to
HINTS:
To select multiple contiguous cells, click in one cell and hold the mouse button while dragging
across the desired cells.
To select multiple non-contiguous cells, press and hold [Ctrl] while clicking
To select the entire table, click the TABLE MOVE handle .
From the Ribbon, select the Design command tab
In the Table Styles group, click the on BORDERS » select Borders and Shading.
The Borders and Shading dialog box appears.
NOTE: The Setting section of the Borders and Shading dialog box displays different options
depending on what is selected in the Apply to: pull-down menu.
40
Select the Borders tab
In the Setting, Style, Color, and Width sections, select the desired border options
(Optional) To apply additional border settings< >In the Preview section, select or deselect the
desired borders by clicking the diagram or the surrounding buttons From the Apply to pull-down
menu, select where you want the border styles applied:
Click OK
The changes are applied.
HINT: If any border changes made from the Preview section overlap existing border settings,
the updated settings will take precedence only where the overlap occurs. All other previous
settings will remain the same.
Adding Shading
Select the cells you want to apply shading to
HINTS:
To select multiple contiguous cells, click in one cell and hold the mouse button while dragging
across the desired cells.
To select multiple non-contiguous cells, press and hold [Ctrl] while clicking each desired cell.
To select the entire table, click the TABLE MOVE handle .
From the Ribbon, select the Design command tab
In the Table Styles group, click the on BORDERS » select Borders and
Shading...
The Borders and Shading dialog box appears.

Select the Shading tab
To select a shading color, under Fill,

select the desired shading option
(Optional) Under Patterns, from
the Style pull-down list, select the desired
shading pattern
From the Apply to pull-down list, select
where you want the color applied
Paragraph
Applies color to the text area in selected
cell(s); color does not fill the entire cell
Cell
Fills selected cell(s) with color
41
Table
Applies color to entire table
Click OK
The changes are applied.
Assessment Tasks
I. Write TRUE if the statement is correct and FALSE if the statement is not.
______1. Go to layout tab if you want to add table in your document.
_______2. Labels and Envelops can be found in the Insert Tab.
______3. Don't customize your margin when you are creating newspaper columns.
______4. You can't customize columns in creating newspaper columns.
______5. Envelopes is a grid of cells arranged in a rows and columns.
II. SEQUENCING OF EVENTS

Write the correct sequence in creating newspaper columns. (6-13)
____ Customize your margin.
____ Add boarder and shadings
____ Open a document
____ Customize your columns
____ Type the content of your newspaper
____ Add a drop Cap
____ Type your title
____ Add horizontal line below the newspaper title
Readings
https://www.infopackets.com/news/1251/create-and-use-newspaper-columns-
ms-word
https://www.google.com/search?rlz=1C1CHBD_enPH743PH743&sxsrf=ACYBGNRbtkvVLHdde
9pZkX3RexfMvfCyIw%3A1578808996167&ei=pLYaXpbtCdisoAS_jqWICA&q=newspaper+mea
ning&oq=newspaper+mea&gs_l=psy-
42
ab.1.0.0i273i70i249j0l9.68272.77650..79890...2.2..0.158.1454.10j5......0....1..gws-
wiz.......0i71j0i273j0i10i67j0i131j35i39j0i67j0i131i67j35i305i39j0i10.F6WxjqMrzDg
https://support.office.com/en-us/article/print-a-document-in-word-591022c4-53e3-4242-95b5-
58ca393ba0ee
https://computer.howstuffworks.com/how-to-make-table-on -microsoft-word.htm
https://www.uwec.edu/kb/article/microsoft-word-2003-borders-and-shading-options/
Week 7: DRAW AND FORMAT AN AUTOSHAPES
Intended Learning Outcomes
At the end of the lecture, student will gain and;

 Compose and design the value of drawing and working with objects
 Demonstrate creativity in using images and clip art
 Apply word art in preparing documents and invitations and certificates
1. This module is made for them to understand more about the essential needs in inserting
Shapes, Clip Art, Pictures and Word Art in their documents.
2. Student Knowledge Providers should truly understand the topics for them to
simulate the knowledge fairly as a contributor in educating co-students
3. The contributors serve as a guide in properly disseminating of information for
another students
1. What is the importance of adding Auto Shapes, Clip Art, Pictures and WordArt?
2. What is the essence of Clip Arts and Shapes in creating documents such as
invitations and certificates?
3. What are the other necessary information that the readers might gain in this
module?
43
Essential Learning
Draw and Format an AutoShape

AutoShape
Is a tool to help you draw objects to your documents
How to use the Auto Shape in MS Word:
1. Explore the Auto Shapes menu. Click the Insert tab on the menu bar,
and click on the Shapes button located in the Illustrations menu on the formatting toolbar.
Take note of the different Auto Shapes now visible in the pulldown menu.
2. Insert an Auto Shape into the document. Simply click on any shape to begin the
insertion process. The Auto Shapes menu will close automatically and the mouse pointer
will be replaced by a thin cross-hair.
3. Change the size of an Auto Shape once inserted. Click and drag on any corner of an
Auto Shape to make it larger or smaller.
4. Change the shape of an Auto Shape once inserted. To switch to a different Auto
Shape, select the object, click the Edit Shape button, located in the Insert Shapes menu
on the formatting toolbar. Select “Change Shape” from the pulldown menu to open the
Auto Shapes menu, and make an alternate choice from the menu options.
5. Select a fill color for the object. Click the Shape Fill button to fill the object with a solid
color.
6. Select a style for the object. Confirm that the object is selected and click the Format tab
on the menu bar. Take note of the available options provided in the Shape Styles menu,
located on the formatting toolbar.
7. Adjust the style of the object’s outline. Confirm that the object is selected and click the
format tab on the menu bar. Click the Shape Outline button, located in the Shape Styles
menu on the formatting toolbar.
8. Apply preset effects to the object. Confirm that the object is selected and click the
Effects button, located in the Illustrations menu on the formatting toolbar. Take note of the
different effect preset visible in the pulldown menu
9. Add text to the object. Right click the Auto Shape and select “Add text” from the pulldown
menu. A cursor will appear in the center of the object. Type the desired text and click enter.
To change the text formatting, select the text and choose from available text formatting
options on the Home tab.
Draw, Format and Transform A Shape

DRAW A FREEFORM SHAPE
 On the Insert tab, in the Illustrations group, click Shapes.
 Under Lines, do one of the following:
1. To draw a shape that has both curved and straight segments, click Freeform.
2. To draw a shape that looks like it was drawn with a pen by hand, or to create smooth
curves, click Scribble.
44
3. Click anywhere in the document, and then drag to draw.
- To draw a straight segment with the Freeform tool, click one location, move your pointer
to a different location, and then click again; to draw a curved segment, keep your mouse
button pressed as you drag to draw.
4. To finish drawing the shape, do one of the following:
- To leave the shape open, double-click at any time.
- To close the shape, click near its starting point.
EDIT POINTS IN A SHAPE

1. Select the shape that you want to edit.
2. On the Format tab, click Edit Shape, and then click Edit Points.
3. Drag one of the vertexes that outline the shape. A vertex is the point, indicated by a
black dot, where a curve ends or the point where two-line segments meet in a freeform
shape.
WORKING WITH EDITING POINTS

- To add a point, click the shape outline while pressing Ctrl.
- To delete a point, click the point while pressing Ctrl.
Insert and Modify an Image and a Clip Art
ADDING CLIP ART AND PICTURES
Adding clip art and pictures to your document can be a great way to illustrate important
information or add decorative accents to existing text. You can insert images from your computer
or search Microsoft's extensive selection of clip art to find the image you need. Once an image
has been inserted, you can format text to wrap around the image.
To locate clip art:
1. Select the Insert tab.
2. Click the Clip Art command in the Illustrations group.
3. The clip art options appear in the task pane to the right of the document.
4. Enter keywords in the Search for: field that are related to the image you want to insert.
5. Click the drop-down arrow in the Results should be: field.
6. Deselect any types of media you do not
7. If you also want to search for clip art on Office.com, place a check mark next to Include
Office.com content. Otherwise, it will just search for clip art on your computer.
8. Click Go.
To insert clip art:
1. Review the results from a clip art search.
2. Place your insertion point in the document where you want to insert the clip art.
3. Click an image in the Clip Art pane. It will appear in the document.
To insert a picture from a file:
45
1. Place your insertion point where you want the image to appear.
2. Select the Insert tab.
3. Click the Picture command in the Illustrations group. The Insert Picture dialog box
appears.
4. Select the desired image file, then click Insert to add it to your document.
* To resize an image, click and drag one of the corner sizing handles. The image will
change size while keeping the same proportions. If you want to stretch it horizontally or vertically,
you can use the side sizing handles.
CHANGING TEXT WRAPPING SETTINGS
When you insert clip art or a picture from a file, you may notice that it's difficult to move it
exactly where you want. This is because the text wrapping for the image is set to In Line with
Text. You'll need to change the text wrapping setting if you want to move the image freely, or if
you just want the text to wrap around the image in a more natural way.
To wrap text around an image:
1. Select the image. The Format tab will appear.
2. Click the Format tab.
3. Click the Wrap Text command in the Arrange group.
4. Select the desired menu option. The text will adjust based on the option.
5. Move the image around to see how the text wraps for each setting.
* If you can’t get your text to wrap the way you want, click the Wrap Text command, then
select More Layout Options from the menu. You can make more precise changes in the
Advanced Layout dialog box that appears.
To use a predefined text wrapping setting:
1. Click the Position command to the left of the Wrap Text command. A drop-down menu will
appear.
2. From the drop-down menu, select the desired image position.
3. The image will move to the position you have selected, and it will automatically have text
wrapping applied to it.
Create and Modify a WordArt
WORD ART
WordArt is a quick way to make text stand out with special effects. You begin by picking
a WordArt style from the WordArt gallery on the Insert tab, and then customize the text as you
wish.
To insert word art:
1. Click Insert > WordArt, and pick the WordArt style you want.
2. The placeholder text "Your text here" appears, with the text highlighted.
46
CUSTOMIZED WORD ART
- You might have tried using shape styles to change the shape of WordArt and then were puzzled
that the text didn’t change. Use the text options in the WordArt Styles group instead.
- Shape styles and effects apply to the box and background surrounding your WordArt, not to the
WordArt text. So, to add effects to your WordArt, such as shadows, rotation, curves, and fill and
outline colors, you use the options in the WordArt Styles group, including Text Fill, Text Outline,
and Text Effects.
To change the fill and outline color of word art:

1. Select the WordArt text or letters to change. The Drawing Tools Format tab appears.
2. On the Drawing Tools Format tab, click Text Fill or Text Outline, and pick the color you
want.
3. Click outside of your text box to see the effect.
To create curved or circular WordArt, and add other text effects:
1. Select the WordArt text or letters to change. The Drawing Tools Format tab
appears.
2. To create a curved effect, on the Drawing Tools Format tab, click Text Effects >Transform
and pick the one you want.
3. Click outside of your text box to see the effect.
To rotate or flip WordArt text:
1. To rotate WordArt text to any angle, select it, and then drag the circular rotation handle at
the top of the box.
2. To flip WordArt or rotate it 90 degrees, click the Drawing Tools Format tab, click Rotate in
the Arrange group, and then select an option.
Readings
Websites:
https://edu.gcfglobal.org/en/word/2010/inserting-clip-art-and-pictures/1/
https://support.office.com>artricleWebresultsInsert_WordArt-Office_support
https://support.office.com>artricleWebresultsDraw_or_Edit_a_freeform_shape-Office_support
47
Week 8: CREATING FORMATTED LETTER
 Produce mailable letters with proper formatting

 Apply margin settings, correct format and presentation
 Demonstrate confidence and judgment in preparing business letters
1. This module intends to help them learn how to produce and prepare proper
business letters.
2. Contributes new knowledge that will help co-students in this field.
3. Provides students in acquiring proper learning and knowledge by the help of
correct guides and information.
1. How to create Formatted Letter?
2. What are the Types of Letters?
3. What are the information that will help the student/readers that might guide them
towards making letters?
Essential Learning
Creating formatted letter
Opening a new blank file
After opening a blank document, click the file in the tabs.
48
Select New
After selecting the file, click new and choose blank document.
Click the desired template

Choose your desired template according to the type of letter you will do.
49
Types of Letter:
Formal Letter
These letters follow a
certain pattern and formality.
Semi-formal Letter
These is sent to
someone you know, but do not
share cordial relationship with.
Informal Letter
These are personal
letters.
Typing a new list / Creating data source
Go to File > New > Blank Document
In MS Word click Go to file and click new and choose blank document.
Choose Select Recipients > Type New List

Click the mailing tabs and Choose Select
Recipients, under the Select Recipients click Type New
List.
50
In the New Address List dialog box choose Customize Columns
After selecting Type New List, in the New Address List dialog box click Customize
Columns.
Choose Add
After selecting customize columns, click the add button at the right side.
51
Type a field name and then select OK
After selecting the add button type a name for your field and then click OK.
Merging form letter to data source

In Word, choose File > New > Blank Document
In MS Word, click File and then select New and choose Blank Document.
52
Start Mail Merge > Letters
Click the mailing tabs and choose Start Mail Merge under that select letters.
Select Recipients > Use an Existing File

Click Select Recipients and then choose an Existing File.
53
Previewing and printing mail merge letter
Go to Mailings > Preview Results to preview your letter
Go to Mailings and then click Preview Results to preview your letter.
Preview results again

Preview the results again to check if the information provided is correct.
54
Select Mailings > Finish & Merge > Print Documents
Select the mailing tabs, under that choose Finish and Merge and click Print
Documents.
Assessment
1. Type of letter used for personal purposes only
2. You can add the formatted letters you've created manually into this section for you
to be able to use it for future purposes.
55
3. You click it for you to preview your letter in Previewing and Printing Mail Merge Letter.
4. The Letter formats provided by MS Word, you can just edit it so it’ll be easier for you to create
a formatted letter.
5. Type of letter used when you’re writing to someone you are not close with.
6. Type of letter which is strictly kept professional in nature.
7-14 Sequence
___Click blank document
___Create new
___ Select recipients
___ Type new list
___ Choose Add
___ Type field
___ Choose customize columns
___ Go to file
15-20 Cross out format that is not included at the 6 different format style in writing a formal
letter.
Simple-Block Semi-Block
Hanging Indented Indented
Cross Indented Centered
Hanging Block Full Block
Reversed Block Simplified
Modified Block Justified
56
Polytechnic University of the Philippines
Sta. Mesa, Manila
SUBJECT CODE: INTE 20013 SUBJECT DESCRIPTION: INTEGRATED SOFTWARE APPLICATIONS
X Midterm Examination Final Examination

Note:
 You can write your answer into this test questionnaire.
 Please write legibly
Name:
Course/Year and Section:
Part I I. Instruction: Write the word TRUE if the Number of Number of point/s
statement is correct and FALSE if the items: 10 per item: 1
statement is Wrong
_________1. Use Insert Tab to put header and footer in a document
_________2. To make the text at the center, click Center Alignment in the Home
Tab.
_________3. To insert clipart, you need to go to Insert Tab then Click ClipArt.
_________4. You can download predefined template online to make your

documents more presentable.
_________5. The only way to change print margins for document is to enter the
margins in the Page Set Up Dialog box
_________6. You can choose predefined margins for your documents on the
Page Layout Tab but you CANNOT choose and modify custom
margins.
_________7. You can modify Quick Access Toolbar
_________8. Be careful when you delete text from a document, because after you
choose CUT, the data is gone and you cannot get it back.
57
_________9. You can modify documents and save changes on a “Read Only
Document”
_________10. You can insert excel spreadsheet rows and columns and even
perform mathematical function in your word document.
Part II Instruction: Write the letter of the correct Number of Number of point/s
answer in the space provided. items: 20 per item: 1
_________11. Is a predesigned document you can use quickly with just a few clicks.
It often includes custom formatting and designs, so they can save
you a lot of time and effort when starting a new project.
a. File c. Letters
b. Documents d. Template
_________12. MS Word offers two page orientation options. What do you call the
page which is oriented horizontally?
a. Portrait c. Vertical Position
b. Horizontal Position d. Landscape
_________13. Which tab is the picture diagram shows?
a. Home Tab c. Page Layout Tab
b. Insert Tab d. Design Tab
_________14. Which can be used for quick access to commonly used commands
and tools
a. Title Bar c. Menu Bar
b. Status Bar d. Tool Bar
58
_________15. Which of the following is best for quick copy operation?
a. Windows Clipboard c. Copy and Paste
b. Auto Text d. Drag and Drop
_________16. Which simplifies the process of formatting text if the same formatting
is required in more than one location
a. Font dialog box c. Auto Text
b. Format Painter d. None of the above
 When sharing data in office, the ______ document is the document in

_________17.
which the data was first entered.
a. Original c. Primary
b. Destination d. Source
_________18. With which view can you see how text and graphics will appear on
the printed page
a. Web layout c. Normal
b. Print Layout d. Outline
_________19. Which tabs on the Ribbon you find the Zoom?
a. View Tab c. Insert Tab
b. Tools Tab d. Page Layout
_________20. Which tabs on the ribbon is used to find a text in the document
a. Insert Tab c. Page Layout
b. Review Tab d. Home tab
_________21. Which tabs on the Ribbon do we use to change our font size?
a. Home Tab c. Font Tab
b. Format Tab d. Page Layout
_________22. Which tabs on the Ribbon do we use to cut and paste?
59
a. Home tab c. Edit Tab
b. Tools tab d. Page Layout
_________23. Choose the best definition of a Mail Merge
a. Combining your company’s c. A process of bulk printing

mailroom with email technology addressed envelopes.
b. The process of merging two d. None of the above

documents into new documents
_________24. In a mail Merge operation, which of the following might represent the
main document?
a. A Sales Brochure c. A Database of Names and

Addresses.
b. A Form Letter d. None of the above
_________25. The ______ indents only the first line in a paragraph.
a. Left Tab Indent c. Hanging Indent
b. First Line Indent d. Left Indent
_________26. You left your eye glass at home and you need to update a Word
Document. What will you do?
a. Ask someone else to update c. Increase the magnification by

the document selecting the appropriate value
from the Zoom Command
b. Increase the resolution so all d. I’d rather go back home and

the screen elements are larger find my eye glass
_________27. Which tabs on the Ribbon use to layout the page of a document?
a. Home Tab c. Review Tab
b. Page Layout Tab d. Design Tab
_________28. What button is this picture show?
60
a. Font Size c. Spelling Grammar
b. Change Case d. Grow or Shrink Font
_________29. What button is this?
a. Copy c. Painter
b. Paste d. Text Effect
_________30. Is a popular design element used to begin in a newsletter, magazine

or other publication
a. Drop Cap c. First Line Indent
b. Alignment d. Paragraph Line Indention
Part Instruction: Match Column A to Column B. Number of Number of point/s

III Put your answer in the space provided before items: 10 per item: 1
a number.
_________31. Shortcut key for Cut a. Save as
_________32. Shortcut key for Undo b. CTRL + E
_________33. Saving the document for the first time c. CTRL + Z
_________34. Shortcut key for paste d. CTRL + V
_________35. Shortcut key for Select All e. CTRL + X
_________36. Shortcut key for Center f. CTRL + U
_________37. Shortcut key for Allign Left g. CTRL + L
_________38. Shortcut key for Bold h. CTRL + B
_________39. Shortcut key for Open Find Box i. CTRL + O
61
_________40. Shortcut key for Redo j. CTRL + F
k. CTRL + Y
l. CTRL + R
m. CTRL + C
n. CTRL + A
o. Save
Part IV Instruction: Identify each part of the MS Word 2016. Please Number Number of
write your answer in the space provided below. of items: point/s per
10 item: 1
Title Bar Ribbon Scroll Bar
Workspace Category Groups Documents View Buttons
Ruler Tabs/Ribbon Tabs Hyperlink
Zoom Control Quick Access ToolBar Powerpoint
Status Bar Minimize, Maximize, Exit Workspacing
62
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
Prepared by: Reviewed/Validated by:
JULIUS C. SABANDO MA. LOLITA V. ABECIA
Chairperson
Professor
Department of Office Administration
63
10 NATURE OF MS EXCEL PROGRAM

 Distinguish the advantages and disadvantages of MS Excel
 Apply MS Excel in preparing business reports
 Demonstrate active participation in group work activities
1. This module intends to help them learn and navigate Microsoft Excel, especially,
students who doesn’t know how to use it
students
3. The knowledge providers served as a guide to facilitate proper learning and disseminate
correct and factual information for students.
1. How to use Microsoft Excel?
2. What is the importance of Microsoft Excel in my future job/career?
3. What are the information that will help the student/readers that might
guide them towards using Microsoft Excel
Essential Learning
Definition of MS Excel
Microsoft Excel’s history – from 1982 until today
The electronic spreadsheet has been in existence since 1978, but it was 1982 that
Microsoft became involved. The first major leap occurred in 1978 when VisiCalc was
created by Dan Bricklin, a student at Harvard Business School. It was basic
software, capable of producing a spreadsheet of only 5 columns by 20 rows. Bob Frankston
partnered with Bricklin to create the version that eventually hit the markets and became a major
success.
The next major spreadsheet success after VisiCalc was Lotus 1-2-3, created by a team headed
by Mitch Kapor in 1983. Lotus 1-2-3 improved on VisiCalc by including charting and basic
database functions in addition to VisiCalc’s calculation capabilities. It became a huge success,
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far outshining VisiCalc. In 1982, while major progress was being made by Lotus 1-2-3, Microsoft
developed their own spreadsheet application called MultiPlan.
MultiPlan was improved, then in 1985 was renamed Excel and, for the first time, included a
graphical interface. It was usable only on the Apple Mac, which first came into production in 1984.
After Microsoft produced (and stabilised) the Windows operating system, Excel was re-
engineered for this new platform and in 1987 Microsoft produced the first version of Excel for
windows, called Excel 2.0.
MICROSOFT EXCEL
Excel is a software program created by Microsoft that uses spreadsheets to organize numbers
and data with formulas and functions. Excel analysis is ubiquitous around the world and used by
businesses of all sizes to perform financial analysis.
Microsoft Excel has the basic features of all spreadsheets, using a grid of cells arranged in
numbered rows and letter-named columns to organize data manipulations like arithmetic
operations. It has a battery of supplied functions to answer statistical, engineering and financial
needs. In addition, it can display data as line graphs, histograms and charts, and with a very
limited three-dimensional graphical display.
SPREADSHEET
Present tables of values arranged in rows and columns that can be manipulated mathematically
using both basic and complex arithmetic operations and functions.
The main uses of Excel include:
•Data entry
•Data management
•Accounting
•Financial analysis
•Charting and graphing
•Programming
•Time management
•Task management
•Financial modeling
•Customer relationship management (CRM)
•Almost anything that needs to be organized
ADVANTAGES AND DISADVANTAGES OF MS EXCEL
Microsoft Excel Advantages:
1. EASY TO STORE DATA
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In MS Excel, it is easy to store the data, perform calculations, format the cells and adjust layouts
to generate the output and reports to share with others.Many templates make it easy to
accomplish a wide range of tasks.
2. ANALYSIS OF LARGE AMOUNT OF DATA
MS Excel spreadsheet enhance your ability to analyze large amounts of data.It provides many
analytical tools for the accurate analysis of large amounts of data. With powerful filtering and
sorting tools allow you to sort out a large amount of data, it will be easier for you to find out the
required information and will assist in your decisions. And filtering removes repeated data and
helps to save time and effort.
3. USED FOR FORMULAS
Microsoft Excel performs all mathematical and logical functions like addition, subtraction,
multiplication, division, average, etc. It provides many formulas that help you to solve both simple
and complex calculations.
4. GRAPHICAL REPRESENTATION OF DATA
It allows you to create the visual representation of data and information. The data can be visually
displayed in the form of bar charts, column charts, and graphs.
5. SECURE
Microsoft Excel files can be password protected for security.A user can create a password within
the Excel file.
6. ORGANIZING DATA
Spreadsheets are frequently the go to tool for collecting and organizing data, which is among the
simplest of its uses. Information can easily be placed in neat columns and rows and then sorted
by information type. Although a large collection of data may be overwhelming to view in its raw
state, tools within the program allow the user to create presentations where the data is analyzed
and plugged into pie charts or tables for easy viewing and interpretation.
7. STREAMLINES CALCULATIONS
No one likes to spend all their time at work doing repetitive calculations. The great appeal of
spreadsheets is that the program does all the math for the user. Once a formula is written and the
program has a set command, complex calculations can easily be computed for the related data
that has been input. This allows users to ask "what if" types of questions and to easily get the
answers they need without the need to rework the calculations.
8. MULTIPLE USER ACCESS
In today's collaborative work environment, multiple users within an office often need access to the
same documents. If using Microsoft Excel, the spreadsheets can be shared, but only one user
can change data at a time. If local copies are made and updated, other users will not have access
to the new data. Google Sheets offers the solution of file sharing and allowing multiple users to
access and update a single form.
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Microsoft Excel Disadvantages:
1. TIME CONSUMING
In Microsoft Excel, when we entering the data manually it can take a very long time especially if
you have a lot of data to enter.
2. VIRUSES
In Microsoft Excel File, the viruses can be attached to through macros.Macros are mini-programs
that are written into an MS Excel spreadsheet.
3. CUSTOMIZABLE GRAPH
This is a big disadvantage of Microsoft Excel, it does offer a good variety of graph capabilities.The
customization of the standard formats, and combinations of the different data sets and different
types of a graph is awkward and not natural.
4. HARD TO USE
MS Excel training programs, it is still hard to use for some users might not get the hang of it.While
it is easy to create the formulas, the reference cells, copy and paste the data and the spreadsheets
become more difficult to change and manage.
5. DIFFICULT TO ANALYZE
The spreadsheets are absolute for creating one-time analysis.Especially for some people, a
spreadsheet is difficult to analyze.It becomes problematic as the data grows and emerge over
time.As new rows and columns get added or new ones created, the data and the formulas are
not consistently updated.These mistakes lead to bad results and decisions.
6. LEARNING THE SYNTAX TAKES SKILL
The difficult part for many users, is that the calculations must be entered into the spreadsheet as
formulas. This requires learning the correct syntax for each type of calculation you wish to make.
Although many classes are available to learn the skills necessary to use these formulas, many
users still find them difficult. If the syntax is incorrect, the program will not return the correct
information when the calculations are run. Additionally, if users input the wrong data, even in only
one cell of the spreadsheet, all related calculations and cells will be affected and have incorrect
data.
7. LACK OF SECURITY
Another spreadsheet disadvantage is the lack of security for your files. Typically, spreadsheets
are not that secure and therefore are at greater risk for data corruption or mismanagement of
information. Files that contain sensitive financial information may not be safe from hackers, even
if password protected.
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Creating a New Workbook
WORKBOOK is the default file type in Excel, much like a document is the default file type in
Word. A workbook can contain multiple worksheets where the data is stored and manipulated in
the columns and rows. You can easily create a new workbook in Excel.
Create a New Workbook in Excel: Instructions
1. To create a new workbook in Excel from the startup screen, open the Excel application.
2. Alternatively, to create a new workbook in Excel if

you already opened a workbook, click the “File” tab in
the Ribbon.
\3. Then select the “New” command at the left side of the
backstage view.
•Using either method then shows a list of workbook templates at the right
side of the backstage view.
4. To create a new workbook from one of the listed templates,

click one of the templates.
5. To create a new blank workbook, instead, click the

“Blank workbook” template choice.
Create a Template
TEMPLATE (in MS Excel)
- is a predesigned spreadsheet you can use to create new spreadsheets with the same
formatting and predefined formulas. With templates, you don't need to know how to do the
math, or even how to write formulas—these are already integrated into the spreadsheet.
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If you create your own template, you can safely store it in the Templates folder. As a result, you
can create new workbooks based on this template without worrying that you overwrite the
original file.
To create a template, execute the following steps.
1. Create a workbook.
2. On the File tab, click Save As.
3. Click Browse.
4. Enter a file name.
5. Select Excel Template (*.xltx) from the drop-down list.
6. Click Save.
To create a workbook based on this template, execute the

following steps.
7. On the File tab, click New.
8. Click Personal.
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9. Click Wedding Budget (the file name of the template you
have made)
Note: to edit a template, on the File tab, click Open and then
click Browse, to open the template. Edit the file and save the
file to its original location.
A spreadsheet is a collection of worksheets that combine to form a workbook, whereas a

workbook becomes the collection of several spreadsheets at the same time. ... A spreadsheet
contains around 1 million rows and a same number of columns whereas a workbook contains
infinite numbers of spreadsheets.
OPENING A WORKBOOK IN EXCEL

Introduction
Excel files are called workbooks. Whenever you start a new project in Excel, you'll need to
create a new workbook. There are several ways to start working with a workbook in Excel. You
can choose to create a new workbook—either with a blank workbook or a predesigned
template—or open an existing workbook.
About OneDrive
Whenever you're opening or saving a workbook, you'll have the option of using your OneDrive,
which is the online file storage service included with your Microsoft account. To enable this
option, you'll need to sign in to Office. To learn more, visit our lesson on
Understanding OneDrive.
1. Navigate to Backstage view, then click Open.
2. Select Computer, then click Browse. Alternatively, you

can choose OneDrive to open files stored on your
OneDrive.
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3. The Open dialog box will appear. Locate and
select your workbook, then click Open. *If you've
opened the desired workbook recently, you can
browse your Recent Workbooks rather than search
for the file.
SAVING A WORKBOOK IN EXCEL
Introduction
Whenever you create a new workbook in Excel, you'll need to know how to save it in order to
access and edit it later. As with previous versions of Excel, you can save files locally to your
computer. But unlike older versions, Excel 2016 also lets you save a workbook to the cloud
using OneDrive. You can also export and share workbooks with others directly from Excel.
Save and Save As
Excel offers two ways to save a file: Save and Save As. These options work in similar ways,
with a few important differences:
Save: When you create or edit a workbook, you'll use the Save command to save your
changes. You'll use this command most of the time. When you save a file, you'll only need to
choose a file name and location the first time. After that, you can just click the Save command to
save it with the same name and location.
Save As: You'll use this command to create a copy of a workbook while keeping the original.
When you use Save As, you'll need to choose a different name and/or location for the copied
version.
To save a workbook: It's important to save your workbook whenever you start a new project or
make changes to an existing one. Saving early and often can prevent your work from being lost.
You'll also need to pay close attention to where you save the workbook so it will be easy to find
later.
1. Locate and select the Save command on the
Quick Access Toolbar.
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2. If you're saving the file for the first time,
the Save As panel will appear in Backstage
view.
3. You'll then need to choose where to

save the file and give it a file name. To
save the workbook to your computer, select
Computer, then click Browse. Alternatively,
you can click OneDrive to save the file to
your OneDrive.
4. The Save As dialog box will appear. Select the
location where you want to save the workbook.
5. Enter a file name for the workbook, then click

Save.
Navigating Workbook
(Using the arrow keys, Using the cursor)
Navigating Workbook
It is really important to learn how to navigate in excel. Knowing how to add a worksheet in excel
and navigating from one sheet to another can help you in managing the work much more
efficiently and completing the calculation quickly.
Excel’s navigation and shortcut keys can help you move faster and more precisely around a
spreadsheet of any size.
Navigation through the Cursor
In order to open up a sheet, you have to click on the sheet tab. You can use the navigation
arrows to navigate through the sheets one at a time, without opening any one of them. This
way, you can view all the sheets present in the workbook.
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If you right click on the navigation arrow, a menu will appear displaying all the sheets present in
the workbook. This list can display up to 16 sheets, and if the list exceeds that number, you will
have to press the "More Sheets" option which will appear at the bottom of this list.
Navigating through Shortcut Keys

You can also use the "ctrl + page down" shortcut key to
navigate in excel. If you press the "ctrl + page up" key
on your keyboard, then you will be taken to the previous
sheet. If you keep pressing any of these keys, you will be taken right at the end or the beginning
of the workbook, depending on which key you pressed.
Shortcut keys help save a lot of time while navigating from one worksheet to another.
ctrl + pagedown – go to next worksheet
ctrl + pagup- go to previous worksheet
Shift + f11 - new worksheet
Ctrl + home – first cell in worksheet
Ctrl + tab – go to next workbook
Ctrl + shift + tab - go to previous workbook
Enter – move down
Readings:
https://en.m.wikipedia.org/wiki/Microsoft_Excel
https://corporatefinanceinstitute.com/resources/excel/study/excel-definition-
overview/
https://smallbusiness.chron.com/advantages-disadvantages-spreadsheets-
26551.html
http://www.ezinepost.com/articles/article-308768.html
https://support.office.com/en-us/article/create-a-new-workbook-ae99f19b-
cecb-4aa0-92c8-7126d6212a83
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https://edu.gcfglobal.org/en/excel2013/creating-and-opening-workbooks/1/
https://edu.gcfglobal.org/en/excel2016/saving-and-sharing-workbooks/1/
https://www.youtube.com/watch?v=L4KGUA3Tl2s&feature=youtu.be
https://exceljet.net/lessons/how-to-navigate-a-workbook
Week 11-12: INSERTING DATA IN CELL ADJUSTING ROWS AND COLUMNS
Entering Data in Worksheet, Adjusting column width, Adjusting row height and
Renaming Sheet tab
1. Apply basic knowledge in entering data in the Worksheet.
2. Organize data by adjusting width, and row height and relate its usefulness
in using program to a students life.
3. Formulate logical analytical and critica85l thinking in editing worksheet data and
renaming sheet tab.
4. Integrate MS Excel value in learning the software for accounting work.
Student must understand the following;
1. Students must be able to understand the different ways of adjusting and
formatting row height and column width.
2. Students must be able to know the concept of entering data and renaming sheet
tab.
3. Students must see the vitality of excel in office work and organization of data in the
worksheet.
1. How to use enter data in cell?
2. How to adjust width and row height?
3. How to rename a worksheet?
Essential Learning
Entering Data in Cell
 To enter text in Microsoft Excel:
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Select the cell into which you wish to enter text by clicking on it.
Begin typing.
Note that in addition to showing up in the cell, the text you are typing also shows
up in the Forrmula Bar:
If you are entering a lot of text, it is sometimes easier to type directly into the formula bar. To do
this, simply select the cell by clicking on it and then click in the Formula Bar and begin typing.
 Using Flash Fill

Flash Fill is similar to the AutoComplete feature. It looks for patterns in your data and shows a
suggestion. As soon as it detects what you are attempting to do, it shows a recommended
pattern.
In the following example, full names have been entered in Column A. In Column B, this is what
happens when you begin entering just first names, pressing Enter after each:
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You can also easily expand data across columns by hovering the cursor over the lower-right
corner of the cell and when it turns into a thin black cross, dragging. This will copy the data to
multiple columns.
 Adding and Deleting Cells

You can add and delete cells when working with a worksheet:
1. To add a cell to a worksheet:
2. Select the cell where you want to insert a new cell.
3. Right-click and select Insert.
4. In the Insert dialog box, select an option and click OK.
To delete a cell in a worksheet:
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1. Select the cell you want to delete.
2. Right-click and select Delete.
3. In the Delete dialog box, select an option and click OK.
 Adding a Hyperlink
To add a hyperlink to a cell in Microsoft Excel:
Select the cell to which you want to add the hyperlink.
From the Insert tab, in the Links section, select Link. (New in Excel 2019: if you have recently
used a link in a cloud-based file or website, that link will be available as a drop-down item to
quickly insert.)
In the Insert Hyperlink dialog box, select the text to display as well as the link address, and then
click OK
The link now appears in the sheet.
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 Add WordArt to a Worksheet
You can insert WordArt in a worksheet in Excel 2013, 2016, and 2019.
To add WordArt:
On the Insert tab, in the Text section, select the WordArt arrow.
Select a WordArt style from the list.
3.A text box appears where you can enter your WordArt text.
Using AutoComplete
When you are typing data into a list, Microsoft Excel will attempt to guess what you intend to
type based on the data in the cells above the one in which you are typing. This feature has been
improved in Excel 2019. The example below illustrates this. Only the letter "B" has been typed
into cell A4. Excel is guessing
that the user intends to type
"Ball":
If the user does intend to enter "Ball", he or she can press Enter as soon as Excel has correctly
guessed.
Things to be aware of regarding the AutoComplete feature:
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If there are multiple words in a list starting with the same letter, Excel won't guess until enough
letters have been typed that only one match re
If there is an empty cell in the middle of a list, Excel will assume the data above and below the
empty cell constitute different lists, and AutoComplete will not recognizwords from the other list:
Adjusting Width
column
The table below shows

the minimum, maximum and default sizes for each based on a point scale.
Type Max Default
Column 255 8.43
Row 409 15.00
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Set a column to a specific width
1. Select the column or columns that you want to change.
2. On the Home tab, in the Cells group, click Format.
3. Under Cell Size, click Column Width.

4. In the Column width box, type the value that you want.
5. Click OK.
Change the column width to automatically fit the contents (AutoFit)

1. Select the column or columns that you want to change.
2. On the Home tab, in the Cells group, click Format.
3. Under Cell Size, click AutoFit Column Width.

Match the column width to another column
1. Select a cell in the column that has the width that you want to use.
2. Press Ctrl+C, or on the Home tab, in the Clipboard group, click Copy.
3. Right-click a cell in the target column, point to Paste Special, and then click the Keep
Source Columns Widths button.
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Change the default width for all columns on a worksheet or a workbook
The value for the default column width indicates the average number of characters of the
standard font that fit in a cell. You can specify a different number for the default column width for
a worksheet or workbook.
Do one of the following:
o To change the default column width for a worksheet, click its sheet tab.
o To change the default column width for the entire workbook, right-click a sheet tab, and
then click Select All Sheets on the shortcut menu.
o On the Home tab, in the Cells group, click Format.
o Under Cell Size, click Default Width.

o In the Standard column width box, type a new measurement, and then click OK.
Change the width of columns by using the mouse
o To change the width of one column, drag the boundary on the right side of the column
heading until the column is the width that you want.
o To change the width of multiple columns, select the columns that you want to change,
and then drag a boundary to the right of a selected column heading.
o To change the width of columns to fit the contents, select the column or columns that
you want to change, and then double-click the boundary to the right of a selected column
heading.
o To change the width of all columns on the worksheet, click the Select All button, and
then drag the boundary of any column heading.
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Adjusting Row Height
Set row to a specific height

1. Select row or rows that you want to change.
2. On the Home Tab, in the Cells group, click Format.
3. Under Cell Size, click Row Height.

4. In the Row Height box, type the value that you want, and then click OK.
Change the row height to fit the contents

1. Select the row or rows that you want to change.
2. On the Home tab, in the Cell group, click Format.
3. Under Cell size, click Autofit Row Height.

Tip: to quickly autofit all rows on the worksheet, click the Select All button, and the double click
the boundary below one of the headings.
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Change the height of rows by using the mouse.
o To change the row height of one row, drag the boundary below the row heading until the
row is the height that you want.
o To change the row height of multiple rows, select the rows that you want to change, and
the drag the boundary below one of the selected row headings.
o To change the row height for all the rows on the worksheet, click the Select all button,
and the drag the boundary below any row heading.
o To change the row height to fit the contents, double click the boundary below the row
heading.
Renaming Sheet Tab
There are 3 methods you can rename the Worksheet tabs in Excel:
Option 1: Right-Click the Sheet Tab
1. Right-click on the tab of the worksheet you want to rename to open the context menu.
2. Click on Rename in the menu list to highlight the current worksheet name.
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3. Type the new name for the worksheet.
4. Press the Enter key on the keyboard to complete renaming the worksheet.
5. The new name should be visible on the worksheet tab.
Option 2: Double-Click the Sheet Tab

1. Double-click on the current name in the worksheet tab to highlight the current name in
the tab
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2. Type the new name for the worksheet.
3. Press the Enter key on the keyboard to complete renaming the worksheet.
4. The new name should be visible on the worksheet tab.
Option 3: Using Keyboard Hotkeys

1. Press and release in
sequence the following key
combination to highlight the
name of the active sheet: Alt +
H + O + R.
2. Type the new name for the
worksheet.
3. Press the Enter key on the
keyboard to complete renaming
the worksheet.
Assessment
1. What is the default size for a column?
2. What is the maximum size for a row?
3. What button to select in order to change the width of all columns on the worksheet?
4. What is the default size for a row?
5. In which tab you can find the cells group?
6. It is when you want to rename your worksheet?
7. One of the methods in renaming worksheet tab wherein you will use keyboard shortcuts?
8. Give the 3 methods in renaming worksheet?
8.1. __________________________________
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8.2. __________________________________
8.3. __________________________________
9. Give the 3 ways of changing row height.
9.1. __________________________________
9.2. __________________________________
9.3. __________________________________
Select all button Using keyboard hotkeys

Home tab Auto fit row height
Renaming sheet tab Row height format
Using keyboard hotkeys Using mouse
Right click 8.43
Double click 409
Using keyboard hotkeys 15
12 410
8.45 415
Week 13: INSERTING, DELETING, AND HIDING ROWS AND COLUMNS_FORMATTING

WORKSHEET DATA

At the end of the lecture, student will learn how to:
 Apply the process of application, inserting and deleting rows and columns,
hiding rows and columns in the activities.
 Design data by formatting Worksheet Data through application during exercises
 Produce business reports applying the correct format in Ms Excel
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1. This module intends to teach them how to use some of the basics of Microsoft
Excel.
2. Student Knowledge Providers serves as a tutor to their fellow classmates to open
and discuss certain topics that would be beneficial to all.
3. The knowledge providers contribute to the proper dissemination of correct and reliable
source of information to the students.
1. How and when to use Microsoft Excel?
2. What is the role of Microsoft Excel in working efficiently?
3. What are the information the student/readers might gain from this module that
would help them in using Microsoft Excel with ease?
Essential Learning
Inserting Rows and Columns
How to insert ROWS in Excel
1. Select a cell below where you wish to insert the new row
2. Right-click and select “INSERT” from the pop-up menu.
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3. When the insert window appears, click on the “ENTIRE ROW” selection and click on the
OK button.
4. A new row should now be added above your

current position in the sheet.
How to insert COLUMNS in Excel

1. Select the column to the right of where you want the new column to appear.
2. Click the “INSERT” command on the “Home Tab”.
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3. The new column appears in your worksheet
Deleting Rows and Columns
How to delete ROWS in Excel
1. Select the rows you want to delete.
2. Click the “DELETE” command on the Home tab.
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3. The rows are now deleted from your worksheet.
How to delete COLUMNS in Excel

1. Select the columns you want to delete.
2. Click the “DELETE” command on the Home tab.
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3. The columns are now deleted from your worksheet.
Hiding rows and columns in Excel
How to hide ROWS in Excel
1. Select the rows you want to hide.
2. Click the “Format” button in the cells group on the Home Tab.
3. The rows are now hidden upon clicking.
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How to hide COLUMNS in Excel
1. Select the columns you want to hide.
2. Click the Format button in the cells group on the Home Tab.
3. The columns are now hidden upon clicking.

Formatting Worksheet data in Excel
It is a tool that will give a better view to your data. It enhances the visual appearance of your
worksheet.
Applying Gridlines
1. Display the “PAGE LAYOUT” tab
2. Under the View, select the “GRIDLINES” check box
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Formatting Date
Dates can be displayed in 2 different ways:
1. Short Date
2. Long Date
A date has 3 parameters:
1. d for the day
2. m for the month
3. y for the year
Standard Date Formats
1. Select the cells to be formatted
2. Click on the format cells drop-down box
3. Select the data format
How to access more data formats?

1. To display Format Cells dialog box, ensure
the cells to be formatted are selected.
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2. Select the Category Date
from the listSelect one of
the listed date format
3. Your format will preview in

the Sample Box with the
first date in your data
4. Click OK
Formatting Text Alignment

How to change alignment in
Excel using the Ribbon
1. Select the cells you want to
realign
2. Go to Home tab
3. Click your desired option in the alignment group
Vertical
Alignment
 Top Align- aligns the contents to the top of the cell.
 Middle Align- centers the contents between the top and bottom of the cell.
 Bottom Align - aligns the contents to the bottom of the cell (the default one).
Horizontal Alignment
 Align Left- aligns the contents along the left edge of the cell.
 Center- puts the contents in the middle of the cell.
 Align Right- aligns the contents along the right edge of the cell.
By combining different vertical and horizontal alignments, you can arrange the cell
contents in different ways, for example:
Align to upper left Align to bottom right Center in the middle of a cell
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Shortcut keys for alignment in Excel
To change alignment in Excel you can use the following handy shortcuts:
 Top alignment - Alt + H then A + T
 Middle alignment - Alt + H then A + M
 Bottom alignment - Alt + H then A + B
 Left alignment - Alt + H then A + L
 Center alignment - Alt + H then A + C
 Right alignment - Alt + H then A + R
As soon as you press the Alt + H key combination, Microsoft Excel will
display all possible alignment shortcuts.
Filling the cell with color

You can highlight data in cells by using Fill Color to add or change the background color or
pattern of cells.
1. Select the cells you want to highlight.
2. Click Home > the arrow next to Fill Color (or press Alt+H, H.)
3. Under Theme Colors or Standard Colors, pick the color you want.
4. To use a custom color, click More Colors, and then in the Colors dialog box select the
color you want.
Filling series using fill handle
The Fill Handle in Excel allows you to automatically fill in a list of data (numbers or text) in a row
or column simply by dragging the handle which is in the bottom right cell of the selected cells.
Instead of manually entering numbers, times, or even days of the week repeatedly, you can use
the AutoFill features (the fill handle or the Fill command on the ribbon)
How to use the Fill Handle in Microsoft Excel
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1. Enter enough data to establish a pattern and then select the cells containing the pattern.
2. Click on the Fill Handle, which is located in the bottom right cell of the selected cells.
3. Drag the Fill Handle for as many rows or columns as desired.
Examples
1. Entering a numbered list.
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2. Entering days of the month.
3. Entering months of the year.
4. Entering yet to be named items which need to be differentiated.
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Readings:
https://www.dummies.com/software/for-seniors-how-to-apply-gridlines-or-
borders-in-microsoft-excel/
https://www.excel-exercise.com/date-format-in-excel/
https://www.excelfunctions.net/excel-date-format.html
https://www.ablebits.com/office-addins-blog/2017/04/26/change-alignment-excel/
https://support.office.com/en-us/article/add-or-change-the-background-color-of-cells-ac10f131-
b847-428f-b656-d65375fb815e
https://www.webucator.com/how-to/how-use-the-fill-handle-microsoft-excel.cfm
https://www.howtogeek.com/279148/how-to-automatically-fill-sequential-data-into-excel-with-
the-fill-handle/
Week 14: METHODS OF ENTERING FORMULA UNDERSTANDING CELL REFERENCE IN

MS EXCEL

 Formulate and execute methods of entering formula through proper commands
 Demonstrate proper application of formula and cell references and relate its
value on formula.
1. The students will know how to formulates and execute methods of entering
formula through proper commands.
2. Students can demonstrate proper application of formula and cell references and
relates its value on formula.
3. The students will know how use the relative references and absolute references.
4. Students will know how to operate the spread sheet or the MS excel.
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5. The students will know the formula intended to ease the computation in Excel.
1. How to operate the Excel?
2. How the formula works in the spread sheet?
3. What is the importance of learning the Excel in my future job/career?
4. What are the information that will help the student/readers that might guide
them towards using Microsoft Excel?
Essential Learning
Elements of Microsoft Excel Formulas

 Constants - numbers or text values that you enter directly in a formula
 Cell references - reference to a cell containing the value you want to use in your Excel formula
 Names - defined name for a cell range, constant, table, or function
 Functions - predefined formulas in Excel that perform calculations using the values supplied in
their arguments.
 Operators - special symbols that specify the type of operation or calculation to be performed.
Operators in Excel worksheet formulas
To tell Microsoft Excel what type of operation you want to perform in a formula, you use special
symbols that are technically called operators. There exist 4 types of operators in Excel:
 Arithmetic - to perform basic mathematical operations.
 Comparison (logical) - to compare values.
 Concatenation - to join text values into a single string.
 Reference - to make rages and separate arguments in Excel functions.
ARITHMETIC OPERATORS
COMPARISON OPERATORS
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TEXT CONCATENATION OPERATORS
REFERENCE OPERATORS IN FORMULAS AND FUNCTIONS

 Colon (:) - it is a range operator that allows you to make one reference for multiple cells
located between 2 cells that you specify.
 Comma (,) - is used to separate arguments in Excel spreadsheet formulas.
 Space - it is an intersection operator that lets you get the cell(s) common to the two
references that you specify.
Excel Formula Types
Formulas that you create in your Excel spreadsheets can be simple or complex:
 Simple Excel formulas perform just one mathematical operation
 Complex (advanced) Excel formulas include more than one calculation.
Methods of Entering Formula
 Mathematical Operators- Excel uses standard operators for formulas, such as a plus
sign for addition (+), a minus sign for subtraction (-), an asterisk for multiplication (*),
a forward slash for division (/), and a caret (^) for exponents.
 All formulas in Excel must begin with an equals sign (=). This is because the cell
contains, or is equal to, the formula and the value it calculates.
 Cell addresses are used to create a formula. This is known as making a cell
reference. Using cell references will ensure that formulas are always accurate
because it can change the value of referenced cells without having to rewrite the
formula.
Steps in typing a formula in MS Excel
1. Type the values you want to put in each cell.
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2. Put the formula that you want below/anywhere you want to put the answer by making a cell
reference.
3. Press Enter, then the formula calculates and displays the answer.
Another Way of Putting Data in MS Excel

1. Select the cell that will contain the formula.
2. Type the equals sign (=). Notice how it appears in both the cell and the formula bar.
3. Type the cell address of the cell you want to reference first in the formula.
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4. Type the mathematical operator you want to use.
5. Type the cell address of the cell you want to reference second in the formula.
6. Press Enter on your keyboard. The formula will be calculated, and the value will be displayed
in the cell. If you select the cell again, notice that the cell displays the result, while the formula
bar displays the formula.
To Edit a Formula/Recheck the Input Data

1. Select the cell containing the formula you want to edit.
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2. Click the formula bar to edit the formula. You can also double-click the cell to view and edit the
formula directly within the cell.
3. A border will appear around any referenced cells.
4. When you're finished, press Enter on your keyboard or select the Enter command in the formula
bar.
5. The formula will be updated, and the new value will be displayed in the cell.
Remember:
 If the values in the referenced cells change, the formula automatically recalculates.
 If the result of a formula is too large to be displayed in a cell, it may appear as pound
signs (#######) instead of a value. This means the column is not wide enough to display the
cell content. Simply increase the column width to show the cell content.
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 If you change your mind, you can press the Esc key on your keyboard or click the Cancel
command in the formula bar to avoid accidentally making changes to your formula.

Relative Reference and Absolute Reference
Relative and absolute references behave differently when copied and filled to other
cells. Relative references change when a formula is copied to another cell. Absolute references,
on the other hand, remain constant no matter where they are copied.
Relative References
By default, all cell references are relative references. When copied across multiple cells,
they change based on the relative position of rows and columns. For example, if you copy the
formula =A1+B1 from row 1 to row 2, the formula will become =A2+B2. Relative references are
especially convenient whenever you need to repeat the same calculation across multiple rows or
columns.
To Create and Copy a Formula Using Relative References:
We’ll create a formula that will multiply each item's price by the quantity. Instead of creating a
new formula for each row, we can create a single formula in cell D4 and then copy it to the other
rows. We'll use relative references so the formula calculates the total for each item correctly.
1. Select the cell that will contain the formula.
2. Enter the formula to calculate the desired value.
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3. Press Enter on your keyboard. The formula will be calculated, and the result will
be displayed in the cell.
4. Locate the fill handle in the bottom-right corner of the desired cell.
5. Click and drag the fill handle over the cells you want to fill.
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6. Release the mouse. The
formula will be copied to the
selected cells with relative
references,
displaying the result in each
cell.
Absolute References
There may be a time when you don't want a cell reference to change when copied to other
cells. Unlike relative references, absolute references do not change when copied or filled. You
can use an absolute reference to keep a row and/or column constant.
An absolute reference is designated in a formula by the addition of a dollar sign ($). It can precede
the column reference, the row reference, or both.
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To Create and Copy a Formula Using Absolute References:
1. Select the cell that will contain

the formula.
2. Enter the formula to calculate

the desired value.
3. Press Enter on your

keyboard. The formula will
calculate, and the result will
display in the cell. Locate
the fill handle in the
bottom-right corner of the
desired cell.
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4. Click and drag the fill
handle over the cells you want to fill
5. Release the mouse. The

formula will be copied to the
selected cells with
an absolute reference, and
the values will be calculated
in each cell.
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Test I: Answer the following question by writing “Tala” if the statement is correct and
“Coronavirus” if the statement is incorrect.
1. The cell reference is also called the default relative reference.

2. Relative references change when a formula is copied to another cell. Absolute references,
on the other hand, remain constant no matter where they are copied.
3. An absolute reference is designated in a formula by the addition of an ampersand sign (&).
4. Absolute references do change when copied or filled.
5. Increase the width of the cell if the result of a formula is too large to be displayed in a cell.
6. Press delete if you changed your mind and do not want to make changes in your formula
anymore.
7. The exponent sign, caret (^), minus (-), addition (+), multiplication (*), and division (/) sign
are called mathematical factors.
8. Cell addresses are used to create formula.
9. Colon is used to separate arguments in Excel spreadsheet formulas.
Test II: Fill in the blanks. Write the answer found in the box below in each item.
__________ 1. Special symbols that specify the type of operation or calculation to be performed.
__________ 2. A type of Excel operators which are often used to perform basic mathematical
operations.
__________ 3. These are the predefined formulas in Excel that perform calculations using the
values supplied in their arguments.
__________ 4. Type of Excel formulas used perform just one mathematical operation
__________ 5. Type of Excel formulas that include more than one calculation
Function Complex Colon

Arithmetic Constant Comma
Microsoft Excel Operators Space
Simple Comparison
Test III. Arrange in order the way of putting data in MS excel. (1-6)
____ Type the cell address of the cell you want to reference first in the formula.
____ Select the cell that will contain the formula.
____ Type the mathematical operator you want to use.
____ Press Enter on your keyboard
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____ Type the cell address of the cell you want to reference second in the formula.
____ Type the equals sign (=). Notice how it appears in both the cell and the formula bar.
Readings:
https://edu.gcfglobal.org/en/excel2016/relative-and-absolute-cell-references/1/
(Relative and Absolute reference)
https://edu.gcfglobal.org/en/excel2016/intro-to-formulas/1/ (Entering formulas in
MS Excel)
Week 15: SIMPLE CALCULATION_ARROYO_DAYOAN_ESTOESTA

 Perform simple calculations through its application in hands-on exercises
 Execute calculations with functions by following proper directions
1. This module was made to deepen their knowledge about the course.
2. Students who provide additional information or knowledge must know the
instructor’s guidelines in terms of information and knowledge dissemination to be an
effective contributor in educating co-students.
3. Contributors will serve as a guide and tool in proper information dissemination.
1. What is the essence of knowing the simple calculations and formulas in MS
Excel?
2. What is the importance of these calculations and formulas to the future
career of the students?
3. What are the necessary information that the students will learn in this module?
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Essential Learning
SIMPLE CALCULATIONS
Basic Terms in Excel
There are two basic ways to perform calculations in Excel: Formulas and Functions.
1. Formulas
In Excel, a formula is an expression that operates on values in a range of cells or a cell. For
example, =A1+A2+A3, which finds the sum
of the range of values from cell A1 to cell A3.
2. Functions
Functions are predefined formulas in Excel.
They eliminate laborious manual entry of
formulas while giving them human-friendly
names. For example: =SUM(A1:A3). The
function sums all the values from A1 to A3.
Five Time-saving Ways to Insert Data
into Excel
When analyzing data, there are five
common ways of inserting basic Excel
formulas. Each strategy comes with its own
advantages. Therefore, before diving further
into the main formulas, we’ll clarify those methods, so you can create your preferred workflow
earlier on.
1. Simple insertion: Typing a formula inside the cell
Typing a formula in a cell or the formula bar is the most straightforward method of inserting basic
Excel formulas. The process usually starts by typing an equal sign, followed by the name of an
Excel function.
Excel is quite intelligent in that when you start typing the name of the function, a pop-up function
hint will show. It’s from this list you’ll select your preference. However, don’t press the Enter key.
Instead, press the Tab key so that you can continue to insert other options. Otherwise, you may
find yourself with an invalid name error, often as ‘#NAME?’. To fix it, just re-select the cell, and go
to the formula bar to complete your function.
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2. Using Insert Function Option
from Formulas Tab
If you want full control of your
functions insertion, using the Excel
Insert Function dialogue box is all
you ever need. To achieve this, go
to the Formulas tab and select the
first menu labeled Insert Function.
The dialogue box will contain all the
functions you need to complete

your financial analysis.
3. Selecting a Formula from
One of the Groups in Formula
Tab
This option is for those who
want to delve into their favorite
functions quickly. To find this
menu, navigate to the Formulas
tab and select your preferred group. Click to show a sub-menu filled with a list of functions. From
there, you can select your preference. However,
if you find your preferred group is not on the tab,
click on the More Functions option – it’s probably
just hidden there.
4. Using AutoSum Option

For quick and everyday tasks, the AutoSum
function is your go-to option. So, navigate to
the Home tab, in the far-right corner, and click the
AutoSum option. Then click the caret to show other
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hidden formulas. This option is also available in the Formulas tab first option after the Insert
Function option.
5. Quick Insert: Use Recently Used Tabs
If you find re-typing your most recent formula a
monotonous task, then use the Recently Used
menu. It’s on the Formulas tab, a third menu option
just next to AutoSum.
Seven
Basic Excel
Formulas
For Your
Workflow
Since you’re
now able to insert your preferred formulas and function
correctly, let’s check some fundamental Excel functions to
get you started.
1. SUM
The SUM function is the first must-know formula in Excel.
It usually aggregates values from a selection of columns or rows from your selected range.
=SUM(number1, [number2], …)
Example:
=SUM(B2:G2) – A simple selection that sums the values
of a row.
=SUM(A2:A8) – A simple selection that sums the values
of a column.
=SUM(A2:A7, A9, A12:A15) – A sophisticated
collection that sums values from range A2 to A7, skips
A8, adds A9, jumps A10 and A11, then finally adds from
A12 to A15.
=SUM(A2:A8)/20 – Shows you can also turn your
function into a formula.
2. AVERAGE
The AVERAGE function should remind you of simple
averages of data such as the average number of shareholders in a given shareholding pool.
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=AVERAGE(number1, [number2],
…)
3. COUNT
The COUNT function counts all cells
in a given range that contain only
numeric values.
=COUNT(value1, [value2], …)
Example:
COUNT(A:A) – Counts all values that
are numerical in A column. However,
you must adjust the range inside the
formula to count rows.
COUNT(A1:C1) – Now it can count rows.
4. COUNTA
Like the COUNT function, COUNTA counts all cells in a given rage. However, it counts all cells
regardless of type. That is, unlike COUNT that only counts numerics, it also counts dates, times,
strings, logical values, errors, empty string, or text.
=COUNTA(value1, [value2], …)
5. IF
The IF function is often used when you want to sort
your data according to a given logic. The best part of
the IF formula is that you can embed formulas and
function in it.
=IF(logical_test, [value_if_true], [value_if_false])
Example:
=IF(C2<D3, ‘TRUE,’ ‘FALSE’) – Checks if the value
at C3 is less than the value at D3. If the logic is true,
let the cell value be TRUE, else, FALSE
=IF(SUM(C1:C10) > SUM(D1:D10), SUM(C1:C10),
SUM(D1:D10)) – An example of a complex IF logic.
First, it sums C1 to C10 and D1 to D10, then it
compares the sum. If the sum of C1 to C10 is greater
than the sum of D1 to D10, then it makes the value of a cell equal to the sum of C1 to C10.
Otherwise, it makes it the SUM of C1 to C10.
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6. TRIM
The TRIM function makes sure your functions do not
return errors due to unruly spaces. It ensures that all
empty spaces are eliminated. Unlike other functions
that
can operate on a range of cells, TRIM only operates

on a single cell. Therefore, it comes with the
downside of adding duplicated data in your
spreadsheet.
=TRIM(text)
7. MAX & MIN
The MAX and MIN functions help in finding the maximum
number and the minimum number in a range of values.
=MIN(number1, [number2], …)
Example:
=MIN(B2:C11) – Finds the minimum number between
column B from B2 and column C from C2 to row 11 in both
columns B and C.
=MAX(number1, [number2], …)
Example:
=MAX(B2:C11) – Similarly, it finds the maximum number
between column B from
B2 and column C from C2 to row 11 in both columns B and C.
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Readings:
https://corporatefinanceinstitute.com/resources/excel/study/basic-excel-formulas-
beginners/
Week 16: FILTERING THE DATA_SORTING THE DATA_CREATING A CHART_CREATING

A GRAPH
By the end of the topic, the student should be able to:
1. Demonstrate understanding on filtering and sorting of data through comprehensive
presentation of the topic.
2. Create chart and graph to present data by following the proper processing through
hands-on activity.
3. Apply the programs in preparing business reports.
Students should understand that:
1. There are differences between creating a chart and a graph.
2. There is a proper way in filtering and sorting the data in the spreadsheet.
3. Filtering and Sorting data as well as creating a chart and a graph is important to
have knowledge in, because it helps the students in preparing business reports.
Essential Questions
1. What is the proper way of sorting the data and filtering the data?
2. What is the difference of chart and graph?
3. How does it help in constructing a business reports?
Essential Learning
1. Sorting and Filtering Data with excel.
2. The filter tool gives you the ability to filter a column of data within a table to isolate
the key components you need.
3. The sorting tool allows you to sort by date, number, alphabetic order and more.
FILTERING THE DATA USING MICROSOFT EXCEL

What is filtering?
- Filtering is use to show the information you need while hiding the rest of the data temporarily.
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- Data filtering is the process of choosing a smaller part of your data set and using that subset for
viewing or analysis. Filtering is generally (but not always) temporary – the complete data set is
kept, but only part of it is used for the calculation. (https://www.displayr.com/what-is-data-
filtering/).
Steps on how use the filter command in Microsoft Excel

1. Present the Data
2. Select the range of cells by dragging on it.
117
3. Select the Data tab and click the filter command.
4. Select a column that you want to filter.
118
5. Type or select the data that you want to filter.
119
SORTING THE DATA USING MICROSOFT EXCEL
What is Sorting?
- Sorting can reorder things alphabetically, numerically, by date or custom made.
- Sorting is the process of arranging data into meaningful order so that you can analyze it
more effectively.
(https://docs.oracle.com/cd/B14099_19/bi.1012/b13915/sorting.htm)
Steps on how to use the Sorting command

In Microsoft Excel
1. Go to Home Tab
2. Select the Sort and Filter drop down menu
Steps on how to use the Sort in the Data Column

1. Go to Data tab
2. Click any cell in a column
3. Go to Sort and Filter Category
120
4. Click ascending command (a-z)
Steps on how to use the Custom Sort

1. Go to Data Tab
2. Go to Sort and Filter Category
3. Click Order Drop down menu
4. Enter data
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5. Click add then OK
CREATING A CHART IN MICROSOFT EXCEL

What is Chart?
- Is when other shapes and symbols (e.g. bars) are used to represent data.
- It is a visual representation of data from a worksheet that can bring more understanding
to the data than just looking at the numbers.
- A chart is a powerful tool that allows you to visually display data in a variety of different
chart formats such as Bar, Column, Pie, Line, Area, Doughnut, Scatter, Surface, or Radar
charts.
(https://www.techonthenet.com/excel/charts/index.php)
122
Step 1: Present the data.
Step 2: Select the range on the data.
Step 3: Click the insert tab, in the charts group, and click the line symbol.
123
Step 4: Click line with markers.
124
Change In Chart Type
Step 1: Select the chart.
Step 2: On the Design tab, in the type group, click change chart type.
Step 3: On the left side, click column.

Step 4: Click Ok.
125
Legend Positioning
Step 1: Select chart
Step 2: Click the + button on the right side of the chart, click the arrow next to legend and click
right
CREATING A GRAPH IN MICROSOFT EXCEL

Charts in Excel
 Charts are usually considered more aesthetically pleasing than graphs. Something like a
pie chart is used to convey to readers the relative share of a particular segment of the data
set with respect to other segments that are available.
126
Graphs in Excel
 Graphs represent variations in values of data points over a given duration of time. They
are simpler than charts because you are dealing with different data parameters.
Comparing and contrasting segments of the same set against one another is more difficult.
Types of Graphs Available in Excel
Line Graphs: Both 2 dimensional and three dimensional line graphs are available in all the
versions of Microsoft Excel. Line graphs are great for showing trends over time.
Column Graphs: Column graphs also help viewers see how parameters change over time. But
they can be called “graphs” when only a single data parameter is used.
Bar Graphs: Bar

graphs are very
similar to column
graphs but here the
constant parameter
(say time) is
assigned to the Y
axis and the
variables are plotted
against the X axis.
127
How to Make a Graph in Excel
1. Ready the spread sheet
2. Select your data

Click and drag
your mouse from the
top-left corner of the
data group to the
bottom-right corner,
making sure to select
the headers and labels
as well.
3. Click the Insert tab.
128
it’s near the top of the Excel window. Doing so will open a toolbar below the Insert tab.
4. Select a graph type.

In
the “Charts”
section of the
Insert toolbar,
click the visual
representation of
the type of graph
that you want to
use. A drop-
down menu with
different options
will appear.
5. Select a graph format.

In your
selected graph’s drop-
down menu, click a
version of the graph
(e.g. 3D) that you want
to use in your Excel
document. The Graph
will be created in your
document.
129
6. Add a title to the graph.
Double-click the “Chart Title” text at the top of the chart, then delete the “Chart Title” text,
replace it with your own, and click a blank space on the graph.
130
Assessment:
Test I. Identify the following sentences and write your answer on the space
provided
______________1. Reorder things alphabetically, numerically, by date or custom order
______________2. It uses shapes and symbols to represent a data
______________3. It is used to show information that you needed while hiding the rest of the
data temporarily
Test II. Arrange the following steps

A. Creating a Chart
______4. Click the insert tab in the chart group and click the line symbol
______5. Click line with markers
______6. Select the range on the data
______7. Present the data
B. Filtering Data
______8. Select the data tab and click the filter command
______9. Present the data
______10. Select a column that you want to filter
______11. Select the range of cells by dragging on it
______12. Type or select the data that you want to filter
C. Changing Chart Type
______13. Click ok
______14. On the design tab, in the type group, click change chart type
______15. Select the chart
______16. On the left side, click column
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Week 17: POWERPOINT PROGRAM
At the end of the lecture, student will:
 Apply complete knowledge in powerpoint and relate its usefulness in presenting topic.
 Apply complete knowledge in powerpoint and relate its usefulness in presenting
topic.Prepare a powerpoint presentation for a given topic.
1. This module intends to help them learn and navigate Microsoft Powerpoint, especially,
students who doesn’t know how to use Microsoft Powerpoint.
students.
3. The knowledge providers served as a guide to facilitate proper learning and
disseminate correct and factual informations for students.
1. How to use Microsoft Powerpoint?
2. What is the importance of Microsoft Powerpoint in my future job/career?
3. What are the information that will help the student/readers that might guide
them towards using Microsoft Powerpoint?
Essential Learning
Microsoft PowerPoint is a
software application
which is particularly used
to present data and
information by using text, diagrams
with animation, images, and
transitional effects, etc in the form of
slides. It helps people to better
understand the idea or topic in front of
the audience practically and easily. In
other words, it is used for data and
information visualization.
Starting Up Microsoft Powerpoint
Opening a blank or new document to make a file in MS Powerpoint is easy as one click, there
are two on how to create a file:
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Desktop
in the desktop, find the application that says “Microsoft Powerpoint” without a file name, there
you will open a new blank document
Search
Second option if you don’t have you word application on your desktop is to search it, go to your
windows tab then type “Microsoft Powerpoint”
Creating a presentation
1. Click “Blank Presentation”.
2. You can select different templates on your presentation.
3. Create a Presenation
Tips on making a Powerpoint Presentation
 Keep it simple.
 Limit bullet point and text.
 Use high quality graphics.
 Use appropriate charts.
 Use color well.
Saving a Presentation
1. ON THE FILE TAB, SELECT
SAVE
2. Under Save As > Recent
Folders, select Browse, pick
a path and file folder, and
then name the file.
3. Select Save.
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Save your presentation file in different file format.
1. On the File tab, select Save As.
2. Under Save As, do one of the following:
3. Under Recent Folders, select Browse, pick a path and file folder, and then name the file.
4. In the Save as type list, pick the file format that you want.
5. Select Save.
Working with Slides in Different Views.
How to Access Presentation Views and Master Views:
• Open Presentation
• Go to View
• Select desire option.
Presentation Views:
Normal view is the

editing mode where
you’ll work most
frequently to create your slides.
• Normal view displays
slide thumbnails on the
left, a large window
showing the current
slide, and a section
below the current slide
where you can type your
speaker notes for that
slide.
Outline View
• You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and
later, you can no longer get to Outline view from Normal view. You have to get to it from
the View tab.)
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• Use Outline view to create an
outline or story board for your
presentation. It displays only the
text on your slides, not pictures
or other graphical items
Slide Sorter
 displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide
show view is helpful if you need to reorganize your slides—you can just click and drag
your slides to a new location, or add sections to organize your slides into meaningful
groups.
Notes Page
 The Notes pane is located beneath
the slide window. You can print your
notes or include the notes in a
presentation that you send to the
audience, or just use them as cues
for yourself while you're presenting.
Reading View
 Most people reviewing a

PowerPoint presentation without a
presenter will want to use Reading
view. It displays the presentation
in a full screen like Slide Show
view, and it includes a few simple
controls to make it easy to flip
through the slides.
135
Slide Show view
 You can get to slide show view from the task bar at the bottom of the slide window.
 Use slide show view to deliver your

presentation to your audience. Slide
Show view occupies the full computer
screen, exactly the way your
presentation will look on a big screen
when your audience sees it.
Master View
To get to a master view, on the View tab, in the Master Views group, choose the master view
that you want.
1. Slide Master View
 Select View on the Tab Menu.
 Click the Slide Master.
 You can edit the Slide Master by clicking the top slide and choosing font, color
etc.
 If done, click Close Mater View.
2. Notes Master View

 Select View tab, and click the
Notes Master.
 You can edit the Slide Master by
clicking the top slide and
choosing font, color etc.
 Click Close Master View if done.
Page part in Notes Master View
A. The Slide itself
B. The Notes area. These are the
same notes that you see in the Notes Pane within Normal view.
C. Header placeholder
136
D. Date placeholder
E. Footer placeholder
F. Number placeholder
G. Notes Page
Background, This is not
a placeholder! You can
apply a picture
background or change
the colors as per your
company branding.
Additionally, you can also place a company logo or any other element within
the background area (this is explained in the next section).
3. Handout Master View

 To use the handout master in PowerPoint, click the “View” tab in the Ribbon.
 Then click the “Handout Master” button in the “Master Views” button group.
 Doing this then displays the handout master for the presentation in the main
window.
 You will also see the “Handout Master” tab appear in the Ribbon.
 To select which handout layout to modify, click the “Handout Master” tab in the
Ribbon.
 Then select the desired layout from the “Slides Per Page” drop-down in the
“Page Setup” button group.
 You can then modify the placeholder information in the main window.
 To add or remove placeholders from the layout, check or uncheck the
placeholders in the “Placeholders” button group.
 To close the view after altering the handout master, click the “Handout Master”
tab in the Ribbon.
 Then click the “Close Master View” button in the Close” button group.
Opening a Powerpoint Presentation

If prepared presentation needed to be open:
• Use search to find the file, type the
name of the file.
• Click the specific file needed.
• Click Slideshow to begin the
presentation.
137
If making a new presentation:
• Search PowerPoint and click it to open.
• Click Blank presentation.
• Start making content for your presentation.
Closing a Presentation:
• If the presentation in full screen to close the presentation press esc command.
Exiting PowerPoint:
• To close a presentation, click the file’s lose button.
How to print your presentation:
 Select File > Print.
 For Printer, select the printer you want to print to.
 For Settings, select the options you want:
 For Copies, select how many copies you want to print.
 Select Print.
How to print your notes:
 Hit Ctrl + P for Print, to open the PowerPoint print options
 Under the Settings area, open the Print Layout options
 Select the Notes Page Print Layout
 Click Print
How to print handouts:
 In PowerPoint, open the File menu
 Click Export on the left
 Select Create Handouts in the middle
 Click Create Handouts on the right
 Select 'Notes next to slides'
 Click OK
138
Changing Slide Design
Change the current theme
1. On the Design tab, in the Themes group, click the More button to open the entire gallery
of themes
2. Select your desired theme.
Remove a colorful theme

1. On the Design tab, in the Themes group, click the More button (illustrated below) to open the
entire gallery of themes.
2. Under Office or Built-in, locate and click the Office Theme, which has a white background.
Apply a theme to all sides
1. In the slide thumbnail pane on the
left, select a slide.
2. On the Design tab, in the Themes
group, click the More button (illustrated
below) to open the entire gallery of
themes
3. Point the mouse at the theme you want to apply. Right-click it, and then select
Apply to All Slides.
Apply a theme only the selected

slides
1. In the slide thumbnail pane on the
left, select the slide or slides that you
want to apply a theme to.
(To select multiple slides, press and
hold the Ctrl key while you click the
individual slides.)
2. On the Design tab, in the Themes. Point the mouse at the theme you want to apply. Right-
click it, and then select Apply to Selected Slides.
139
Start a new presentation without a theme
1. Select File > New.
2. Select Blank Presentation.
A presentation with a white background
opens.
Final Examination
Create a videoke of your favourite song using powerpoint presentation

 Design your powerpoint
 First page with your name and title of the song
 Insert appropriate transition
 Background song (minus one) of your favourite song
 Insert still photos or Video
140
Course Grading System
Class standing 70%

 Quizzes
 Assignments
 Activities
Midterm / Final Exam 30%
100%
Midterm Grade + Final Term Grade = FINAL GRADE
2
Readings:
https://support.office.com/en-us/article/Change-the-background-of-your-slides-in-PowerPoint-
for-the-web-6927cd06-5a5b-483e-9d98-6e270df45700
https://support.office.com/en-us/article/Remove-or-change-the-current-
theme-F1E47128- CEA7-42B5-9CB3-790B080D4C83
https://support.office.com/en-us/article/edit-and-re-apply-a-slide-layout-
6f4338f8-555f-49cf-9835-6209be3c7b48
https://edu.gcfglobal.org/en/powerpoint/slide-master-view/1/
https://support.office.com/en-us/article/choose-the-right-view-for-the-task-in-powerpoint-
21332d8d-adbc-4717-a2c6-e25a697b40e9
https://support.office.com/en-us/article/print-slides-with-or-without-speaker-notes-02952fc2-
2921-4305-b8b2-e98644a93e06
https://nutsandboltsspeedtrainin 0g¿.com/powerpoint-tutorials/print-powerpoint-with-notes
References
www.wikigain.com/word-2016-user-interface/
www.computerhope.com/shortcut/word.htm
www.techwalla.com/articles/list-of-ms-word-features
https://www.computerhope.com/jargon/f/font-size.htm
https://www.oreilly.com/library/view/word-2007-the/059652739X/ch04.html
https://github.com/mawww/kakoune/wiki/Indentation-and-Tabulation
141
https://www.dummies.com/software/for-seniors-how-to-choose-paper-size-and-orientation-in-
microsoft-word/
https://it.chass.ncsu.edu/tutorials/msword/section9.php
https://www.dummies.com/software/microsoft-office/word/how-to-use-paragraph-formatting-
commands-in-word-2016/
https://www.infopackets.com/news/1251/create-and-use-newspaper-columns-ms-word
https://www.google.com/search?rlz=1C1CHBD_enPH743PH743&sxsrf=ACYBGNRbtkvVLHdde
9pZkX3RexfMvfCyIw%3A1578808996167&ei=pLYaXpbtCdisoAS_jqWICA&q=newspaper+mea
ning&oq=newspaper+mea&gs_l=psy-
ab.1.0.0i273i70i249j0l9.68272.77650..79890...2.2..0.158.1454.10j5......0....1..gws-
wiz.......0i71j0i273j0i10i67j0i131j35i39j0i67j0i131i67j35i305i39j0i10.F6WxjqMrzDg
https://support.office.com/en-us/article/print-a-document-in-word-591022c4-53e3-4242-95b5-
58ca393ba0ee
https://computer.howstuffworks.com/how-to-make-table-on -microsoft-word.htm
https://www.uwec.edu/kb/article/microsoft-word-2003-borders-and-shading-options/
https://edu.gcfglobal.org/en/word/2010/inserting-clip-art-and-pictures/1/
https://support.office.com>artricleWebresultsInsert_WordArt-Office_support
https://support.office.com>artricleWebresultsDraw_or_Edit_a_freeform_shape-Office_support
https://en.m.wikipedia.org/wiki/Microsoft_Excel
https://corporatefinanceinstitute.com/resources/excel/study/excel-definition-overview/
https://smallbusiness.chron.com/advantages-disadvantages-spreadsheets-26551.html
http://www.ezinepost.com/articles/article-308768.html
https://support.office.com/en-us/article/create-a-new-workbook-ae99f19b-cecb-4aa0-92c8-
7126d6212a83
https://edu.gcfglobal.org/en/excel2013/creating-and-opening-workbooks/1/
https://edu.gcfglobal.org/en/excel2016/saving-and-sharing-workbooks/1/
https://www.youtube.com/watch?v=L4KGUA3Tl2s&feature=youtu.be
https://exceljet.net/lessons/how-to-navigate-a-workbook
https://www.dummies.com/software/for-seniors-how-to-apply-gridlines-or-borders-in-microsoft-
excel/
https://www.excel-exercise.com/date-format-in-excel/
https://www.excelfunctions.net/excel-date-format.html
https://www.ablebits.com/office-addins-blog/2017/04/26/change-alignment-excel/
https://support.office.com/en-us/article/add-or-change-the-background-color-of-cells-ac10f131-
b847-428f-b656-d65375fb815e
https://www.webucator.com/how-to/how-use-the-fill-handle-microsoft-excel.cfm
https://www.howtogeek.com/279148/how-to-automatically-fill-sequential-data-into-excel-with-
the-fill-handle/
142
https://edu.gcfglobal.org/en/excel2016/relative-and-absolute-cell-references/1/ (Relative and
Absolute reference)
https://edu.gcfglobal.org/en/excel2016/intro-to-formulas/1/ (Entering formulas in MS Excel)
https://corporatefinanceinstitute.com/resources/excel/study/basic-excel-formulas-beginners/
https://support.office.com/en-us/article/Change-the-background-of-your-slides-in-PowerPoint-
for-the-web-6927cd06-5a5b-483e-9d98-6e270df45700
https://support.office.com/en-us/article/Remove-or-change-the-current-theme-F1E47128-
CEA7-42B5-9CB3-790B080D4C83
https://support.office.com/en-us/article/edit-and-re-apply-a-slide-layout-6f4338f8-555f-49cf-
9835-6209be3c7b48
https://edu.gcfglobal.org/en/powerpoint/slide-master-view/1/
https://support.office.com/en-us/article/choose-the-right-view-for-the-task-in-powerpoint-
21332d8d-adbc-4717-a2c6-e25a697b40e9
https://support.office.com/en-us/article/print-slides-with-or-without-speaker-notes-02952fc2-
2921-4305-b8b2-e98644a93e06
https://nutsandboltsspeedtrainin 0g¿.com/powerpoint-tutorials/print-powerpoint-with-note
143

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Polytechnic University of the Philippines

College of Business Administration

Instructor Julius C. Sabando

Welcome to the Integrated Software Application course. The Integrated Software

Questions, suggestions, comments and feedback matter. The teacher/adviser may be

At the end of the course, the student should be able to:

4. Produce professional-quality letters, memorandums, manuscripts, accounting reports

5. Demonstrate correct usage of the software application programs, methods and

As a state university, the Polytechnic University of the Philippines believes that:

1. Pursuing Academic Excellence through Disciplinal Integrity

Intended Learning Outcome

Quick Access Toolbar

Different Shortcut keys:

I. Identification. Identify each part of MS WORD 2016 (2PTS each)

Title Bar Ribbon Scroll Bar

Workspace Category Groups Documents View Buttons

Ruler Tabs/Ribbon Tabs Hyperlink

Zoom Control Quick Access ToolBar Powerpoint

Status Bar Minimize, Maximize, Exit Workspacing

Week 3: CREATING FOLDER SAVING DOCUMENT AND MANAGING FOLDER

Intended Learning Outcome

Word basics working with text layout and printing

Indents and Tabs

Line and Paragraph Spacing

4. Name the Folder

5. Sort Out the Files

LOCATE AND OPEN EXISTING DOCUMENTS

Importance of MS Word in business operation

Intended Learning Outcome

● Applying creative designs and fonts

● Choose designs to match requirements of class activities

1. How does documents formatting may help me in the future?

1. Select the Page

If you want the document to have a different paper

The space between the text and the edge of

TEST I: Identify the following sentences. (NO ERASURES)

Week 5: FORMATTING PARAGRAPHS, CHARTS & TABLE, BORDERS & SHADING

Intended Learning Outcome:

Using Tables and Charts

Inserting a Table: Three Main Options

Applying Borders and Shading

Adding Bullets and Numbering

Week 6: CREATING NEWSPAPERS

Intended Learning Outcome

4TH STEP: TYPE YOUR TITLE

5TH STEP: ADD A HORIZONTAL LINE BELOW THE NEWSPAPER TITLE

Add a horizontal line, it is optional. To put a

You can already type the content of the

7TH STEP: CUSTOMIZE YOUR COLUMNS

Apply Columns to the contents. To apply

8TH STEP: ADD A DROP CAP

2. In the Envelopes and Labels

3. Enter the Return address or click on the

address book icon to select an address:Return Address

2. On the Printing Options tab of the Envelope

3. Click Print to print the envelope . 4. Labels:

2. If you already entered

4. Click PRINT to print the label

5. Release the mouse button to begin working on the table.

The Borders and Shading dialog box appears.

To select a shading color, under Fill,

II. SEQUENCING OF EVENTS

Week 7: DRAW AND FORMAT AN AUTOSHAPES

Intended Learning Outcomes

___25. The indents only the first line in a paragraph.