Best Practices for Receiving and Disseminating Stipend Payments

The purpose of this document is to ensure all staff understand their roles and responsibilities in receiving cash and disseminating stipend payments.

Role Responsibilities
Ensure all cash recipients receive proper training on roles and responsibilities in handling and disseminating
1 Supervisor/Operations Director cash. Trainings should cover the following:
Purpose of training, amounts to be disseminated, and how funds will be disseminated
Exact payment amounts shall be made directly to the approved participants
Cash should be kept in a safe and secure place. Cash recipients should always be aware of the location of the
cash and maintain accurate records of any transfers of cash. If feasible, cash should be kept in a locked safe
until they are distributed to participants to avoid theft.
Cash received by the project shall not be transferred to another person without receiving prior approval from
COP/DCOP
Provide Training Participant Sheet for all trainees to sign. No information on the Training Participant Sheet
shall be altered, exaggerated, or falsified
Cash recipient shall not request or accept anything of value from the attendees
Elevate any irregularities such as ineligible trainees and improper requests immediately to senior leadership
Disseminate cash to participants in a safe area. For security incidents, file police report immediately

Sign Cash Receipt Form when receiving cash, which includes confirmation that training has been received and
2 Recipient acknowledgement of an understanding of their responsibilities in handling and disseminating cash

3 Operations Project will provide names of all trainees, contact information, and amount to be disseminated to cash recipient
4 Operations Someone independent will verify the eligibility of trainees in advance of the training activity
Disseminate Trainees LOV Acknowledgement Form to trainees to ensure they understand their roles and
5 Operations responsibilities.
6 Operations Include a second person as a witness (when possible)
7 Recipient Submit signed completed and accurate Training Participation Sheet to Operations and/or Finance teams
8 Recipient Deposit remaining cash directly to project bank account and provide deposit slip to finance (if applicable)
Conduct sample independent verification to confirm recipients received their full amount within 48 hours of
event. Any irregularities in stipend distributions discovered during the independent verification process should
9 Finance be immediately reported to the COP/DCOP.
 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 8 - 9, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

1 Ada Waldina Hernandez 14.25 2 $28.50 3/6- 7/2023 6-Mar-23

2 Alexis Salvador Pineda 14.25 2 $28.50 3/6- 7/2024 7-Mar-23

3 Ana Minta Rivera Paz 14.25 2 $28.50 3/6- 7/2025 8-Mar-23

4 Aylin Valladares 14.25 2 $28.50 3/6- 7/2026 9-Mar-23

5 Daniel Menjivar 14.25 2 $28.50 3/6- 7/2027 10-Mar-23

6 Daysi Onelia Antunez 14.25 2 $28.50 3/6- 7/2028 11-Mar-23

7 Dina Yamileth Alvarenga Sanchez 14.25 2 $28.50 3/6- 7/2029 12-Mar-23

8 Dodany Rapalo 14.25 2 $28.50 3/6- 7/2030 13-Mar-23

9 Edy Renan Aceituno 14.25 2 $28.50 3/6- 7/2031 14-Mar-23

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

10 Efrain Velasquez Garcia 14.25 2 28.5 3/6- 7/2031 44999

11 Elvin Edgardo Lopez Paredes 14.25 2 28.5 3/6- 7/2032 45000

12 Emilio Ramirez Chicas 14.25 2 28.5 3/6- 7/2033 45001

13 Erasmo Paz Gomez 14.25 2 28.5 3/6- 7/2034 45002

14 Erick Emanuel Rivera Paz 14.25 2 28.5 3/6- 7/2035 45003

15 Ever Sabillon 14.25 2 28.5 3/6- 7/2036 45004

16 Fanny Bobadilla 14.25 2 28.5 3/6- 7/2037 45005

17 Filmo Chicas Chicas 14.25 2 28.5 3/6- 7/2038 45006

18 Francisco Benites Perez 14.25 2 28.5 3/6- 7/2039 45007

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

19 Fredesvindo Rapalo 14.25 2 28.5 3/6- 7/2039 45007

20 Fredy Argueta 14.25 2 28.5 3/6- 7/2040 45008

21 Graciela Bobadilla 14.25 2 28.5 3/6- 7/2041 45009

22 Gustavo Adolfo Ramirez 14.25 2 28.5 3/6- 7/2042 45010

23 Luis Demetrio Oliva 14.25 2 28.5 3/6- 7/2043 45011

24 Martha Lidia Mejia 14.25 2 28.5 3/6- 7/2044 45012

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

26 Martha Ventura 14.25 2 28.5 3/6- 7/2044 45012

27 Melvin Antononio Dubon Cuevar 14.25 2 28.5 3/6- 7/2044 45012

28 Miriam Oneida Funez 14.25 2 28.5 3/6- 7/2044 45012

29 Norma Aracely Arita 14.25 2 28.5 3/6- 7/2044 45012

30 Olvin Orlando Menjivar 14.25 2 28.5 3/6- 7/2044 45012

31 Orfilia Tabora 14.25 2 28.5 3/6- 7/2044 45012

32 Rafael Castro 14.25 2 28.5 3/6- 7/2044 45012

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

34 Rigoberto Garcia Mejia 14.25 2 28.5 3/6- 7/2044 45012

35 Rosa Amelia Hernandez 14.25 2 28.5 3/6- 7/2045 45013

36 Ruben Mosa Sanchez 14.25 2 28.5 3/6- 7/2046 45014

37 Saul Hernandez Gomez 14.25 2 28.5 3/6- 7/2047 45015

38 Alma Iris Cordova 14.25 2 28.5 3/6- 7/2048 45016

39 Berta Lidia Caceres 14.25 2 28.5 3/6- 7/2049 45017

40 Blanca Gloria Bautista Muñoz 14.25 2 28.5 3/6- 7/2050 45018

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

42 Iris Yolanda Rivera Navarro 14.25 2 28.5 3/6- 7/2044 45012

43 Irma Bobadilla 14.25 2 28.5 3/6- 7/2045 45013

44 Maria Amparo Diaz Martinez 14.25 2 28.5 3/6- 7/2046 45014

45 Maria Esperanza Alvarado Valdez 14.25 2 28.5 3/6- 7/2047 45015

46 Marilu Orellana Orellana 14.25 2 28.5 3/6- 7/2048 45016

47 Marisela Yoselin Rivera Navarro 14.25 2 28.5 3/6- 7/2049 45017

48 Marlen Jackeline Calidonio 14.25 2 28.5 3/6- 7/2050 45018

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $ 14.25 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

Modesta Cuevas Bobadilla 14.25 2 28.5 3/6- 7/2044 45012

14.25 2 28.5 3/6- 7/2045 45013

14.25 2 28.5 3/6- 7/2046 45014

14.25 2 28.5 3/6- 7/2047 45015

14.25 2 28.5 3/6- 7/2048 45016

14.25 2 28.5 3/6- 7/2049 45017

14.25 2 28.5 3/6- 7/2050 45018

14.25 2 28.5 3/6- 7/2051 45019

14.25 2 28.5 3/6- 7/2052 45020

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: __________________, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $________________ amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 Cash Receipt Form for Disseminating Stipends to Participants

Date: Amount Given:

(____________________________________________________________________) in letters

Requested by: ______________________________­­__­___________ Employee PIN:

Name: Title:

Purpose/description of expense:___________________________________________________
______________________________________________________________________________

Amount to be provided to participants:

Advance Approved by:_____________________________________________ Date:

Name: Title:

I acknowledge that I have received the amount listed above and I received training and understand that I am responsible to disseminate xx amount directly to Training Participants.
I understand that I will not request or accept any portion of this amount and will elevate to project leadership if I am offered anything.
I am responsible for presenting complete training participants sheets and/or returning cash to clear this advance within two business days.

Advance Received by: _____________________________________________ Date:

Name: Title: