Bahasa Inggris 1

Basic
Presentation
Skills
Yessy Purnamasari, S.S., M.Hum.
Presentation
1. Getting Greeting the audience, calling for attention, introducing yourself and your company
Stating the purpose of the talk – Giving a short introduction
started
The overview – Presenting the structure of the talk

2. Body of Transitions, signalling the direction your talk is taking, restating the
important ideas using examples, expressing opinion, using numbers,
Presentation
using charts, graphs and tables

3. Conclusion Signalling the conclusion, the final summary, closing, calling for questions
and closing
1. Getting Started
The first two to three minutes of your talk are important. During
this time, you'll make contact with the audience; you'll introduce
yourself and say a few words about your company; you'll tell the
audience the purpose of your talk; and you'll give them a map of
your presentation.
 1.A. Greeting the audience - Calling for attention

Give the audience a signal that you're ready to start. Take advantage of these few words to find
your position and adapt your voice to the size of the room.

* Assalamualaikum wr, wb. Good afternoon ladies and gentlemen.

* Good afternoon everyone. Shall we begin?
* Ladies and gentlemen. Good morning. It's a pleasure to be here with you today.
* Good afternoon. If everybody's ready, I think we can begin now.
 1.B. Introducing yourself and your company

Be sure to mention the key elements of your company: its main activities, its size, its location, etc.

Let me introduce myself first. I'm Robert Vincent.

I'd like to introduce myself. I'm Pierre Dupont from Dazzi Engineering.
Before I begin, let me tell you a little about myself. I'm ...
I'm with the CNRS—the French National Center for Scientific Research.
I work for Schneider Electric in the xxx department. Schneider is a world leader in the
development and manufacture of ...
Practice!
Good afternoon ladies and gentlemen. It's a pleasure to be here with you
today. First, I'd like to introduce myself. I'm (your name) from Hexagon
International.
Hexagon International is a small but growing company in Jakarta, the
capital city of Indonesia. Our main activities are in the field of waste
management. You may be familiar with some of the techniques we've
developed for plastics recycling.
 1.C. Stating the purpose of a talk -
giving a short introduction
Begin by telling the audience why you are there.

My purpose today is to .....

My objective today is to .....
I'm here today to .....
My talk today will deal with ......
My presentation this morning will concern primarily .....
This afternoon, I'd like to cover two topics of interest to the automobile industry, .....
 1.D. The overview -
presenting the structure of the talk.
Give your audience a map. They'll be much more willing to follow you if they know where you
intend to take them and how you intend to get there. By giving them the overview, you're telling
them what you're going to tell them.

How to make an overview: Choices of verbs:

present
Sequencer + Verb discuss about
First of all, ... Next, ... Finally,... I'll be + verb (ing) talk about
To begin with, ... After that, ... Last of all,... We'll be + verb (ing) explain
To start with, ... Later,... Lastly,.. I'm going to + (verb1) analyze
First... Subsequently,... In the final part,... I'd like to (verb 1) describe
Firstly,.. We're going to (verb1) discuss
etc
Practice!
First of all, I'll be presenting a historical view of AIDS and how it spread.
Then, we'll analyze the segments of the population most susceptible to the
disease at its beginnings and compare them to the types of cases we are
finding today. Finally, we'll try to forecast the evolution of AIDS in the
coming years.
2. Body of Presentation
State your material concisely. Make sure you comprehend your
material well before presenting it to the audience. You might use
Powerpoint or notes as your guideline, but don't read. This is a
presentation, not a reading class.
 THE MIDDLE/MAIN PART OF THE PRESENTATION (SIGNPOSTING)
Saying what is coming Going back
In this part of my presentation, I’d like to talk about... As I said/mentioned earlier, ...
So, let me first give you a brief overview... Let’s go back to what we were discussing earlier.
Indicating the end of a section As I’ve already explained,...
This brings me to the end of my first point. Adding ideas
So much for point two. In addition to this, I’d like to say that....
So, that’s the background on... Moreover/Furthermore, there are other interesting facts
That’s all I wanted to say about... we should take a look at.
Summarizing a point Elaborating a point
Before I move on, I’d like to recap the main points. I’d like to look at this in a bit more detail.
Let me briefly summarize the main issues. Can I develop this point a bit further?
I’d like to summarize what I’ve said so far... Let me elaborate on this point.
Moving to the next point Let’s look at this problem in a bit more detail
This leads directly to my next point. Interacting with the audience
This brings us to the next question. Is everyone still with me?
Let’s now move on to/turn to... Are you all following me so far?
2. Conclusion and Closing
To end your material, give a short and brief conclusion so the
audience will get the insight of your presentation. You might
continue to discussion session before you close your presentation.
 3.A. Signalling the Conclusion

Signal that you're arriving at the conclusion early on. Doing so leads to increased attention in the
audience. Use key words like:
* To conclude, ...
* In conclusion, ...
* As a conclusion,...
You may want to refer to something you said at the beginning of your talk
*You may remember I began my talk today with a question "...?" As I end, I hope we are a little
closer to an answer.
* In my introduction, I said we would be concentrating on solutions to the problem of acid rain. Now
that we have reached the conclusion, I hope ....
Practice!
To conclude, we have seen the types of industries that produce the pollutants
that cause acid rain. We also discussed the non-negligible role of domestic
heating. The examples of eastern Canada or Sweden reminded us that the
effects of acid rain are often felt miles from its source. By analyzing the
mechanics involved, we realized that millions of acres of apparently healthy
forests are already in the first stages of destruction. And the devastation of
forests in Germany gave us a preview of what may lie ahead in many more areas
if nothing is done.
 3.B. Close the presentation

End with a strong statement and thank your audience. Pause before thanking the audience.
* And the devastation of forests in Germany gave us a preview of what may lie ahead in many more
areas if nothing is done. Thank you.
* I think you'll all agree then that we cannot rest on past achievements. The infant mortality rate
can and must decrease even more. Thank you for being such an attentive audience.
Calling for questions
*And now if you have any questions, I'll be happy to answer them for you.
* If you have any questions, I'll do my best to answer them in the time we have remaining.
* I hope that was clear. If you do have any questions, please don't hesitate to ask them.
If no questions come, you cannot beg, but:

you can try humor

* If you're hesitant to ask a question for fear I'll start in again for another twenty minutes, let
me reassure you on that point.
* It's always hard to ask the first question, so why don't you go ahead and ask the second.

You can suggest one

* The last time I gave a talk on this subject, the most common question was on ...
* You might be interested in some examples where this method has already been used successfully.
If you don't understand the question, you can ask the person to repeat,
(but only once) or you can restate the question.
* I'm sorry. I'm not sure I understand. Could you repeat your question
please?
* If I understand you correctly, what you want to know is .....

If you don't know the answer.

* I wish I could answer that, but I can't. I'd have to go back to my lab for
more data.
* I wish I knew the answer to your question. We're working on that aspect
right now. Thank you for asking.