Qhsesection11annex1 PDF

QHSE Manual Section-11 Emergency Preparedness and Contingency Planning - Annex 1
Date: 1 - 4 - 2019
Rev: 1
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ANNEX 11.1 A – EMERGENCY RESPONSE ACTION
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TABLE OF CONTENTS
1 PURPOSE AND SCOPE
2 FLOODING
3 COLLISION
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4 ABANDON SHIP
5 MAN OVERBOARD
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6 FIRE IN ENGINE ROOM
7 ACCOMMODATION FIRE
8 FIRE IN DECK HOLD / CONTAINERS (NON TANK)
9 FIRE IN PUMP ROOM (OIL / CHEM TANKER)
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10 FIRE IN COMPRESSOR ROOM (GAS TANKER)
11 FIRE IN PORT
12 JET FIRES (GAS TANKER)
13 LIQUID [POOL] FIRES (GAS TANKER)
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14 EMERGENCY TOWING/SALVAGE
15 OIL SPILL / BUNKER SPILL / CARGO SPILL
16 HOSE BURST, PIPE WORK FRACTURE OR CARGO OVERFLOW (OIL / CHEMICAL /
GAS TANKER)
17 OIL POLLUTION DUE TO HULL LEAKAGE
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18 HEAVY WEATHER DAMAGE / STRUCTURAL DAMAGE
19 CARGO LEAKAGE IN DOUBLE BOTTOMS, SIDE SPACES, COFFERDAMS ETC.
(TANKER)
20 HULL FAILURE, FLOODING AND EXCESSIVE LIST
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21 CARGO TANK LEAKAGE (GAS TANKER)

22 WATER LEAKAGE INTO HOLD OR INTERBARRIER SPACE (GAS TANKER)
23 MAIN ENGINE FAILURE
24 ELECTRICAL POWER FAILURE
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25 GYRO FAILURE
26 STEERING FAILURE
27 SERIOUS INJURY / CASUALTY
28 RESCUE FROM AN ENCLOSED SPACE
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29 CARGO SHIFTING
30 CARGO JETTISONING
31 BREAK AWAY FROM JETTY
32 TOXIC LIQUID RELEASE AT SEA, ANCHORAGE OR AT TERMINAL
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32A RELEASE OF HAZARDOUS VAPOURS LIKE HYDROGEN SULPHIDE GAS (H2S) ETC
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33 TERRORISM / PIRACY / HIJACKING

34 ANCHOR DRAGGING BY OWN OR OTHER VESSEL
35 RESCUE OF PERSONS TRAPPED IN ELEVATOR
36 HELICOPTER OPERATIONS
37 FAILURE OF CARGO CONTAINMENT SYSTEMS ON TANKERS
38 RESTORING STABILITY
39 RENDERING ASSISTANCE TO OTHER VESSELS
40 EPIDEMICS
41 ECDIS FAILURE
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1. GROUNDING / STRANDING
In the event of grounding or stranding of the vessel, following action is to be taken:

Stop Engines.
Sound General Emergency Alarm.
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Muster all crew and Check for any casualty.
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Consider use of Anchor.
Close all watertight compartments & Fire doors.
Exhibit lights/shapes / sound signals and update AIS Status.
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Switch On all Deck lights at Night
Ascertain the exact geographical location of the vessel and note down date/time of
occurrence/Vessel’s Speed / Engine Rpm/ Depth Sounding just prior the Incident.
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If vessel is under pilotage, obtain his written statement about the incident, along with the
statement of facts from the Bridge / Engine Teams and Other Crew Involved.
Note down wind, weather, sea and current conditions.
Ascertain state of tide at grounding and tidal conditions i.e. time and range of next high
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water and low water.
Sound bilges and Tanks, check hull for damages
Take soundings around vessel at 6 different points, in reference to the centreline of the
vessel and assess grounding point/area.
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Ascertain Fwd, Aft & Mid ship draft before and after grounding.
Depth of water at location of grounding considering charted depth and height of tide.
Inform Head office/DPA, vessel’s agent, owners, charterers and other parties using the
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Emergency Response Procedure.

Check if vessel has developed any list. If yes note down how much and whether it is
increasing.
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Check if any local assistance, like tugs are available and advise agents to make
arrangements for keeping same on stand-by.
Check for possibilities of Environmental Pollution or damage to cargo due to water
ingress.
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Broadcast Distress Alert and message if the ship is in grave and imminent danger and
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immediate assistance is required, otherwise broadcast an Urgency message to ships in

vicinity
Switch to high cooling water suctions.
Check proximity to shore and inform the nearest shore station / MRCC.
Ascertain nature of sea bed and shore line.
Check if any change in sounding of double bottom tanks, hold bilges and voids.
Check if any apparent damage to hull structure, in case of flooding decide on what is the
best possible action.
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Consider reducing ships draft/trim by de-ballast or Transferring ballast and/or transferring

Bunkers.
Save VDR or S-VDR as per Maker’s instructions.
Save CCTV recording (if fitted), as per Maker’s instructions.
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Other actions:
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2. FLOODING
In the event of flooding, following action is to be taken:

Raise General Emergency alarm.
Call the Master and inform bridge
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Muster Crew, Take head count and check for any casualty.
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occurrence just prior the Incident.
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Ascertain location and extent of the flooding and is the pumping arrangement for the
compartment able to cope with the ingress of water.
Determine the probable cause of the flooding.
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Check resultant list/change of trim and if adjacent compartments affected by the leakage.
Check the permeability of the compartment that is flooded.
Verify disposition of bunkers and ballast, cargo type, quantity and distribution.
Carry out damaged stability calculations taking into account the flooded compartment,
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and the action required (ballasting / de ballasting) to counter adverse trim / list.
Ascertain wind, weather, sea and current conditions and forecast.
Evaluate whether safety of the vessel is endangered and evacuation of personnel
necessary.
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Check proximity of shore and nearest port of refuge as well as the possibility of beaching.
Verify vessel’s equipment and machinery are operational.
Check whether there is any threat of oil pollution.
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Check if other ships are in the vicinity.

Prepare lifeboats for launching.
Notify the nearest coast station of the incident.
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Broadcast DISTRESS ALERT and MESSAGE if ship is in grave and imminent danger and
immediate assistance is required otherwise broadcast an URGENCY message to ships in
the vicinity
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Explore the possibility of effecting temporary repairs to control the situation.

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Notify Head office, Vessel’s agents, owners, charterers and other parties as appropriate.
Modify AIS status to ‘Not Under Command’.
Periodically update office with the situation and act as advised
Prepare to abandon vessel for the safety of the crew after carefully assessing the
situation.
Save VDR or S-VDR data as per Maker’s instructions.
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Other actions:
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3. COLLISION
In the event of a collision / contact with another vessel or a fixed or floating object, following
action is to be taken:
Raise General Emergency alarm.
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Call the Master
Inform Engine room
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Muster Crew, Take head count and report to bridge.
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occurrence of the Incident.
Switch on the NUC lights and the deck lights if night time
Modify AIS status to ‘not under command’.
registry and type of vessel involved

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Establish communication with the other vessel involved, Determine and log name, port of
Broadcast DISTRESS ALERT and DISTRESS MESSAGE if ship is in grave and imminent danger
and immediate assistance is required otherwise broadcast an URGENCY message to ships
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in the vicinity.
Ascertain proximity to shore and nearest port of refuge.
Ascertain wind, weather, sea and current conditions.
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Ascertain if there is any injury to personnel on own vessel or other vessel.

Ascertain extent of damages to own vessel and point of contact.
Ascertain if the vessels are interlocked.
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If interlocked, whether it is prudent to stay interlocked or separate. (N.B. In case an oil

spill has already occurred and the vessels are interlocked, separation may cause sparks
that can ignite the oil or can create a larger oil spill)
Check if any tanks, holds or compartments are penetrated above or below the waterline.
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Check if there is any oil spill or threat of oil spill.

Alert nearest shore stations/MRCC.
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Ascertain if the vessel is in any imminent danger and whether the stability and
seaworthiness is affected.
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Check whether any fire has resulted owing to the collision. If yes in which part of the
vessel and what preventive measures are required.
Determine if the vessel’s maneuverability been affected and are all engine, deck and
navigational equipment/machinery operational. If required, check for the possibility to
anchor the Vessel.
Ascertain if there is any need of evacuating the vessel’s personnel.
Ascertain if any assistance, like salvage, is required.
In case collision has occurred in poor visibility conditions or in high density traffic areas
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has the appropriate coastal station been notified especially in areas where vessel
reporting systems are operational e.g. English Channel etc.
Check and note down the disposition of ballast, fresh water, cargo and bunkers on board.
Obtain weather forecasts / prospects.
Try and establish communication with the other vessel.
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Issue a letter of protest to the other vessel, holding them responsible for all damages and
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consequences.
If a similar letter has been received from other vessel it must be endorsed as “signed as an
acknowledgment of receipt only, and not as an admission of liability”.
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Try to determine extent of damage to the other vessel / fixed or floating object.
To render to the other vessel, its master, crew and passengers (if any) such assistance as
may be necessary to save them from any danger caused by collision; and to stay by the
other ship until he has ascertained that it has no need of further assistance.
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If pilot is on board, obtain his full name and written statement.
Establish cause of collision / contact and write down names of all staff on watch at that
time on the bridge and in the engine room. Obtain their written statements.
Master’s statement has to be compiled and relevant entries made in the official log book.
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Keep Life Boats / Rescue Boats in readiness for launching if necessary
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Other actions:
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4. ABANDON SHIP
In the event of having to abandon the vessel, following action is to be taken:

Sound General Emergency Alarm.
Muster all crew, Take Head Count, ensure all personnel on board are present.
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Inform Engine Room and start emergency generator.
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Engine room party to shut off Main Engine, all auxiliary machinery and pumps, all over
side discharges.
Shut off all water tight doors and ventilators.
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Abandon ship orders must be given verbally by the Master.
Ensure distress message has been sent out. Time permitting notify head office and
nearest MRCC.
Check if there are any other ships in the vicinity. If so attempt to establish contact.
Check proximity of shore and nearest port.

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Prepare Life boats for launching and lower until the embarkation deck for crew boarding.
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Preserve VDR or S-VDR records if not automatically protected
If Possible, Take along with you current log books, ship’s certificates and crew documents,
at the time of abandoning the vessel.
Place additional water and blankets into the lifeboats.
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Activate the EPIRB and place the SARTS and GMDSS walkie talkies in the boats.
Ensure no crew members are left onboard.
Launch the inflatable life rafts as well as the lifeboats, Only on Master’s Orders.
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Get clear of the vessel and gather all survival craft together. Follow the guidelines of the
survival manual.
Institute survival techniques and keep re-sending distress calls.
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Other actions:
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5. MAN OVERBOARD
In the event of a man overboard, following action is to be taken:

Release the MOB Marker on the side where the person has fallen overboard.
Engage in hand steering with two steering pumps, give helm hard over to the side man
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has fallen overboard so as to keep the propeller away from the man who fell overboard
Activate GPS man overboard Marker or Event Marker, tracking note ships position, wind
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speed and direction and time. On vessels equipped with ECDIS activate MOB mode.
Simultaneously Inform Master, if not already on bridge. Sound General Emergency Alarm
on Ship’s alarm System.
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Muster Crew and confirm Man overboard.
Post extra look outs with Binoculars and instructions to maintain a continuous watch on
the man overboard.
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Sound three prolonged blasts on the ship’s whistle, repeat as necessary and hoist Signal
Flag “O”
Inform engine room, get engines ready for Manoeuvring.
Broadcast URGENCY message to all vessels in vicinity, and share authorities if search is
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required, Inform nearest MRCC.
Ascertain wind, weather, sea and current conditions and forecast as well as air and
seawater temperatures.
Commence a recovery Manoeuvre such as Williamsons turn.
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Modify AIS status to ‘restricted manoeuvrability’.

Muster rescue boat crew and prepare the rescue boat for launching.
Rig pilot ladders/nets to assist MOB recovery, If required
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Once Casualty recovered from water then Render First Aid, Treat for Shock/Injury. In case
of cold water immersion, treat for Hypothermia.
Preserve VDR or S-VDR records if not automatically protected.
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Other actions:
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6. FIRE IN ENGINE ROOM
In the event of a fire in the engine room, following action is to be taken:

Sound general Emergency Alarm
Inform bridge / Master
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Muster all crew, Take Head Count and check for missing or injured personnel and
evacuate all injured persons to safe location on deck.
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Put Engines on standby or stop, and steer vessel away from the Traffic areas or congested
waters.
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Adjust ships course and speed to minimize wind effect.
Determine location and extent of fire/explosion.
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Switch off Engine Room blowers and shut all ventilation and openings to the engine room
including funnel flaps in case of Engine Room Fire.
Check Fire pumps are running and keep emergency fire pump ready.
Start additional generator for power, if necessary.
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Initiate firefighting measures using fire hose and extinguishers as appropriate.
Try to establish probable cause of the fire and/or explosion.
If vessel in port, inform agents and seek assistance of local fire brigade.
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Ascertain if in case of fire only is there any risk of explosion.

Prepare to release CO2 or use other fixed fire fighting medium provided.
Prepare to shut off quick closing valves. Ascertain whether vessel’s equipment and
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machinery are operational.

If fire already extinguished, ascertain extent of damages to the vessel and/or equipment.
Note down date/time fire extinguished.
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If fire has not been extinguished ascertain whether it is restricted or spreading.

Shut off quick closing valves for all tanks in the engine room and release CO2 or other
fixed firefighting medium after taking a New Head count.
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Commence boundary cooling.

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Ascertain whether any threat of oil pollution.

Ascertain if safety of the vessel is endangered and evacuation of personnel necessary.
Disposition of bunkers and cargo and whether cargo is affected and if dangerous goods on
board.
If other ships are in the vicinity issue relevant warnings to them requesting for assistance.
Notify the nearest coastal station of incident.
Check proximity to shore, possibility of dropping anchor and nearest port of refuge.
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Check all notifications are made to concerned parties as per the current voyage
instructions.
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Other actions:
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CAUTION – NO ACCESS TO BE OPENED & ENTRY MADE INSIDE ENGINE ROOM WITHOUT
EXPRESS APPROVAL FROM OFFICE.
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Continuous boundary cooling ce
POST RELEASE OF CO2 (FIXED FIRE FIGHTING MEDIUM) –
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Continuous monitoring of bulkhead temperatures.
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3. Continuous communication with office.
4. Only relevant people for carrying out the above to be deployed.
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7. ACCOMMODATION FIRE
In the event of a fire in the accommodation or other space other than cargo hold or
machinery space, following action is to be taken:
The first person who notices fire within the Accommodation spaces must immediately
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sound the Fire Alarm using nearest Fire Alarm switch.
Inform Bridge, Master and Raise General emergency alarm.
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Muster all crew, take head count, check for missing/injured crew members
Close all Accommodation ventilations, fans, blowers, entrances and fire doors to isolate
the area from supply of air.
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Shut off electrical supply to area of fire
Assess fire and determine:
- The class of Fire.
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- Appropriate extinguishing agent
- Appropriate method of attack
- How to prevent the spread of the fire
- Fire-fighting methods to adopt and assignment of necessary personnel for same
Initiate firefighting measures using fire hose and extinguishers as appropriate.
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Start Boundary cooling from available 6 sides near to the seat of the fire.
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Switch on the NUC lights and update AIS Status.

Prepare lifeboats and life-saving equipment.
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the vicinity.
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Enter continuously any actions taken in the vessel’s logbook
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Other actions:
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8. FIRE IN DECK HOLD / CONTAINERS (NON TANK)
In the event of a fire in the cargo holds or containers, following action is to be taken:
The first person who notices fire in any cargo hold must immediately sound the alarm
using nearest Fire Alarm switch or contacting bridge or the Duty Officer.
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Inform Master and Engine room.
Muster all crew, take head count, check for missing/injured crew members.
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Close down ventilations fans, all booby hatch entrance and hatch covers of the cargo hold.
Start fire pumps.
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Start Boundary cooling.
Monitor the Hold temperature and adjacent compartments temperature.
Assess fire and determine depending on type and nature of cargo carried with reference
to Cargo Safety data Sheets
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- The class of Fire.
- Appropriate extinguishing agent
Remove flammable material from neighbouring compartments/spaces, If possible.
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occurrence of the Incident
immediate assistance is required otherwise broadcast an URGENCY message to Ships in
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the vicinity.
Consider alteration of course to nearest Port of refuge, if required
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Prepare to release CO2 or other fixed fire fighting medium if provided.
If fire is in a container determine the contents of the container from the manifest and
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explore the possibility of jettisoning the container.

To check if fire is already extinguished, checking of temperatures is essential. Do ensure
proper records of temperatures are maintained. Check temperatures at decks, bulkheads,
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in the air space of cargo hold and inside sounding pipes, with boundary cooling stopped.
The protection necessary for re-entry after a fire is typically BA set and protective
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clothing, similar to that used for carriage of dangerous goods. Lights used should be
strictly intrinsically safe. Ensure fixed fire fighting system release system is checked to
prevent accidental release prior to / when men are making man entry into the cargo hold.
If fire is spreading, evacuate all personnel from the area, take head count, shut all
ventilation and openings to the space.
Operate the fixed firefighting system, after the head count.
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Once fixed firefighting system has been used in a cargo hold, it must NOT be opened /
ventilated at sea. The hold / vents must only be opened once vessel is alongside berth,
with local shore fire service in attendance.
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Other actions:
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CAUTION: NO ACCESS TO BE OPENED & ENTRY MADE INSIDE CARGO HOLD/CONTAINER
WITHOUT EXPRESS APPROVAL FROM OFFICE.
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POST RELEASE OF CO2 (FIXED FIRE FIGHTING MEDIUM) –
1. Continuous boundary cooling
2. Continue monitoring of bulkhead temperatures
3. Continuous communication with the office
4. Only relevant people for carrying out the above to be deployed
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9. FIRE IN PUMP ROOM (OIL / CHEM TANKER)
In the event of a fire in the pump room, following action is to be taken:

The first person who notices fire within the Engine room area must immediately sound
the Fire Alarm using nearest Fire Alarm switch or contacting bridge
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Call master if not already on bridge and inform engine room.
Stop all cargo transfer operations and shut all valves and tank openings.
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Muster all crew, take head count, check for missing/injured crew members.
Activate quick closing valves and Close Entrance & fire doors to isolate pump room/Engine
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room from supply of Fuel and air.
Determine location and extent/Cause of fire/explosion.
Shut off electrical supply to Pump room/ engine room
Ensure Emergency Generator and Emergency Fire Pumps are in Operation.
appropriate.
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Initiate firefighting measures using fire hose, foam monitors and extinguishers as
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Inform nearest MRCC
Refer to the Cargo Safety Data Sheets and determine the following:
- the class of Fire
- appropriate extinguishing agent
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- appropriate method of attack

- how to prevent the spread of the fire
- Firefighting methods to adopt and assignment of necessary personnel for same
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Start boundary cooling.

Prepare lifeboats and life-saving equipment
Switch On Deck Lighting at night
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In Case of Explosion consider risks of

- Loss of stability due to hull failure
- Pollution due to hull failure.
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Standby first aid and Stretcher.

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the vicinity.
Notify Head office, Vessel’s agents, Owners, Charterers and other parties as appropriate.
Prepare to release CO2 or other fixed firefighting system on board
Enter continuously all actions taken in the vessel’s logbook
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If fire has not been extinguished ascertain whether it is restricted or spreading. If fire is
spreading, evacuate all personnel, take head count, shut all ventilation and openings to
the pump room including ventilator flaps.
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Other actions:
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10. FIRE IN COMPRESSOR ROOM (GAS TANKER)
Compressor rooms are fitted with remotely operated fixed fire fighting systems. In case of
fires in compressor rooms following action should be taken:
Raise alarm and the fire-alarm.
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Inform terminal.
Stop cargo operations.
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Trip compressor/Isolate electrical supply to compressor room. In case of steam driven
turbine compressors steam supply to the compressor should be stopped.
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Shut valves to isolate cargo compartments from compressor room.
Activate fixed fire-fighting system in the compressor room.
Carry out cooling down of adjacent areas.
Ensure fire-wires are at correct height from the water level.
Ensure life boat is ready for evacuation.
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The relevant form for fire enclosed in Appendix A has to be filled in.
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Notify Head office, vessel’s agents, Owner, Charterers and other parties as appropriate.
Disposition of bunkers and cargo and whether other cargo tanks are likely to be
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affected.
If other ships are in the vicinity issue relevant warnings to them requesting for
assistance.
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Ascertain whether any threat of sea pollution.
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affected.
assistance.
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instructions.
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Other actions:
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11. FIRE IN PORT
In case of fire on board ship, while inside port following action should be taken:
Inform Master and Port Terminal.
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Stop cargo operations and bunkering operations.
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Muster all crew, Take Head Count and check for missing or injured personnel
Deploy Ships Staff for firefighting their advice as per Muster list till Fire Brigade take
over.
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Consider to close all tank valves and to disconnect shore loading arms or hoses
Account for visitors and stevedores etc.
Evacuate all shore personnel off the vessel
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Inform Harbour Master, Port Fire Brigade and Agent.
Stop all ventilation to the affected area shut off fans, dampers, skylights, fire doors,
other openings, stairways, ramps etc., (seal off gas tight) leading to the affected area.
Consider boundary cooling where appropriate.
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Keep International Shore coupling handy and Fire plans ready for reference.
Assist shore Fire fighters in fighting the fire.
Maintain records of all actions taken in the vessel’s logbook.
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If possible, before leaving vessel rig emergency towing wires, to allow tugs to come
alongside and pull the vessel out.
If shore side fire brigade is used, be aware that they might not be acquainted with draft
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and stability issues.

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Other actions:
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12. JET FIRES (GAS TANKER)
Leaks from the cargo pipelines result in clouds of gases. With time this cloud grows and when
it comes in contact with any source of ignition, catches fire and travels back to the leaking
point. This leaking point then continues to burn with more evolution of gas in form of a jet
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flame. In such situations:
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Raise the nearest Fire alarm.
Emergency Shut-down should be immediately activated.
Muster all Crew and take head count.
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Terminal should be immediately notified.
Ensure all accommodation doors/ports remain closed.
If fire has not started and only clouds of vapour are present, these clouds should be
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directed away from the source of ignition.
When fire has already started cooling of pipeline near the jet fire should be carried out
and fire allowed to burn out.
In case there is possibility of melt down then the flame should be extinguished using
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correct extinguishing medium. At the same time it should be ensured that there is no
possibility of re-ignition as there will be presence of gas clouds. This can be ensured by
eliminating all sources of ignition in the vicinity.
Life boat should be kept ready for crew evacuation.
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Ensure that fire wires are at correct height from the water level.
Wear PPE suitable for gas protection and self-contained breathing apparatus.
Even short inhalation of small quantities of gas cause breathing difficulties. Keep clear of
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evolving gases.
Avoid all skin contact.
Let spilt liquefied gas evaporate. When in contact with cold liquefied gases, most
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materials become brittle and are likely to break without warning.

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Avoid all sources of ignition (e.g. naked lights, unprotected light bulbs, electric hand
tools, friction). Wear non-sparking footwear.
If practicable, protect ships superstructure with copious quantities of water.
Do not direct water jet onto the spill.
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Other actions:
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13. LIQUID [POOL] FIRES (GAS TANKER)
Spilled liquefied gas on deck can catch fire when the evolving gas comes in contact with any
source of ignition. Such fires are called poor fires. These fires are large and result in enormous
heat generation. In such cases
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Terminal to be informed immediately.
Emergency Shut-down should be operated immediately.
Check that all accommodation doors and ports remain closed.
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Ship’s fire-fighting system (Foam/DCP) should be activated and fire fighting should begin
as soon as possible. Crew fighting fire must wear fireman’s out fit with breathing
apparatus.
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Water should not be applied to liquid pool fires. Nevertheless water fog or spray can be
used as shield against radiated heat to protect personnel fighting fire and to protect
super-structure.
Ensure that fire-wires are at correct height from the water level.
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Life boat should be kept in readiness for crew evacuation.
Ensure that fire wires are at correct height from the water level.
The relevant form for fire enclosed in Appendix A has to be filled in.
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affected.
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assistance.
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Ascertain whether any threat of sea pollution.
affected.
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assistance.
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Check all notification are made to concerned parties as per the current voyage
instructions.
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Other actions:
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14. EMERGENCY TOWING/SALVAGE
In case of Emergency Towing, following actions to be taken:

Consult Head Office Prior to Agreeing with any salvage Assistance, if time permitting.
Inform Engine room
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Exhibit appropriate signals, lights and shapes.
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Modify AIS status accordingly.
Determine towing and towing arrangement that will best suit the intended voyage or
emergency.
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Consider size, horsepower and manoeuvrability of assisting ship.
Determine whether distressed vessel / own vessel should be towed from bow or stern.
This will be depend on any damage suffered the length of the tow.
Establish early communication with the other vessel (towing or to be towed) to
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exchange information, decide what preparations should be made by both vessels.
Finalize means for transferring the towing hawser between the two ships.
Take on board and secure the tow line.
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Prepare the salvage operation in co-operation with the salver or the distressed ship.
Maintain radio communication between both vessels during connecting up operations
and thereafter.
Refer to publication "Perils at sea" and salvage guidelines.
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Consider use of Lloyds Open Form (LOF) Agreement.

Enter continuously any actions taken in the vessel’s logbook.
Change the Status in AIS appropriately.
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The towing equipment must be checked at regular intervals and the checking area
should be lubricated.
R
Other actions:
r
Fo
25
Date: 1 - 4 - 2019
Rev: 1
15. OIL SPILL / BUNKER SPILL / CARGO SPILL
In the event of an oil / a bunker / a cargo / a marine pollutant spill, following action is to be taken:
Sound the Emergency Alarm.
Call Master & Inform Engine room.
y
Muster all crew and Take head count, Attend to casualty, if any.
nl
Stop all oil transfer and cargo operations.
Initiate steps to mitigate oil outflow e.g. if spill due to damaged/ruptured tank whether
transfer to slack or empty tank is possible.
O
Activate the vessel’s Emergency Response Teams as per SOPEP / VRP (US Water).
If at a dock, advise the terminal or transfer facility to deploy their spill containment
equipment, like booms, if available.
Ascertain if spill resulted from vessel or terminal/barge.
related.
ce
If spill resulted from vessel ascertain whether it is an operational spill or casualty
If in port, notify the terminal, vessel’s agents and local regulatory authorities. (If in US
waters the US Coast Guard’s National Response Center to be notified. The appointed
en
Qualified Individual, Spill Management Team and Spill Contractor must also be
immediately notified)
For casualty related spill, nature of casualty i.e. grounding, collision, fire etc (refer to the
er
relevant section as well.)

If operational spill, ascertain the type of operation at time of incident i.e. cargo
operation, bunkering or inter tank transfer.
ef
Determine if spill resulted due to burst hose, leaking flange, tank overflow, leaking over
side valve or hull failure.
Determine the nature, extent and quantity of spill, whether restricted on deck or spilled
R
overboard.
If spilt oil is on fire initiate fire fighting measures. If no, deploy fire fighting equipment as
a precautionary measure.
r
Ascertain product of oil/chemical spilled

Cargo on board and stowage plan
Fo
Ascertain general weather conditions, i.e. wind & current direction and sea swell.
Ascertain movement and area of slick.
Check whether any immediate threat to shoreline.
Ascertain if the vessel’s mobility is affected and are all deck/engine and bridge
equipment/machinery operational.
Check if the vessel’s seaworthiness & stability has been affected.
Check availability of shore assistance, like tug, clean up contractor etc.
26
Date: 1 - 4 - 2019
Rev: 1
Take necessary steps to safeguard crew & check if there is injury to any vessel
personnel.
Maintain a log of sequence of events and detailed report of incident is to be compiled
by the Master.
In case of spill not resulting from the vessel take a sample of the spilt oil and if possible
y
take photographs to serve as documentary evidence.
nl
instructions.
Assess the situation and take necessary action to avoid polluted intake (i.e. cooling
water for machineries).
O
Entry to be made in the Oil/Cargo Record Book as appropriate.
Other actions:
ce
en
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27
Date: 1 - 4 - 2019
Rev: 1
16. HOSE BURST, PIPE WORK FRACTURE OR CARGO OVERFLOW (OIL /

CHEMICAL / GAS TANKER)
In the event of hose burst, pipe work fracture or cargo overflow during cargo transfer,
following action is to be taken:
y
Raise alarm and Operate Emergency Stop Device (ESD) as soon as possible.
nl
Note down date/time of occurrence, name of the person reporting and/or sighting the
spill.
Confirm all accommodation doors and ports are closed, all ventilation to be stopped.
O
Avoid operating any electrical switches. Place a total ban on smoking.
Initiate steps to mitigate cargo outflow by transfer to slack or empty tank if possible.
Activate the vessel’s pollution prevention team properly clad in personal protective
ce
gear.
en
If spill resulted from vessel ascertain whether it is an operational spill or casualty
related.
If in port, notify the terminal, vessel’s agents and local regulatory authorities. (If in US
waters the US Coast Guard’s National Response Center to be notified at Tel No.800-424-
er
8802. The appointed Qualified Individual, Spill Management Team and Spill Contractor
must also be immediately notified)
Notify Head office, Vessel’s agents, Owners, Charterers and other parties as
appropriate.
ef
Ascertain the type of operation at time of incident i.e. cargo operation, bunkering or
inter tank transfer.
Determine cause of spill (burst hose, leaking flange, tank overflow, etc.).
R
Determine the nature, extent and quantity of spill, whether restricted on deck or spilled
overboard.
If spilt cargo is on fire initiate fire fighting measures. If no, deploy fire fighting
r
equipment as a precautionary measure.

Fo
Ascertain properties of spilled cargo, is it soluble in water, heavier than water or lighter
than water and whether any health or environmental hazards
Check cargo on board and stowage plan
Ascertain movement and area of slick, In addition, on gas tankers, use water spray to
disperse gas clouds. On gas tankers, fire hoses should be used to wash down the liquid
and maintain steel temperature to avoid brittle fracture.
Check whether any immediate threat to shoreline.
28
Date: 1 - 4 - 2019
Rev: 1
Check if the vessel’s seaworthiness & stability has been affected.
y
personnel.
nl
Maintain a log of sequence of events and detailed report of incident is to be compiled
O
by the Master.
In case of spill not resulting from the vessel take a sample of the spilt cargo and if
possible take photographs to serve as documentary evidence.
ce
Other actions:
en
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29
Date: 1 - 4 - 2019
Rev: 1
17. OIL POLLUTION DUE TO HULL LEAKAGE
In the event of oil pollution due to hull leakage, following action is to be taken:
Raise alarm and Operate Emergency Stop Device (ESD) as soon as possible.
Call Master and Inform Engine Room.
y
nl
Note down date/time of occurrence, name of the person reporting and/or sighting the
spill.
Activate the Vessel’s Oil Pollution Prevention Plan, as per the Sopep/VRP.
O
Refer to the SOPEP / VRP (US waters) Manual and inform concerned parties as required.
Refer to the SOPEP Manual for guidance regarding containment procedures.
Reduce oil level in relevant tank by dropping oil into an empty or slack tank
ce
Reduce inert gas pressure to zero. (if applicable)
Determine extent of leakage and potential for greater pollution.
Deploy Oil booms to contain the spread of oil spill.
Calculate stresses and stability and request shore assistance for this.
en
Co-operate with Clean-up contractors and / or Local Authorities to minimize further
damage to the environment.
Repair tank in co-operation with coastal state, Class society
Maintain a record of all events in the ships Log book.
er

ef
Other actions:
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30
Date: 1 - 4 - 2019
Rev: 1
18. HEAVY WEATHER DAMAGE / STRUCTURAL DAMAGE
In the event of heavy weather damage / structural failure, following action is to be taken:
Sound the General Emergency Alarm.
Call Master on bridge
y
Muster all crew, explain the situation.
nl
Inform Engine room, reduce speed and alter course to avoid any further damage.
Alteration Course may also be considered to reduce Damages.
Do not send any personal on deck unless vessels has altered course reduced speed to
O
minimize the effect of weather on vessel and informed by OOW/Master safe.
Brief the Team going on deck and explain the conditions when they must return back to
the accommodation immediately.
Establish communication with the deck team at all times.
ce
Should deviation from initial plan become necessary, Master to evaluate if safe and/or if
further changes in speed and course might be necessary
en
Close all water tight doors – normally closed prior entering areas affected by heavy
weather.
Determine Location and extent of the damage / structural failure (If Safe to do so).
er
Probable cause of the damage / structural failure.

necessary.
ef
Sound all tanks in Engine room on deck and all Cargo Holds (if possible) to establish if
there is any ingress of water.
Save VDR / SVDR data as per maker’s instructions
R
Confirm the disposition of bunkers and ballast, cargo type, quantity and distribution.
Check the Shearing Force and Bending Moments in the present condition and the
possibility of reducing the same in the affected area by redistribution of ballast /
r
bunkers.
Fo
Check proximity of shore and nearest port of refuge.

Explore the possibility of effecting temporary repairs to control the situation.
Enter continuously all events in the ships Log Book.
Lodge Sea Protest.
31
Date: 1 - 4 - 2019
Rev: 1
Other actions:
y
nl
O
ce
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32
Date: 1 - 4 - 2019
Rev: 1
19. CARGO LEAKAGE IN DOUBLE BOTTOMS, SIDE SPACES, COFFERDAMS ETC.

(TANKER)
Cargo Leakage into a permanent ballast tank or void space presents special problems due to
a) The Inert Gas System might not be covering these spaces.
y
b) The damage to tank coatings/structure due to the cargo.
nl
The following procedure should be followed:
Raise alarm
Stop all deck work / cargo transfer and isolate the affected area.
O
Put fire equipment on Standby.
Adjust the vessel’s course and speed to ensure a crosswind over the deck to provide
best disbursement of escaping gas.
ce
Instruct the officers and crew thoroughly as to the job to be performed. Emphasize
safety and the necessity of avoiding any form of spark generation in the area. Keep non-
essential personnel off deck. Limit personnel to those individuals essential to the
specific work in hand.
en
Discuss methods by which the cargo from the ballast tank/void space can be removed
and it’s harmful actions mitigated for example by dilution with water.
er
Other actions:
ef
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33
Date: 1 - 4 - 2019
Rev: 1
20. HULL FAILURE, FLOODING AND EXCESSIVE LIST
The following procedure should be followed, in case of Hull Failure, Flooding incident:
Call the Master.
y
Inform Engine room, Main engine to be ordered on “stand-by” and vessels speed to be
reduced to manoeuvring revolutions.
nl
Muster crew and take Head Count, Attend to any casualty, if needed.
Manoeuvre vessel such as to :
O
- Safe Guard personnel.
- Reduce the effect of flooding, if source is known.
Close all watertight doors.
Take all over sounding to assess the extent of flooding and damage.
ce
Determine if any Oil pollution has occurred.
Calculate present effects of flooding on stability and stress
Calculate effect on stability and stress for any anticipated corrective actions to be taken
against the flooding, e.g., to correct any resultant list etc.
en
Check ingress of flooding to other compartments is restricted( check valves, water tight
doors, etc)
Consider using ships pumps to pump out water from flooded compartment.
er
The flooded compartment if containing oil, to be pumped out only if utmost necessary.
To correct the excessive list, calculate the amount of ballast required to be taken on, In
case of very low stability / Angle of loll situation, and then correct list
ef
Commence ballasting, by first ballasting the tank on the lower side of the vessel.
As a precaution, prepare survival craft and other lifesaving appliances (EPIRBs etc.).
Fix time and position of the incident and enter continuously any actions taken in the
vessel’s logbook.
R
Broadcast Distress Alert and message if the ship is in grave and imminent danger and
immediate assistance is required, otherwise broadcast an Urgency message to ships in
vicinity and MRCC.
r
Where the probability of pollution exists, make preparation for prevention of oil
Fo
pollution by using SOPEP / VRP Manual.

Other actions:
34
Date: 1 - 4 - 2019
Rev: 1
21. CARGO TANK LEAKAGE (GAS TANKER)
All leakages from cargo tanks should be regarded as serious and reported immediately.
Following action should be taken:
Raise alarm
y
Stop all deck work / cargo transfer and isolate the affected area.
nl
Put fire equipment on Standby.
Commence pumping liquid in the hold or inter barrier space into an undamaged tank
with compatible cargo in case sufficient ullage is available.
O
Using re-liquefaction plant or other means to reduce the tank pressure and
therefore the static head on the leak. Care should be taken to avoid drawing air into
the tank, there by creating flammable mixture.
Notify Head office, vessel’s agent, Owner, Charterers and other parties as
ce
appropriate.
Discuss methods by which the cargo from the ballast tank/void space can be
removed and it’s harmful actions mitigated for example by dilution with water.
en
Other actions:
er
ef
R
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35
Date: 1 - 4 - 2019
Rev: 1
22. WATER LEAKAGE INTO HOLD OR INTERBARRIER SPACE (GAS TANKER)
Water leakage into hold or interbarrier space causes damage to insulation and corrosion
to walls of a membrane tank. These spaces are normally equipped with a water detection
alarm system which will indicate if there is any leakage. In case of such leakage following
y
action should be followed:
nl
Raise alarm and note down date/time of occurrence.
Ascertain geographical location of the vessel.
Commence pumping out the water.
O
Rectify the leakage
Closely monitor the space.
ce
Other actions:
en
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36
Date: 1 - 4 - 2019
Rev: 1
23. MAIN ENGINE FAILURE
In the event of main engine, following action is to be taken by OOW:

Immediately inform Master.
Note down date/time and position of occurrence.
y
Post extra Lookouts/Switch on both the RADARS
nl
Exhibit NUC Lights/Signals and appropriate sound signals
Modify AIS Status accordingly.
Take action to Manoeuvre ship away from danger.
O
Caution all ship’s (and VTS, if applicable) in the vicinity of vessel’s N.U.C condition.
Broadcast Urgency message to Ships in Vicinity, if applicable.
Check if the vessel is in anchoring depths, if in shallow waters.
ce
Evaluate whether safety of the vessel is endangered and evacuation of personnel, if
necessary.
Verify wind, weather, sea and current conditions and forecast.
Inform VTS or port authority if in controlled or similarly monitored waters.
en
Investigate probable cause of the Main engine failure.
Monitor vessels position continuously.
Evaluate the possibility and time required to get the Main engines /steering gear
er
operational.
Notify Head office, Vessel's agents, owners, charterers and other parties as
appropriate.
Enter continuously all action taken in the vessel’s logbook.
ef
Save VDR / SVDR data as per maker's instructions.

R
Other actions:
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Fo
37
Date: 1 - 4 - 2019
Rev: 1
24. ELECTRICAL POWER FAILURE
In the event of power failure, following action is to be taken:

Immediately inform Master by using sound powered phone, or raise general Alarm.
Note down date/time and position of occurrence.
y
Post extra Lookouts/Switch on both the RADARS
nl
Exhibit NUC Lights/Signals and appropriate sound signals
Take action to Manoeuvre ship away from danger or other vessels.
Broadcast A Securite Message to Other Vessels in the Vicinity and Request Other
O
Vessels Give You A Wide Berth.
Investigate probable cause of the failure.
Evaluate the possibility and time required to get the power restored.
ce
Check if the vessel is in anchoring depths or is there scope for anchoring on nearing
the coastline.
In the Event of A Black Out Whilst in A River, Canal Or Other Similar Confined Or
Shallow Waters Prepare Both Anchors As Soon As Possible.
en
Verify wind, weather, sea and current conditions and forecast.
The Engine Room Must Keep the Bridge Fully Informed As to the Situation.
When Power is Restored Cancel the Securite Message. Continue in Hand Steering
Until is Has Been Confirmed That the Gyro Compass is Reliable.
er
Notify Head office, Vessel’s agents, owners, charterers and other parties as
appropriate.
ef
Other actions:
R
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38
Date: 1 - 4 - 2019
Rev: 1
25. GYRO FAILURE
Inform Master
If in Auto Pilot, engage hand steering.
y
Use Magnetic Compass or any other alternate means for maintaining Heading.
Inform the Duty Engineer and ensure engine room is manned if required.
nl
Ensure any resultant deviation of course is corrected to the corresponding magnetic
course.
Call additional watch-keepers as required.
O
Check other Navigational Equipment (Autopilot, Radar, Integrated Navigational
Equipment, etc) for mal function or failure due to the failure of Gyro.
Evaluate the possibility and time required to get the Failure rectified, from the
ce
Engine room.
Ascertain general weather conditions, i.e. wind, sea, present weather & forecast.
Monitor the Traffic around the area.
Maintain a log of sequence of events and detailed report of incident is to be
en
compiled by the Master.
appropriate.
er
Other actions:
ef
R
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39
Date: 1 - 4 - 2019
Rev: 1
26. STEERING FAILURE
Inform Master
If in Auto Pilot, engage hand steering/NFU.
y
Try to steer on the Alternative pump, If applicable.
Inform Engine Room, Prepare Main engine for Manoeuvring.
nl
Send persons to the steering flat for engaging Emergency steering.
Post extra Lookouts/Switch on both the RADARS.
Exhibit NUC Lights/Signals and appropriate sound signals.
O
Check for other vessels and/or navigational hazards in the vicinity.
Broadcast Urgency message to ships in vicinity if appropriate.
Manoeuvre the vessel to an open area, away from danger.
ce
Prepare for Anchoring if in shallow waters.
Modify AIS status message to communicate relevant Information.
Inform VTS or port authority if in controlled or similarly monitored waters.
en
Monitor vessels position continuously.
Establish if repairs possible by vessel’s staff and time required for repairs.
Establish if towage resources are required by the vessel and check with office the
availability & time to reach Vessel.
er
Ascertain general weather conditions, i.e. wind, sea, present weather & forecast.
Monitor the Traffic around the area.
ef

appropriate.
R

Other actions:
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Fo
40
Date: 1 - 4 - 2019
Rev: 1
27. SERIOUS INJURY / CASUALTY
In Case of Serious Illness, following action is to be taken:

Isolate the persons affected if a contagious disease is suspected.
Note Symptoms, record same, try n diagnose illness
y
Seek for Radio Medical Advice or medical advice from Company Doctor through
nl
Fleet office.
Administer medical treatment as per Radio Medical Advice.
Consider proceeding to nearest Port of refuge for further Medical assistance.
O
Prepare for Medivac, if required.
In case of suspected death, consider body preservation.
Keep informing office of developments.
ce
Inform agents to arrange for Hospitalization on arrival.
Maintain a record of all events in ships medical Log Book.
In Case of Serious Injury

en
Administer First Aid at site and shift to Ship’s hospital.
If Vessels at sea, seek for Radio Medical Advice or Medical advice from Company
Doctor through Fleet Office. (If in Port, evacuate ashore for hospital.)
Inform Office (Send Initial Notification)
er
Administer medical treatment as per Radio Medical Advice required.

Consider proceeding to nearest Port of refuse for further Medical assistance.
ef

Maintain a record of all events in ships Log Book.
R
In Case of Death
In Case of suspected death Verify Symptoms as per Ship’s Medical Guide and
confirm from Radio Medical Advice / Company Doctor through Office.
r
Make Log book entries.

Fo
Inform Office (Who will inform P&I, Man Agents, Next of kin; Shipping Masters
where applicable)
On the basis of Office Advice, preserve body and arrange for Sea burial or transfer
ashore to Hospital facilities.
Maintain all relevant records such as Log book entries, Death certificate, Account of
wages, Inventory of belongings, Documents.
In Case of Accidental Death, additionally conduct an investigation, preserve
evidences, and establish root cause & intimate Office with the Accident Report.
41
Date: 1 - 4 - 2019
Rev: 1

Other actions:
y
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42
Date: 1 - 4 - 2019
Rev: 1
28. RESCUE FROM AN ENCLOSED SPACE
In the event of a rescue from an enclosed space, the following action is to be taken:
y
Inform bridge/call master
Instruct the attendant not to enter the enclosed space without support / back-ups.
nl
Muster all crew. Take head count and prepare for rescue.
Check the position of casualty, if possible.
Stop all un-essential operations and stop and secure any running equipment.
O
No rescue team member is allowed to enter the enclosed space without Master’s
orders and without being properly equipped with Breathing Apparatus, Torch, and
means of communication.
ce
Check the atmosphere of the space using gas detector.
Start ventilation to space using the FIXED and/or Portable blowers.
Rig the Rescue Hoist / tackle at the enclosed space entrance for rescue.
Rig lighting for space.
en
Two of the Emergency Party members wearing SCBA sets / Chemical suits (as
applicable) and carrying an EEBD are to enter the space.
At least two hands wearing SCBA sets / Chemical suits (as applicable) are to standby
at the entrance to the space.
er
SCBA pressure of the Rescue team to be checked prior entry to have sufficient use
time.
Rescue Team to enter the space and proceed to location of casualty. Check the
ef
casualty and put an EEBD on him to assist breathing.

Lower stretcher with line for evacuation of casualty, if required.
Asses condition of casualty regarding fractures, bruises, open wounds, ability to
R
respond and transportation. Accordingly the casualty to be shifted out to the

enclosed space, and subsequently to Ship’s Hospital or if in port, shifted ashore &
taken to hospital by Ambulance.
r
Render first aid / resuscitation as applicable.

Ask for radio medical advice / ambulance as applicable.
Fo
Inform office and send Initial Notification.

If in Port, inform Agent.
Enter continuously all events in the ships log books.
43
Date: 1 - 4 - 2019
Rev: 1
Rescue Team 1 (two members) Rescue Team 2 (two members)
Time In
y
SCBA Pressure
Time Out
nl
SCBA Pressure
O
Note: Change SCBA Bottle before re-entry and check pressure.
Other actions:
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44
Date: 1 - 4 - 2019
Rev: 1
29. CARGO SHIFTING
In the event of cargo shifting or requirement for jettisoning, following action is to be

taken:
y
Call the Master/Inform Engine room
nl
Muster all crew and take head count.
Ascertain the geographical location and note down date/time of occurrence of the
incident.
O
Display restricted in her ability to manoeuvre light/day signals.
If the shift of cargo is suspected due to ship rolling or pitching, then alteration of
course and or speed to be considered in order to reduce the effects.
ce
Switch on deck lights
Investigate the cargo shift. Ascertain damage sustained if any. Likelihood of further
shift and or/ damage.
Locate what has shifted and investigate reasons, if known. Ascertain damage
en
sustained if any. Likelihood of further shift and or/ damage.
Where applicable and where there is no risk to life, make arrangements to secure
the shifted cargo. If possible, relash the cargo in its present position to avoid further
shifting.
er
Based upon the cargo shifted, re calculate vessel’s Stability and take actions to
prevent further shifting of cargo due to list/Heel.
If Cargo shifting was due to vessel developing ‘Angle of Loll’. In case of this situation,
to correct the list, ballast may be taken in low tanks on the same side as the vessel’s
ef
list (to avoid violent roll over of the vessel on the opposite side) and same time
increase GM. Keep free surface in Tanks to minimum and verify that vessel has
enough spare buoyancy to permit this
R
For shifted deck cargo, Cargo jettisoning to be considered for the safety of the
vessel.
Ascertain wind, weather, sea and current conditions and forecast. Alter course so as
to minimise rolling and pitching.
r
Check proximity of shore and nearest port.

Fo

necessary.
Check condition / lashings of cargo in other holds.
appropriate.
45
Date: 1 - 4 - 2019
Rev: 1
Other actions:
y
nl
O
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46
Date: 1 - 4 - 2019
Rev: 1
30. CARGO JETTISONING
In the event of requirement for jettisoning of cargo, following action is to be taken:

Sound the general Emergency Alarm.
y
Muster all crew, take head count, brief all crew about the emergency situation and
the action plan.
nl
Ascertain the geographical location of the vessel and note down date/time of
occurrence.
Make an assessment of the wind conditions and ship’s available manoeuvrability in
O
order to achieve a safe dispersal of the vapour cloud.
Ascertain the Deck cargo / tanks that are to be discharged.
Verify disposition of bunkers and ballast, Cargo type, quantity and distribution.
ce
Check if the cargo is toxic / Flammable then strict ignition controls to be in place.
All Accommodation access doors and ventilations to be shut down.
en
Calculate the effects on Hull stress and stability of cargo jettisoning.
Evaluate corrective action to be taken to counter the discharge of cargo, such as
ballasting or internal transfer of cargo.
Consult the SOPEP/VRP manual to inform the local authorities and MRCC
er
Inform all vessels in the vicinity (Broadcast Safety message)

Enter continuously all actions taken in the vessel’s logbook.
ef
appropriate.
R
Other actions:
r
Fo
47
Date: 1 - 4 - 2019
Rev: 1
31. BREAK AWAY FROM JETTY
In the event of a moored vessel breaking away from the jetty, following action is to be taken:
Sound the general Emergency Alarm.
y
Call Master on bridge, Inform Engine room and Get Engines Ready.
Muster all crew, take head count and check for any casualties.
nl
Stop all cargo operations, if any, and see that any shore loaders / unloaders are
pulled out clear of own vessel and/or vessel's cargo/lifting gear is retracted within
the vessels body line, as soon as possible
O
Drain the cargo transfer hoses into ship's tanks and disconnect them.
Ensure all cargo system valves are closed.
Ensure Gangway is clear of jetty and picked up. (Cast off Shore Gangway if used).
ce
Call fore & aft mooring stations, put main engines on standby and call for Pilots & tug
boats to assist the vessel
If possible, let go anchor to prevent / minimise vessel's drift
Try to send out mooring lines again to secure the vessel
en
Evacuate all injured persons to safe location
In case of grounding, collision etc. upgrade your response as per the requirements of
the relevant emergency procedure
If any pollution occurs or pollution is likely to occur follow the vessels spill response
er
plan as required.
Try to establish probable cause of the vessel breaking loose
Notify Head Office, vessel's agents, owners, charterers and other parties as
ef
appropriate.
Ascertain nature and extent of damage to other vessel(s) and/or shore facility and
number of human casualty
R
Enter continuously all actions taken in the vessel’s logbook

r
Other actions:
Fo
48
Date: 1 - 4 - 2019
Rev: 1
32. TOXIC LIQUID RELEASE AT SEA, ANCHORAGE OR AT TERMINAL
In the event of toxic liquid release at sea, anchorage or at terminal, following action is to
be taken:
y
Muster all crew inside accommodation to avoid exposure to toxic liquid or gas, take
head count, explain the emergency situation to all crew and the action plan.
nl
Refer to Emergency Schedules in IMDG Code for advice in the immediate action to
be taken in case of spillage or leakage of toxic substances.
Stop all cargo transfer operations and shut all valves and tank openings. Stop
O
accommodation ventilation and shut all openings.
Engine room to be informed to use lower sea suctions and other possible means to
avoid sucking spilled cargo into sea chests.
ce
Initiate steps to mitigate cargo outflow by transfer to slack or empty tank if possible.
Activate the vessel’s pollution prevention team.
Inform the Terminal Manager to activate, the Emergency response plan.
Strict Ignition control to be imposed throughout the ship and Non-essential electric
en
circuits on deck to disconnected.
All Accommodation access doors and ventilations to be shut down.
er
Consider internal transfer of cargo to reduce the amount of spill.

Consult the SMPEP/VRP manual to inform the local authorities and MRCC
ef
If in port, notify the terminal, vessel’s agents and local regulatory authorities. (If in
US waters the US Coast Guard’s National Response Center to be notified at Tel
No.800-424-8802. The appointed Qualified Individual, Spill Management Team and
R
Spill Contractor must also be immediately notified)

Inform all vessels in the vicinity ( Broadcast Safety message )
Safety of crew must always take priority over pollution avoidance.
r
appropriate.
Fo
Determine cause of spill (burst hose, leaking flange, tank overflow, etc.).
Crew with exposure to toxic liquid (cargo) should receive First Aid as per MFAG
tables.
Determine the nature, extent and quantity of spill, whether restricted on deck or
spilled overboard.
If spilt cargo is on fire initiate fire fighting measures. If no, deploy fire fighting
equipment as a precautionary measure.
49
Date: 1 - 4 - 2019
Rev: 1
Ascertain properties of spilled cargo, is it soluble in water, heavier than water or

lighter than water, the health and environmental hazards and antidote for
treatment.
Ascertain movement and area of slick.
y
nl
O
personnel.
ce
In case of spill not resulting from the vessel take a sample of the spilt cargo and if
possible take photographs to serve as documentary evidence.
en
Other actions:
er
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R
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50
Date: 1 - 4 - 2019
Rev: 1
32 A. RELEASE OF HAZARDOUS VAPOUR LIKE HYDROGEN SULPHIDE GAS

(H2S) ETC…
Crew on deck shall carry a portable escape device and use same in case of spill or
vapour release.
y
Raise Alarm
Stop any cargo, bunkering or ballasting operation in progress, and close all tan
nl
valves and pipeline master valves
Accommodation air-condition to be put on re-circulation or completely switched-
off
O
Vessels Emergency response team to wear SCBA set and then visit the site of spill
for further emergency response.
Eliminate possible sources of ignition
ce
If underway, consider altering course to create best wind flow, or reducing speed
or stopping
If in port, alert shore / terminal personnel and consider evacuating non-essential
personnel
en
Establish reason for hazardous vapour release
If possible, take corrective action to rectify the situation
Notify head office, vessels agents, Owners, Charterers and other parties as
appropriate
er

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Other actions:
R
r
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51
Date: 1 - 4 - 2019
Rev: 1
33. TERRORISM / PIRACY / HIJACKING
In the event of the vessel being overrun by pirates / terrorists, the latest version of “Best
Management Practices” (BMP - which is being sent to all vessel’s transiting High Risk
Areas) must be referred to with regards to procedures and use of Citadel. And the
following should be the course of action:
y
ACTION- ON DETECTING PIRATES/HIJACKERS.
nl
Sound general Emergency alarm by ship’s whistle to alert the crew and other
vessels.
O
Increase speed and alter course to seaward if possible.
Switch on deck and over-side lighting, if appropriate, and use searchlights to
illuminate and dazzle the potential raiders.
Fire rockets and flares only if pirates / attackers are putting the vessel in imminent
ce
danger.
If raiders attempt to board with grappling hooks attempt to cut the attached lines, if
possible
If fired upon whilst underway, use the evasive maneuver and increase speed to out
en
run the pirates.
Activate SSAS and inform nearest shore authority and the office.
ACTION- WHEN PIRATES BOARADED THE VESSEL

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Once the Pirates have boarded the vessel action of Master and crew will depend
upon what extent the attackers have secured control of the ship.
However Master and Crew’s action should be aimed at:
a) Seeking to ensure that the crew remain in control of the navigation of the ship.
ef
b) Securing the greatest level of safety for those on board the ship.
c) Securing the earliest possible departure of the attackers from the ship.
Notify the office as soon as it is apparent that the vessel is overrun by pirates /
R
terrorists.
Sound the general alarm and switch on all lights if it is after dark.
Do not offer resistance to the pirates, once they are on board and do not be Heroic.
r
Stop all Machinery and Retract to the designated Citadel space and Lock up
completely ensuring all crew are present inside the space.
Fo
Attempts to capture attackers should normally be avoided as this is likely to

encourage the use of violence by the other robbers.
Other actions:
52
Date: 1 - 4 - 2019
Rev: 1
34. ANCHOR DRAGGING BY OWN OR OTHER VESSEL
In the event of anchor dragging by own or other vessel in vicinity, following action is to be
taken:
Raise General Alarm and make announcement on PA system.
y
Call Master.
Inform Anchor Party to be standby at anchor stations.
nl
Inform engine room and confirm main engines ready for immediate use.
Raise safety message on VHF to warn other vessels in vicinity.
O
In case other vessel is dragging anchor, warn her by all available means such as light
& sound signals and/or VHF. Do not delay contingency action by Over-relying on VHF
communication.
Inform Port Control by all available means. Where necessary, seek the help of harbor
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or port pilots and tugs.
Heave up anchor and move to a safe location. Option of drifting or re-anchoring in
safe location shall then be decided after making full appraisal of the situation.
Worst Case Scenario, if vessel is not able to heave up anchor and there is imminent
en
risk to the safety of the vessel, release anchor from bitter end after ensuring safety
of crew in attendance and move vessel to a safe location. Where times permits,
attach anchor buoy & recovery line prior releasing from bitter end.
Notify Head Office, vessel's agents, owners, charterers and other parties as
er
appropriate.
ef
Other actions:
R
r
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53
Date: 1 - 4 - 2019
Rev: 1
35. RESCUE OF PERSONS TRAPPED IN ELEVATOR
In the event of Person getting trapped in a ship’s elevator, following action is to be taken:
Establish clear lines of communication between the person inside the elevator cabin
and the person outside.
y
Pass appropriate & clear instructions to the person inside the Elevator.
Immediately inform all personnel on board via public address system etc. that the
nl
elevator is stuck and nobody is allowed to use the elevator.
Either bring the Elevator cabin down to the nearest Deck level and use the
Emergency door opening key to open the elevator door, or Master should advise the
O
Occupant to open the Ceiling Escape door and use the ladder to climb right up to the
emergency escape hatch.
In addition, all necessary safety precautions given in the maker’s instruction manual
must be followed.
ce
Other actions:
en
er
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R
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54
Date: 1 - 4 - 2019
Rev: 1
36. HELICOPTER OPERATIONS

In the event of Helicopter operations, following action is to be taken:
Consider the Position, speed, time, wind direction and velocity, Contact the
Helicopter, and decide on the rendezvous point.
y
If beyond Helicopter range divert vessel to rendezvous point.
Inform Engine room, Keep engine ready for Manoeuvring.
nl
Keep the helicopter reception party standby with all requisite equipment. (including
FFA party)
Prepare emergency equipment on lee side (fire extinguisher, axe, bolt cutter, life
O
buoy with a self-igniting light and heaving line, fire water system pressurised, foam
equipment ready, monitors and hoses aligned – pointing away from the
landing/winching area).
ce
Prepare Landing/winching area clear of all loose gear. Secure or remove all loose
gear adjacent to the operations area.
In case of Medivac, keep casualty ready for immediate evacuation.
Keep all medication records of casualty and ready for quick Handover or Tag it o
en
patient’s stretcher.
Provide adequate lighting at night, but avoid lights to show in the direction of the
helicopter to avoid glare to pilots. Mark obstacles with adequate light.
Establish communication between helicopter, bridge and landing-winching area
er
assigned by the helicopter pilot (as applicable).

Assign a Deck Officer to be in charge of stand by crew
Instruct stand-by crew not to touch any helicopter equipment or descending person
before having touched a metal surface (Deck) because of possibility of shock from
ef
static electricity. Normally the helicopter will “Land” its hoisting wire onto the deck
to discharge any static electricity.
Instruct stand by crew that they must only approach a helicopter from the front – in
R
view of the pilot.

Instruct stand-by crew not to make fast the helicopters hoisting wire and to make
sure it does not get entangled.
r
Adjust Course and speed to keep the funnel smoke away from Helicopter approach
and Landing area.
Fo
Do not touch the winch down wire or stretcher till contact with vessel to avoid
shock.
After the helicopter operations are completed contact helicopter and resume on
passage.
Keep a log of all events in ships Log book.
Inform Head office/DPA.
On Tankers: Ships With no I.G. System, pressure released from tanks 30 minutes
prior to operation.
55
Date: 1 - 4 - 2019
Rev: 1
Ships with I.G System: Pressure in tanks reduced to slight positive pressure.
On Gas Carriers: Precautions to prevent gas emission on deck.
Reference: Guide to Helicopter/Ship Operations, (ICS Publication).
y
nl
Other actions:
O
ce
en
er
ef
R
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Fo
56
Date: 1 - 4 - 2019
Rev: 1
37. FAILURE OF CARGO CONTAINMENT SYSTEMS ON TANKERS
In the event of Cargo Containment system failure, following action is to be taken:

Raise Alarm.
Transfer contents of affected tank to another tank with ullage and preferably with
y
compatible cargo. Else consider Jettison of cargo in accordance with the procedure.
Temperature sensors in the cargo tank hold space will activate an alarm at the
nl
prescribed temperature if the steels in this space becomes cooled below their
service temperature. Hold bilge alarms & gas detectors will activate.
Use cargo eductor to pump out the hold bilge into the other tank.
O
Monitor Hold pressure and Cargo tank levels.
Purge the cargo hold with inert gas in accordance with the procedure Cargo Hold
Inerting.
ce
Isolate the IG line of affected hold from other holds.
Avoid drawing air into affected tank/hold
After the helicopter operations are completed contact helicopter and resume on
passage.
en
Keep a log of all events in ships Log book.
Inform Head office/DPA.
On Tankers: Ships With no I.G. System, pressure released from tanks 30 minutes
prior to operation.
er
Ships with I.G System: Pressure in tanks reduced to slight positive pressure.
Carefully investigate the extent of damage and report the ships present status to the
Management Office. The Office will advise the necessary action to be taken.
ef
Any immediate action required should be in accordance with the ships Trim and
Stability Booklet.
R
Note:
-
r
Kindly be cautioned that carbon steel is very Brittle when exposed to Cryogenic
Temperatures and there is a sharp decrease in the amount of stress it can absorb
Fo
when exposed to temperatures from Room Temperature to -1600q .
Other actions:
57
Date: 1 - 4 - 2019
Rev: 1
38. RESTORING STABILITY
Raise Alarm & call all crew on stations

Stop cargo & ballast operations immediately & shut off all valves.
Inform terminal & arrange for manifold disconnection. Inform company ERT.
y
Check & confirm sounding of all cargo, bunker & ballast tanks. Obtain the latest
nl
condition on the loading computer.
Ascertain if the vessel is listed due to a negative GM. If no, ascertain the cause of
the list and bring the vessel upright.
O
If the list is due to a negative GM – consider disconnecting the manifold. Inform
the Company by the fastest available means to activate the ERT.
Check if the filling limits for tanks as per loading manual has been violated.
Check all ballast tanks & check if deballasting and stripping of tanks can reduce free
ce
surface effect.Avoid taking in ballast if possible
Lower as many weights within the vessel as possible, including the cranes if possible.
The hose if still connected must be well supported if cargo crane is being lowered.
Check cargo tanks and see if cargo can be transferred internally. Due regard to be
en
given to free surface effect while doing so.
Consult stability manual & follow any recommended procedure
The following are suggested methods to retain stability TO DECREASE FREE SURFACE
EFFECT & IMPROVE GM
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(ON THE SAME SIDE OF THE LIST)

- Deballast / strip the ballast tanks which are on the low levels of sounding.
- Take ballast in minimum quantity if required so as to press up slack tanks or
ef
bring ballast into the double skin space to reduce FSM.

(ON THE OPPOSITE SIDE OF THE LIST)
- Never attempt to correct the list by ballasting the high side
- Monitor all tanks ensure no leaking valves.
R
After restoring stability re-gauge all tanks again and get latest stability status using
the loading computer.
Investigate actual cause of the incident & rectify prior to any operation – Leaking
r
valves, operator error, incorrect gauge, wrong sounding, too many slack tanks etc
Re-plan the cargo& ballast operations as required and prepare to resume cargo.
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Inform company.
Other actions:
58
Date: 1 - 4 - 2019
Rev: 1
39. RENDERING ASSISTANCE TO OTHER VESSELS
Distress / Urgency message sent by the distressed craft must be acknowledged by

own vessel.
Gather as much information from the craft in distress as is possible viz: Craft’s
y
position, Identity, Person on board, Nature of Distress and type of assistance
required, Present condition of the craft and persons on board and any other
nl
pertinent information that might facilitate the rescue.
Raise Alarm & call all crew on stations
Maintain a continuous GMDSS watch on the international frequencies.
O
Vessel should maintain communication with the distressed craft while attempting to
advice the SAR system of the situation.
Use all available means to remain aware of the location of distressed craft (such as
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radar plotting, chart plots, Global Positioning system (GPS)
When in close proximity, post extra look-outs to keep distressed craft in sight.
The ship or CRS co-ordinating distress traffic should establish contact with the SMC
and pass on all information, updating as necessary.
en
Establish a traffic co-ordinating system among vessels proceeding to the area of
distress.
Maintain active radar plots on vessels in the general vicinity.
Estimate the ETAs to the distress site of other assisting vessels.
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Assess the distress situation to prepare for operations on-scene.

A vessel en route to assist a distressed craft should have the LSA/FFA equipment
ready for possible use.
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Additionally vessel must use Pilot ladder / Scramble nets to pick up survivors.
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Other actions:
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59
Date: 1 - 4 - 2019
Rev: 1
40. EPIDEMICS
Isolate the persons affected.

Note Symptoms, record same, try and diagnose illness
Seek for Radio Medical Advice or medical advice from Company Doctor through
y
office.
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Check for Water portability and food supplies. Maintain strict hygiene onboard.
Inform all crew to report and visible symptoms for early action.
Consider proceeding to nearest Port of refuge for further Medical assistance.
O
Prepare for Medivac, if required.
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Maintain a record of all events in ships Log Book
en
er
ef
R
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60
Date: 1 - 4 - 2019
Rev: 1
41. ECDIS FAILURE
If Auto Pilot Steering is on NAVI/TCS mode, switch same to hand steering or regular /
non TCS, auto pilot mode (as relevant).
Switch on all steering systems.
y
Call the Master and Inform Engine officer on duty
nl
Put M/Engine on notice and reduce speed as the situation demands. Consider taking
all way off the vessel by stopping or reversing Engine.
Record the current weather condition + forecasted weather conditions, including
details of rolling / pitching, vibrations.
O
Refer to available paper charts (voyage charts, in case of single ECDIS vessels and
small “get me home” charts in case of dual ECDIS vessels). Plot vessels position,
ascertain the navigation situation of vessel(traffic, position, proximity of navigational
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hazard etc.).
Activate Radar Maps, where available.
Proximity of shore and nearest port of refuge identified?
Notify head office, vessel’s agents, owners, charterers and other parties as
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appropriate in accordance with section 11.8 of this manual
Contact office for assistance with trouble shooting and carry out Navigational Risk
Assessment on PARIS to decide next course of action. Request office to send
scanned charts covering the vessel’s current geographical area.
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Warn traffic in the vicinity by using attention drawing signals.

Transmit Safety or Urgency communication by means of VHF Ch.16, as occasion
demands.
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Record the time of occurrence of the failure and ship’s position.

Maintain a Timeline of all events
Complete this checklist (No.41) and send to office
R
Save VDR/SVDR data as per maker’s instructions after consultation with the Head
Office.
Stop and take all way off and try to remain close to the last known safest position,
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thereby avoiding running into hazards.

Vessel under pilotage, to avoid over reliance on the Pilot(s) whilst responding to the
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ECDIS failure situation.
Other actions:
61

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QHSE Manual Section-11 Emergency Preparedness and Contingency Planning - Annex 1

21 CARGO TANK LEAKAGE (GAS TANKER)

33 TERRORISM / PIRACY / HIJACKING

In the event of grounding or stranding of the vessel, following action is to be taken:

Emergency Response Procedure.

immediate assistance is required, otherwise broadcast an Urgency message to ships in

Consider reducing ships draft/trim by de-ballast or Transferring ballast and/or transferring

In the event of flooding, following action is to be taken:

Check if other ships are in the vicinity.

Explore the possibility of effecting temporary repairs to control the situation.

registry and type of vessel involved

Ascertain if there is any injury to personnel on own vessel or other vessel.

If interlocked, whether it is prudent to stay interlocked or separate. (N.B. In case an oil

Check if there is any oil spill or threat of oil spill.

Save CCTV recording (if fitted), as per Maker’s instructions.

In the event of having to abandon the vessel, following action is to be taken:

Check proximity of shore and nearest port.

Save VDR or S-VDR data as per Maker’s instructions.

In the event of a man overboard, following action is to be taken:

Modify AIS status to ‘restricted manoeuvrability’.

6. FIRE IN ENGINE ROOM

In the event of a fire in the engine room, following action is to be taken:

Ascertain if in case of fire only is there any risk of explosion.

machinery are operational.

If fire has not been extinguished ascertain whether it is restricted or spreading.

Commence boundary cooling.

Ascertain whether any threat of oil pollution.

Prepare lifeboats for launching.

Switch on the NUC lights and update AIS Status.

immediate assistance is required otherwise broadcast an URGENCY message to ships in

Preserve VDR or S-VDR records if not automatically protected.

8. FIRE IN DECK HOLD / CONTAINERS (NON TANK)

explore the possibility of jettisoning the container.

9. FIRE IN PUMP ROOM (OIL / CHEM TANKER)

In the event of a fire in the pump room, following action is to be taken:

- appropriate method of attack

Start boundary cooling.

In Case of Explosion consider risks of

Standby first aid and Stretcher.

immediate assistance is required otherwise broadcast an URGENCY message to ships in

Note down date/time fire extinguished.

10. FIRE IN COMPRESSOR ROOM (GAS TANKER)

Notify the nearest coastal station of incident.

ventilation and openings to the space.

Ascertain if safety of the vessel is endangered and evacuation of personnel necessary.

11. FIRE IN PORT

and stability issues.

12. JET FIRES (GAS TANKER)

materials become brittle and are likely to break without warning.

Notify the nearest coastal station of incident.

13. LIQUID [POOL] FIRES (GAS TANKER)

14. EMERGENCY TOWING/SALVAGE

In case of Emergency Towing, following actions to be taken:

Consider use of Lloyds Open Form (LOF) Agreement.

Save CCTV recording (if fitted), as per Maker’s instructions.

15. OIL SPILL / BUNKER SPILL / CARGO SPILL

relevant section as well.)

Ascertain product of oil/chemical spilled

16. HOSE BURST, PIPE WORK FRACTURE OR CARGO OVERFLOW (OIL /

equipment as a precautionary measure.

17. OIL POLLUTION DUE TO HULL LEAKAGE

Save VDR or S-VDR data as per Maker’s instructions.

18. HEAVY WEATHER DAMAGE / STRUCTURAL DAMAGE