AIN2601/101/3/2020

ERRATA

Practical Accounting Data Processing

AIN2601

Semesters 1 and 2

Department of Management Accounting

 1 ERRATA for Tutorial Letter 101
Dear Student

It has come to our attention that there have been a few misprints in the printed version of
Tutorial Letter 101 for AIN2601. An errata has been prepared to identify the affected pages to
provide you with the corrected pages. Please note that we have loaded the updated version on
myUnisa. These changes are minor and will not have a material impact on your studies
however, it is necessary to address them.

Below is a table reflecting the affected pages in TL 101/3/2020 and also the corrections
attached to the document, which have been loaded on myUnisa.

Page # AIN2601_2020_TL_101_3_E

(Assignment 01)
86
Case Study A (Regional Office Masterfile) has been updated relating to point (b)
(Assignment 02)
102
Task 9.2 – Dealers and standard on heading replaced by Merchant and Regular.
(Assignment 02)
102 Task 9.2 – Inventory Items description enhanced by including the category name as part of
the descriptions as well to make it easy for student to classify the stock items
(Assignment 02)
109
Task 16.15 (to clarify the VAT status of Vodacom).
(Assignment 02)
114
Task 17 – Bank statement – Correction of two amounts.

We sincerely apologise for the minor inconvenience caused and we wish you all the best with
your studies.

Kind regards,

AIN2601 lecturers

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 AIN2601/101/3/2020

6. “How many males purchased the rough-and-tough drilling machine at the Gordon’s Bay
branch of the National Impact power tool store?” __________ software can be used to
answer this question.
1) Data mining
2) Data editing
3) Real-time analysis
4) Online analytical processing

CASE STUDY A – Ndivhaleni Water Supplies (NWS)

Please use the below information (case study) to answer questions 7, 8, 9 and 10
Ndivhaleni Water Supplies (NWS) is a company that supplies bottled flavoured water across the
Free-State region. NWS makes use of a relational database. Below is an extract from their
database:
Regional Offices Masterfile
Region Name Contact Region Telephone Email address (b)
person code number
Kroonstad Sipho Ngwo NWS056N 056-619 9936 kroonstad@nws.water.za

Bloemfontein Nico Brandt NWS051S 051-017 8820 bloemfontein@nws.water.za

(a)
Welkom Tshepo Lina NWS057N 057- 982 9156 kimberley@nws.water.za

Bethlehem Chris Smot NWS058E 058- 846 9633 postmasburg@nws.water.za

Sales for August 2020 transaction file

Region Region code Quantity of Total amount Total
bottles sold commission at
7%
Kroonstad NWS056N 4,895 88,110 6,168 (d)
Bloemfontein NWS051S 5,798 86,970 6,088 (d)
Welkom NWS057N ( c ) 7,500 105,000 7,350 (d)
Bethlehem NWS058E 13,792 206,880 14,482 (d)

7. The database term for the shaded area as indicated by (a) in the “Regional Offices
Masterfile” is?
1) data record
2) foreign key
3) attribute
4) field name

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Task 9: Edit Inventory categories and items.

9.1 Create four Inventory categories namely Hand Bags, School Bags, Travel Bags and Bag Repair Service.
9.2 Create the Inventory items listed below, using the correct category and inventory group according to the
item description. When creating the inventory items:
• Insert your student number as the inventory code for the inventory item “Satchel Bags”. Note: if your
student number is not 8 characters long add a U at the end of your student number to ensure it is 8
characters in length
• Create your own unique inventory code for the “Rolling Bags” inventory item indicated as
“????????” in the table. Note the inventory code must be 8 characters in length.

Merchant
Regular Preferred Supplier
Inventory Code Selling Min Max
Unit Selling Price Supplier Inventory
and Description Price Qty Qty
(Incl. VAT) Code Code
(Incl. VAT)

GEAAXE79
Each R 362.25 R 402.50 VPOU02 GEA200 50 150
Gear Axe Travel Bag

OILSKI80
Each R 248.40 R 276.00 VPOU02 OIL02 100 175
Oilskin Travel Bag

SLIBAG23
Each R 890.10 R 989.00 CBAG01 SLIN111 125 300
Sling Hand Bags
Your own student
number Each R 786.60 R 874.00 CBAG01 SABG431 175 450
Satchel Hand Bags
DUFBAG31
Each R 393.30 R 437.00 WBAG03 DUF82 200 375
Duffel School Bags
????????
Each R 486.45 R 540.50 WBAG03 ROLBG61 150 550
Rolling School Bags

COLORENU Per
bag R 103.50 R 115.00
Colour Renewal (p/b)

SEAMREPA Per
bag R 144.90 R 161.00
Seam Repair (p/b)

• Note: remember that if you select the wrong inventory group, your allocations in the financial
statements will be wrong!

• NB! If the documents/printouts required subsequently do not reflect your own student number
as the inventory code for the “Satchel Bags” or your own unique inventory code for the
“Rolling Bags” you will receive zero percent (0%) for your whole assignment!

9.3 Print the Item based price list, sorted by category, inclusive of VAT for both Merchants and Regular prices
and show zero quantity items.
9.4 Print the Preferred supplier listing, showing preferred supplier only, grouped by suppliers.

9.5 Make a backup of TBBT Pastel company in a new folder named “TBBT setup”. Save a copy of this backup
on an external memory device.

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 AIN2601/101/3/2020

16.9. Make a backup of TBBT Pastel company in a new folder named “Week-end 5 Aug”. Save a copy of this
backup on an external memory device.

16.10. Prepare a sales quotation for Handy Case dated 8 August 2020 to expire after 7 days for:

Quantity Item
20 Sling Bags
165 Satchel Bags
200 Rolling Bags
280 Colour Renewal
20 Seam Repair

Print this Sales quotation.

16.11. Sell the following items to Vin Bags with a tax invoice dated 9 August 2020. Give them an additional 15%
discount on all Hand Bags bought. Their order number is VBG561. (Take note of the built in Pastel control!
Consider what you will do in a real-life situation to solve this problem. Make sure you DO manage to sell
these items to the customer!):

Quantity Item
30 Gear Axe
40 Oilskin Bag
5 Sling Bags
120 Satchel Bags
45 Duffel Bags
185 Rolling Bags
50 Colour Renewal
10 Seam Repair

Print this Tax invoice

16.12. Use the Remittance Assistant on 10 August 2020 to pay Wayfair Bags and Voyage Pouch the full amount
due on or before 31 July 2020. Do not pay any amount only due in the 2021 financial year. Use RAUG01
as the starting reference number. Do not print remittances and cheques. Note: use F3 to manually match
the payments created in the cashbook.

16.13. On 11 August 2020 pay Cute Bags, with cheque Q366, the full amount outstanding on this date. (Tip: You
may want to carefully examine the suppliers’ account setup and the supplier age analysis). Note: you
must use your student number in the description column, else you will receive zero percent (0%)
for your whole assignment! Match the payment amount and discount (if applicable) to the supplier
invoices for Cute Bags.

16.14. On 11 August 2020, pay R2 461.00 with cheque Q367 to 4IR Tech, a registered VAT vendor, for the repair
of a telephone handset (R161.00) and the purchase of a new telephone system (R2 300.00). The new
telephone system is capital goods (office equipment) and the repair is allocated to telephone costs.

16.15. On 11 August 2020, pay R2,783.00 to Vodacom (a registered VAT Vendor) for cell phone calls with cheque
Q368.

16.16. Print the Payment cashbook batch with contras.

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SECTION D – MONTH END PROCESSING

Task 17: Prepare a bank reconciliation

Use the following bank statement:

Capitec current account

Bank Statement of The Big Bag Theory Ltd
31 August 2020

Date Description Debits Credits Balance

01-Aug-20 Balance brought forward 294 403.10 CR
01-Aug-20 Deposit 3 713.85 298 116.95 CR
02-Aug-20 Q362 893.49 297 223.46 CR
03-Aug-20 Q355 967.40 296 256.06 CR
03-Aug-20 Deposit 2 679.00 298 935.06 CR
05-Aug-20 Q365 700.00 298 235.06 CR
19-Aug-20 Q368 2 783.00 295 452.06 CR
11-Aug-20 EFT 15 250.00 280 202.06 CR
23-Aug-20 Q367 2 461.00 277 741.06 CR
31-Aug-20 EFT 11 550.00 266 191.06 CR
31-Aug-20 EFT 12 075.00 254 116.06 CR
31-Aug-20 EFT 12 600.00 241 516.06 CR
31-Aug-20 EFT 15 375.00 226 141.06 CR
31-Aug-20 Credit interest 350.00 226 491.06 CR
31-Aug-20 Cash withdrawal fees* 675.00 225 816.06 CR
31-Aug-20 Monthly bank fees * 1 235.00 224 581.06 CR
31-Aug-20 Closing Balance 224 581.06 CR
*Bank fees includes VAT

17.1 Capture and update the bank related transactions from the bank statement into the cashbook.

17.2 Balance and update the bank reconciliation for TBBT for August 2020.

17.3 Print the bank reconciliation for TBBT for August 2020.

17.4 Make a backup of TBBT Pastel company in a new folder named “month-end bank recon”. Save a copy of
this backup on an external memory device.

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