INVENTORY MANAGEMENT WORKBOOK

How to use this template

The only inventory management software your business needs

Efficient Inventory Management is the backbone to any business that buys and sells products. This template will help you with basic inventory management.
To understand basic inventory management principles, read our ebook - Inventory Management: Getting Started

Products
Enter the details of your products in the Products sheet.
• Enter a suitable name that describes the product.
• For advice on defining your SKUs, click here
Original Stock Level: Enter the original stock of each product at the point of time when you start to use this spreadsheet. This is important in order for the
•
spreadsheet to maintain an accurate running total of the stock level.

Reorder Point: Enter the stock level at which you reorder a fresh shipment of the product. To learn how to determine reorder points for your products, click
•
here.
Enter the Cost Price as the price at which you buy the product from your supplier. If needed, you can overwrite this value for specific cases on the Purchases
•
sheet.
Enter the Markup value for the product to decide the price at which you sell the product to your customers. If needed, you can overwrite this value for specific
•
cases on the Sales sheet.
“Orders waiting to be fulfilled” are automatically calculated from the Sales sheet. This calculates the number of Sales Orders placed for a specific SKU which
•
are yet to be fulfilled.

“Stock waiting to be received” is automatically calculated from the Purchase sheet. It calculates the quantity of Purchase Orders for a specific SKU that have
•
not arrived yet.

“Stock on hand” is automatically calculated by adding the Purchase Orders and subtracting Sales Orders from the Original Stock Levels. If this value drops
•
below the Reorder Point, the cell will turn red.

Purchases

Enter the details of your purchases in the Purchases sheet.

•
If the arrival date isn’t confirmed, leave it blank so that the spreadsheet can count the order under “Stock waiting to be received”.

• The Unit Price is set as the Cost Price from the Products sheet, but if necessary, you can overwrite this with a different price.
• The Amount is calculated automatically

Sales

Enter the details of your Sales Orders in the Sales sheet.

• If you have yet to send out the Sales Order, leave the Sent Date blank so that the spreadsheet can count the order under “Orders
waiting to be fulfilled”.
• The Unit Price is set at the Retail Price from the Products sheet, but if necessary, you can overwrite this with a different price.
• The Amount is calculated automatically

Report

Report on values from the Products, Purchases, and Sales tabs.

• Use the dropdown menu to select the Product Name and Year in order to filter accordingly. If you prefer to view your total sales, purchases, and purchases
from suppliers across all products without any specific time frames, please select (ALL).

Export to TradeGecko

Start a free trial of TradeGecko, or sign in to your existing account.

Go to File > Save As > and choose .csv as your file type
• Log in to your TradeGecko account and under Inventory > Products > choose the “Import Products’ option.
This Excel is already formatted for easy upload.
• Log in to your TradeGecko account and under Inventory > Products > choose the “Import Products’ option.
This Excel is already formatted for easy upload.

Is this sheet getting messy and out of control? Try TradeGecko for free and say goodbye to spreadsheets!
 INVENTORY MANAGEMENT WORKBOOK
Products
The only inventory management software your business needs

ENTER YOUR PRODUCT DETAILS these columns are automatically calculated

Original Orders Stock waiting
Reorder Retail Total # Stock on
Product Name SKU Size Color Stock Cost Price Markup  waiting to be to be
Point Price Orders hand
Level fufilled received
Summer 2020, Gecko Tee, Small White S20T-Gec-SW Small White 12 15 $ 14.00 $ 4.00 $ 18.00 0 0 32 324
Summer 2020, Gecko Tee, Medium White S20T-Gec-MW Medium White 5 20 $ 14.00 $ 4.00 $ 18.00 0 0 0 40
Summer 2020, Gecko Tee, Large White S20T-Gec-LW Large White 10 15 $ 14.00 $ 4.00 $ 18.00 0 0 0 45
Summer 2020, Gecko Tee, Small Black S20T-Gec-SB Small Black 10 25 $ 10.00 $ 4.00 $ 14.00 0 0 15 30
Summer 2020, Gecko Tee, Medium Black S20T-Gec-MB Medium Black 12 25 $ 10.00 $ 4.00 $ 14.00 0 0 15 32
Summer 2020, Gecko Tee, Large Black S20T-Gec-LB Large Black 12 25 $ 10.00 $ 4.00 $ 14.00 0 0 0 32

Is this sheet getting messy and out of control? Try TradeGecko for free and say goodbye to spreadsheets!
 INVENTORY AND SALES MANAGER
Purchases
The only inventory management software your business needs

ENTER YOUR PURCHASE DETAILS

Stock
Purchase Order# Product Name Purchase Date Supplier Quantity Cost Price Amount
Due Date
10001 Summer 2020, Gecko Tee, Small White 5/10/2019 12/10/2019 Supplier X 40 $ 14.00 $ 560.00
10001 Summer 2020, Gecko Tee, Medium White 5/10/2019 12/10/2019 Supplier X 35 $ 14.00 $ 490.00
10001 Summer 2020, Gecko Tee, Large White 5/10/2019 12/10/2019 Supplier X 35 $ 14.00 $ 490.00
10001 Summer 2020, Gecko Tee, Small Black 5/10/2019 12/10/2019 Supplier X 20 $ 10.00 $ 200.00
10001 Summer 2020, Gecko Tee, Medium Black 5/10/2019 12/10/2019 Supplier X 20 $ 10.00 $ 200.00
10001 Summer 2020, Gecko Tee, Large Black 5/10/2019 12/10/2019 Supplier X 20 $ 10.00 $ 200.00
10002 Summer 2020, Gecko Tee, Small Black 27/10/2019 Supplier Y 15 $ 10.00 $ 150.00
10002 Summer 2020, Gecko Tee, Medium Black 27/10/2019 Supplier Y 15 $ 10.00 $ 150.00
10002 Summer 2020, Gecko Tee, Small White 27/10/2019 Supplier Y 32 $ 14.00 $ 448.00
Summer 2020, Gecko Tee, Small White 26/11/2019 4/12/2019 Supplier X 36 $ 14.00 $ 504.00
Summer 2020, Gecko Tee, Small White 26/12/2019 3/1/2020 Supplier Y 32 $ 14.00 $ 448.00
Summer 2020, Gecko Tee, Small White 25/1/2020 2/2/2020 Supplier X 36 $ 14.00 $ 504.00
Summer 2020, Gecko Tee, Small White 24/2/2020 3/3/2020 Supplier Y 32 $ 14.00 $ 448.00
Summer 2020, Gecko Tee, Small White 25/3/2020 2/4/2020 Supplier X 36 $ 14.00 $ 504.00
Summer 2020, Gecko Tee, Small White 24/4/2020 2/5/2020 Supplier Y 32 $ 14.00 $ 448.00
Summer 2020, Gecko Tee, Small White 24/5/2020 1/6/2020 Supplier X 36 $ 14.00 $ 504.00
Summer 2020, Gecko Tee, Small White 23/6/2020 1/7/2020 Supplier Z 32 $ 14.00 $ 448.00
Is this sheet getting messy and out of control? Try TradeGecko for free and say goodbye to spreadsheets!
 INVENTORY AND SALES MANAGER
Sales
The only inventory management software your business needs

ENTER YOUR SALES DETAILS

Retail
Sales Order# Product Name Order Date Shipped Date Client Quantity Amount
Price
20001 Summer 2016, Gecko Tee, Small White 17/10/2015 19/10/2015 Client A 15 (ALL)_(ALL)_QTR 4
20001 Summer 2016, Gecko Tee, Small Black 17/10/2015 19/10/2015 Client A 15 (ALL)_(ALL)_QTR 4
20002 Summer 2016, Gecko Tee, Medium Black 21/10/2015 24/10/2015 Client B 5 (ALL)_(ALL)_QTR 4
20003 Summer 2016, Gecko Tee, Small Black 21/10/2015 24/10/2015 Client A 15 (ALL)_(ALL)_QTR 4
20004 Summer 2016, Gecko Tee, Medium Black 23/10/2015 24/10/2015 Client C 5 (ALL)_(ALL)_QTR 4
20004 Summer 2016, Gecko Tee, Large Black 23/10/2015 24/10/2015 Client C 5 (ALL)_(ALL)_QTR 4
20005 Summer 2016, Gecko Tee, Medium White 27/10/2015 Client D 12 (ALL)_(ALL)_QTR 4
20006 Summer 2016, Gecko Tee, Small Black 28/10/2015 Client E 4 (ALL)_(ALL)_QTR 4
20006 Summer 2016, Gecko Tee, Small White 28/10/2015 Client E 4 (ALL)_(ALL)_QTR 4
Summer 2016, Gecko Tee, Small White 5/11/2015 7/11/2015 Client F 25 (ALL)_(ALL)_QTR 4
Summer 2016, Gecko Tee, Small White 25/11/2015 27/11/2015 Client F 25 (ALL)_(ALL)_QTR 4
Summer 2016, Gecko Tee, Small White 15/12/2015 17/12/2015 Client F 25 (ALL)_(ALL)_QTR 4
Summer 2016, Gecko Tee, Small White 4/1/2016 6/1/2016 Client F 25 (ALL)_(ALL)_QTR 1
Summer 2016, Gecko Tee, Small White 24/1/2016 26/1/2016 Client F 25 (ALL)_(ALL)_QTR 1
Summer 2016, Gecko Tee, Small White 13/2/2016 15/2/2016 Client F 25 (ALL)_(ALL)_QTR 1
Summer 2016, Gecko Tee, Small White 4/3/2016 6/3/2016 Client F 25 (ALL)_(ALL)_QTR 1
Summer 2016, Gecko Tee, Small White 24/3/2016 26/3/2016 Client F 25 (ALL)_(ALL)_QTR 1
Summer 2016, Gecko Tee, Small White 13/4/2016 15/4/2016 Client F 25 (ALL)_(ALL)_QTR 2
Summer 2016, Gecko Tee, Small White 3/5/2016 5/5/2016 Client F 25 (ALL)_(ALL)_QTR 2
Summer 2016, Gecko Tee, Small White 23/5/2016 25/5/2016 Client F 25 (ALL)_(ALL)_QTR 2
Summer 2016, Gecko Tee, Small White 12/6/2016 14/6/2016 Client F 25 (ALL)_(ALL)_QTR 2
Is this sheet getting messy and out of control? Try TradeGecko for free and say goodbye to spreadsheets!
 INVENTORY AND SALES MANAGER
Report
The only inventory management software your business needs

All the information here is based on Purchase Date for Purchases, and Order Date for Sales.

Product Name (ALL) Year (ALL)

Is this sheet getting messy and out of control? Try TradeGecko for free and say goodbye to spreadsheets!
Save this sheet as CSV, and export to TradeGecko
1. Go to File > Save As > and choose .csv as your file type.
2. Start a free trial on TradeGecko, or sign in to your existing account.
3. Under Inventory > Products > choose the “Import Products’ option.
This Excel is already formatted for easy upload.  

Product name* Product type Product description

Summer 2020, Gecko Tee, Small White
Summer 2020, Gecko Tee, Medium White
Summer 2020, Gecko Tee, Large White
Summer 2020, Gecko Tee, Small Black
Summer 2020, Gecko Tee, Medium Black
Summer 2020, Gecko Tee, Large Black
o
ount.
ption.

Supplier Supplier code Brand Tags Option 1 labelOption 1 value

Small White
Medium White
Large White
Small Black
Medium Black
Large Black
Option 2 label Option 2 value Option 3 label Option 3 value Variant name*
Variant descriptionVariant SKU* Barcode Weight Wholesale price*
S20T-Gec-SW
S20T-Gec-MW
S20T-Gec-LW
S20T-Gec-SB
S20T-Gec-MB
S20T-Gec-LB
Retail price* Buy price*Initial cost price*Stock* Taxable Manage stock
18.00 14.00 324 15
18.00 14.00 40 20
18.00 14.00 45 15
14.00 10.00 30 25
14.00 10.00 32 25
14.00 10.00 32 25
Keep sellingPublish OnlineB2B eCommerce