PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
1 of 32

1 PROCUREMENT STRATEGY
Policy and procurement activities EPC CONTRACTOR main strategy is to make the purchase
and procurement of materials / equipment in accordance with the approved technical
specifications with regard suitability its project schedule as well as good quality of material /
equipment. SUB CONTRACTOR was selected in consideration some things are not limited to
quality, delivery, price, etc. but based on the List of Approved Brand Project.
Manager Procurement will be responsible for the entire activity mobilize and prepare the whole
Project Procurement Team to conduct procurement activities including procurement
management and planning, purchasing, Expediting, inspecting, logistics, warehousing etc.
procurement schedule is part of the Project Master Schedule (PMS). For details on the
purpose of procurement activities, the schedule has been created by the project control at the
breakdown will be the smallest schedule (more detailed) based on the highest level in the
Project Master Schedule and then will count based Dates of Milestone as needs in the project
as a guide to keep the entire procurement activities have always been on schedule.
Schedule procurement should be the basis and guidelines for procurement team received from
engineering teams such as the Bill of Quantity, specifications, drawings, data sheets and
Material Take Off (MTO).
For any errors or delays in the engineering phase it will have an impact on the procurement
schedule and schedule delays in delivery of materials. Procurement activities will be created
and organized into more detailed schedule for the purpose of issuance of Purchase Order and
Site Materials.
For shipping activities, critical path or the longest path will be identified in the overall master
schedule which will be a priority to remain in the proper planning and monitoring.
All milestones must be linked back to the construction and then schedule the procurement
schedule then the schedule engineering. Materials to be purchased and supplied the material
including permanent, temporary construction materials, tools and consumables.
Material requisition to the Purchase Order Planning should refer to the procedures and
Purchasing POLICY EPC CONTRACTOR.
Purchasing the entire strategy must organize activities such as:
1. Receiving Material Requisition of engineering teams consisting of Materials Description,
Specifications, Data Sheet (if any), Quantity, Drawing (if required) and other engineering
requirements.
2. Purchasing engineer or buyer will review the complete information of the Material
Requisition, including all technical information including but not limited to points 1, Scope
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
2 of 32

of supply or work, then determine the competent SUB CONTRACTOR based on

technical specifications and brand with at least 3 related SUB CONTRACTOR, and
appropriate pre-qualification, as well as the approval of the Procurement Manager and
EMPLOYER.
3. Purchasing engineer or buyer will prepare Inquiry or Request for Quotation (RFQ), to
include documents such as:
a. For the technical tender consists of: Letter tender, Scope of Supply / Work, Bill of
Quantity, Technical Specifications, Data Sheet, Drawing etc.
b. For commercial offering consists of General Terms and Conditions, Special Terms
and Conditions (if any), instructions, etc.
4. Following the approval of the RFQ and the SUB CONTRACTOR list by Procurement
Manager, the issuance of RFQ to the SUB CONTRACTOR and wait for the submission
of quotations SUB CONTRACTOR per the closing date mentioned in the RFQ
document.
5. During the handover at the closing date, engineer, purchasing / buyer will be reviewing
all the properties of the quotation.
6. For technical quotation, quotation will be sent to the engineer for review. Engineering
has the right to make comments and responses to technical proposals of SUB
CONTRACTOR and request further technical clarification. All technical compliance will
describes in a matrix form Technical Bid Evaluation (TBE), and the engineering team will
make recommendations on the most appropriate where the its needs. TBE publishing
process on approval of the Engineering Manager.
7. Purchasing engineer or buyer in parallel will prepare Commercial Bid Tabulation (CBT),
and will be preparing and commercial clarification, especially for terms and conditions
and special conditions.
8. SUB CONTRACTOR entered into the qualification EPC CONTRACTOR not only take
into account the competitive price, but considering the technical aspects, quality plan
and HSE plan, whereby each of these parameters are the weight of its own assessment.
Where the winner of the tender will be referred to as the Lower Evaluated Bidder (LEB).
9. After LEB decided by the tender team consisting of Purchasing Engineer, Engineering
Manager, Procurement Manager, Project Control, Project Manager. Confirmation Order
(CO) will be issued and published to LEB. LEB will then be referred to as the SUB
CONTRACTOR Award.
10. CO published and issued as a Letter of Intent (LOI) to allow the winning SUB
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
3 of 32

CONTRACTOR to set the execution order quickly, and as a starting point for the Kick off
Meeting, Further Technical Meeting, reviewing the terms and conditions of the contract,
setting down payment, bank guarantees etc.
11. Purchase Order (PO) will be issued after all aspects of engineering, all conditions,
clarification and approval of the parties that are authorized in the organization EPC
CONTRACTOR.
12. The next activity will be submitted to the Expediting and Logistic for monitoring the
progress of production and shipping planning to send a copy of the CO or PO to
Expeditor and Logistic.
Policy mandatory and should be considered as below:
1. During the requisition stage, should ensure that all technical specifications and technical
data such as a datasheet, drawings etc. should be at Issue for Constructions (IFC)
status, or at least Issue for Review (IFR) if the process runs concurrently with the
technical clarification.
2. Procurement risks should be regulated and transferable as delays in delivery, liquidated
damage and material damage during shipping and handling process either by insurance
or agreements with any SUB CONTRACTOR.
3. For activities and logistic Shipping, Packing and Marking must follow the rules of
Government of Indonesia and instruction spare part, should follow the directions
EMPLOYER.
4. For other procedures, should follow standard procedures EPC CONTRACTOR, and
allowed to be justified based on projects and or requirements EMPLOYER.
Time Frame Material needed to execute the Purchase Order Requisition takes 7-10 working
days for bulk material and 2-3 weeks for the unit, package or equipment. For each material the
urgency for material available in stock, exceptions will be allowed depending on the degree of
urgency.

1.1 ORGANIZATION
Procurement Organization Chart was developed to organize and coordinate all activities
of procurement and management of materials, the scope of functions in the procurement
organization is not limited to activities of purchasing, subcontracting, Inspection and
expediting, logistic and warehousing but including reception function, storing, issuing,
return and reporting.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
4 of 32

Procurement Organization Chart was developed specifically aimed at the

implementation of the project and meet the technical requirements of the project.

All activities related to the procurement of materials and equipment. Where in this
Project procurement activities will be centered at the project office in Medan.
Procurement team led by a Procurement Manager / Head of Procurement. Procurement
Manager / Head of Procurement will be responsible directly to the Project Manager and
is responsible for all purchasing activities and procurement of equipment and material
either from abroad or within the country and ensuring material / equipment related to
arrive at the site there is no shortage of good quantity and specifications.

1.1.1 ROLES, RESPONSIBILITY AND REPORTING RELATIONSHIP

a. Procurement Manager
 Provide reports to the Project Manager
 To coordinate with the Engineering Manager, QA QC Manager,
Commercial Manager in procurement activities.
 Manage, coordinate, supervise and control all procurement activities for
the project activities.
 Evaluate SUB CONTRACTOR based on cost, quality, technical
specifications or etc. before / after the purchase process, and various
selection.
 Evaluate the ability and capability of SUB CONTRACTOR and consider
all aspects that may influence purchasing decisions.
 Responsible for managing the overall project, including but not limited to
supply chain activities including logistics and transportation.
 Supervise, monitor and audit the entire purchase.
 Evaluate, negotiate and appoint SUB CONTRACTOR based on financial
ability, experience to the relevant scope of the proposed subcontract
work, competitive prices, quality workmanship previous projects and
overall organizational capabilities.

b. Lead Purchaser (Lead Buyer)

 Provide reports to the Procurement Manager
 Review, check and verification entire purchasing procedure carried
out before the issuance of the purchase order, but are not limited to:
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
5 of 32

 Completeness of Material Requisition supporting documents such as

Material Take Off (MTO) specifications, datasheets, drawing, etc.
 SUB CONTRACTOR Selection obliged to follow the Preferred
Manufacture List (PML) and alternative SUB CONTRACTOR arguing
qualified technical specifications, brand etc. but the SUB
CONTRACTOR of choice is not included in the PML of EMPLOYER
then have to do some of the requirements for approval to the
EMPLOYER.
 Compliance of invitation to bid documents or Request for Quotation
(RFQ).
 Completeness of SUB CONTRACTOR Quotation (technical proposal
and commercial proposal).
 Completeness of approval of data including but not limited to
recommended engineering, with all the documents Minutes of the
Meeting (MOM) advocates like Clarification in a series of meetings
dates from the beginning to the finalization of the proposal.
 Completeness of documents the final negotiation with SUB
CONTRACTOR for the lowest bid evaluation, and ensure that the
final price is given to the SUB CONTRACTOR is the best price.
 Manage project board meeting in case of bookings indicated would
exceed the budget or deviate from the original budget and the
necessary adjustment, justification and top management approval.
 Completing the Final document check list of all the supporting
documents before being disseminated to the parties who are
authorized to sign.

c. Purchasing Engineer (Buyer)

 Provide reports to the Lead Purchasing / Lead Buyer
 Prepare and assign SUB CONTRACTOR list to ask for approval of
the project management team / EMPLOYER prior to start issuing
inquiry for Purchase Order.
 Produce Material Requisition Planning (MRP) to align with the
technical specifications detailed engineering and construction
schedule.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
6 of 32

 Prepare tender documents with the engineering team, including some

information like: Material Take Off (MTO), Specification, Datasheet,
Drawing, Terms and Conditions, the tender schedule, delivery time,
delivery terms, etc.
 Issuance of inquiry to the SUB CONTRACTOR with a clear receipt
from SUB CONTRACTOR including but not limited to quote or not
quote.
 Receive proposals from SUB CONTRACTOR with proper document
control, including but not limited to: Receipt of transmittal, registered
the proposal SUB CONTRACTOR reference number, send a
technical proposal for the engineering for technical review.
 Coordinate with engineering teams for any necessary clarification
meeting together SUB CONTRACTOR, and record and document the
right to Minute of Meeting (MOM) all activities of technical
clarifications. Clarification meeting will be included in the HSE aspect,
QAQC, etc.
 Prepare and tabulating deals regardless of SUB CONTRACTOR
compliance of technical proposals.
 Develop technical tabulations published by the tabulation of
engineering with commercial offerings for comparison details.
 Negotiations with prospective SUB CONTRACTOR attended by
stakeholders such as: legal, finance, cost control project, the project
management team and procurement teams.
 Setting up a purchase authority for approval of the project
management prior to the issuance of the purchase order.
 Prepare a Letter of Intent (LOI) and blanked the order and issue a
Purchase Order.
 Issue and issue a Purchase Order.
 Organize and plan Kick off Meeting (KOM)
 Prepare weekly and monthly reports.
 Ensuring that the demand will be in the budget Material Requirement
Planning (MRP).
 Conducting the process of obtaining contracts from the determination
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
7 of 32

of the providers of goods and services until contract signed.

 Coordinate with engineering in terms of technical specifications.
 Coordination with the commercial in terms of Budget Plan and
schedule.
 Coordinate with finance in terms of payment.

d. Lead Expeditor
 Provide reports to the Procurement Manager.
 Establish strategies and implementation Expediting shipping activities
based on the criticality schedule and technical complexity.
 Establish Expeditor based on the level of Expediting critical
requirement, either as Residence Expeditor or Desk Expeditor.
 Develop and implement procedures Expediting and coordinate with
the buyer and Logistic for packing, marking for the purpose of
shipping activities.
 Maintain a list of qualified SUB CONTRACTOR for the supply of
materials / equipment and services.
 Establish and maintain a good working relationship with SUB
CONTRACTOR during the implementation period.
 Organizing and monitoring shipping activities that began during the
proposal stage and continues until all materials and equipment
purchased will be delivered to the site and control the material and
the equipment.
 Produce weekly and monthly reports for Expediting and shipping
activity by preparing weekly and monthly reports issued by all
expediter.

e. Expeditor (Desk Expeditor / Residence Expeditor)

 Provide reports to the Lead Expediting
 After receiving a copy of the Purchase Order, immediately set the
Kick Off Meeting with relevant SUB CONTRACTOR and internal
teams including Engineering, Procurement (team buyer and
Logistic), QA / QC, HSE, Legal, Project Control, Project
Management Representative, Finance, etc. For some critical items
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
8 of 32

that are beyond the authorization of the Project Management Team,

and will be attended by representatives of the Consortium.
 Initiate activities according to the results Expediting Kick off Meeting
and commitment and focus on Critical Path.
 Coordinate all activities Expediting included to monitor the progress
of fabrication, progress SUB CONTRACTOR, document SUB
CONTRACTOR, delivery schedules, packing and marking, handling,
preservation and storage procedures.
 Monitoring of all activities associated with foreign SUB
CONTRACTOR and the internal inspection or by designating a third
party.
 Coordinate with the construction team to provide and set priorities
for the material and equipment in accordance with the construction
schedule and order of effectiveness.
 Follow the progress status LOI / PO materials and equipment.
 Request QA / QC to conduct inspection according to schedule in the
Inspection and Test Plan (ITP), and control the implementation of a
quality system to ensure that all quality activities taken from the
proper procedures.
 Coordination Kick off Meeting.
 Monitoring procurement activities after the contract is signed.
 Coordination with internal and SUB CONTRACTOR.
 Create reports Expediting processes.
 Perform mitigation and steps to resolve the deviation targets.

f. Lead Logistic & Formalities (C / C)

 Give report to the Supply Chain Management Manager.
 Give staff to make the adjustment to shipping material from happen
outside the country and domestic shipping materials are applied in
the Purchase Order for all materials needed for the project.
 Suggest strategies shipping arrangements to meet in the most
effective and economical both for overseas and domestic logistic.
 Controlling budgets shipping and logistic.
 Coordinate with all external parties including the police, DLLAJR,
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
9 of 32

PLN, Telkom, Public Works, Department of City Planning District, for

the activity of transportation and transportation of materials /
equipment and manpower to the project.
 Coordinate with all external parties, including the harbor, PPJK,
Customs, the Ministry of Industry, Ministry of Commerce, in any case
both import license.
 Supervise Staff Logistic for any shipping activity preparation, review
all shipping documents.
 Preparing Shipping Release Notice (SRN) with a staff of logistic.

g. Logistic & Handling

 Provide reports to the Lead Logistic & Formalities.
 After receiving a copy of the Inspection Release Notice (IRN) issued
by the relevant Expeditor, immediately to collect all the shipping
documents of the Purchase Order from Expeditor like Packing List.
 Issuing Inquiry for local forwarders such as trucks and sea
transportation for the best deals on shipping-related plan.
 Collect quotation of forwarders, studying, reviewing and checking and
provides commercial tabulation with all terms and conditions apply.
 Apply marine insurance against risk of shipping.
 After approval of the Lead Logistics and related Project Management
Team, in a direct manner Shipping Instruction issue to the SUB
CONTRACTOR to start local transportation from warehouse to SUB
CONTRACTOR project.
 Plan, implement and manage the course of Kick Off Meeting with
before the implementation of activities related forwarder shipping.
 Send a copy of the entire document shipping to Material Control for
the preparation of receiving including but not limited to procedures
Loading / Unloading, procedures Storing, Preservation procedures
etc.

h. Formalities Custom Clearance & Master List

 Provide reports to the Lead Logistic activities Procurement entirety of
all the import / custom clearance & Master List, which includes but is
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
10 of 32

not limited to receiving, inspecting, storing, maintaining, protecting,

preservation, issuing, recording and handing over to the all
administration work related.
 Coordinate with all related parties such as Expeditor, Logistic, Lead
Procurement Site, QA / QC, HSE for all activities of the management
of material / equipment to get a good job for the overall project and to
monitor the entire status of the materials for imported materials, and
ensure that all material status as needed and based on administrative
records.
 Coordinate with relevant parties (PSC, SKK Migas, Director General
of Oil and Gas, Directorate General of Customs) for filing Master List
including but not limited to the imported goods as needed using the
facilities EPC CONTRACTOR Master List.
 Review and check Status Report before issuing importation and
distribution for the project management team.
 Coordinate with logistics to put the team at the airport / port for direct
monitoring, process import / custom clearance related to equipment
and material was released by the customs.
 Coordinate with logistics for transport handling (cranes, trailers, etc.)
from the airport / port to the site.

i. Lead Subcontracting
 Provide reports to the Supply Chain Management / Procurement
Manager.
 Review, Check and Verify entire procedure subcontracting
implemented well before the issuance of the Purchase Order,
including but not limited to:
- Completely requisition construction of supporting documents such
as Bill of quantities (BOQ), Construction Specifications,
Construction Drawing, QA / QC Requirements, HSE Requirements
etc.
- As a mandatory SUB CONTRACTOR should follow / Manufacture
refers Preferred List (PML) and alternative EMPLOYER with all the
technical reasons which ensure that the SUB CONTRACTOR is
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
11 of 32

selected from the Manufacture Preferred List (PML) EMPLOYER.

- Compliance for the bid invitation or document Request for
Quotation
- SUB CONTRACTOR completely Quotation (technical proposal
and commercial proposal) Technical Proposal including but not
limited to: Construction Methodology, Manpower
- loading, Equipment loading, analysis of unit price, the HSE plan,
QA / QC plan etc.
- Compliance Technical Bid Evaluation (TBE), which has been
approved according to the recommendations of the construction
team EPC CONTRACTOR, with all supporting documents such as
Minutes of Clarification meetings with time-based first meeting to
finalize proposals. The documents sheet final negotiations with
SUB CONTRACTOR for the lowest bid that had been evaluated,
and ensure that the final price is given to the SUB CONTRACTOR
at the best price.
- Planned a meeting between the board-related projects in any case
indicated subcontracting will exceed the budget or outside of the
original budget and the specification and the necessary
adjustment, justification and approval of top management.
- Final list for a whole supporting documents before the start routing
to parties who have authorized signer.

j. Subcontracting Engineer (for work Permanent / Temporary Work / Work

Order)
 Provide reports to the lead subcontracting.
 Prepare and compile a list of SUB CONTRACTOR for the project
management team / approval EMPLOYER before starting to publish
inquiry for purchase.
 Develop Subcontractor Requisition Planning (SRP) to align in
accordance with the construction schedule and meet milestones
project.
 Prepare tender documents together with the engineering team,
including but not limited to information such as: Bill of Quantity,
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
12 of 32

Construction Specifications, Construction Drawing, QA / QC

Requirements, HSE Requirements etc.
 Issuing inquiry for SUB CONTRATOR with a clear recognition of the
nominated SUB CONTRATOR including but not limited to the non-
quotation or quotation.
 Accept the proposal SUB CONTRATOR with appropriate
documentation control including but not limited to: Acceptance of
delivery, the proposed SUB CONTRATOR registered reference
number, revision number, send a technical proposal for the
construction team for technical studies.
 Coordinate with the construction team for the necessary clarification
meetings with SUB CONTRATOR, and recorded and documented in
a timely manner all technical clarification meeting minutes.
Clarification meeting will include aspects such as Methods
Construction Technical Requirements for Construction, Labor
Loading, Loading Tools, Productivity analysis, HSE, QA / QC, etc.
 Preparing Commercial Bid Tabulation of technical proposals Bid SUB
CONTRATOR compliance and acceptance by the construction team.
 Compile technical tabulation of data issued by the Commercial
Construction Bid Tabulation for a detailed comparison.
 Negotiations with prospective SUB CONTRATOR attended by
stakeholders such as: legal, finance, cost control project, the project
management team, construction team and procurement teams.
 Setting up the approval sheet for a SUB CONTRATOR with the
cheapest deals for approval of the project management team prior to
the issuance of a subcontract order.
 Prepare a letter of intent as early notification of award to enable to
begin fabrication / work early.
 Issuing a subcontract order
 Coordinate the kick off meeting before the start of
mobilization SUB CONTRATOR.
 Prepare weekly and monthly reports as well as record the data for
each period assessment.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
13 of 32

 Ensure that all the requisition will be in the budget through the Plan
Quotation Subcontracting.

k. Warehouse Lead
 Provide reports to the Supply Chain Management Manager.
 Coordinate the determination of storage for all material / equipment at
the site (adjusted based on material / equipment).
 Coordinate activities codification for the entire material / equipment at
site.
 Ensure that all preparatory activities warehousing material /
equipment.
 Ensuring that the activities of arrival and the incoming and outgoing
material / equipment controlled.

l. Inventory Control
 Provide reports to the Lead Warehouse.
 Responsible for the recording material / equipment on assistive
software material control.
 Responsible to every exit and entry of materials / equipment with
coordinate with the receiving material.

m. Receiving Material
 Provide reports to the Lead Warehouse.
 Receiving material / equipment according to specifications and PO.
 Report on receipt of materials / equipment and distribute to the
Inventory and warehouse.
 Providing a report when there is a mismatch receipt of material /
equipment.
 Perform archiving documentation of the receipt of material /
equipment.

n. Open Storage
 Provide reports to the Lead Material Control.
 Ensure material / equipment that is still in good condition.
 Ensure material / equipment is monitored and traceable.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
14 of 32

 Ensure material / equipment placed with due regard to safety.

 Ensure material / equipment is well protected from the weather.

o. Logistic
 Provide reports to the Lead Warehouse.
 Checking and ensuring the distribution process as well as
mobilization and demobilization material / equipment at the site in
accordance with procedures.
 Coordination with construction for the mobilization and demobilization
of material / equipment

p. warehouse
 Provide reports to the Lead Warehouse.
 Responsible for material handling activities / equipment in the
warehouse.
 Separating and collecting materials / equipment with liquid category,
dangerous and so forth.
 Ensuring material / equipment protected well (water, dust, etc.).
 Ensuring the availability of fire extinguishers.
 Set up and put material / equipment according to the dimensions and
volume To make it easy in the decision.

q. Procurement Administration
 Provide reports to the Procurement Manager.
 Processing SUB CONTRACTOR prequalification.
 Process document acquisition.
 Make internal and external reports.
 Processing SUB CONTRACTOR bill.
 Creating a SUB CONTRACTOR contract amendment.
 Make monitoring contracts and amendment.
 Evaluate SUB CONTRACTOR claims.
 Implement document control.
 Prepare monthly procurement reports to indicate the status of
Material Requisition Plan to Purchase Order and pay attention to
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
15 of 32

material / equipment is a priority which showed no sign of the delay.

 Prepare system documentation and archiving for the entire document
Purchase Order to all supporting documents in an appropriate
manner, it is easy to access and easy to track.
 Ensure all good distribution of the original and copies of purchase
orders placed appropriate purchasing procedures.

1.1.2 PROCUREMENT PLAN FOR LONG LEAD MATERIAL

Nature of the procurement process, EPC CONTRACTOR will pay attention to the
procurement of material /equipment which require special treatment for critical
materials and long lead material.

Critical material (Critical Item) is a material that has a high enough level of
complexity in technical terms in both the fabrication and installation process.

Material are long lead time material has a relatively long production process, in
which the duration is calculated from the PO until the goods reach the site
thereby affecting the project master schedule for construction activities. Where
the EPC CONTRACTOR will carry out work - business as follows:

1. Hold a preliminary meeting between Engineering, Commercial and

Procurement and others to discuss the material / equipment what will be in
the category of long-lead material and critical material.

2. Prioritize the preparation of engineering teams to prepare technical

documents (drawings, data sheets, MTO, Bill of Quantity etc.) according to
the project master schedule and duration of delivery (including production
time).

3. If needed, there will be direct appointment if there is only one SUB

CONTRACTOR that meet the criteria.

4. Promote the Purchase Order (PO) in the near future (immediately) after the
technical and commercial clarification process.

5. Placing Expediting personnel to monitor the entire production process

according to the production schedule agreed between EPC CONTRACTOR
and SUB CONTRACTOR.

6. Placing personnel monitoring Logistic for delivery of materials / equipment as

per the terms and delivery schedule agreed upon by EPC CONTRACTOR
and delivery SUB CONTRACTOR or service providers.

7. Placing the personnel handling the material / equipment to supervise the

packing material / equipment starting from the factory to the building site to
avoid damage that could lead to delays in delivery.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
16 of 32

1.1.3 SUB CONTRACTOR/SUPPLIER SELECTION PROCESS

Lists are SUB CONTRACTOR, suppliers and agents should refer to the list of
SUB CONTRACTOR that have been issued and approved by EMPLOYER (if any
Approved Brand/Subcontractor List). Selected SUB CONTRACTOR not included
in the Approved Brand List (ABL) from the EMPLOYER must do some
assessment and approval process prior to the EMPLOYER approval.

Below is flowchart of vendor/subcontractor assessment process.

Aspects of assessment for qualification is as follows:

Service Providers and Suppliers

Aspect Construction Equipment

Suppliers Consultant Insurance
Service Rental

HSE √ √ - √ -

Legal √ √ √ √ √
Work
√ √ √ √ √
Experience
Expert √ - √ √ √

Equipment √ - - √ -

Document that must be completed for qualification are as follows:

1. HSE
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
17 of 32

• Attachments Check the HSE

2. Administration

• Statement of Integrity Pact

• Data General Administration

• Business license

• EMPLOYER deed

• Organizational structure of the EMPLOYER

3. Financial

• Own Shares

• Tax

• Statement of Financial Position :

a. Current Ratio (CR)

b. Debt to Equity Ratio (DER)

• Letter of Support Bank

4. Experience

• Field of work

• Contract value

• Business Entity Status

5. Technical

• Premise Equipment

• Personnel

• Quality management

EPC CONTRACTOR as a full project management responsibility to the entire

field of work and the procurement process is done in a project. Therefore, EPC
CONTRACTOR has a duty to minimize / perform risk management in the
following manner:

a. Qualifications SUB CONTRACTOR.

 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
18 of 32

Assessment to the SUB CONTRACTOR will begin with the pre-qualification

stage. During the assessment phase, SUB CONTRACTOR must complete
all of the information and attach a company profile, company data, product
catalogs and submit back to the procurement division EPC CONTRACTOR.

Assessment will be carried out by competent assessment team consisting of

purchasing engineer (Buyer), QC and HSE Officer.

Assessment of the procurement team will review all valid information such as
technical capability, financial capability, resource capability, quality and
capability SHE aspect, and if necessary, the assessment team will visit the
SUB CONTRACTOR's office and / or warehouse or workshop. Results of the
assessment will summarize and assess in SUB CONTRACTOR Approval
Form.

b. SUB CONTRACTOR Performance Index (VPI)

VPI is a form evaluating the performance of subcontracting and SUB

CONTRACTOR (who has been ensured in cooperation with the EPC
CONTRACTOR). The performance assessment carried out by the EPC
CONTRACTOR when SUB CONTRACTOR to do the job. Performance
appraisal is conducted periodically. If the SUB CONTRACTOR can not
perform in the job / procurement according to the contract it will be erased
from list of Service Providers and Suppliers. Each SUB CONTRACTOR
removed from the list are categorized as SUB CONTRACTOR blacklist and
can not participate in any procurement activity EPC CONTRACTOR for a
minimum of 1 year from the date he decided to blacklist status.

1.1.4 WAREHOUSING PLAN

Natural system of warehousing (warehouse) activities primarily include receipts
and materials management, disassemble (unpacking), packing (packing),
inspection, store, preserve, maintain, publish / remove the material and return of
material both in terms of quantity, quality and documentation, as well as
managing the waste material, both materials are in good condition and suitable to
be used or damaged condition / waste / waste.

Scope warehouse for this project is covering Material:

a. Material Civil & structure

b. Piping Materials

c. Material Mechanical

d. Electrical Material

e. Materials Instrument
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
19 of 32

f. Material Consumable and Tools

1.1.4.1 Warehouse Detail

EPC CONTRACTOR must submit detailed drawings showing the EPC
CONTRACTOR plans for the construction of warehouses and storage
areas to be reviewed by the EMPLOYER.

EPC CONTRACTOR should submit detailed proposals regarding the

control and handling of materials and equipment, which shows how EPC
CONTRACTOR will monitor, store, and retrieve material and equipment
both covered and open storage Closed storage area including temporary
stockyard for free issued material / equipment.

EPC CONTRACTOR must submit a detailed plan for storage of

equipment and materials that require storage with the terms and
conditions of the temperature setting and the size of the storage area to
be studied by the EMPLOYER.

Equipment and material must be stored properly and protected from

loss, theft or damage.

EPC CONTRACTOR should also ensure that access to storage areas

and warehouses monitored during normal working hours and every time
warehouse and storage areas must be secured from the parties who are
not interested.

1.1.4.2 Inventory Control

EPC CONTRACTOR should specify a computerized inventory control
and detailed management system and indicates the current status of the
material and equipment any time, including the receipt and expenditure
of material.

System should be able to trace goods from origin to the time of

discharge. The provisions and procedures should be made to ensure
that the goods be used only when necessary.

"Borrowing "any goods should only be made after an assessment of

their impact on the schedule, and with the certainty that the replacement
items have been ordered and are scheduled to arrive before the time
needed goods. Each replacement and shipping costs must be borne by
the EPC CONTRACTOR.

EPC CONTRACTOR also should create a computerized inventory

control system for spare parts operation. Spare parts operations should
be separated completely from other parts (start-up, commissioning and
construction).
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
20 of 32

EPC CONTRACTOR should include all records of spare parts and

system suppliers in the above program, which will be submitted to PT.
Berkah Alam Lestari Energi. Any deficiency amount or quantity of
material / goods is the responsibility of EPC CONTRACTOR.

1.1.4.3 Report of Close Out of Material

There upon completion of work, EPC CONTRACTOR shall prepare
detailed inventory of all the material that is left in the warehouse. This
final report should include the pricing of goods and other supporting
documents.

The report's final status must compare between control material /

equipment received, expenditure records inventory and shortage of
materials / equipment.

System material inventory is designed to process material movement

tracking in the storage area, warehouse and construction at the site. And
also the system will allow any user to check the latest stock information
in real (both time and quantity), the shortage of materials identified in
advance and to take action.

Status inventory is updated every day, but the reporting system will be
reported on a monthly basis.

Classification Materials and Storage Type is grouped based storage

Material:

• Classification A - Saved at the location of Air Conditioning

• Classification B - In the barn or shelter closed

• Classification C - Shelter closed the top

• Classification D - Storage open the top / bottom

• Classification E - Room heater

• Classification F – Special storage

1.1.5 SUBCONTRACTOR MANAGEMENT PLAN

The time period required for the mobilization of SUB CONTRACTOR to the site /
project from Demand Sub-contracts up to sub-contract the work provision should
be made in detail, in order to allow the EPC CONTRACTOR can monitor all
stages of the work and monitoring all the targets as set out the Project Master
Schedule.

Strategy to achieve the purpose of subcontracting Management Plan include:

 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
21 of 32

a. Make a list that is a list of SUB CONTRACTOR with some experience in

similar work with consideration: the experience of cooperation with the EPC
CONTRACTOR on similar projects, experience with others with similar
projects, etc.

b. SUB CONTRACTOR Pre-Qualification process.

c. Conducting meetings and discussions with the SUB CONTRACTOR chosen

to have a common understanding and a better understanding of the Scope of
Work, specific jobs may require special methods and affect the cost, get the
implementation work effectively and efficiently, safety and quality control
procedures, etc.

d. Up-date schedule SUB CONTRACTOR based Project Master Schedule,

Construction Execution Plan, Engineering Design and Construction Site
Progress.

e. Determine what type of subcontracting vary and mix lump sum price and the
unit price depends on the package design work and readiness to get a
competitive price.

f. To select the job done as a package of initial activities such as soil

investigation work, work piling, general civil works which include site
preparation work, etc.

g. The bidder (SUB CONTRACTOR) must provide specific details about the
planned subcontracting and job execution procedures, including but not
limited to:

 Agreement for the major work elements

 Agreement on support and services in the field

 Subcontracting Schedule

EPC CONTRACTOR will create and develop a schedule subcontract to identify

initial subcontract work like soil investigation work, work piling, civil works in
general which includes work on site preparation, etc. Schedule related
subcontracting should always be integrated with the overall Project Master
Schedule (PMS).

subcontracting Work Activities Step-by-step selection process of sub-contracts

are as follows:

1. Subcontract Requisition Request No./Date and on Site Date (No. Request

SUB CONTRACTOR / Date and Demand on location)

2. The bidders Selection

 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
22 of 32

3. Request For Quotation

4. Site Survey (if necessary)

5. Comparison of the proposal / Evaluation / Clarification / Negotiations

6. Letter of Intent

7. Subcontract Order award (Order Granting Sub-Contract)

8. Progress and Performance monitoring (Monitoring Progress and

Performance)

1.1.5.1 Subcontractor Requisition Planning

All jobs package that will be subcontracted, must refer as had been
planned in accordance with the schedule and project milestones.

Requisition or subcontract selection activity is the first step for the

construction activity, where the date of readiness of SUB
CONTRACTOR will be set in the schedule by calculating backwards to
get a date when the selection process of subcontracting should be
initiated.

Planning for flexibility should be allowed on the grounds or can be

adapted to the construction schedule. The main thing that needs to be
considered during the planning stage if the work is part of a critical path,
then perhaps obtain some dispensation to contract "direct appointments"
and dispensation from the normal sub-contract.

Compensation only given for the following reasons:

 Work related to the work with high technology and SUB

CONTRACTOR related is the only SUB CONTRACTOR (single SUB
CONTRACTOR) who is able to work in Indonesia and abroad.

 SUB CONTRACTOR providing the services as part of a package

providing equipment.

 SUB CONTRACTOR related is the only one recommended by the

EMPLOYER, because they EMPLOYER interests.

 Time is limited to the availability of mobilizing SUB CONTRACTOR

and completion date of the construction schedule.

 Another reason is the management policy EPC CONTRACTOR

received as "direct appointments".

The planning stage is the date of each work activities for each stage of
the selection of SUB CONTRACTOR will be set, and the monitoring
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
23 of 32

report will be provided to control and monitor the status of SUB

CONTRACTOR requisition.

1.1.5.2 Subcontractor Selection

Bidder used as a priority is the bidder who has been registered in
Preferred Subcontractor List by the EMPLOYER (if any).

Bidder Another that are not listed in the list, but states related Bidder
ability to participate in a tender package must do an assessment by a
team of EPC CONTRACTOR prior to submission to the EMPLOYER to
get approval.

The prequalification stage, things that should be assessed are as

follows:

• Information on the SUB CONTRACTOR, including but not limited to:

a. Name SUB CONTRACTOR :

b. Address :

c. Telephone / Fax No :

d. Email address :

e. Contact person :

f. Scope of Services :

• Legal Information SUB CONTRACTOR, including but not limited to:

a. Incorporation Deeds & Last Deeds

b. TDP

c. TIN

d. PKP

e. License / SIUJK

f. SBU

g. Association Certificate (GAPENSI / Chamber of Commerce etc.)

h. Oil and Gas Certification (if needed for some critical items)

i. ASME STAMP (for pressure vessel fabricator), Etc.

• The ability of financial SUB CONTRACTOR, including but not limited

to:
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
24 of 32

a. Support Bank for a credit line

b. Last audited financial statements.

• Safety Management Systems SUB CONTRACTOR, including but not

limited to:

a. Safety Management questionnaire

b. Safety performance for three (3) years

c. SHE Implementation Plan Works

Procedure will be created especially for the project by the assessment

team appointed. In the procedure shall be defined criteria and levels that
can be approved. Only SUB CONTRACTOR meet the level qualified or
more qualified than the level that would be approved as an Approved
SUB CONTRACTOR List (AVL). SUB CONTRACTOR will be submitted
to the EMPLOYER to change PML with the aim of subcontracting work
on the project.

1.1.5.3 Request for Quotation

Request For Quotation will be issued to the SUB CONTRACTOR that
has entered in the subcontractor list by the EMPLOYER (if any) shall
clearly attach all necessary information, including but not limited to:

a. RFQ letter, which clearly states:

- Work Package Name

- Project name

- Project location

- Project EMPLOYER

- Name of EPC CONTRACTOR

- Reference Number RFQ

- RFQ date, Rev number

- Work Package Schedule

- Proposal Submission Date (First Stage / Phase Two)

- Proposal Validity Date

- Currency
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
25 of 32

- Contact Person name, address, phone / fax number, email

address

b. RFQ to offer, which clearly illustrates how SUB CONTRACTOR

submit their proposals

c. General Terms and Conditions

d. Scope of Works e. Specifications

e. Bill of quantities / Drawings

RFQ will be issued to the SUB CONTRACTOR which have been

approved by authorized by EPC CONTRACTOR and EMPLOYER’s
representatives.

Asking for confirmation to the SUB CONTRACTOR to ensure that the

SUB CONTRACTOR who have been nominated will bid or not.

If there is only one (1) SUB CONTRACTOR who make sure to provide a
quote, then Buyer Sub-EPC CONTRACTOR will ask for input from Lead
sub-contract / procurement manager either to find another SUB
CONTRACTOR or allowed to be a single participant or Direct
Appointment.

1.1.5.4 Site Survey (If Necessary)

For an obscure information in the RFQ document, both within the
specifications, drawings or datasheet, then it might be SUB
CONTRACTOR requested site survey, but of course with the consent of
the EMPLOYER. When a site survey can’t be held then EPC
CONTRACTOR shall be able to explain all about the state of the site as
clear as possible and avoid disputes later on during the implementation
phase.

Steps to eliminate the risk because the information is unclear or site

conditions, SUB CONTRACTOR will be allowed to make a plan to face
the possibility, until the technical proposals have met the technical
requirements.

1.1.5.5 Proposal Evaluation / Clarification / Negotiation

Normal way there are two (2) Proposal submission system, namely:

1 stage, 2 envelopes

2 stage, 2 envelopes

- For the First Stage - the system of two (2) envelopes

 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
26 of 32

For Technical and commercial proposal each put in a different envelope

then the second envelope is folded together and inserted into an
envelope. During the submission of proposals only administrative issues
that will be examined by the team, if all administrative issues complete
proposal will be taken over by the team qualification and selection of
SUB CONTRACTOR.

Only SUB CONTRACTOR who qualify technically will continue to open

commercial envelope. For SUB CONTRACTOR who do not successfully
pass the technical proposal, commercial proposals will be returned to
the SUB CONTRACTOR, including bid bond.

- For the second-phase system of two (2) envelopes

Submission proposal is divided into two (2) phases, where the first stage
only the administrative and technical proposals are submitted. Only the
SUB CONTRACTOR who successfully passed the technical proposal,
which will continue to apply for the second phase commercial or
commercial proposals.

proses study, review and clarification of the Technical proposal is

different from one (1) to four (4) weeks, depending on how critical the
work should be available on site.

Special for the project, the tendering system consists of phase 1, two
different envelopes for the technical proposal and commercial proposal.

Document that are mandatory to be submitted by the SUB

CONTRACTOR in the technical proposal are:

- Bill of quantities

- Manpower Loading

- Equipment Loading

- Construction execution Plan

- HSE Plan

- QA/QC Plan

- Construction Procedures for critical jobs

One (1) copy of the technical proposal will be sent to the

CONTRACTOR’s Construction team to be studied and reviewed.
Commercial proposals will be retained by Buyer SUB CONTRACTOR on
a bid tabulation comparison.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
27 of 32

Determine clarification&negotiation time, technical explanations will be

governed by the CONTRACTOR and attended by Lead SUB
CONTRACTOR, Procurement Manager, Construction Superintendent,
HSE Manager, QA/QC Manager, and Site / Project manager.

SUB CONTRACTOR who have been nominated are evaluated with the
lowest score will be decided after the final evaluation by an evaluation
method.

1.1.5.6 Quotation Evaluation

There are three (3) factors that must be evaluated from the SUB
CONTRACTOR Proposal respective weighting factors, namely:

- Administrative Documents - weighting factor - 5%

- Technical Proposal - weighting factor - 25%

- Proposal Commercial - weighting factor - 70%

Weighting factor above could be changed according to CONTRACTOR’s

latest procurement policy/plan.

Separated report will be given regarding the detailed evaluation.

SUB CONTRACTOR nominated based on the results of the evaluation

carried out in accordance with the proposal evaluation method both in
technically and commercially.

Most important to be considered and highlighted during the assessment

of the technical proposal are included but not limited to:

- Competence SUB CONTRACTOR to commit to the requirement

EMPLOYER About Health, Safety and Environment.

- Commitment to use local SUB CONTRACTOR (local content

preference) both skilled and non-skilled workers.

- Readiness to mobilize all resources (labor, machinery, money, etc.)

as soon as possible after the contract is awarded to SUB
CONTRACTOR.

- Financial Capability

- Insurance including awareness of Indonesian labor laws including but

not limited to the provision of such insurance (Jamsostek, Life
Insurance, Health Protection, etc.).

- Technical Capability (constructability, Construction Method,

Preparedness Equipment, Tools etc.).
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
28 of 32

- Resource capability, such as technology, construction engineering,

the ability to mobilize manpower, equipment, machines in a secure
manner.

1.1.5.7 Letter of Intent

To determine the winner is based on the results of the evaluation with
the lowest bid which has been technically examined and accepted, and
commercially compete with the technical proposal. Commercial proposal
with the lowest bid is not automatically designated as the winner.

The winner later be called SUB CONTRACTOR, was given a Letter Of

Intent (LOI) or the Letter Agreement as attentive to establish the SUB
CONTRACTOR as the winner.

Content of the Letter of Intent only mention the EPC CONTRACTOR

statement that agreed to appoint SUB CONTRACTOR as their SUB
CONTRACTOR for the work package is subcontracted by the amount
that has been approved.

After a Letter of Intent received, later EPC CONTRACTOR and SUB

CONTRACTOR who have been nominated can schedule Kick Off
Meeting, before signing the contract agreement.

Agenda which will be discussed during the Kick Off Meeting including
but no limited to :

- Reviewing and finalizing the scope of works between EPC

CONTRACTOR and SUB CONTRACTOR

- To review and finalization of the specifications / datasheet / drawings

- Construction Schedule / mobilization schedule

- Review HSE requirements

- QA/QC requirements

- Reporting System Including size report progress

- General terms and conditions Subcontracting

- Commercial requirements (Bank Guarantee for advance payment or

performance bonds, etc.)

If all terms agreed during the Kick Off Meeting (KOM), then later EPC
CONTRACTOR will complete the sub-contract agreement, by attaching
all documents related as dealt in kick off meeting to avoid a dispute over
the implementation of the work.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
29 of 32

1.1.5.8 Subcontractor Awarding

After Kick off Meeting, EPC CONTRACTOR shall prepare a sub-contract
agreement complete with all Appendix. The draft will be sent to the SUB
CONTRACTOR before completing the finalization of a sub-contract
agreement.

For finalization of the contract, EPC CONTRACTOR shall ask to SUB

CONTRACTOR to provide initial on each page and signed by a person
authorized by the SUB CONTRACTOR, before authorized personnel of
EPC CONTRACTOR provide initials and signatures.

Agreement sub-contract will provide two (2) copies, the original signed
and stamped. Date as mentioned in sub-contract agreement is the
effective date agreement, means the date on which both parties enforce
contract agreements legal and valid until the starting date of the contract
completion date as stated in sub-contract agreements with all its
consequences.

After the contract is signed by both parties, then the relevant copies are
distributed to interested parties including but not limited to:

- Construction teams through Project Manager

- Site Procurement

- Project Control

- QA / QC

- HSE

- FAT

1.1.5.9 Subcontractor Performance Monitoring & Reporting

Performance of the SUB CONTRACTOR will Measured based on the
actual performance, Including but not limited to:

- Achievement of actual progress and plans

- HSE performance based on the standard of HSE performance targets

by the EMPLOYER (Incident Injury Free)

- Rejection rate / Non Conformity Rate

Evaluation of SUB CONTRACTOR performance will be done every

month. In case of failure to achieve targeted performance in the running
then it must be planned for the recovery and improvement in the next
months in order to avoid delays are cumulative and the impact on overall
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
30 of 32

project performance. SUB CONTRACTOR who are unable to implement

non-fulfillment of the performance after the period, EPC CONTRACTOR
will decide whether to end the contract of SUB CONTRACTOR or taken
over with all the consequences for the SUB CONTRACTOR in
accordance with the terms and conditions of the contract.

Monthly Progress Report consists of the followings, but not limited to:

- Progress measurement sheet

- S-Curve

- List of Achievements Progress: Month Ago, This Month and

Cumulative

- Things to note for this month and next month

1.1.6 PROCUREMENT TRACKING

Expediting is the activity to obtain information about the purchase of materials
and equipment expedition from contract manufacturing to material and equipment
arrived at the site.

For each process input of data procurement contracts are recorded in the system
in the complete form, such as schedule engineering approval, open LC /
SKBDN / SCF, custom clearance, contract release, fabrication start, inspection /
FAT, fabrication finish, inland transport, packing up material / equipment arrived
on site. All the activities listed in the contract inputted by team expeditor project
according to schedule in the implementation of procurement, and expeditor team
is responsible to monitor and give a reminder if there is a procurement schedule
that is near the deadline or already late and potentially causing delays, there
would be an early warning in the form of emails, phone calls or letter to the
related supplier/subcontractor.

Expediting activity is not limited to monitoring and controlling of the procurement

process, but is expected to come and visit directly into fabrication or workshops
from related SUB CONTRACTOR. Thus, in every material procurement activities
does not deviate from the schedule procurement and construction that have been
made and agreed between EPC CONTRACTOR and EMPLOYER.

Tracking and monitoring the progress of work of each SUB CONTRACTOR

began the process of design and drawing, procurement, fabrication, inspection
until the delivery of material / equipment. Monitoring and Tracking coordination
process material can be generally described in the flow diagram below.
 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
31 of 32

Key of successful in tracking procurement activities is to regularly perform check

and report the status of any purchase procurement related to goods/services
arriving at the site. The reports will be prepared by Expeditor and distributed to
the Project Manager via Manager / Head of Procurement. Each Purchase Order
are the latest status reporting must use "Expediting Status report" and "Material
Request Order to show actual progress and the original schedule approval
process has been done.

Cut-off date for the SUB CONTRACTOR distributes a monthly progress report to
the EPC CONTRACTOR through Expeditor is on the 25th of each month (or
agreed later according to the EPC CONTRACTOR needs). Expeditor reviewing
progress report fabrication of the SUB CONTRACTOR to ensure that when the
need for special handling for each item / material. If the delay problems have
been found, Expeditor must provide advice in any case the delay. And explain in
detail the reasons for delays, the best solutions and corrective actions to be
undertaken.

EPC CONTRACTOR will submit monthly progress reports to the EMPLOYER

with delivery progress in every purchase order each month using the "Expediting
Status Report". This document should be used to record all information / data
received from SUB CONTRACTOR as administrative Expediting activity. Status
updates on progress throughout the fabrication and delivery of materials /
equipment. Where should be reported using "Expediting Status Report 'daily or
weekly.

Expediting Status Report will provide information-information as follows:

 PROCEDURE

Document Number Rev. 1

PROJECT MANAGEMENT PLAN Pages
-
32 of 32

• Purchase Order Number

• Material Description / Type / Size

• Quantity

• Unit

• SUB CONTRACTOR name

• Original Country

• Status of SUB CONTRACTOR Print Document or Document Approval

• Fabrication plan versus actual progress

• Status Final inspection

• Status Kick Off Meeting

• Shipping Status Expected Time of Departure from Original Delivery Point

• Shipping Status Expected Time of Arrival at the Port of designation

• Percentage of Delivery