R i s k M a n a g e m e n t P l a n & R e g i s t e r for RFP 071

Risk Definition / Identification Risk Assessment / Analysis Risk Control

Risk Urgency of Expected Occurrence Expected Retirement Status

Probability / Likelihood Severity / Consequences / Impact Action Risk Control Response / Strategy Actioned By:
Date/Phase/Event Date/Phase/Event (Open/Close)
Reference

No. Risk Description Causes Consequence(s) A B C D

Almost Highly Insignifi
Date Ref. Likely Possible Unlikely Severe Major Moderate Minor ( 25 - 1 ) Negative Risks Positive Risks ( E / M / L / H / VH ) Strategy Details
Certain Unlikely cant

Avoid Mitigate Transfe Accept

5 4 3 2 1 5 4 3 2 1 E, H, M, L, VL
(E/H) (M/L) r (E/H) (VL /L )
Exploit Enhance Share Accept

1 06.03.2023 Understanding the Site Comprehensively (Critical Path) Negative Positive

*
Mobilise full team at start of
a Full & adeqaute site reconnaissance, ground survey & mapping. Inadequate Cannot proceed with design. 2 5 10 Consultant After Kick-Off Date. End of 7 Month. Open
project.

*
Mobilise full team at start of
b Adequate geotechnical investigation incuding hydro-geological study. Inadequate Cannot proceed with design. 2 5 10 Consultant After Kick-Off Date. End of 7 Month. Open
project.

*
Fully address land acquisition, re-location of existing services/facilities, Mobilise full team at start of
c Inadequate Cannot proceed with design. 3 5 15 Consultant After Kick-Off Date. End of 7 Month. Open
social safeguard and environmental concerns properly. project.

2 06.03.2023 Sufficient Manpower with Suitable Qualifications Negative Positive

Project milestones will be

a
As per our project organization chart, we believe we have organized a
suitably, qualified team to implement this project.
Inadequate delayed and quality of work 2 4 8 * Mobilise full team at start of
project.
Consultant After Kick-Off Date. End of 7 Month. Open
will drop.

3 06.03.2023 Relevant Design Standards Negative Positive

We have reviewed the local Timor Leste, Malaysian (British), Australian

Carry out comprehensive review of
and Chinese road design standards and found them to be comparable Adoption of
a for the R4 standard adopted in the local Timor Leste standard. The Inferior/Incompatible Road Sub-standard roads. 2 5 10 * relevant international standards
and adopt the most suitable one for
Consultant
One Month after Kick-
Off Date.
End of 7 Month. Open
traffic loading will be further confirmed by available data and on-site Design Standard.
the project.
traffic counts which is now on-going on site.
Carry out comprehensive review of
The road geometric design relating to shoulder width, roadside drains,
b drain reserve and pavement cambers are reviewed. (Any
Wrong Road Geometric
Design.
Sub-standard roads. 2 5 10 * relevant international standards
and adopt the most suitable one for
Consultant
One Month after Kick-
Off Date.
End of 7 Month. Open
improvement?)
the project.

c
Incorporation of local design and measurement standards whenever
preferable or applicable.
Non-Incorporation. Sub-standard roads. 2 4 8 * Incorporate applicable local
standards in the design.
Consultant
One Month after Kick-
Off Date.
End of 7 Month. Open

4 06.03.2023 Drainage Design (& Flood Assessment) Negative Positive

A good drainage design is a critical component of any road design with

proper understanding of the hydrology, hydraulics, rainfall pattern, terrain
Try to collect more relevant
and catchment around the vicinity of the road alignment. The macro
historical data to build up a
(catchment analysis) and micro (culverts, drains and bridges) should be
*
Inadequate Flood Analysis Flooding incidents will representative 3 Months after Kick-
a analysed and integrated. Risk assessment for different scenarios of 3 5 15 Consultant End of 7 Month. Open
& Drainage increase. hydrological/hydraulic model for Off Date.
return period of ARI 25, 50, 100 or even 200 years storm can be
drainage design and flood
discussed for acceptance of a tolerable flood risk. The accuracy of this
simulation.
exercise will depend on the quality and quantity of historical rainfall data
collected.

*
Flooding incidents will Try to use the software to run a 3 Months after Kick-
b Need for a Flood assessment with SP-SWM or Mike Flood?? Not Carried Out. 3 5 15 Consultant End of 7 Month. Open
increase. flood simulation model. Off Date.

5 06.03.2023 Bridges Negative Positive

Try to collect more relevant

The JICA flood assessment report, a copy of which is extended to us by
historical data to build up a
MOP, highlighted the issue of the catastrophic consequences of under- Risk of Unforeseen Storm Flooding incidents will
*
representative 3 Months after Kick-
a estimation of the rainfall intensity and return period, resulting in severe Event (beyond ARI 100 increase and bridge functions 4 5 20 Consultant End of 7 Month. Open
hydrological/hydraulic model for Off Date.
flooding and damages to properties and infrastructure including roads, years storm impaired..
drainage design and flood
pipelines, retaining walls, culverts and bridges.
simulation.

As per our site verification, a river crossing (new long-span bridge of

minimum 210m) is required at CH13+000 along the Dotic – Alas road.
As per the TOR, our scope of work for the bridge design is only
applicable for minor bridges (spanning less than 25m). Since the river
crossing at CH13+0000 is more than 210m wide, we interpret that the Write to MOP officially to get
*
Delay in the design of the 2 Months after Kick-
b new bridge at this location is outside our scope of works. Similarly, there Incorrect Interpretation 2 5 10 confirmation on our scope of Consultant End of 7 Month. Open
bridge. Off Date.
are also 2 nos. existing long bridges, one at Natarbora-Betano services.
(approximately 250m long) and one at Luak-Betano (approximately
150m), which require your confirmation whether it is within our scope of
services relating to bridge condition assessment/repair, as they are also
more than 25m.
 R i s k M a n a g e m e n t P l a n & R e g i s t e r for RFP 071
Risk Definition / Identification Risk Assessment / Analysis Risk Control

Risk Urgency of Expected Occurrence Expected Retirement Status

Probability / Likelihood Severity / Consequences / Impact Action Risk Control Response / Strategy Actioned By:
Date/Phase/Event Date/Phase/Event (Open/Close)
Reference

No. Risk Description Causes Consequence(s) A B C D

Almost Highly Insignifi
Date Ref. Likely Possible Unlikely Severe Major Moderate Minor ( 25 - 1 ) Negative Risks Positive Risks ( E / M / L / H / VH ) Strategy Details
Certain Unlikely cant

Avoid Mitigate Transfe Accept

5 4 3 2 1 5 4 3 2 1 E, H, M, L, VL
(E/H) (M/L) r (E/H) (VL /L )
Exploit Enhance Share Accept

6 06.03.2023 Bio-Engineering & Slope Protection Negative Positive

In general, from the site reconnaissance survey and a desk-stop study of

the geology and soil types, the natural angle of repose for cut slope is
minimum 1:2. The general design approach is to keep within the natural
To review again once the full
*
angle of repose for each soil type and this will minimize maintenance 3 Months after Kick-
a Risk of Steep Slopes. Slope Failure. 2 4 8 geotechincal investigation report is Consultant End of 7 Month. Open
cost after post-construction stage. For sensitive soil and adverse Off Date.
completed.
geology, structural protection may be required. The geotechnical and soil
tests are now on-going. As a general rule, a berm width of minimum 2m
is proposed for ease of maintenance work.

Right or Wrong Choice of To review again once the full

*
In Malaysia, we have used a lot of creepers to vegetate bare slopes 3 Months after Kick-
b Vegetation Cover or Slope Soil Erosion on Slopes. 3 3 9 geotechincal investigation report is Consultant End of 7 Month. Open
effectively. Off Date.
Protection Measure. completed.

Working with relevant government agencies and university research Exposed areas not properly
c centres to formulate a strategy for suitable greening effort e.g.
identification of right plant species, setting up of nurseries etc.
Not Reaching Out to
Experts.
vegetated resulting in high
maintenance costs.
2 3 6 * Start to consult the other external
experts.
Consultant
3 Months after Kick-
Off Date.
End of 7 Month. Open

d Others?

7 06.03.2023 Social Safeguard & Environmental Impact Assessment Negative Positive

These issues must be properly managed with proper and close

Social Grievances and
*
consultation with relevant stakeholders including but not limited to the Start engaging and consulting the 3 to 4 Months after
a Inadequate Consultation Environmental Degradation. 2 5 10 Consultant End of 7 Month. Open
relevant government agencies and village leaders. This is now on-going stakeholders. Kick-Off Date.
Project will be delayed.
by our local team.

8 06.03.2023 Utility Mapping & Re-Location of Existing Services Negative Positive

This item is essential and is a potential for delay and variation claim Duration of Design
Insufficient information for Carry out sufficient investigation &
*
during construction stage if it is not captured properly in the Time Delay & Variation Claim Period & ensure full
a re-location of existing 5 5 mapping exercise & captured in Consultant End of 7 Month. Open
investigation, drawings, bills of quantities and tender documentation during construction stage. info is captured in the
services. tender documents.
stage. tender documents.

9 06.03.2023 Pavement Durability Negative Positive

In areas where persistent high water table or historical flooding are

To review again once the full
a
noticed, concrete road can be considered as alternative after further
evaluation and confirmation as this will reduce maintenance cost in the
Alternative Not
Considered.
Sub-standard roads. 2 3 6 * geotechincal investigation report is
completed.
Consultant
3 to 4 Months after
Kick-Off Date.
End of 7 Month. Open
longer term.

To review again once the full

b
Cement-stabilised road design can also be explored for practical and
economical reasons.
Alternative Not
Considered.
Sub-standard roads. 2 3 6 * geotechincal investigation report is
completed.
Consultant
3 to 4 Months after
Kick-Off Date.
End of 7 Month. Open

10 06.03.2023 Tender Bills of Quantities & Tender Documentation Negative Positive

As an alternative, the Malaysian MyCESMM2 for the preparation of the Bills of Quantities not
*
Alternative Not Submit a copy of MyCESMM2 to 4 to 5 Months after
a Bills of Quantities can be considered for tender as we believe this an comprehensive, resulting in 3 3 9 Consultant End of 7 Month. Open
Considered. MOP's consideration first. Kick-Off Date.
enhancement to the local method of preparing bills of quantities. subsequent claims.

11 06.03.2023 Strategic Planning & Continuous Improvement Negative Positive

Start preparing & implement the

a
Prepare a Risk Management Plan from Day 1, implement, review and
update.
Not Implemented.
No preventive actions being
planned.
1 5 5 * Risk Management Plan from Day Consultant After Kick-Off Date. End of 7 Month. Open
1.

Delay in approving project

12 06.03.2023 Slow Response from MOP in Approving Consultant's Deliverables Inherent Bureaucracy
deliverables.
3 4 12 * Negative Positive MOP Within 7 Months. End of 7th Month. Open

13 06.03.2023 Other Concerns and Useful Tips from MOP? Negative Positive