Internal memo

From Milan Bojic

Date 22. November 2022

Internal Service Tasks

Internal Service handles a number of service tasks for the house. It is not always possible to predict them all,
but below are a number of the tasks that need to be performed on a daily or regular basis.

It is important that we first and foremost provide a good and fast service to the house, so that all employees
feel that the quality of our service is top notch all major tasks should, however, be coordinated with your
immediate supervisor.

Daily Tasks:

 Check emails for tasks in the morning and write them on the whiteboard for the morning coordination
with the team
 Ensure that all office supply rooms are stocked up
 Check copy paper in all copy rooms incl. fill up copy machines and ensure there is papier in all
office supply rooms.
 Hand in birthday presents / manage birthday presents
 Deliver mail on the floors and collect mail / Deliver and collect mail
 Deliver sandwiches in the afternoon hours (after 16:00)
 Cleaning up tea kitchens (clean coffee maker, load/empty dishwashers) / clean up coffee kitchens
 Saml og bortskaf tomme kasser, affald fra tekøkkener og kontorer korrekt / Collect and properly
dispose empty boxes, trash from the tea kitchens and offices
 Collect service / Collect plates, cups and glasses
 Replace reception / assist the receptionist
 Change and wash client towels / Wash towels

Daily ad hoc tasks as needed /Daily ad hoc tasks:

 Print jobs / print jobs

 Errands in the city eg. Legalization of documents and visas / Smaller errands re visa and document
authorization
 Unpacking of deliveries / take delivery of goods
 Help with preparation, serving or clearing at larger events / Ad hoc assistance in meeting rooms
during larger events
 Aquatic flowers on the terressen (April - September) / Water plants on the terrace
 Error report copiers / Manage printer breakdowns.
 Empty paper containers for Shredding

Tasks every 2-3 weeks / Every 2-3 weeks:

 Descale tea kettles / Descale electric cooker

 Water the big plants / Water the big plant
 Collect books / collect books for the library
 Empty ashtrays / Empty ashtrays

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  Clean up office supply room / Clean up office supply room

Tasks to be completed when there is spare time

 Wiping large plants for dust

 Archiving / Archiving (every 6 months)

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