Chapter III

DESCRIPTION AND SCHEDULE OF ACTIVITIES

The location and duration of the On-The-job training, the Nature

of the training organization, and the timeline of the activities

carried out by the student trainees during the internship are all

covered in this chapter. This part also provides an overview of the

student interns’ activities, including the knowledge obtained, skills

enhanced, problems encountered, lesson learned and suggestions.

Location and Duration of the On-the-job Training

 Figure 1. DILG NAUJAN Office

Figure 2. Location of DILG Office in Google Map

 The on-the-job training of the student trainees took place at the

DILG Office - Naujan located at Naujan Municipal Hall, Poblacion I,

Naujan, Oriental Mindoro. The DILG office in Naujan is located on the

first floor of the Municipal Hall under the stairs and beside the

Permits and License Division.

A total of 240 hours were spent by the student interns at their

respective office at the Municipal Hall. This accounted to 30 days of

learning experience for the practicumers.

Description of the Training Agency

The present Department of the Interior and Local Government

(DILG) traces its roots from the Philippine Revolution of 1897. On

March 22, 1897, the Katipunan Government established the first

Department of Interior at the Tejeros Convention. At that time, a

revolutionary government was also founded, and the new administration

chose General Emilio Aguinaldo to be its leader and Andres Bonifacio

to serve as its director of the interior—though Bonifacio did not

actually take that position. General Pascual Alvarez was named

Secretary of the Interior by President Aguinaldo at the Naic Assembly,

which took place on April 17, 1897. The Biak-na-Bato Constitution,

which was ratified on November 1, 1897, established the Department of

Interior. The authorities and duties of the Department, which included

statistics, roads and bridges, agriculture, public information and

posts, and public order, were outlined in Article XV of the

aforementioned Constitution. In addition, DILG assists LGUs to

effectively and efficiently deliver services to their constituents.

DILG formulates policies, plans, and programs to enhance local

autonomy, focusing particularly on the administrative, technical, and

fiscal capacities of LGUs. Today, the Department faces a new era of

meeting the challenges of local autonomy, peace and order, and public

safety.

VISION

A strongly determined and highly trusted Department committed to

capacitate and nurture local government units, public order and safety

institutions to sustain peaceful, progressive and resilient

communities where people live happily.

MISSION

The DILG MIMAROPA is committed to develop effective, efficient &

proactive local government units and ensure the general welfare of the

citizenry through the implementation of responsive and sustainable

development programs by a corps of professional human resource with an

environment of peace and harmony.

GOALS

 Peaceful, safe, self-reliant and development-dominated communities;

 Improve performance of local governments in governance,

administration, social and economic development and environmental

management;

 Sustain peace and order condition and ensure public safety.

OBJECTIVES

 Reduce crime incidents and improve crime solution efficiency

 Improve jail management and penology services

 Improve fire protection services

 Continue professionalization of PNP, BFP and BJMP personnel and

services

 Enhance LGU capacities to improve their performance and enable them

to effectively and efficiently deliver services to their

constituents

 Continue to initiate policy reforms in support of local autonomy

ADVOCACY

 Disiplina Muna Campaign is anchored on the Philippine Development

Plan (PDP) 2017-2022 which aims to lay down the foundation for

inclusive growth by ensuring people-centered governance towards

Ambisyon Natin 2040 which envisions a matatag, maginhawa at panatag

na buhay para sa lahat.

YEAR ESTABLISHED

DILG Naujan was established on January 4, 1905, under Act 1280 when

Naujan was recognized as a full – pledged municipality while it

boundaries were permanently established in 1919.

PURPOSE

To promote peace and order, ensure public safety and further strengthen

local government capability aimed towards the effective delivery of

basic services to the citizenry.

FUNCTION

DILG assists LGUs to effectively and efficiently deliver services to

their constituents. DILG formulates policies, plans, and programs to

enhance local autonomy, focusing particularly on the administrative,

technical, and fiscal capacities of LGUs.

PERFORMANCE FOR SEVERAL YEARS

QUALITY STANDARDS/SERVICES

CORE VALUES

We, the DILG, imbued with the core values of Integrity, Commitment,

Teamwork and Responsiveness, commit to formulate sound policies on

strengthening local government capacities, performing oversight

function over LGUs, and providing rewards and incentives.   We pledge

to provide effective technical and administrative services to

promote excellence in local governance and enhance the service

delivery of our Regional and Field Offices for the LGUs to become

transparent, resilient, socially-protective and

competitive, where people in the community live happily.

We commit to continually improve the effectiveness of our Quality

Management System compliant with applicable statutory and regulatory

requirements and international standards gearing towards

organizational efficiency in pursuing our mandate and achieving our

client’s satisfaction.

We commit to consistently demonstrate a “Matino, Mahusay at Maasahang

Kagawaran Para sa Mapagkalinga at Maunlad na Pamahalaang Lokal”.

 Organizational Chart
Department of the Interior and Local Government – NAUJAN

SYLVIA N. ARAGO
Municipal Local
Government Operational
Officer

PRECILA D. DAWN C. ELAYZZA DANIELLA

CONSTANTINO GELENA PETALCO REY
Admin Aide II Admin Aide I Admin Aide Admin Aide

Description and schedule of the Activities Performed

Under the supervision of the DILG staffs, the following duties

and responsibilities were fulfilled by the student trainees:

 Encoding of office documents

 One of the task of the

practicumers is encoding

numerous documents. Few of

this works that the interns

have accomplished are re-

typing of the MPOC, MADAC,

MCPC, MCAT-VAWC Joint

Meeting, Re-typing and

Printing of the Certificates

for the 70 barangays in

Naujan, Checking and Encoding

of the data needed for the 2022 LGMED reports, Re-typing and

Printing of Barangay Citizens Charter, Encoding the list of

Officials who have submitted their statement of contribution and

expenditure for the

Election Campaign.

Figure 3. Interns Encoding

DILG Documents
 Organizing of DILG Records and Files

All of the practicumers are assigned to organize files of

DILG record management, such as

profiling and memos, checking of

BHERTS of 70 Barangays, and

Sorting and disposing of Locally Stranded Individual (LSI) files.

Every files are sorted alphabetically and according to their

category.

Figure 4. Interns Organizing of DILG Records and Files

 Receiving of Barangay

Accomplishments

One of the work that the

DILG staffs do is to receive

various accomplishment
 reports from different barangays in Naujan. The student

trainees are instructed to stamp and receive the accomplishment

and separate the copy of the DILG office to the copy of the

barangay. The interns take turns and followed the specific

instructions.

Figure 5. Interns in action receiving Barangay Accomplishment

 Scanning of Various Barangay Youth Profiling

The student trainees are instructed to scan the Barangay Youth

Profiles submitted by each barangay for filing.

Figure 6. Scanning of Various Barangay Youth Profiling

 Manual Shredding

After the sorting of the Locally Stranded Individual Files (LSI),

the student trainees are asked to dispose the paper and since it

contained personal information, the task was to shred all files.

Unfortunately, the office do not have a shredding machine so in

order to dispose the said files, the practicumers shred the files

manually using paper cutter. Since the office only has one paper

cutter, it took more than two weeks to shred all the files.
 Figure 7. Manual Shredding

 Translating of Checklist

One of the tasks given to the student trainees is translating.

The practicumers are asked to translate into Filipino Language of

the Eligibility of Safety Seal Checklist and the RPRH KRA report

checklist which will be distributed to the 70 Barangays in

Naujan. It was instructed to be translated into Filipino in order

for some Barangays to fully understand the content of the

checklist.
 Figure 8. Translating of Checklist

 Attended Joint Meeting

DILG organized a quarterly meeting together with Municipal Peace

& Order Council (MPOC), Municipal Anti-Drug Abuse Council

(MADAC), and Municipal Council for the Protection of Children

(MCPC), Municipal Anti-Trafficking Violence against Women and

their Children (MCAT-VAWC). The Municipal Local Government

Operation Officer (MLGOO) Mrs. Sylvia N. Arago, asked the

practicumers to attend the said meeting and take the minutes,

pictures for documentation and assist the participants.

 Figure 9. Attended Joint Meeting

Analysis of the Activities Performed

Skills Enhanced

 During the course of the on-the-job training program, the student

interns learned vital skills in communication. Trainees’

knowledge of speech acts and contexts, as well as communication

strategies, were put into application in order to perform

effective communicative functions with others. Communicating with

the office staffs and different barangay officials was one of the
 reason why the interns have enhanced their communication skills.

This is truly important for the interns in order for them to

easily perform their duties in the office.

 The practicum students’ technical abilities were also advanced

during the internship. These skills were applied to the encoding

of the office documents that are needed to be updated. It was

also utilized for retyping the barangay Citizens' Charter and

various Memorandum.

 Writing and Critical thinking Skills was also enhanced. DILG

MLGOO, Sylvia N. Arago asked an intern to make the minutes for a

quarterly meeting. This resulted to interns enhancing their

listening, writing and thinking skills.

 Tasks assigned to the interns during the training such as

management of DILG records, translating of documents, and

documenting of minutes of meetings enabled them to apply and

develop concepts and skills learned in school. Specifically, the

interns’ background in relation to the linguistic and functional

approaches to translation helped them in translating documents to

a second language. Moreover, the interns were able to improve

their documenting techniques and strategies which were previously

taught as part of the Bachelor of Arts in English Language

curriculum.

Knowledge Gained

During the 30-day training program, the student trainees gained

knowledge on Encoding of data in different reports that are

 needed to comply and updated through their own work portal. The

Cognitive Skills of the student interns were also improved in the

during the practicum, such ability were performed in sorting the

70 Barangay Files, DILG quarterly and monthly files, and Sorting

of files in their designated area/location.

The practicumers also gained the knowledge on different terminologies

such as MPOC, MADAC, MCPC, and MCAT-VAWC and how different agencies

are working together to obtained a quality service that the community

needed.

The Office of Permit and License Division also gave the student

trainees chance to experience what their office could offer. The

student trainees gained knowledge on how the permit and license being

released. From registration, process or step by step procedure up

until the release of license. The practicumers also gained knowledge

in indexing as the trainees arranged the file of the business owners

in 70 barangays of Naujan orderly and alphabetically.

Problems Encountered

The interns experienced the following problems from the start of

the deployment to the last day of training, which were caused by

various factors:

 Consecutive power interruption.

 Lack of Technical Equipment

 Limited Office Supplies and Materials

Lesson Learned

During the internship, the trainees learned not just new information

throughout the internship but also practical experience that they may

use at work. They gained knowledge from their experiences that is

applicable to their line of work:

 During their time working at the DILG office, the interns came to

some realizations, one of which was that no one will ever often

recognize everything, so when in doubt, ask. Problems and

troubles are unavoidable, and the only way to deal with them is

to ask for assistance. By doing so the interns are allowing

themselves to develop and learn more, and owning up to mistakes

isn't necessarily a bad thing.

 The student interns learned that when someone completed a

commendable job, one might recognize their effort by praising

them or just by acknowledging their hard work. Because the

operation officer at the DILG office was so kind to acknowledge

the intern's achievements, the interns are encouraged to do well.

In the training, motivation also played a crucial part because it

gave the interns the drive to work.

 Collaboration and Teamwork was also a big part of the training

experience, so the interns have learned that cooperation is

crucial since it makes the workplace easier to handle when you

have a group of people you can seek for help or support from and

who also understand your challenges.

 1. Trainees learned how to adapt office working hours.

2. They learned how to cope with problems and formulate

solutions.

3. Interns cultivate good social interaction to co-workers,

employees and clients.

4. Trainees learned and experienced working under pressure.

RECOMMENDATIONS

For the agency:

 For activities to be completed efficiently, workers needs to have

a comfortable workspace. For a better ordered environment,

additional storage racks must be made available where the files

will be placed.

 The agency should give activities or tasks that will nurture and

enhance the skills of the interns.

Adding more space in the office allotted for the proper

segregation of documents and to figure what documents should be

kept and what should be disposed.

For the Institution

 For the continuous effort of the institution to deploy student

interns outside school premises to broaden their experience and

knowledge,

 To expand and filter the possible partnered agency where the

student interns should be deployed.

To allow the interns to be deployed at the same time.

 For the Parents

 To keep supporting them morally, emotionally and financially.

 To continue cheering the interns and understanding the challenges

the student interns might and have faced.

For the Interns:

 Always pay close attention to the directions given by the

superior or supervisor before carrying them out.

 For interns to have the initiative to ask on what to do and how

to do things inside the agency.

 Don't be hesitant to ask the supervisor or the office staffs a

question about the assignment they have provided.

For the Institution

 For the interns to nurture the knowledge they have gained and to

treasure a once in a lifetime on-the-job training experience, and

to hopefully apply these knowledge in their future endeavour.

An independent and progressive barangay advocating principles and practices of good

governance that help build nurture honesty and responsibility among its public officials and

employees and take appropriate measures to promote transparency in transacting with the

public. - BARANGAY CITIZENS CHARTER