Procedures For Direct Imports - Retail Link

WAL-MART STORES, INC.
SHIPPING PROCEDURES FOR DIRECT IMPORTS

Should you have questions or concerns: contact Ret Miles at (479) 277-0299, or Angeling Ma at 86-755-8221-8659.
For Brazil meeting sample shipment rules: contact Ana Rego at +55 11 2103 5650.
For Canada meeting sample shipment procedures: please contact Catherine McGinty at (905) 821-2111, ext 4787.
For USA meeting sample shipment procedures: please contact Connie Brooks at (479) 204-9070.
1 OVERVIEW AND CONTENTS

Purpose These procedures are developed to:
• ensure consistency among Walmart’s associates, suppliers, and logistics service providers, in regards to direct imports for Walmart divisions covered by these procedures;
• identify specific responsibilities and procedures for Walmart’s associates, suppliers, and service providers, including the Walmart retail markets’ direct imports departments.
These parties must follow and adhere to these procedures with no deviance.
Cooperation Walmart cooperates with government authorities in the proper execution of their safety, security and tax related responsibilities. Walmart expects suppliers,
with factories, service providers, and agents to also cooperate with government authorities in the proper execution of these responsibilities.
government Walmart recommends and prefers that suppliers, factories, service providers, and agents read and reasonably comply with security recommendations of the exporting
authorities and importing countries. Suppliers, factories, service providers and agents must have and use reasonable security procedures throughout the supply chain.
NOTE: In this guide, United Nations’ two-letter country codes are sometimes used to abbreviate importing countries, except for Central America:
AR = Argentina CA = Canada CN = China IN = India MX = México US = United States of America
BR = Brazil CL = Chile GB = United Kingdom JP = Japan PR = Puerto Rico
Contents section subject page section 2.3 steps (continued) page

Contacts .................................................................................... 1 Step 3 – Supplier Provides Copy of Container Manifest (FCL)
1. Overview and Contents ............................................................. 1 & Other Information ................................................... 20
2. Guidelines ................................................................................. 2 Step 4 – Delivery of Cargo to Port of Loading .......................... 20
2.1. Container Load Planning........................................................... 2 Step 5 – Draft FCR & Follow-up ............................................... 21
2.2. Pre-Booking Requirements for Hazardous Material ...................... 8 Step 6 – Port of Loading........................................................... 22
2.3. Booking, Loading and Document Procedures ........................... 9 Step 7 – Sailing Message & Waybill......................................... 22
section 2.3 steps page Step 8 – Signed FCR or HAWB ............................................... 24
Step 1 – Booking ........................................................................ 9 Step 9 – Documents................................................................. 25
Step 2 – Container Loading, & Preparing the FCL Manifest............. 15 Step 10 – Documents for Payment .......................................... 32
Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

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WAL-MART STORES, INC. SHIPPING PROCEDURES FOR DIRECT IMPORTS
2 GUIDELINES Top
2.1 Container Load Planning
2.1.1 Container volume and weight requirements

Guiding The supplier or origin cargo manager (in its role as consolidator) uses the appropriate size and type container, and loads as much cargo into the container as reasonable, without
principle undue risk of damage, and within weight limits. Supplier plans equipment needs when preparing quotes so that the supplier provides accurate information to the Walmart (WMT)
importing division’s buyer. For shipments to all Walmart divisions except ASDA, if there are questions regarding efficient cargo loading, the supplier or origin cargo manager
(OCM) works with Walmart Global Procurement (GP), or with the importing division if the order is not sourced by GP. For ASDA orders work with ASDA’s Origin Helpdesk.
If an ASDA supplier needs an exception to any of the following requirements, the supplier contacts the ASDA help desk.
For shipments to all other Walmart importing divisions, if the supplier needs an exception to any of the following requirements, the supplier requests
advanced approval from GP or from the importing division, depending on whether GP helped source the product..
Maximum The supplier or OCM loads cargo within the following maximum payload kg per container:
payload kg
WMT C. GB JP
container AR BR CA America CL CN (ASDA) container IN (Seiyu) MX PR US
size and type * max kg max kg max kg max kg max kg max kg max kg size and type * max kg max kg max kg max kg max kg
20-foot (ft) † 21,500 20,000 21,000 19,500 21,000 17,500 24,850 20-ft † 17,000 17,500 22,000 17,000 17,000
40-ft standard 26,400 20,000 22,272 19,500 25,000** 22,500 26,200 40-ft standard 24,000 19,500 22,000 19,500 19,500
40-ft high cube (40hc) 26,500 20,000 22,272 19,500 25,000** 22,500 26,090 40hc 24,000 19,500 22,000 19,500 19,500
45-ft 20,000 22,272 19,500 22,000‡ 45-ft 22,000 19,500 19,500
53-ft 20,000 19,500 53-ft 22,000 19,500 19,500
20-ft refrigerated 21,500 20,000 19,500 16,000 20-ft refrigerated 17,000 23,000 11,113 11,113
40-ft refrig. (working) 20,000 22,272 19,500 20,000 40-ft refrig. (working) 19,500 22,000 19,500 19,500
40-ft refrig. (dry) 20,000 22,272 19,500 20,000 40-ft refrig. (dry) 18,000 22,000 19,500 19,500
40hc refrig. (working) 20,000 22,272 19,500 20,000 40hc refrig. (working) 19,500 23,000 19,500 19,500
40hc refrig. (dry) 20,000 22,272 19,500 20,000 40hc refrig. (dry) 18,000 23,000 19,500 19,500
NOTES: * Not every container size or type is available at all origins.

† 20-foot containers accepted only on an exception basis.
‡ 45-foot containers for shipments to ASDA is only allowed for shipments from continental Europe if the transport mode is “RAIL”.
** 19,000 if shipped from India
Some provinces, states, ports, highways, bridges, and so on, have different maximum load limits than the national maximums listed above. If the carrier, OCM,
or WMT indicates a different maximum than what is listed above, the supplier complies with the communicated exception.

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Minimum load The supplier loads enough cargo into a container so that the loaded cubic meters (CBM) meet the minimum acceptable loading requirements specified by Walmart (WMT):
AR, BR & MX BR ideal CL minimum CN minimum GB (ASDA) min. All other min.
min. acceptable loadable acceptable acceptable acceptable acceptable
container size * loadable CBM‡ CBM†† loadable CBM‡ loadable CBM‡ container size * loadable CBM‡ loadable CBM‡
20-ft † 25 29 20 26 20-ft † 26 28
40-ft standard 55 59 45 54 40-ft standard 54 56
40-ft high cube (40hc) 65 67 50 63 40-ft high cube (40hc) 61 65
45-ft 76 45-ft 69 75
53-ft 95 53-ft 87
20-ft refrigerated 25 21 20-ft refrigerated 20
40-ft refrig. (working) 52 45 40-ft refrig. (working) 47
40-ft refrig. (dry) 52 45 40-ft refrig. (dry) 47
40hc refrig. (working) 56 52 40hc refrig. (working) 52
40hc refrig. (dry) 56 52 40hc refrig. (dry) 52
NOTES: * Not every container size or type is available at all origins.
† 20-foot containers accepted only on an exception basis.
‡ If the supplier does not have enough cargo to meet the minimum requirement above, then the supplier delivers the cargo to the OCM’s container freight station
(CFS) for consolidation with other cargo.
†† Brazil ideal loadable CBM is approximately 88% of maximum capacity—provided for reference only, and not used to calculate claims.
“Heavyweight
cargo” defined For orders shipped direct to Canada (in other words, the shipment does not transit across any portion of the USA):
An item is “heavyweight cargo” if the gross weight per cubic meter (CBM) is 397.714 kg per CBM or greater.
If the supplier or consolidator can fully load the container to the minimum load specified above, without exceeding the maximum weight also specified
above, then the items in the cargo are not considered to be heavyweight.
For orders shipped to Puerto Rico or the USA, or for orders shipped to Canada via the USA:
An item is “heavyweight cargo” if the gross weight per cubic meter (CBM) is 348.214 kg per CBM or greater.
If the supplier or consolidator can fully load the container to the minimum load specified above, without exceeding the maximum weight also specified
above, then the items in the cargo are not considered to be heavyweight.
For orders shipped to other importing countries:
An item is “heavyweight cargo” if the weight of the item’s minimum volume for a 40-foot standard container exceeds the maximum payload weight for a
40-foot container. In other words, cargo is “heavyweight” if the following formula is true for direct imports:
[40-foot container minimum CBM required by importing division]
( actual CBMs per carton ) x gross kg per carton > [40-foot container maximum kg for importing country]
NOTE: For all importing divisions, a product is not considered heavyweight if the supplier or consolidator cannot load the container to the minimum required
cubic volume or maximum allowed weight because of pallets or because of large or odd-shaped shipping cases.
Heavyweight
freight factor For heavyweight items shipped to WMT Puerto Rico or WMT USA (except department 75), use a heavyweight freight factor (per kg).

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Recalculated If a supplier cannot meet the minimum load requirements…

freight factor • because irregular carton shape or dimensions destined to Canada, Puerto Rico and the USA (such as patio furniture) keeps the container from being
loaded to at least ninety percent (90%) of its minimum required load,
• because the cargo is “heavyweight cargo” destined to Puerto Rico department 75 (store fixtures), USA department 75 (store fixtures), or WMT
Canada, (and loading another case would cause the load to exceed the maximum legal weight),
• because the cargo is “heavyweight cargo” destined to either Sam’s Club Puerto Rico or Sam’s Club USA, and keeps the container from being loaded
to at least ninety percent (90%) of its minimum required load (and loading another case would cause the load to exceed the maximum legal weight),
• or because palletized cargo (or other similarly unitized load) destined to Canada, Puerto Rico, and the USA has been approved (see “Palletized
freight”, below) and keeps the container from being loaded to at least ninety percent (90%) of its minimum required load,
…then the supplier plans to load container as fully as possible, without exceeding the legal maximum weight, and supplier (for Sam’s Puerto Rico, Sam’s US,
and WMT Canada) or WMT (for WMT Puerto Rico and WMT US) recalculates quoted freight factor as follows:
(minimum CBM for container size) x (original freight factor)
loadable CBM = recalculated freight factor
The “minimum CBM for container size” is found in the minimum load table above. The “loadable CBM” equals the number of cartons which can be loaded multiplied by the CBM per carton.
If a supplier cannot meet the minimum requirements specified above because the purchase order (PO) is not large enough to fill a container, then do not recalculate the freight factor.
To avoid an underload claim:
• Sam’s Club Puerto Rico suppliers and Sam’s Club USA suppliers include these calculations in the Large Description of the supplier quote sheet,
as well as the phrase, “RECALCULATED FREIGHT FACTOR”. WMT does not assess an under-load penalty if the supplier complies with these instructions.
• WMT Canada suppliers include these calculations in the Large Description of the supplier quote sheet, as well as the phrase, “RECALCULATED FREIGHT FACTOR DUE
TO IRREGULAR SHIPPING CARTON SHAPE/DIMENSIONS”, or the phrase “RECALCULATED FREIGHT FACTOR DUE TO CONTAINER WEIGHT RESTRICTIONS”, or
the phrase “RECALCULATED FREIGHT FACTOR DUE TO PALLETIZATION”. WMT does not assess an under-load penalty if the supplier complies with these instructions.
NOTE: When recalculating the freight factor for WMT Puerto Rico or WMT USA, WMT associates document the recalculation and reason in WMT’s system.
Loads which If the supplier has a full container load (FCL), the supplier loads the container to be delivered to the container yard (CY) at the load port terminal. From the
can fill at least load port, the container will be shipped to a container yard (CY) at a port terminal in the importing country, from where it will be delivered to the final PO
a 40-foot destination. This is sometimes referred to as CYCY.
container
When supplier • Regarding whether WMT accepts an underloaded 40-foot container without filing a claim against the supplier, see the below instructions regarding underload claim.
does not have • Use of a 20-foot container requires approval from the WMT importing division. EXCEPTION: No approval needed if shipped to ASDA, as long as the 20-
enough cargo foot container is appropriate for the load.
for a 40-foot
• If supplier has less than a container load (LCL), and if a 20-foot container is not approved, there are various possible consolidation or airfreight options
container
which the OCM or GP may recommend. Suppliers do not make their own arrangements for consolidation. The supplier pays all origin-related costs,
including the costs of cargo consolidation.
Freight claims WMT bases freight claim amounts upon the PO’s freight factor, not upon the dutiable freight.
For shipments requiring additional handling in the UK, the importing division requires the supplier to pay any related charges.

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Underload claim WMT or the importing division calculates underload claims as follows: ( required CBM – actual loaded CBM ) x PO freight factor = underload claim
If the carrier cannot provide the planned container size and type, resulting in the supplier having to use a container size which the supplier cannot load as
efficiently, WMT does not file an underload claim unless the supplier could have loaded the container to the required volume.
Avoiding an WMT may file an underload claim unless suppliers load at least the minimum required CBM in a container. EXCEPTIONS:
underload No other cargo for consolidation If supplier does not have enough cargo to load the minimum required CBM in a container (90% of required minimum for shipments to
claim the United Kingdom), supplier consults with OCM to determine if there are options for consolidation with other cargo.
If WMT instructs supplier to ship underloaded because there is no other cargo with which to consolidate, neither WMT’s
importing division nor the GP Global Documentation Center (GDC) files an underload claim.
If supplier fails to use an available consolidation option recommended by the OCM, either the importing division or GDC
can file an underload claim.
Odd shape or palletized cargo If shipping case dimensions or loaded pallets prevent supplier from loading container to the minimum required CBM (90% of required
minimum for shipments to Puerto Rico, the United Kingdom, or the USA), supplier loads in the container as many cases or pallets as
are physically possible without damaging the packaging or product, and GDC does not file an underload claim.
If supplier could have safely loaded more cargo without damaging product, either the importing division or GDC can file an underload claim.
NOTE: supplier should use a container loading optimization computer program to determine container’s capacity, based
on case or club-ready pallet dimensions.
Heavy cargo If cargo is too heavy to fill container to the minimum required CBM (90% of required minimum for shipments to the United
Kingdom, Sam’s Club Puerto Rico and Sam’s Club USA), then supplier loads container as close as possible to allowed
maximum kg without exceeding this limit, and GDC does not file an underload claim.
If supplier could have loaded more cargo without exceeding the maximum kg, either the importing division or GDC can file an underload claim.
NOTE: Do not use larger size containers (“high cube” containers) for heavyweight cargo. If a regular height container is
not available, contact appropriate GP logistics regional manager. ASDA suppliers contact the OCM, with GP copied.
Underload claim
for shipments to If the supplier of goods shipped to the United Kingdom does not load a container to at least ninety percent (90%) of its minimum required volume, ASDA does
United Kingdom not normally file an underload claim if the supplier complies with each of the following three requirements:
• supplier seeks agreement to an accurate loading plan (diagram identifying cases per layer and number of layers) from ASDA’s help desk, and seeks
agreement before making any changes to the loading plan;
• supplier provides the agreed upon loading plan and accurate information when booking with the OCM;
• supplier loads container according to the agreed upon loading plan.
For containers utilizing at least ninety percent (90%) of WMT’s minimum volume requirement, see “Avoiding an underload claim”, above.
CBM discrepancy For shipments to Canada, Puerto Rico, the United Kingdom, and the USA, WMT’s Global Documentation Center (GDC) files a CBM discrepancy claim against
claim the supplier if the discrepancy between the CBM on the Quality Control (QC) report and the estimated CBM on the WMT PO exceeds the allowed tolerance.
• ten percent (10%) tolerance: all apparel items, hats, scarves, gloves, handbags, artificial flowers, pillows, plush toys and stuffed dolls
• three percent (3%) tolerance: footwear and all other items
EXCEPTION: GDC files no claim if the discrepancy results in no need for additional or larger containers.

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PO and item To ensure PO and item integrity, the supplier (for factory loads) or the OCM (for loads consolidated by the OCM) loads containers by PO by item/assortment (as described in
integrity “Container Loading—PO and Item Integrity”, in section 2.3.2). If the supplier or OCM loads a container with POs or items/assortments mixed throughout the container, WMT
holds the supplier or OCM responsible for any additional handling charges once the container arrives.
Palletized For shipments to WMT US and WMT PR, palletized freight requires the approval of the import manager, who consults with the GP Bentonville Origin Services
freight team. Palletized shipments to Sam’s US and Sam’s PR do not require the approval of the import manager.
NOTE: If the shipment uses solid wood pallets, the pallets must be heat treated or fumigated, and a logo or mark, which is officially endorsed by the National Plant Protection
Organization (NPPO) of the country from which the pallet originates, must be permanently affixed to each pallet. See “Regulated wood packaging material,” in section 2.3.2.
Sample case For shipments to WMT China, at the tail end of the container (the door end) for FCL or at the tail end of the trailer or truck for deliveries to a CFS facility for LCL,
the supplier places one (1) sample case of each item, marked “SAMPLE CASE” or “SAMPLE CARTON”.
Consolidating When planning the consolidation of cargo for different PO destinations, please follow the instructions in section 2.3.2, in the part titled, “Container Loading—PO
cargo for and Item Integrity”, as well as the following instructions, as appropriate.
different PO
For different Central America For different México For different Puerto Rico For different Japam
destinations
destinations destinations destinations destinations
SHIPMENTS TO PANAMA HUB: Do not consolidate in a container Do not consolidate in a container cargo destined for SAN Do not consolidate in a
Maintain destination country integrity, as cargo for different México PO JUAN with cargo destined to SAN JUAN - SAM’S, container cargo for different
well as PO and item number integrity. In destinations, unless complying with unless complying with the following procedures: Seiyu PO destinations,
other words, load all cargo for one the following procedures: unless complying with the
• Consolidate SAN JUAN cargo with SAN JUAN -
destination country before loading cargo following procedures:
• When consolidating SAM’S cargo only if there is not enough to
for another destination country. Within
Comercializadora México consolidate for each PO destination seperately; • Consolidate non-apparel
each destination country’s cargo, load all
of one PO before loading the next PO, and
Americana (CMA) and • Do not consolidate with cargo destined to a US state; general merchandise only
Suburbia orders in same with other non-apparel
within a PO load all of one item before
container, load Surburbia • Load together cargo for SAN JUAN, and load general merchandise.
loading the next item. Communicate together cargo for SAN JUAN - SAM’S (in other
the stowage plan to the OCM.
orders last. • Consolidate apparel only
words, load all cargo for one PO destination before
with other apparel.
loading cargo for the other PO destination);
ALL OTHER SHIPMENTS: Do not • Consolidate only cargo
consolidate in a container cargo for • It does not matter which PO destination’s cargo is
which has the same PO
different PO destinations, unless loaded first. Load toward the front of the container
destination.
complying with the following procedures: the portion which has the largest volume;
• Consolidate cargo for WMT • Any other exceptions require the prior approval
Centroamerica North orders only of the WMT Direct Imports flow manager.
with cargo for other North orders. • These procedures apply if the supplier consolidates a full
• Consolidate cargo for WMT container load (FCL) at the factory and delivers to the
Centroamerica South orders only carrier’s container yard (CY), or if the supplier delivers a
with cargo for other South orders. less than container load (LCL) to the origin cargo manager’s
• Consolidation of North cargo with container freight station (CFS) for consolidation.
South cargo requires approval of
WMT Centroamerica. See next page for instructions for cargo shipped to the US.
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Consolidation instructions continued from previous page
Consolidating cargo for different USA PO destinations
Do not consolidate in a container cargo for different USA PO destinations, unless complying with the following procedures:
• Consolidate for different PO destinations only if there is not • Do not consolidate cargo for WMT retail • Do not consolidate “CHARLESTON SC” with any other PO destination.
enough to consolidate for each destination seperately; department 16 with cargo for other retail
departments, unless as a last resort; • Any other exceptions require the prior approval of the WMT
• Consolidate only cargo to the same US state; • Do not consolidate cargo for WMT retail Direct Imports flow manager.
• Consolidate only cargo entering the US at the same port; department 18 with cargo for other retail • These procedures apply if the supplier consolidates a full
• Load together cargo for identical PO destinations (for example, load all departments, unless as a last resort; container load (FCL) at the factory and delivers to the
cargo for destination A, before loading cargo for destination B); • Do not consolidate WMT retail carrier’s container yard (CY), or if the supplier delivers a
• For cargo destined to identical addresses, load toward the front of department 63 and 64 orders (Sam’s less than container load (LCL) to the origin cargo
the container the portion which has the largest volume; Club) with other departments. manager’s container freight station (CFS) for consolidation.
PO Destinations Destination Type PO Destinations Destination Type

Loads shipped to these destinations BAYTOWN MC SAM'S FLOW Loads shipped to these destinations BAYTOWN OTR MC SAM'S FLOW
can be consolidated with each other BAYTOWN SAM'S FLOW can be consolidated with each other BAYTOWN OTR SAM'S FLOW
per the above instructions: per the above instructions:
Loads shipped to these destinations CHARLELSTON MC-SAMS FLOW Loads shipped to these destinations ELWOOD FLOW FLOW
can be consolidated with each other CHARLESTON-SAMS FLOW can be consolidated with each other ELWOOD STORAGE STORAGE
per the above instructions: per the above instructions: ELWOOD VIRTUAL STORAGE VIRTUAL STORAGE
Loads shipped to these destinations HOUSTON FLOW FLOW Loads shipped to these destinations MIRA LOMA OTR FLOW
can be consolidated with each other HOUSTON ONLY FLOW can be consolidated with each other MIRA LOMA OTR MC FLOW
per the above instructions: HOUSTON STORAGE STORAGE per the above instructions:
HOUSTON VIRTUAL STORAGE VIRTUAL STORAGE
Loads shipped to these destinations SOUTHGATE FLOW Loads shipped to these destinations SUFFOLK-FLOW FLOW
can be consolidated with each other SOUTHGATE-FLOW FLOW can be consolidated with each other SUFFOLK ONLY FLOW
per the above instructions: SOUTHGATE NEW STORE FLOW per the above instructions: SUFFOLK POS FLOW
SOUTHGATE-STORAGE STORAGE SUFFOLK-STORAGE STORAGE
SOUTHGATE VIRTUAL STORAGE VIRTUAL STORAGE SUFFOLK VIRTUAL STORAGE VIRTUAL STORAGE
SUFFOLK-FLOW FLOW
Loads shipped to these destinations SAVANNAH APPAREL FLOW Loads shipped to these CHARLESTON-MCLANE FLOW
can be consolidated with each other SAVANNAH-FLOW FLOW destinations can NOT be MURRAY, KY FLOW
per the above instructions: SAVANNAH NEW STORE FLOW consolidated with each SOUTHGATE-MCLANE FLOW
SAVANNAH ONLY FLOW other or with loads shipped SOUTHGATE MC-SAMS FLOW
SAVANNAH POS E FLOW to any other destination*: SUMNER FLOW
SAVANNAH POS H FLOW
SAVANNAH POS S FLOW * In other words, CHARLESTON-MCLANE cargo can only be consolidated with other CHARLESTON-
SAVANNAH POS SAV FLOW MCLANE cargo, MURRAY, KY can only be consolidated with other MURRAY, KY cargo,
STATESBORO STORAGE SOUTHGATE-MCLANE can only be consolidated with other SOUTHGATE-MCLANE, SOUTHGATE
STATESBORO-STORAGE STORAGE MC-SAMS only with SOUTHGATE MC-SAMS, and SUMNER only with SUMNER.
STATESBORO VIRTUAL STORAGE VIRTUAL STORAGE

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2.2 Pre-Booking Requirements for Hazardous Material Top
2.2.1 General Requirements

Supplier’s The supplier is responsible for complying with any and all safety requirements mandated by the governments of the exporting and importing countries. Before completing the supplier quote
responsibility sheet (QS) for a WMT order containing hazardous material (hazmat), the supplier must learn the legal requirements for shipping hazmat and dangerous goods.
for compliance To ensure legal compliance, supplier informs OCM and GP (if a GP-sourced order), or OCM and importing WMT division (if not a GP order) of any hazardous cargo shipments.
NOTE: During 2009 the International Maritime Dangerous Goods (IMDG) Code transitions from Amendment 33 to Amendment 34.
During 2009, the supplier can prepare dangerous goods (DG) shipments to Canada, Puerto Rico, and the USA according to either amendment. Beginning
January 1, 2010, the supplier complies with Amendment 34.
The Japanese government does not authorize a transition period. Therefore, for DG shipments to Japan, the supplier complies with Amendment 34.
2.2.2 Puerto Rico and USA Requirements

Shipping When completing the QS for WMT USA orders containing hazmat, the supplier states in the shipping comments section of the QS, “HAZARDOUS MATERIALS /
comments DANGEROUS CARGO”, and “MULTIMODAL DANGEROUS GOODS FORM REQUIRED.”
Application for For WMT USA POs for cigarette lighters, immediately upon completing the supplier quote sheet in Retail Link® the supplier sends to the following address six
hazardous (6) actual product samples, samples of the packaging (inner pack and shipping carton), and a bank draft, US bank check or money order for US$250 made out
material to “Explosives Bureau”:
approval for Explosives Bureau
cigarette 407 Hartshorn Dr.
lighters Short Hills, NJ 07078 USA
ATTN: Doctor Chang
The supplier contacts Dr. W.S. Chang, of Explosives Bureau, (973) 467-3237 or uneak96@aol.com, for instructions on shipping the samples.
Immediately after receiving the Explosives Bureau’s report, the supplier sends the report to the US Department of Transportation’s (DOT) Department of
Hazardous Materials at the following address, and applies for a hazmat approval letter:
DOT
407 St. Southwest
Washington, DC 20590
ATTN: DHM-32
The supplier sends the report via an express delivery service. The DOT takes about 1 week to process the request.
Additional • DOT Office of Hazardous Material Exemptions and Approval (OHMEA) — (202) 366-4535.
contacts for • DOT Hazmat Information Center — (202) 366-4488.
questions • US Coast Guard (USCG) — (202) 267-0083 (for regulatory questions relating to shipments at sea).
• WMT Hazmat Coordinator — hazmat@wal-mart.com, (479) 277-6800.
• WMT USA Customs Classification Manager, Greg Davis — Greg.Davis@wal-mart.com, (479) 273-4318.

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2.3 Booking, Loading and Document Procedures Top
NOTE: Please avoid the following discrepancies, which can result in additional costs for the supplier or missed sales for Walmart:
• Wrong labelling. • Late or incorrectly submitted documents or booking. • Incorrect dates or addresses.
• Wrong, incomplete or missing documents. • Product shipped but not declared in the invoice. • PO box instead of street address.
• Vague or misleading descriptions • Product model different from model number in documents. • Failure to comply with government regulations.
Walmart holds the supplier responsible for additional costs which result from discrepancies caused by the supplier or the supplier’s agent.
2.3.1 STEP 1—Booking and Document Pre-Check

Shipping The “supplier’s shipping window” is from the beginning of the “supplier ship date” (also called the “early ship date”), and continues to the end of the “supplier
window cancel date” (also called “late ship date”).
Assumed Immediately upon receiving the Walmart (WMT) retail division’s order, the supplier contacts the assigned origin cargo manager (OCM—called “consolidator” in
delivery date the WMT order) and asks how many days in advance of a sailing date a shipper must deliver the order to the port. The OCM will need to know some specifics
of the order (such as the product, the number of shipping cases, the weight and dimensions of the cases given in the WMT order, and the supplier’s shipping
window. (The supplier does not book at this time. The purpose of the contact is only to determine an assumed deadline for delivery so that production and
inspection schedules can be planned.)
The supplier subtracts the number of days provided by the OCM from the first date of the supplier’s shipping window. The supplier assumes that the resulting
date is the delivery date the supplier delivers the order to the port, and plans production and inspection schedules accordingly.
NOTE: The OCM communicates the actual delivery date (called the “cut-off date”) to the supplier at the time of booking.

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Pre-shipment WMT divisions in Argentina, Brazil, and Japan require pre-shipment checking of shipping and Customs clearance-related documents.
check of Supplier converts the following documents to
documents for Microsoft Document Imaging (MDI) file format Shipments Shipments Shipments
shipments (see “Documents to Walmart…” column, in section to Argentina to Brazil to Japan
to Argentina, 2.3.9, for guidance regarding MDI files).
Brazil or • completed and signed document collection form 1 form 1 form 1 form
Japan • unsigned shipping documents receipt (SDR) 1 form 1 form 1 form
• set of copies of the documents described in 1 set
section 2.3.9 (NOTE: Forwarder’s cargo receipt (FCR) 1 set 1 set (except for container
or house air waybill (HAWB) is not required at this point) manifest and purchase note)
• copy of the letter of credit 1 copy 1 copy 0
For shipments to Argentina, supplier converts shipping documents for one (1) PO to one (1) MDI file.
For shipments to Brazil and Japan, supplier can convert shipping documents for multiple POs to one (1) MDI file.
For shipments to Argentina, Brazil and Japan, supplier emails one (1) MDI file per one (1) email to the
WMT importing division at least three (3) calendar weeks before the purchase order’s “ship date”.
Additional instructions:
EXCEPTIONS FOR SHIPMENTS TO ARGENTINA:
25 calendar days for food, Bazaar or supplies
30 calendar days for footwear
45 calendar days for toys
See “Documents to Walmart…” column, in section 2.3.9, for guidance regarding format of cover email.
GDC notifies supplier of any needed corrections. Within forty-eight (48) hours after receiving notification (immediately for shipments to Japan), supplier
resubmits to GDC the corrected document(s).
If all documents are complete and correct:
• Importing division notifies GDC, who gives supplier a copy of the SDR authorizing supplier to contact the origin cargo manager (OCM—called “consolidator” on
the WMT PO) to arrange booking. If supplier does not present the SDR, the OCM does not allow shipment.
• Importing division authorizes OCM to accept supplier’s booking.
NOTE: If supplier revises any document after production, booking, or delivery, supplier immediately notifies GDC and submits revised documents for pre-checking of revisions.
Pre-shipment No later than fifteen (15) calendar days before the PO’s early ship date, the Comercializadora Pre-shipment See “Pre-shipment check of documents for
check of Mexico Americana (CMA) Shipping Documents Suppliers Support Team (SDSST) emails to GDC a check of shipments to India”, in section 2.3.5, below.
documents for chart containing PO information to be used in shipping documents. GDC forwards the chart to the documents for
shipments supplier who verifies the chart and uses the data in the chart when preparing shipping documents. shipments
to México For instructions regarding the final submission of documents, see “Pre-shipment check of to India
documents for shipments to México” in section 2.3.5, below.
Storage costs If supplier does not comply with authorized document specifications, supplier pays any and all resulting demurrage and storage costs.

—10—
Scheduling of As soon as the supplier knows the production schedule, and at least five (5) business days before expected inspection date, the supplier schedules the final
product product quality control (QC) inspection (if required) for a date at least two (2) calendar weeks before the PO’s “supplier’s ship date”, and before booking
inspection shipment with the OCM. When scheduling the final product QC inspection, the supplier assumes the delivery date mentioned previously in the instruction,
“Assumed delivery date”.
To schedule a final product QC inspection, on Retail Link go to: Site Map > Supplier Profile.
NOTE: Before booking shipments to México, supplier also schedules with approved inspection company the pre-shipment inspection (PSI) for the certificado
de verificación or “value net with site visit”, as required.
Booking with Booking for shipments to Booking for shipments to

the OCM Argentina, Brazil, China, Japan & México all other countries
At least two (2) calendar weeks before the order’s “supplier ship date” (also At least two (2) calendar weeks before the PO’s “supplier ship date” (also
called the “early ship date”), supplier books with assigned OCM. called the “early ship date”), supplier books with assigned OCM.
Supplier provides OCM a copy of the shipping documents receipt (SDR).
If there is any discrepancy, the OCM does not release to the supplier the
shipping order (SO) for picking up the empty container.
THE SUPPLIER BOOKS ONLY WITH THE WMT-ASSIGNED OCM. WMT assigns only logistics providers who participate in PIP and C-TPAT (logistics security
programs sponsored by the govenrments in Canada, Puerto Rico and the USA). Supplier does not book directly with the carrier.
BOOK USING AVAILABLE ONLINE TOOLS. The supplier should use the OCM’s internet booking portal or forms, if available.
SUBMIT ACCURATE BOOKING REQUESTS. The OCM compares the supplier’s booking order to the WMT PO to ensure accuracy. If there are any booking
discrepancies, the OCM notifies the appropriate WMT contact listed in the OCM Communication Matrix. Supplier communicates to OCM any critical changes.
Local charges OCM passes local charges on to supplier per agreed tariff with WMT. Before increasing rates or adding charges, OCM obtains approval from WMT Origin Services manager.
Insurance WMT’s insurance covers all WMT cargo, from the place of possession (the place named in the terms where WMT’s ownership begins) to final delivery at the PO destination.
Cargo Supplier ensures that all shipped goods and packaging are in good condition, and not wet or broken. If the WMT importing division receives goods or
condition packaging which it believes was damaged at origin, the importing division can claim any losses from the supplier.
The OCM rejects damaged cargo delivered to the OCM’s warehouse for consolidation.

—11—
Shipments to Shipments to Central America Shipments to Shipments to

Argentina and Brazil and the United Kingdom Mexico Canada, Puerto Rico & the USA
Overage OCM does not, under any circumstances, If supplier attempts to book with OCM a OCM does not, under any circumstances, OCM does not, under any circumstances,
accept for booking any shipment with shipment with any items more than five accept for booking any shipment with accept for booking any shipment with
quantities of cargo which are over the percent (5%) over the quantity ordered, quantities of cargo which are over the quantities of cargo which are over the
quantity shown on the WMT order. the OCM asks the appropriate WMT quantity shown on the WMT order. quantity shown on the WMT PO, unless
contact (listed in the OCM Communication the appropriate WMT contact (listed in the
Matrix, if applicable) for approval. OCM Communication Matrix) either grants
approval or revises PO to align with
shipment details.
If supplier attempts to book with OCM any
quantities over the PO quantity (whether a
full container or less than container load),
OCM asks the appropriate WMT contact
(listed in the OCM Communication Matrix) for
approval.
Short WMT does not allow partial FOR SHORT SHIPMENTS OF

shipments shipments of a PO. APPAREL, if each and every item is at
least ninety-seven percent (97%) of
If supplier attempts to book with OCM a the quantity shown on the WMT PO (in
shipment with any items which are less than other words, if each item is under 3%
one hundred percent (100%) complete, short), supplier can book and ship entire
PO without WMT approval. The OCM
OCM notifies the appropriate WMT emails the appropriate WMT contact
contact, as applicable. (listed in the OCM Communication Matrix) a
notification of any booked shipment which
is less than 3% short.
If supplier attempts to book with OCM a If supplier attempts to book with OCM a If supplier attempts to book with OCM a IF SUPPLIER ATTEMPTS TO BOOK
WITH OCM AN APPAREL SHIPMENT
shipment with any items which are less than shipment with any items which are less than shipment with any items which are less than with any items which are less than
one hundred percent (100%) of quantity ninety-five percent (95%) complete ninety-five percent (95%) complete ninety-seven percent (97%) complete
(in other words, if any item is more than 5% (in other words, if any item is more than 5% (in other words, if any item is more than 3%
ordered, OCM asks the appropriate WMT short), OCM asks the appropriate WMT short), OCM asks the appropriate WMT short), OCM asks the appropriate WMT
contact (listed in the OCM Communication contact (listed in the OCM Communication contact, as applicable, for approval. contact (listed in the OCM Communication
Matrix) for approval. Matrix, if applicable) for approval. Matrix) for approval.
FOR ALL OTHER SHORT SHIPMENTS,
there is no pre-approved percentage.
OCM asks the appropriate WMT
contact (listed in the OCM Communication
Matrix) for approval.

—12—
Booking with The OCM books the shipment with WMT’s allocated ocean carrier, and informs the supplier of the vessel details, the estimated time of departure (ETD), and the
carrier delivery cutoff dates for cargo and shipping instructions (SI).
For shipments to México, the OCM books with the carrier after CMA approves the vessel schedule.
Ocean carrier Each year, WMT signs shipping contracts which have minimum quantity commitments with penalties for failure to meet those quantities. The GP Logistics
selection (Bentonville) team provides to OCMs instructions regarding carrier allocation. OCMs must follow these instructions and allocation with no deviance.
Freight shipped via carriers, origin cargo managers or airfreight forwarders who are not allocated by WMT is PROHIBITED unless the supplier has
approval from the GP Logistics (Bentonville) team. Whether or not the GP Logistics (Bentonville) team grants approval, if the supplier ships freight with a
carrier or an OCM who is not allocated by WMT, WMT holds the supplier responsible for any and all additional incurred charges. If a shipment is not able to
comply with these requirements, the OCM immediately notifies the appropriate WMT contact (listed in the OCM Communication Matrix, if applicable).
WMT allocates only to freight carriers who participate in PIP and C-TPAT (logistics security programs sponsored by the governments in Canada, Puerto Rico and the USA).
Air carrier
selection WMT prefers air carriers who participate in PIP and C-TPAT.
Early booking Except as provided for elsewhere in these procedures, for shipments which are booked with anticipated departure/delivery dates prior to the PO’s “supplier
ship date”, the OCM seeks approval from the appropriate WMT contact (listed in the OCM Communication Matrix, if applicable).
FOR SHIPMENTS TO PUERTO RICO OR THE USA, if the shipment is a quota/visa shipment, and if the quota is closing quickly, WMT may establish a special
program for stateside storage at the supplier’s expense. The GP office of credit submits the request for a special storage program to the appropriate WMT Direct Imports
(DI) import flow manager with copy to the DI Import Distribution manager, the DI Customs Operations manager and the appropriate DI import manager on all correspondence.
Booked Late shipments cause lost sales, markdowns, or cancellations. WMT tracks non-compliance, and takes further action if shipments are late (see “Non-Compliance” below).
departure date
Shipments to the USA Shipments to Other Countries
(except Puerto Rico) (including Puerto Rico)
WMT and the OCMs have a system in
place to calculate the latest acceptable
departure date for the allocated carrier.
The supplier and OCM book on the allocated The supplier and the OCM book on the allocated
carrier’s vessel which will depart on or before this carrier’s vessel which will depart during the
date. shipping window in the WMT order (purchase
order, purchase note or proforma invoice).
NOTE: The PO must sail by this date. NOTE: The order must sail during this window.
There is no grace period before or after this There is no grace period before or after ship
date. Exceptions require approval of the window. Exceptions require approval of the
appropriate WMT contact listed in the OCM appropriate WMT contact (listed in the OCM
Communication Matrix. Communication Matrix, if applicable).
NON-COMPLIANCE: If supplier does not ship according to above guidelines, WMT may either charge supplier full cost of expediting shipment to our stores (including additional charges
for ocean transportation and inland drayage to individual distribution centers), or reject the cargo. No cargo may ship past this calculated date, except with permission from WMT.

—13—
Late booking If the supplier knows in advance that the PO cannot be booked two (2) calendar weeks before the PO’s “supplier ship date,” the supplier tells the OCM. If the
PO is ten (10) days or less from the PO’s “supplier ship date”, the OCM contacts the supplier, who provides either an explanation of the delay, booking
information or a planned date for booking.
Rescheduling If GP notifies supplier that product or packaging changes (or cancellation of a shipment) are required after a product inspection, and if those changes will cause
due to failed a delay in the shipment (or cancellation of the shipment), the supplier immediately informs the OCM, and requests a revised booking (or cancellation).
product
inspection For certain orders shipped to Japan, if Seiyu Procurement notifies the OCM and GDC that product or packaging changes (or cancellation of a shipment) are
required after a product inspection, the OCM does not allow the cargo to ship until being notified by Seiyu Procurement or GP that the inspection results are
acceptable and the shipment can be proceed.
Port change If the OCM or airfreight forwarder (AFF) determines that a shipment should depart from a port or airport other than that shown on the purchase order as the
place of possession (or on the airfreight authorization as the departure airport):
• The OCM or AFF asks the appropriate WMT contact (listed in the OCM Communication Matrix, if applicable) for approval. If approved:
o If an ocean shipment or planned airfreight (“AIR” transport mode), the WMT contact ensures that appropriate parties revise port and costs in the PO.
o If an ocean shipment which has been converted to airfreight (“AIR CONV”), the circumstances will determine whether the PO is revised.
If at the time of booking the supplier desires a change in the loading port or departure airport:
• The OCM or AFF asks the appropriate WMT contact (listed in the OCM Communication Matrix, if applicable) for approval. If approved:
o Supplier pays any and all extra costs which result from port change. Supplier does not change loading port if WMT does not provide approval.
o If an ocean shipment or planned airfreight (“AIR” transport mode), the WMT contact ensures that appropriate parties revise port and costs in the PO.
o If an ocean shipment which has been converted to airfreight (“AIR CONV”), the circumstances will determine whether the PO is revised.
If, without approval, the supplier ships from a port or airport other than that shown on the purchase order or airfreight authorization:
• the supplier pays the increase in WMT’s freight charges.
Top

—14—
2.3.2 STEP 2— Container Loading, Preparing the Container Manifest, & Delivery of Cargo to Port
The following, regarding “Container Security” and “Inland Transportation…”, applies to shipments of cargo delivered in containers directly to the ocean carrier’s container yard at the
port terminal, and also applies to cargo delivered by truck or other conveyance to the OCM’s container freight station warehouse for consolidation with other shipments.
Container Suppliers, OCMs and carriers ensure that containers are secure against the introduction of unauthorized material or persons. Suppliers (in the case of FCL shipments) and the
security OCMs (in the case of consolidated shipments) have written procedures in place to maintain the security of shipping containers at the point of stuffing. Those procedures state:
• containers must be stored in a secure area to prevent unauthorized access or manipulation;
• procedures for confirming the physical security of container structures prior to stuffing, including confirming the reliability of the locking mechanisms of the
doors—a seven-point inspection process is recommended for all containers:
1. Front wall 2. Left side 3. Right side 4. Floor 5. Ceiling / roof 6. Inside / outside doors 7. Outside / undercarriage
• loaded containers must be sealed with a high-security container seal provided only by the ocean carrier or the OCM;
• only designated employees should distribute container seals;
• seals must comply with high security mechanical seal standards in International Organization for Standardization Publicly Available Specification 17712 (ISO/PAS 17712, Freight
Containers—Mechanical Seals, 2003-01-17) (NOTE: Supplier must use the ISO/PAS 17712-compliant seal provided by the carrier. If the carrier does not provide such a seal, it is
the supplier’s responsibility to procure and use an ISO/PAS 17712-compliant seal. If a bolt seal is used, it must be unthreaded.);
• procedures for controlling and affixing seals to loaded containers (NOTE: Seals must be used in sequential order);
• procedures for recognizing and reporting compromised seal control procedures or compromised seals or containers to the origin and destination countries’
appropriate government authorities;
• procedures for reporting and neutralizing unauthorized entry into containers or container storage areas;
• any other requirements described in the WMT supplier agreement.
• For shipments to Japan and the United Kingdom, after loading the container at the factory the supplier must photograph the container's container number
and seal number. The supplier must keep these photographs for three (3) months after shipment.
If a container seal number has changed from the original seal number provided by the supplier in the container manifest, for whatever reason, the supplier and
carrier, both, must communicate the change to the origin cargo manager and to GDC.
Inland Supplier arranges transport from factory to carrier’s container yard (CY), OCM’s container freight station (CFS), or airfreight forwarder’s warehouse. WMT
transportation recommends and prefers that supplier select inland carriers who:
to the factory
• provide references from other shippers, and have a good safety record;
• maintain their equipment in safe, dependable working order;
• perform background checks on all employees and drivers, and hire only properly licensed and experienced drivers;
• provide continuing security training for all employees and drivers;
• have procedures to prevent contraband from being introduced into their vehicles, and for verifying seals on containers and trailers;
• adequately light, and control access to, their facilities;
• and have systems and procedures for notifying security personnel or law enforcement officials when necessary. Top

—15—
Loading of IF A FULL CONTAINER LOAD (FCL), the OCM verifies the booking information, and verifies that the supplier’s load is a full container load, before releasing the
FCL cargo carrier’s booking reference number to the supplier.
NOTE: For shipments of cigarette lighters to the USA or Puerto Rico, the carrier does not release to shipper a container for hazardous materials if
a US Department of Transportion hazardous materials approval letter is not available.
NOTE: For shipments from Central America, the supplier presents to the OCM the signed and stamped final GP inspection certificate, including the
third-party lab’s certificate number, before picking up or receiving the container.
The supplier picks up or receives the empty container (utilizing the carrier's booking reference number). Supplier loads container with only shipping cases in
good condition, which are not wet or broken.
FCL PO and To ensure PO and item integrity, the supllier loads containers by PO by item/assortment. The supplier completes the loading of a PO before loading another
Item Integrity PO. If a PO has multiple items/assortments, the supplier completes the loading of an item/assortment before loading the next item/assortment, keeping the PO
together. NOTE: It is not necessary to load the container by stock keeping unit (SKU) or supplier stock number.
For example, assume a PO with two items (2 lines on the PO), and with each item having an order quantity of 200 master cases. The supplier loads the container by line, first
loading cases 1 of 400 through 200 of 400, correlating to the first line (first item) on the PO. Next the supplier loads cases 201 of 400 through 400 of 400, correlating to the
second line on the PO. NOTE: It does not matter which item/assortment (line in the PO) is loaded first.
If the supplier loads a container with POs or items/assortments mixed throughout the container, WMT holds the supplier responsible for any additional handling
charges once the container arrives.
NOTE: If cases are odd shapes or sizes, follow the above item integrity requirements as a guide, but make efficient use of the container the priority.
For shipments to the United Kingdom, suppliers can mix palletainers, slipsheets, and loose load in same container if supplier groups the different transit
packaging types. For mixed transit packaging of shipments to the United Kingdom, supplier loads the smaller packaging sizes closer to the container doors.
FCL container The supplier ensures that any loaded container delivered to the carrier complies with all laws and regulations of each country which will be transited by the container.
legal WMT files a claim against the supplier for any financial loss incurred as a result of non-compliance.
compliance
NOTE: For shipments of cigarette lighters to the USA or Puerto Rico, the shipping and inner packaging must comply with government requirements.
Do not use To help prevent the introduction of diseases to crops of the importing countries, do not use rice straw as a packaging material.
rice straw as a
packaging
material

—16—
Regulated For wood packaging material (WPM), including pallets, WMT complies, and requires suppliers and service providers to comply, with International Standard for
Wood Phytosanitary Measures number 15 (ISPM 15, or NIMP 15 after its French designation, Normes internationales pour les mesures phytosanitaires n° 15, or NIMF 15
Packaging after its Portugese designation, Norma Internacional para Medidas Fitossanitária N° 15, or after its Spanish designation, Norma Internacional para Medidas
Material Fitosanitarias N° 15) or local laws, whichever are more strict.
In the interests of protecting the environment, WMT prefers the use of manufactured packaging material, instead of regulated WPM.
If a shipment uses regulated WPM or pallets, the WPM must be heat treated or fumigated. WMT prefers heat treatment instead of fumigation, when treating for pest control.
A logo or mark, which is officially endorsed by the national plant protection organization (NPPO, or ONPV by its French term, organisation nationale de protection
des végétaux, or ONPF by its Portugese term, organizações nacionais de proteção fitossanitária, or by its Spanish term, organización nacional de protección
fitosanitaria) of the country from which the WPM originates, must be permanently affixed to each unit of regulated WPM.
The following is the explanation from the website of the International Plant Protection Convention (IPPC, or CIPV by its French name, La Convention internationale
pour la protection des végétaux, or by its Portugese name, Convenção Internacional para a Proteção dos Vegetais, or CIPF by its Spanish name, Convención
Internacional de Protección Fitosanitaria).
The mark shown below is to certify that the wood packaging material that bears the mark has been subjected to an approved measure.
The mark should at the minimum include the:

- symbol
- ISO two letter country code followed by a unique number assigned by the NPPO to the producer of the wood packaging material, who is
responsible for ensuring appropriate wood is used and properly marked
- IPPC abbreviation according to Annex 1 for the approved measure used (e.g. HT, MB).
NPPOs, producers or suppliers may at their discretion add control numbers or other information used for identifying specific lots. Where debarking
is required the letters DB should be added to the abbreviation of the approved measure. Other information may also be included provided it is not
confusing, misleading or deceptive.
Markings should be:
- according to the model shown here
- legible
- permanent and not transferable
- placed in a visible location, preferably on at least two opposite sides of the article being certified.
The use of red or orange should be avoided since these colors are used in the labeling of dangerous goods.
The IPPC mark certifies compliance for the life of the WPM. Reused WPM does not have to be re-treated as long as the IPPC mark is present. Regulated
WPM which is reassembled with marked and non-marked regulated WPM must be retreated and remarked after removing the old mark.
(continued on next page)

—17—
(continued from previous page)
Additional instructions relating to wood packaging material, by importing country:
Shipments to CA Shipments to CL Shipments to GB Shipments to PR & US

These requirements do Regulated wood packaging These requirements apply to These requirements do
not apply to shipments material must be treated and shipments from outside of the not apply to WPM
from the continental USA. marked as described above. European Union (EU). originating in Canada.
If wood packaging is used, For shipments from within the
then, in addition to the above EU, regulated WPM must be
requirements, the supplier bark-free, or kiln-dried and
asks the OCM to fumigate the marked KD, to meet EU
cargo. The supplier pays for Protected Zone requirements
the fumigation. Supplier set out in the EU Plant Health
includes fumigation certificate Directive. Alternatively, it
in shipping documents. must be ISPM 15-compliant.
Do not ship wood packaging
to Chile which has not been
fumigated.
Shipments to BR Shipments to C. America Shipments to CN Shipments to IN

Heat treated (HT) or kiln-dried Only some of the Regulated wood packaging Regulated wood packaging
heat treated (KD-HT) are the only individual Central material must be treated and material must be treated and
treatments and marks for American countries have marked as described above. marked as described above.
regulated WPM authorized by the adopted, or are in the
government of Brazil. Methyl process of adopting, If the shipment does not use If wood packaging is used, then,
Bromide (MB) treatment is ISPM/NIMF15. For any wood packaging material, in addition to the above
not acceptable. shipments to Walmart include in the shipping requirements, see instructions
Centroamerica using solid documents a “declaration of titled, “Fumigated FCL cargo”.
If solid WPM is used, WMT wood packaging material use of no wood packaging
requires fumigation fifteen (15) material” on the supplier’s or Do not ship wood packaging to
or solid wood pallets, India which has not been
calendar days prior to cargo please comply with service provider’s own
loading, in addition to the stationery. fumigated.
ISPM/NIMF 15 and
above requirements. Supplier include a phytosanitary
notifies GDC at time of fumigation, certificate. Also include a
so that GDC can advance notify the statement in the
retail division import team. Supplier commercial invoice stating
includes fumigation certificate in whether the shipment
shipping documents. contains solid wood
packaging material.

—18—
FCL In a single container the supplier can load together hazardous and non-hazardous cargo unless not allowed by International Maritime Organization (IMO) rules,
hazardous or unless not allowed by the hazardous material’s safety data sheet (MSDS or SDS) restrictions.
material For WMT Puerto Rico and WMT USA cargo containing cigarette lighters, the US Department of Transportation (DOT) hazardous material approval number must be
marked on outside of container. Warnings and notices must also be applied to container according to instructions in DOT’s hazardous material approval letter, if required by the letter.
Fumigated For shipments to China, the supplier heat treats or fumigates items made of rattan, wood, bamboo or willow. If
FCL cargo supplier fumigates items the supplier inlcudes the fumigation certificate in the shipping documents.
For shipments to India, if shipment is packed in wood material or merchandise is made wholly or partly of wood,
supplier requests OCM or other third party to fumigate the cargo at supplier expense before shipment. Supplier
includes fumigation certificate in the shipping documents.
For shipments to Puerto Rico or the US, if cargo is fumigated while inside the container, the fumigant placard required by
US Department of Transportation’s (DOT) rule HM-206 (http://hazmat.dot.gov/hm206.pdf) must be placed on one of the
container doors. If there is more than one entryway into the container, then a placard must be placed on a door at each entryway.
The placard (see picture at right) must be at least 30 cm wide x 25 cm high. Colors are red graphic and letters
against white background. Replace asterisk (“*”) in picture with technical name of fumigant.
Supplier’s The phrase, “shipper’s load and count,” means the supplier, who is the shipper, is liable for:
liability for • ensuring that the correct cargo and quantity is shipped;
FCL container • the condition and correct loading of the cargo;
condition • the condition (at the time of loading) of the container(s) into which the cargo is loaded.
It is not possible within the scope of these procedures to cover all possible requirements and exceptions regarding container loading, container condition and container customization (examples of
issues include venting and bracing); therefore these matters will not be covered in the Wal-Mart Stores, Inc. Guide to Shipping Documents and Related Forms for Direct Imports, or on Retail Link®.
It is the responsibility of the suppliers, not of the carriers, origin cargo managers or forwarders, to educate themselves on the needs of each shipment. Loss
due to improper container loading or sealing, or due to poor condition of a container, will be claimed against the supplier.
Stabilize loads The supplier must stabilize all FCL loads. Other than for solid wood pallets (if required), and unless necessary to stabilize cargo or reduce the costs of
stabilization, WMT prefers that suppliers and OCMs not use unprocessed wood for stabilizing loads.
For loads shipped to the United Kingdom, void fill should only be used where absolutely necessary to protect the cargo during transit. To reduce costs,
excess cardboard should be used when possible. Other acceptable options for filling voids are:
• air bags or air pillows • bubble-wrap • shredded board matting • corrugated roll fill
• high-density foam cushioning • crushed Kraft paper • bespoke (made-to-order) box fill • excess cardboard
Other claims If, due to negligence or failure on the part of the supplier or its agents, any unplanned additional handling, reworking, re-marking, or re-labeling becomes
necessary by WMT’s importing division or its agents, WMT can file claims against or pass charges to the supplier to recover costs. Examples include, but are
not limited to: If supplier poorly loads, poorly palletizes, poorly slipsheets, or incorrectly marks or labels cases or other packaging, requiring additional handling
or rework at destination; or if any supplier or manufacturer failure requires additional inspection or corrections at destination.
Preparing the See the instructions for preparing the manifest in “Supplier’s Container Manifest (for supplier’s FCL)” in Wal-Mart Stores, Inc. Guide to Shipping Documents and
supplier’s FCL Related Forms for Direct Imports, available on Retail Link, at: Site Map > Global Procurement Information > Guide to Shipping Documents & Related Forms.
container If supplier incorrectly manifests cargo (for example, loading extra cargo in a second container), the supplier notifies the OCM as soon as the supplier knows.
manifest

—19—
2.3.3 STEP 3—Supplier gives to the OCM a copy of the container manifest (for FCL) and other information
Shipments from China
Regardless of the following instructions, if a full container load (FCL) departs from China (except for shipments departing from Hong Kong or Macau), the supplier submits the
container manifest to the OCM no later than the SI cut-off date.
Shipments to Argentina, Brazil & Japan Shipments to México Shipments to all other countries
Supplier’s container manifest Supplier’s container manifest Supplier’s container manifest

For FCL shipments to Argentina, Brazil or Japan, For FCL shipments to México, For FCL shipments to India, supplier gives
before the OCM's SI cutoff, supplier gives OCM one before the OCM's SI cutoff, supplier gives OCM one OCM a copy of container manifest with seal number six
(1) copy of container manifest with seal number. (1) copy of container manifest with seal number. (6) days before the booked departure date.
For FCL shipments to all other countries, supplier gives
OCM one (1) copy of container manifest with seal
number within twenty-four (24) hours after container
loading, and at least forty-eight (48) hours before
carrier's SI cutoff.
Container manifest and DG form for cigarette
Copy of SDR for Shipments to Japan lighters shipped to Puerto Rico and USA
For shipments to Japan, before delivery of full container Supplier, at least one (1) week before SI cutoff, gives
Loads (FCL) to the port, or before delivery of less than a OCM the container manifest and complete multimodal
container load (LCL) to the OCM’s warehouse, supplier gives dangerous goods form (DG form). OCM gives carrier the
OCM a copy of the signed shipping documents receipt (SDR). container manifest and DG form at least seven (7) days
Without the copy of the SDR, OCM does not allow shipment. before sailing date.
2.3.4 STEP 4—Supplier delivers cargo to port of loading

Delivery to the port Delivery to the port Delivery to the port
When supplier is ready to deliver the cargo to the
port (FCL) or OCM (for LCL), supplier notifies GDC.
Supplier delivers cargo to carrier’s terminal by the Supplier delivers cargo to carrier’s terminal by the Supplier delivers cargo to carrier’s terminal by the
container yard (CY) cutoff (for FCL) or to the OCM by the container yard (CY) cutoff (for FCL) or to the OCM by the container yard (CY) cutoff (for FCL) or to the OCM by the
container freight station (CFS) cutoff (for LCL) for the ontime container freight station (CFS) cutoff (for LCL) for the ontime container freight station (CFS) cutoff (for LCL) for the ontime
departure date specified in section 2.3.1 subsection titled, departure date specified in section 2.3.1 subsection titled, departure date specified in section 2.3.1 subsection titled,
“Booked departure date”. “Booked departure date”. “Booked departure date”.
NOTE: Guidance from WMT associates often specifies delivery of FCL shipments at least two (2) calendar days before the early ship date, and delivery of LCL shipments at
least six (6) calendar days before the early ship date. In actual practice, however, the delivery cutoff will vary by load port, and may require earlier delivery. Consult with the
OCM or airfreight forwarder to determine the latest acceptable delivery date and time. For shipments of cigarette lighters, supplier delivers container only on CY cutoff date.

—20—
2.3.5 STEP 5—Draft FCR and follow up
Draft FCR Draft FCR Draft FCR for shipments to India
For shipments to India, at least
At least two (2) business days before the ETD of the At least two (2) business days before ETD, five (5) business days before the ETD, the
mother vessel, and after receiving the container manifest, OCM gives supplier a draft forwarder’s cargo receipt (FCR) if OCM gives supplier a draft forwarder’s cargo receipt (FCR).
OCM gives supplier a draft forwarder’s cargo receipt (FCR). the SI cutoff was met.
Supplier confirms whether FCR is correct and works Supplier confirms whether FCR is correct and works Supplier confirms whether FCR is correct and works
with OCM to resolve discrepancies. with OCM to resolve discrepancies. with OCM to resolve discrepancies. At least
two (2) business days before ETD, the
NOTE: Supplier ensures the tariff number in draft supplier provides final confirmation to OCM of FCR accuracy.
FCR’s “Description of Goods” is correct and based on
instructions from WMT retail division. Failure to do so Draft FCR for all other shipments
causes incorrect bill of lading tariff and refusal of import clearance.
For shipments to all other countries, a least
two (2) business days before the ETD (1 day
after vessel departs for shipments to the UK)., the
OCM emails supplier a draft forwarder’s cargo receipt (FCR).
Pre-shipment check of documents Pre-shipment check of documents

for shipments to México for shipments to India
For shipments to México, supplier emails Microsoft For shipments to India, supplier emails Microsoft
Document Imaging (.mdi) copies of the original shipping Document Imaging (.mdi) copies of the original shipping
documents to GDC within five (5) calendar days after documents to GDC per the submissiion and timing
delivering goods to port. The supplier includes a copy guidelines in section 2.3.5.
of the draft FCR. GDC forwards the electronic documents
to the Comercializadora Mexico Americana (CMA) Shipping
Documents Suppliers Support Team (SDSST).
SDSST verifies shipping documents and notifies GDC of any
errors within two (2) business days after receiving documents.
GDC notifies the supplier of any needed corrections.
If supplier does not comply with authorized document
specifications, supplier pays any and all resulting demurrage
and storage costs plus US$150 per day per container.

—21—
Export FOR FCL SHIPMENTS FROM CHINA, the supplier arranges Customs clearance after returning the container to the carrier's terminal.
Customs
clearance
Export license Supplier delivers export license, if applicable, to OCM in accordance with local rules and regulations.
Export licence For shipments to the UK requiring a visa-stamped export licence, if the licence is available before shipment, supplier delivers original licence to OCM
for shipments to one (1) week before PO’s early ship date. OCM sends copy to GDC to check. OCM does not facilitate shipment without correct licence. If the licence is not
United Kingdom available until after sailing, supplier includes licence with other shipping documents presented to OCM.
Shipment date The cargo receipt date shown on forwarder’s cargo receipt (FCR) is treated as the shipment date, for purposes of determining whether a shipment is ontime.
Container 2.3.6 STEP 6—Port of Loading

manifest The OCM sends the container manifest to the ocean carrier.
Cargo If applicable, the OCM gives the carrier the cargo declaration (also sometimes called “shipping instructions”, or “SI”). NOTE: This is not the same as the
declaration supplier declaring the cargo to China Customs when arranging export clearance.
Repacking due to If the supplier receives a notification of re-packing due to origin Customs or port authorities inspection, the supplier immediately notifies WMT. If the OCM
transit damage receives a notification of re-packing due to origin Customs or port authorities inspection, the OCM notifies WMT immediately.
Bumped cargo If the carrier cancels or delays loading of the WMT PO cargo, or loads the PO’s cargo onto another vessel, and if this change results in a different estimated
time of arrival (ETA) at the destination, the origin cargo manager immediately notifies the GP Logistics (Bentonville) team and the broker.
No grace Merchandise must be on the ocean vessel and sailing according to the following requirements:
period Shipments to USA (except Puerto Rico) Shipments to Other Countries (including Puerto Rico)
NOTE: PO must sail by date referenced in instructions titled, “Booked departure NOTE: Order must sail during shipping window. PO must not sail before PO shipping
date”, in section 2.3.1. There is no grace period before or after this date. date nor after PO cancel date. There is no grace period before or after ship
Exceptions require approval of the appropriate WMT contact (listed in the OCM window. Exceptions require approval of the appropriate WMT contact (listed in the OCM
Communication Matrix). Communication Matrix, if applicable).
IN CASE OF EXCEPTIONS DESCRIBED ABOVE, OR ANY OTHER DEVIATIONS TO THE ABOVE PROCEDURES, GDC shows the buyer’s approval to the OCM, and
copies the retail division’s import’s department on all correspondence.
If the WMT buyer decides that WMT still needs the late order, then the PO may ship via airfreight. WMT’s airfreight shipping procedures are provided in
Retail Link, at: Site Map > Global Procurement Information > Airfreight Shipping Procedures for Suppliers & Associates (CA, PR & US direct imports).
2.3.7 STEP 7—Sailing Message & Waybill

Sailing The OCM transmits the sailing message to WMT:
message • within forty-eight (48) hours after actual time of departure (ATD) from Central America and the Carribean;
• within twenty-four (24) hours after ATD from México;
• within seventy-two (72) hours after ATD from all other origins.
For airfreight, see Retail Link® > Site Map > Global Procurement Information > Airfreight Shipping Procedures for Suppliers & Associates (CA, PR & US direct imports). Top

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Sea waybill or For orders shipped to all retail divisions, except those in Central America and Puerto Rico, carriers can list multiple containers on a sea waybill or bill of lading.
bill of lading Shipments to Shipments to Shipments to Shipments to Shipments to Shipments to
for shipments AR BR CA, CN, GB, JP, PR & US C. America CL MX
of factory- OCM obtains from the carrier OCM requests OCM obtains from the carrier At Costa Rica (or At destination, OCM obtains from the carrier
loaded the set of three (3) signed a non- destination, if order carrier issues
containers, or originals of the sea waybill negotiable copy one (1) original sea waybill ships via Panama hub) original signed two (2) copies of the sea waybill
containers (SWB) within one (1) of carrier’s bill (SWB) within forty-eight (48) carrier issues to the BL to OCM, (SWB) within one (1)
consolidated business day after vessel departs, of lading (BL) hours after vessel departs, OCM the original who includes it business day after vessel departs,
by the OCM and verifies shipping information as a booking and verifies shipping information signed carrier’s bill in the shipping and verifies shipping information
with other on the SWB. receipt. on the SWB. of lading (BL). and clearance on the SWB.
WMT cargo At destination, After vessel departs documents.
NOTE: If CMA and Suburbia
carrier issues and OCM receives BL, orders are loaded in same
original signed if letter of credit (LC) container (whether factory
BL. requires that supplier loaded or consolidated by the
provide copy of BL, OCM), OCM requests carrier to
the OCM releases BL issue separate waybills.
to supplier only if WMT
Centroamerica
approves the request.
Bill of lading Shipments to Shipments to Shipments to Shipments to Shipments to Shipments to
for shipments AR BR CA, CN, GB, JP, PR & US C. America CL MX
consolidated After vessel departs, if
with cargo not the letter of credit (LC)
shipping to the requires that the
same or supplier provides a
similar PO At destination, copy of the BL, the
destination OCM issues one OCM issues one OCM issues OCM issues OCM issues OCM issues
(1) signed (1) signed signed signed signed signed
original, and original, and
three (3) copies three (3) copies
house bill house bill house bill house bill
of the of the
forwarder’s forwarder’s
cargo receipt cargo receipt of lading of lading of lading of lading
(FCR) (FCR). (HBL) in (HBL) in (HBL) in (HBL) in
within triplicate within triplicate only if triplicate within triplicate within
three (3) forty-eight (48) Walmart three business three business
business days hours Centroamerica days days
after vessel after vessel approves the after vessel after vessel
departs. departs. request. departs. departs.
EXCEPTION FOR A PO SHIPPED FROM BANGLADESH, an original bill of lading (OBL) is necessary if the merchandise is made by a Bangladesh-owned factory. OCM checks
shipping information shown on OBL, and checks that consignee endorsed OBL. Other than for this narrow exception, WMT does not allow the use of an OBL.

—23—
2.3.8 STEP 8—Original Signed FCR or HAWB

Signed For each booking, OCM issues to supplier one (1) signed forwarder’s cargo receipt (FCR—sometimes called forwarder’s certificate of receipt) within three
Forwarder’s (3)business days after vessel departure, as long as the following has occurred:
Cargo Receipt • supplier pays any and all origin charges;
(FCR) or • supplier delivers to OCM a copy of signed SDR;
House Air • For FCL shipments supplier delivers to OCM the container manifest (plus an extra copy for shipments to Japan).
Waybill
(HAWB) for
For shipments to Japan, in addition to above activities which should have already occurred by this point in the process, supplier does the following before OCM issues FCR:
Shipments to
Argentina, • supplier delivers to OCM the following documents within twenty-four (24) hours after vessel’s onboard date—
Brazil, Japan Document Original Copy
and México commerical invoice 1 1
packing list 1 1
Form A (if required) 1 1
Seiyu Procurement’s purchase order 0 1
For air shipments, if document sets are complete and accurate, and if supplier does not owe origin-related charges to the AFF, the AFF issues to supplier one
(1) house air waybill (HAWB) per booking.
Copy of CLR
and Carrier OCM emails or faxes to the importing division a copy of the container load report, commercial invoice, packing list, and draft carrier’s bill of lading within three
Bill of Lading (3) business days after vessel departs (email or fax on the same day if the transit time is less than 6 days).
for Shipments Top
to Brazil
FCR for other

importing For issuance of FCRs for other destinations, see Retail Link > Site Map > Global Procurement Information > Guide to Shipping Documents & Related Forms.
divisions
House air
waybill for For issuance of house air waybills for other destinations, see Retail Link > Site Map > Global Procurement Information > Airfreight Shipping Procedures for
other Suppliers & Associates (CA, PR & US direct imports).
importing
divisions
Claim payment GP scans and emails unsigned claims letters to suppliers after document verification, and after WMT receives the sailing message.
Supplier submits, to the WMT office who filed any claims, a bank draft in US dollars to settle claims or additional charges due to additional expenses resulting
from negligence or failure on the part of the supplier or the supplier’s agents..
If the supplier settles the GP-issued claim, then GP releases to supplier the signed claim letter and signed shipping documents receipt.
Top

—24—
2.3.9 STEP 9—Documents

The following sets of procedures refer to the supplier’s shipping documents. These procedures are somewhat parallel and overlap in timing.
No changes are allowed for any previously checked and approved documents. For either set of document procedures, if the supplier makes any changes to previously
submitted documents, the supplier submits the revised documents to the OCM, GDC, and/or the WMT retail division, as appropriate.
No photocopies are allowed to substitute for required original documents.
The supplier pays demurrage and storage costs resulting from the supplier’s discrepancies or incorrect completion of documents.
If the exporting country requires an export license, the supplier submits to the appropriate parties a valid export license in accordance with local laws.
Consolidation of documents for multiple POs
Do not consolidate documents for different POs, unless the POs are for one of the following WMT retail markets. For these markets, waybills, FCRs, invoices, and other
documents for different POs may be consolidated according to the following guidelines, provided that the documents relate to the same LC, supplier, shipping and payment terms,
country of origin, load port, destination (including the ship-to address), and vessel.
Shipments to: Documents may be consolidated for this many POs*
Brazil ........................................................................................................................................................................................................................................ unlimited
Canada ..................................................................... 20 (except for electronic submission) NOTE: Supplier provides separate set of documents for each waybill.
Chile ......................................................................................................................................................................................................................................... unlimited
China........................................................................................................................................................................................................................................ unlimited
India ......................................................................................................................................................................................................................................... unlimited
Japan .................................................................................................................................................................................................................................................. 10
Mexico...................................................................................................................................................................................................................................... unlimited
United Kingdom .................................................................................................................................................................................................................................. 10
For shipments to Puerto Rico, only waybills can list unlimited multiple POs. If a consolidated container shipped to Puerto Rico has POs from multiple suppliers, the waybill can list unlimited multiple POs
and unlimited multiple suppliers for that container. Other documents for shipments to Puerto Rico relate to only one (1) PO per document (unless other instructions allow multiple POs for that document).
Final documents to origin cargo manager (OCM) for shipments Final physical documents for shipments MDI copy set of documents emailed to
to all countries except AR, BR & MX (NOTE: If supplier presents scans, to Argentina, Brazil & México GDC for shipments to all countries
supplier also provides any required physical originals within required times.)
Supplier presents to GDC (if a GP-sourced order) or to importing SHIPMENTS TO ARGENTINA, CENTRAL
Supplier presents original or copy documents as indicated in
division (if not a GP order) original or copy documents as indicated in AMERICA, PUERTO RICO, AND USA: Supplier
table on Retail Link which provides document order (see “Document
table on Retail Link which provides document order (see “Document converts required shipping documents for one (1) PO
order,” below) in sort order shown in the table. order,” below) in sort order shown in the table. to one (1) Microsoft Document Imaging (MDI) file
Supplier provides one (1) of each document unless specifiedSupplier provides one (1) of each document unless specified (including digital authorized signatures), and transmits
otherwise below. otherwise below. to GDC one (1) MDI file in one (1) email.
Except as follows, supplier complies with the documents Except as follows, supplier complies with documents
SHIPMENTS TO ALL OTHER COUNTRIES: Supplier
submission lead time matrix on pages 27–29. submission lead time matrix on pages 27-29.
converts required shipping documents for multiple POs
NOTE: If an original document is not available, supplier NOTE: If an original document is not available, supplier to one (1) Microsoft Document Imaging (MDI) file
presents missing document(s) one (1) day after departure. presents missing document(s) one (1) day after departure. (including digital authorized signatures), and transmits
Supplier ensures submitted documents are consistent with drafts approved to GDC one (1) MDI file in one (1) email.
during pre-check. Supplier immediately informs GDC of any difference.
If PO ships on multiple vessels, or airs with multiple If PO ships on multiple vessels, or airs with multiple
HAWBs, supplier provides one (1) set of documents for each HAWBs, supplier provides one (1) set of documents for each
OCM booking number or HAWB. OCM booking reference number or HAWB.

—25—
Final documents to origin cargo manager (OCM) for shipments to all Final physical documents MDI copy set of documents emailed to GDC
countries except AR, BR & MX (NOTE: If supplier presents scans, supplier for shipments to for shipments to all countries
also provides any required physical originals within required times.) Argentina, Brazil & México
NOTE: WMT can charge supplier for expenses resulting from SHIPMENTS TO ARGENTINA ADDITIONAL REQUIREMENTS:
late or incorrect documents. AND BRAZIL:
• Supplier consolidates documents according to instructions at beginning of this section.
SHIPMENTS TO CENTRAL AMERICA: • Set 1 contains one (1)
• If supplier’s system supports longer file names, and if supplier consolidates five (5) or
• Document Set 1 contains appropriate originals, and copies of other original document if an
original is required, or fewer POs in a set of documents, supplier names MDI file by listing all POs (for example,
required documents, including extra copy of commercial invoice.
• Document Set 2 copy set 1 (including extra commercial invoice for set 2). copy of any document for “1234567891,1234567892,1234567893,1234567894,1234567895.mdi”).
which no original is • If supplier’s operating system does not support long filenames, or if supplier consolidates
SHIPMENTS TO CHINA AND INDIA:
• Set 1 contains appropriate original documents (plus two extra required. With each six (6) or more POs in a set of documents, supplier names the MDI file by the first PO
originals each of commercial invoice and packing list for shipments original or copy, include number, followed by a comma, space, “total”, space, the total number of POs
to IN) and copies of other required documents. two (2) additional copies. consolidated, space, and “POs”. EXAMPLE: 1234567890, total 7 POs.mdi
• Set 2 for CN contains two (2) copies of set 1 (except • Set 2 contains only one • WMT only accepts MDI. Do not compress files using WinZip or other software.
inspection report, Chinese label sample and picture, and (1) copy of each To save memory, include only required files. The maximum size WMT can
no-wood declaration). documents in set 1.
receive is three megabytes (3MB). If needed, split large MDI files and note
• Set 2 for IN contains two (2) copies each of commercial SHIPMENTS TO MÉXICO: email count in subject (such as “PO 1234567890 – 1 of 3”).
invoice and packing list, and one (1) copy each of all otherSupplier provides SDSST
one (1) set of documents • Include supplier name, vendor number, country shipped to, and PO number(s)
documents in set 1, in same order. (or first PO, followed by PO count, if six (6) or more POs), and department
SHIPMENTS OF ALL GOODS FROM SOUTH AMERICA TO PUERTO
specified in SDSST’s
preparation chart. If number(s) in email subject. EXAMPLE:
RICO OR USA, INCLUDING GENERAL DEPARTMENT STORE XYZ Enterprises, Ltd, to Canada #87654321, PO 1234567890,1234567891,1234567892, Dept 7, 18
MERCHANDISE, DRY FOOD, CANNED FOOD, AND FROZEN FOOD
supplier does not comply
(BUT NOT INCLUDING FRESH PRODUCE):
with specifications, supplier • In email body supplier includes a contact person’s name, phone, fax and email,
Supplier provides OCM one (1) set of all documents, including pays resulting demurrage as well as the shipment’s loadport and PO destination.
shipping release note (SRN) issued by GDC, at time of OCM’s and storage costs plus • In email body supplier also includes, for each PO, the supplier name, PO, PO type,
shipping instructions cutoff date (“supplier doc/SI cutoff”). US$150 per day per department, onboard date, total cartons, value in US$, and item count. Supplier
container. does not breakdown totals by item.
SHIPMENTS TO CANADA, JAPAN, PUERTO RICO OR USA FROM
EXAMPLE (MULTIPLE POs):
CENTRAL AMERICA OR CARIBBEAN:
Supplier provides OCM one (1) set of documents, at time of Supplier Supplier # PO Dept On Board Total Shipped Total Shipped Count of
Date Carton Amount US$ Different Items
OCM’s shipping instructions cutoff date (“supplier doc/SI
XYZ Enterprises, Ltd 87654321 1234567890 07 Jan1, 08 300 $30,000 2
cutoff”). Document set contains all required documents (plus
an extra copy of the container manifest for shipments to JP).
ALL OTHER SHIPMENTS TO CANADA, JAPAN, PUERTO RICO, Total: 1000 $100,000 6
UNITED KINGDOM, OR USA: EXAMPLE (SINGLE PO):
• Set 1 contains appropriate originals, and contains copies of Supplier Supplier # PO Dept On Board Total Shipped Total Shipped Count of
other documents. Date Carton Amount US$ Different Items
For shipments to JP, supplier also includes a copy of the XYZ Enterprises, Ltd 87654321 1234567890 07 Jan1, 08 300 $30,000 2
container manifest if FCL, along with the original container manifest.
• Do not send physical copies to GDC of MDI documents which you have emailed.
• Set 2 copy of set 1, in same order.
• If supplier later revises documents, supplier emails only the revised documents (in MDI format).
NOTE: For shipments to Japan, supplier ensures documents
submitted to OCM are consistent with drafts approved during pre- • Supplier complies with documents submission lead time matrix on pages 27-29.
checking. If any difference, supplier immediately informs GDC. • IF PO SHIPS ON MULTIPLE VESSELS OR AIRS WITH MULTIPLE HAWBs,
supplier provides to GDC a set of copies for each OCM booking reference
number or house air waybill (HAWB).

—26—
Timing for submission of documents to Origin Cargo Manager (OCM) Timing for submission of documents to Walmart
(all retail markets, except Argentina, Brazil and México) (all retail markets, including Argentina, Brazil and México)
For shipments to all countries except Argentina, Brazil and México, supplier submits For shipments to Argentina, Brazil and México, supplier submits to importing division
the final set of required documents according to lead times in following 3-page table the final set of required documents according to lead times in following 3-page table.
(except for shipments from Central America and Caribbean). For shipments to all countries, supplier submits to GDC
NOTE: For shipments from Central America or Caribbean, see relevant requirements in instructions the copy set of required documents according to lead times in following 3-page table.
above, titled “For Shipments to Canada, Japan, Puerto Rico, or USA from Central America or Caribbean”.
Lead-Time for Submission of Documents to OCM* Lead-Time for Submission of Documents to Walmart*
(per same loading regions in table at left)
Loading Region Long Beach & Seattle & all other discharge ports Seattle & all other
Long Beach &
Los Angeles Tacoma Tacoma discharge
Los Angeles discharge
discharge discharge discharge ports
2 business days before the ETD for
24 hours after vessel loading for shipments to IN & JP shipments to IN
—or— —or—
2 calendar days after vessel departure 2 calendar days after vessel departure
for shipments to CL for shipments to C. America, & CL
Chiwan, Shekou, 3 calendar days 3 calendar days
—or— 1 business day before vessel 1 business day before vessel —or—
Yantian, & after vessel after vessel
5 calendar days after vessel departure departure departure 5 calendar days after vessel departure
Hong Kong departure departure
for shipments to CA, PR, GB & US for shipments to
—or— AR, BR, & MX
6 calendar days after vessel departure —or—
for shipments to C. America 6 calendar days after vessel departure
to all other countries
24 hours after vessel loading for shipments to IN & JP
—or—
2 business days before the ETD for shipments to IN
—or—
2 calendar days after vessel departure for shipments to CL
3 calendar days —or—
2 calendar days after vessel departure for shipments to C. America, & CL
1 business day before vessel —or—
Shanghai after vessel 5 calendar days after vessel departure
departure 5 calendar days after vessel departure for shipments to
departure for shipments to CA, PR, GB & US
—or—
AR, BR, & MX
—or—
6 calendar days after vessel departure
6 calendar days after vessel departure to all other countries
for shipments to C. America
No later than vessel onboard date for shipments to China
—or— 2 business days before the ETD for shipments to IN
24 hours after vessel loading for shipments to IN & JP —or—
—or— 2 calendar days after vessel departure for shipments to C. America, & CL
All other China ports 2 calendar days after vessel departure for shipments to CL —or—
—or— 5 calendar days after vessel departure for shipments to AR, BR, & MX
5 calendar days after vessel departure for shipments to CA, PR, GB & US —or—
—or— 6 calendar days after vessel departure to all other countries
6 calendar days after vessel departure for shipments to C. America
matrix continues next page

—27—
matrix continued from previous page

Lead-Time for Submission of Documents to OCM* Lead-Time for Submission of Documents to Walmart *
Loading Region
Puerto Rico & US all other discharge ports Puerto Rico & US all other discharge ports
discharge ports discharge ports
—or— 2 business days before the booked departure date for shipments to IN
—or— Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
5 calendar days 2 calendar days after vessel departure for shipments to CL 12 calendar days —or—
Bangladesh & India after vessel —or— after vessel 2 calendar days after vessel departure for shipments to C. America, & CL
departure 5 calendar days after vessel departure departure —or—
for shipments to CA, & GB 5 calendar days after vessel departure for shipments to MX
—or— —or—
6 calendar days after vessel departure 12 calendar days after vessel departure for all other destinations
—or—
2 business days before the booked departure date for shipments to IN
—or—
Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
5 calendar days 2 calendar days after vessel loading for shipments to the GB 5 calendar days —or—
—or—
Turkey after vessel after vessel 2 calendar days after vessel departure for shipments to C. America, CL & GB
2 calendar days after vessel departure for shipments to CL —or—
departure —or—
departure
5 calendar days after vessel departure for shipments to AR, BR, & MX
5 calendar days after vessel departure for shipments to CA —or—
—or—
—or—
24 hours after vessel loading for shipments to IN & JP
—or—
No later than 2 calendar days after vessel loading for shipments to the GB No later than 2 business days before the booked departure date for shipments to IN
supplier’s —or— supplier’s —or—
Europe (except Turkey) shipping 2 calendar days after vessel departure for shipments to CL shipping Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
instructions (SI) —or— instructions (SI) —or—
cutoff date 5 calendar days after vessel departure cutoff date 2 calendar days after vessel departure for all other destinations
for shipments to CA
—or—
matrix continues next page

—28—
matrix continued from previous page
Lead-Time for Submission of Documents to OCM* Lead-Time for Submission of Documents to Walmart *
Loading Region
Puerto Rico & US all other discharge ports Puerto Rico & US all other discharge ports
discharge ports discharge ports
No later than supplier’s shipping instructions (SI) cutoff date
for shipments to CL
México, —or— No later than supplier’s shipping instructions (SI) cutoff date for shipments to C. America & MX
Central America, No later than No later than vessel onboard date for shipments to China No later than —or—
the Caribbean, supplier’s —or— supplier’s 2 business days before the booked departure date for shipments to IN
the West Indies, shipping 24 hours after vessel loading for shipments to IN & JP shipping —or—
Columbia east of Panama instructions (SI) —or— instructions (SI) Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
(Barranquilla & Cartagena), cutoff date 5 calendar days after vessel departure for shipments to CA & GB cutoff date —or—
& Venezuela —or— 2 calendar days after vessel departure for all other destinations
—or—
24 hours after vessel loading for shipments to IN & JP 2 business days before the booked departure date for shipments to IN
No later than No later than —or—
—or—
Columbia west of Panama supplier’s
2 calendar days after vessel departure for shipments to CL
supplier’s Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
(Buenaventura), shipping —or— shipping —or—
& the rest of South America instructions (SI) 5 calendar days after vessel departure for shipments to CA & GB instructions (SI) 2 calendar days after vessel departure for shipments to AR, BR, C. America, CL, & MX
cutoff date —or— cutoff date —or—
6 calendar days after vessel departure 6 calendar days after vessel departure to all other countries
—or— 2 business days before the booked departure date for shipments to IN
—or— Early enough so that supplier can provide OCM the SDR no later than ETD for shipments to China
5 calendar days 2 calendar days after vessel departure for shipments to CL 5 calendar days —or—
All others after vessel —or— after vessel 2 calendar days after vessel departure for shipments to C. America, & CL
departure 5 calendar days after vessel departure for shipments to CA & GB departure* —or—
—or—
5 calendar days after vessel departure for shipments to AR, BR & MX
—or—
* Lead time for submission of documents is based upon date of receiving the correct and completed documents. The sailing day on the FCR (NOT the cargo received date) counts for day 0. The next day counts as day 1.
For “calendar day” timelines, if the last day for submission falls on a non-working Saturday, Sunday or holiday, the following work day is the latest submission day.

—29—
Documents to Origin Cargo Manager (OCM) Documents to Walmart

for all retail markets for all retail markets
Additional document requirements (WMT process continues on page after next)
for PO movements split across multiple vessels
If a PO ships on more than one vessel, supplier provides to OCM the original and one (1) copy
of each and all required documents for each vessel on which the PO ships (three (3)
copies if shipped to Puerto Rico). In other words, counting the document set which includes any
required originals, supplier provides OCM two (2) sets per PO per vessel (4 sets to Puerto Rico).
The cargo quantity provided in a document set for a vessel's shipment must match
exactly the quantity of cargo for that specific vessel's shipment.
Additional document requirements
for WMT Centroamerica POs split into multiple containers
For shipments to WMT Centroamerica, if a PO is split into multiple containers, the
supplier provides to the OCM the original and two (2) copies of each and all required
documents (the original and 4 copies of the commercial invoice) for each container.
Document order
The supplier presents to the OCM the documents in the correct order, as provided on
Retail Link®. The OCM does not accept documents which are not in the correct order.
To view the document order and list of documents:
1. Go to the Retail Link® Global Procurement Information page, and click on “Guide to
Shipping Documents & Related Forms”, which opens Wal-Mart Stores, Inc. Guide
to Shipping Documents and Related Forms for Direct Imports.
2. Section 2 of that document provides a table with the correct order of required documents to be
submitted to the OCM, and which the OCM forwards to the Customs broker (or to the importing
WMT division, depending on the importing country), with links to guidelines for those documents.
3. Section 3 describes additional documents required for release of the shipping documents receipt
(SDR). When submitting copies of the documents listed in section 2, the supplier places these on
top of the documents listed in section 2, in the order which they are described in section 3.
(OCM process continues on next page) (WMT process continues on next page)

—30—

for all retail markets (except Argentina, Brazil, México and Japan) for all retail markets
(OCM process continued from previous page) (WMT process continued from previous page)
Document verification by OCM Document verification by GDC
The OCM checks shipping documents for completeness after the supplier: GDC checks shipping documents for completeness and accuracy. If there is an error or ommission,
• pays the local origin charges; GDC may ask the supplier to resubmit the corrected document(s), along with a payment of a document
• delivers to the OCM the document set containing the required original documents resubmission fee (DRF). GDC issues a resubmission request for documents in only one (1) document
(see “Document order” in step 3, above); set. For example, if a supplier issues two document sets, and if each set has documents which need
• delivers to the OCM the set(s) containing only the copies. correction (or omits required docunments), GDC issues two resubmission requests.
GDC charges one (1) DRF per resubmission request, regardless of how many errors or
documents are referenced in the request. One (1) DRF is exactly USD 75.00 or exactly
RMB 500.00. Supplier pays any bank charge in addition to the USD75 or RMB500.
The supplier only pays the DRF to GP's bank account by wire transfer (T/T). When
paying, the supplier complies with the following requirements:
• For the payer's name, the supplier uses only the supplier's name as shown on the DRF
invoice. Only the supplier (which is a company, not an individual) pays the DRF. The supplier
cannot pay from an individual's personal bank account or another company's bank account.
• In the payment detail field of the wire transfer form or T/T form, the payer provides
the DRF invoice number and supplier identification number.
Exceptions require approval from GP Finance.
NOTE: If resubmitted documents still have errors, GDC may issue another resubmission
request and charge an additional DRF.

—31—

for all retail markets (except Argentina, Brazil, México and Japan) for all retail markets
(OCM process continued from previous page) (WMT process continued from previous page)
Signed forwarder’s cargo receipt, house air waybill, or CMR,

except for Shipments to Argentina, Brazil, and Japan Shipping documents receipt (except for shipments to China and México)
FOR OCEAN SHIPMENTS, if document sets are complete and accurate, and if supplier GDC issues to the supplier the shipping documents receipt (SDR) if:
does not owe origin-related charges to the OCM, the OCM issues to the supplier, on or • the documents are complete and accurate without any discrepancy;
after vessel departure, a signed forwarder’s cargo receipt (FCR, for shipments by sea) • for shipments to Japan, the supplier has provided to GDC a copy of original FCR;
or a signed CMR* (for shipments by land) as follows:
• GDC confirms that the supplier paid the document resubmission fee (DRF), if applicable;
• For shipments to Walmart Centroamerica, the OCM issues one FCR for each PO. If • there are no freight claims on the PO (such as underload claim, port change, or
the PO is loaded into multiple containers, the OCM issues one FCR per container. CBM discrepancy claim);
• For shipments to Puerto Rico and the USA, the OCM issues one FCR per PO. • the merchandise has an acceptable inspection report;
• For shipments to all other destinations, the OCM issues one FCR or CMR for each booking.
• supplier complies with with all terms and conditions of WMT’s shipping procedures & related guides.
IF THERE ARE ANY REVISED DOCUMENTS, supplier submits them to OCM.
FOR AIR SHIPMENTS, if document sets are complete and accurate, and if supplier does Signed forwarder’s cargo receipt for shipments to México
not owe origin-related charges to the AFF, the AFF issues to supplier a house air waybill Upon receipt of the signed FCR, and within the lead time specified on pages 27, 28 and
(HAWB) for each booking. If there are any revised documents, supplier submits them to AFF. 29, the supplier emails an MDI copy of the signed FCR to GDC.
* CMR is a consignment note which confirms that a carrier (in other words, the road Shipping documents receipt for shipments to México
haulage company) received the goods, and that a contract of carriage exists between
the trader and the carrier. CMR is an abbreviation for the French name of the GDC issues to the supplier the shipping documents receipt (SDR) if:
convention governing these matters: Convention relative au contrat de transport • documents, including copy of signed FCR, are complete and accurate without any discrepancy;
international de Marchandises par Route. • GDC confirms that the supplier paid the document resubmission fee (DRF), if applicable;
• the merchandise has an acceptable inspection report;
• supplier complies with with all terms and conditions of WMT’s shipping procedures & related guides.
Documents for Customs entry
Depending on the importing division, the origin and the transport mode, either GDC, the OCM, or the AFF forwards or transmits documents to the Customs broker or importer.
2.3.10 STEP 10— Documents for Payment

Step 6 continues on next pages, as follows:
payment for shipments to Brazil .......................................................................................................................... 33
payment for shipments to Central America ........................................................................................................ 34
payment for shipments to China.......................................................................................................................... 35
payment for shipments to India ........................................................................................................................... 35
payment for shipments to Japan ......................................................................................................................... 36
payment for shipments to México........................................................................................................................ 37
payment for shipments to United Kingdom ........................................................................................................ 37
payment for shipments to all other WMT importing divisions .......................................................................... 37
Top

—32—
Payment for Shipments to Brazil

For Brazil orders paid by LC, after receiving all correct documents, the importing division releases to supplier the applicant statement.
For Brazil orders paid by T/T, in step 5, supplier provided shipping documents and any other required originals, including the original forwarder’s cargo receipt (FCR), to the
importing division for Customs clearance and T/T payment request.
NOTE — Documents required if wire payment (T/T*) for shipments to Brazil:
Submit these PO# fifth digit PO Destination Send Documents required for T/T* to: In case of 2nd request, contact:
documents: recipient: Elson Soares name: Juliane Nihi Kimura
• a copy set of phone: 0055–11–2103–5978 email: jnkimur@wal-mart.com
shipping 1 email: egsoare@wal-mart.com
company: Fiorde Logistica Internacional
phone: 0055–11–2103–5858
documents (Wal-Mart Brazil
department: Import
• 1 original Supercenter)
address: Rua Frei Caneca In case of 3rd request, contact:
shipping —or— SANTOS nr 739 3° andar name: Jose Altschuller
documents Frei Caneca email: jaltsch@wal-mart.com
receipt (SDR) city: São Paulo phone: 0055–11–2103–5630
issued by GDC 5 state/province: São Paulo
• 1 original country: BR
(Brazil Sam’s) postal code: 01307–001
forwarder’s
CNPJ: 55.446.835/0001–61
cargo receipt
PO# fifth digit PO Destinations Send Documents required for T/T* to: In case of 2nd request, contact:
(FCR)
recipient: Elson Soares name: Juliane Nihi Kimura
phone: 0055–11–2103–5978 email: jnkimur@wal-mart.com
email: egsoare@wal-mart.com phone: 0055–11–2103–5858
2 company: BRASMUNDI — ICR LTDA
(Bompreço BPSN) SUAPE department: Import
address: RUA CEL. ANISIO RODRIGUES COELHO In case of 3rd request, contact:
—or— —or— 464 — 8° ANDAR BOA VIAGEM name: Jose Altschuller
city: Recife email: jaltsch@wal-mart.com
3 SALVADOR state: PE phone: 0055–11–2103–5630
country: BR
(Bompreço BPBA) postal code: 51021–130
CNPJ: 04.665.157/0001–97
PO# fifth digit PO Destinations Send Documents required for T/T* to: In case of 2nd request, contact:
recipient: Vincius Leonardo Schwarz name: Daniela Lopes Da Costa
phone: 0055–51–3349–4682 email: dcosta@wmsul.com.br
4 email: schwarz@wmsul.com.br phone: 0055–51–3349–4814
(WMS — RIO GRANDE company: WMS Supermercados do Brasil LTDA.
Nacional and BIG) address: A.V. SERTORIO 6600
—or— —or— SOBRELOJA DEPTO DE COMPERIOR EXTERIOR In case of 3rd request, contact:
A/C DANIELA LOPES DA COSTA name: Jose Altschuller
4 PARANA state: RS email: jaltsch@wal-mart.com
(WMS — country: BR phone: 0055–11–2103–5630
Mercadorama post code: 91110–580
and BIG)
CNPJ: 93.209.765/0001–17
* “T/T” stands for “telegraphic transfer”.

—33—
Payment for Shipments to Central America
For payments by letter of credit, for shipments to Central America, supplier submits to bank the documents specified in letter of credit.
For payments by telegraphic transfer (“T/T”), for shipments to Central America, supplier submits to bank the documents specified in documentary collection cover letter.
Top
NOTE — Documents required for wire payment (T/T*) for certain Walmart Centroamerica (WALCEN) orders:
For WALCEN North For WALCEN South

Submit these documents: (GT, HN, SV): (CR, NI):
• 1 copy of commercial invoice (with banking information) Send by courier to: Send by courier to:
• 1 original shipping documents receipt (SDR) issued by GDC Operadora de Tiendas, S.A. Corporación Supermercados Unidos S.A.
• 1 original forwarder’s cargo receipt (FCR) 12 calle 1-28 zona 9 Parque Industrial Las Brisas
• 1 original bank instruction. Guatemala City De la Iglesia Católica de San
Guatemala Rafael Arriba de Desamparados 200 al este
Contact: Centro Distribución, Wal-Mart Centroamérica
NOTE: Present bank instruction only once, unless details change. The
San José, Costa Rica
template is located on the US Retail Link site, at: Helen Ivone García,
and Renato Hernández Contact:
Site Map > Phone (502) 2485–5500 ext 5477 or 5482 Gustavo Cordero, Eddie Cabezas, or Edgar Sevilla
Global Procurement Information > Fax (502) 2485–5585 Phone (506) 22 43 76 00 – 1 ext 221011 or 221047 or 221048
Bank Instruction - for wire payments for shipments to Central. America) Fax (506) 2215–2985
After sending documents by courier, supplier emails scanned documents.

Email subject: T/T payment document submission: PO#; supplier name
Content of email: Courier Name For WALCEN North: For WALCEN Southl:
AWB#
To: To:
document sending date Helen.Garcia@wal-mart.com Luis.Cordero@wal-mart.com
PO# Renato.Hernández0@wal-mart.com Eddie.Cabezas@wal-mart.com
supplier name Edgar.Sevilla@wal-mart.com
Copy: Copy:
GDC GDC

—34—
Payment for Shipments to China
For shipments to China, the supplier scans the original FCR, and emails it to WMT China, at the address given in section 5 (“Additional Documentation Required for Payment”) of
Wal-Mart Stores, Inc. Guide to Shipping Documents and Related Forms for Direct Imports.
NOTE — Documents required for wire payment (T/T*) for shipments to China:
Submit these documents: Send all shipping documents to:
• a copy set of shipping documents WAL-MART (CHINA) INVESTMENT CO.,LTD
2-5/F, Tower 2 and 1-12/F, Tower 3, SZITIC Square
• 1 original shipping documents receipt (SDR) issued by GDC
69 Nonglin Road, Futian District
• 1 original forwarder’s cargo receipt (FCR) Shenzhen, China
Attn: Helly Zeng or Venny Lin
Tel. 86-755-2151 2330, 86-755-2151 2331
Fax : 86-755-2151 0740, 86-755-2151 0330
E-mail: h4zeng@wal-mart.com, v1lin@wal-mart.com
Payment for Shipments to India
For shipments to India, if total FOB value of all POs or PIs provided to a supplier, with shipping windows within three (3) months of each other, is at least 10,000 USD, payment is made by
letter of credit (LC) (either at sight after bank receives correct payment documents or within a certain number of days after bank receives correct payment documents, depending on the agreement).
The LC specifies which payment documents the supplier submits to the bank, (NOTE: If supplier requests wire/telegraphic transfer (T/T) payment , then that will be considered by Bharti WMT.)
For all other shipments to India, payment is by T/T within a specified number of days after Bharti WMT receives correct payment documents. Top
NOTE — Documents required for wire payment (T/T*) for shipments to India:
Submit these documents: Send all shipping documents to:
• 1 copy of the shipping documents receipt (SDR) issued by GDC Monica Gulati
Manager – Imports
• 1 copy of the commercial invoice Bharti Wal-Mart Pvt Ltd
• 1 copy of the packing list th
4 Floor, Orchid Centre
• 1 copy of the certificate of origin Sec – 53, Golf Course Road
• 1 copy of the lab test report (if applicable) Opp. Suncity, Gurgaon
• 1 copy of the supplier’s container manifest (for full container load (FCL) only)
After sending documents to above address, supplier
• 1 copy of the purchase order (PO) or proforma invoice (PI) (as applicable)
sends following email to Bharti WMT:
• 1 original payment request To: Monica Gulati (Monica.Gulati@bharti.wal-mart.com)
• 1 original forwarder’s cargo receipt (FCR) Copy: GDC
• 1 copy of the ASTM certificate (for toys only) Subject line (without quotes):
“T/T payment document notification:” PO or PI #; supplier name
• 1 copy of the azo certification (for apparel or other textiles only) Email content :
• 1 copy of the fumigation certificate (if applicable) Courier name, air waybill (AWB) #, document sending
• 1 copy of the approval mail received from Bharti WMT for short shipment (if applicable) date, PO or PI #, and supplier name

—35—
Payment for Shipments to Japan
For payments by letter of credit, for shipments to Japan, supplier submits to bank the documents specified in letter of credit.
For Seiyu orders paid by T/T, supplier sends original FCR, original SDR, and a copy set of required documents, to Seiyu Procurement, at the address given in section 5
(“Additional Documentation Required for Payment”) of Wal-Mart Stores, Inc. Guide to Shipping Documents and Related Forms for Direct Imports. Top
NOTE — Documents required for wire payment (T/T*) for certain Seiyu orders:
Submit these For hardlines (departments 3, 5, For hardlines (departments 4, 13, For hardlines (departments 10, 11, For hardlines (department 18),
documents: 6, 7, 9, and 15), send to: 17, 20, 21 and 22), send to: 14 and 16), send to: send to:
• a copy set of Seiyu Procurement Ltd. Seiyu Procurement Ltd. Seiyu Procurement Ltd. Seiyu Procurement Ltd.
shipping 2–1–1, Akabane 2–1–1, Akabane 2–1–1, Akabane 2–1–1, Akabane
documents Kita-ku, Tokio 115–0045 Kita-ku, Tokio 115–0045 Kita-ku, Tokio 115–0045 Kita-ku, Tokio 115–0045
Japan Japan Japan Japan
NOTE: In the
Attn: Ms. Yoshiko Kawai Attn: Ms. Rie Kikuchi Attn: Ms. Michiyo Waragai Attn: Ms. Yoshiko Kawai
commercial invoice, Ms. Akiko Oikawa Ms. Soei Kobayashi Ms. Rie Kikuchi Ms. Akiko Oikawa
also indicate the Tel: 81–3–3598–2065 Tel: 81–3–3598–2065 Tel: 81–3–3598–2065 Ms. Rie Kikuchi
following bank Fax: 81–3–3902–7210 Fax: 81–3–3902–7210 Fax: 81–3–3902–7210 Ks. Soei Kobayashi
information: Email: kawai-y@seiyu-pro.co.jp Email: kikuchi-r@seiyu-pro.co.jp Email: waragai-m@seiyu-pro.co.jp Tel: 81–3–3598–2065
- account name oikawa-a@seiyu-pro.co.jp kobayashi-s@seiyu-pro.co.jp kikuchi-r@seiyu-pro.co.jp Fax: 81–3–3902–7210
- account number Cc: Ms. Chisato Maruyama Cc: Ms. Chisato Maruyama Cc: Ms. Chisato Maruyama Email: kawai-y@seiyu-pro.co.jp
- bank name Email: cmaruya@seiyu.co.jp Email: cmaruya@seiyu.co.jp Email: cmaruya@seiyu.co.jp oikawa-a@seiyu-pro.co.jp
- branch name kikuchi-r@seiyu-pro.co.jp
- address kobayashi-s@seiyu-pro.co.jp
- Swift code
For hardlines (department 31— For softlines (apparel, footwear, umbrella, and textile bag — departments For food (departments 1, and 90,
• 1 original shipping watches only), send to: 23, 24, 25, 26, 27, 29, 30, 31, 33, 34, 35 and 36), send to: 91, 92, 93, 94 and 96), send to:
documents receipt Seiyu Procurement Ltd. Seiyu Procurement Ltd. Seiyu Procurement Ltd.
(SDR) issued by 2–1–1, Akabane 2–1–1, Akabane 2–1–1, Akabane
GDC Kita-ku, Tokio 115–0045 Kita-ku, Tokio 115–0045 Kita-ku, Tokio 115–0045
Japan Japan Japan
• 1 original
forwarder’s cargo Attn: Mr. Kunio Yamazaki Attn: Mr. Kunio Yamazaki Attn: Ms. Keiko Oguro
Ms. Hiromi Sekine Mr. Hiroaki Izawa Ms. Jun Aoki
receipt (FCR)
Tel: 81–3–3598–2065 Ms. Ran Kobayashi Tel: 81–3–3598–2065
• 1 copy of product Fax: 81–3–3902–7210 Ms. Akiko Oikawa Fax: 81–3–3902–7210
liability insurance Email: yamazaki-k@seiyu-pro.co.jp Ms Hiromi Sekine Email: oguro-k@seiyu-pro.co.jp
certificate sekine-h@seiyu-pro.co.jp Tel: 81–3–3598–2320 aoki-j@seiyu-pro.co.jp
Fax: 81–3–3902–7210
Email: yamazaki-k@seiyu-pro.co.jp
izawa-h@seiyu-pro.co.jp
kobayashi-r@seiyu-pro.co.jp
oikawa-a@seiyu-pro.co.jp
sekine-h@seiyu-pro.co.jp

—36—
Payment for Shipments to México
For payments by letter of credit, for shipments to México, supplier submits to bank all of the documents specified in letter of credit. The supplier follows any additional
instructions provided by Comercializadora Mexico Americana (CMA) or GDC.
For payments by telegraphic transfer (“T/T”), for shipments to México, CMA contacts the supplier and provides instructions and information regarding which document the
supplier submits for T/T payment, as well as the procedures for submitting the documents for T/T payment. Top
NOTE — Documents required for wire payment (T/T*) for shipments to México:
Submit these documents: Send wire payment documents to:
• 1 copy of the bank statement (issued by beneficiary's bank and with signature and stamp) COMERCIALIZADORA MEXICO AMERICANA, S. DE R.L. DE C.V.
• 1 original completed, signed and stamped supplier wire transfer instructions form AV. DE LA LUZ NO. 34
Template for wire transfer form is available on Retail Link, at: Site Map > Global Procurement FRACC. PARQUE INDUSTRIAL LA LUZ
CUAUTITLAN IZCALLI, EDO. DE MEXICO
Information > Supplier Wire Transfer Instruction - for wire payments for shipments to México
MEXICO C.P. 54830
• 1 copy of trademark license, if applicable
• Any other documents which CMA instructs the supplier to submit. ATTN: (Enter name of CMA’s merchandising logistics manager responsible for PO)
* “T/T” stands for “telegraphic transfer”
Payment for Shipments to the United Kingdom
For payments by letter of credit, for shipments to the UK, supplier submits to bank the documents specified in letter of credit.
For payments by telegraphic transfer (“T/T”) , for shipments to the UK, supplier sends to ASDA the documents indicated below. Top
NOTE — Documents required for wire payment (T/T*) for shipments to the United Kingdom:
Submit these documents: Send wire payment documents to:
• original shipping document receipt. (SDR) signed by GDC ASDA Stores Ltd. ATTN: Rachel Tiffany — Import Accounts Payable
• copy set of shipping documents ASDA House Phone: 440113 241 9401
• original forwarder’s cargo receipt (FCR) or CMR Southbank Email: rtiffna@asda.co.uk
Great Wilson Street
• original payment request under supplier’s letterhead, requesting payment and indicating —AND—
Leeds, LS11, 5AD
PO number, assortment or item number(s), total quantity and amount shipped, supplier’s United Kingdom ATTN: Andrew Clay — Import Accounts Payable
bank name and branch, bank’s full street address, and supplier’s bank account number. Phone: 440113 241 8897
Email: aclay@asda.co.uk
* “T/T” stands for “telegraphic transfer”
Payment for Shipments to All Other Importing Divisions
For payments by letter of credit, for all other retail markets, supplier submits to bank the documents specified in letter of credit.
For payments by telegraphic transfer (“T/T”), for all other retail markets, supplier submits to bank the documents specified in documentary collection cover letter. Top

—37—
Revision history: Instructions for electronic document transmissions to GP for shipments to Canada.
Clarified that supplier is accountable for PO and item integrity for CYCY, and OCM for CFSCY.
DATE REVISION For shipments to the US or Puerto Rico, when approving palletized freight, the DI
July 1, 2008 Horizontal format to allow more columns as procedures for more countries are consolidated. import manager consults with GP Origin Services.
Page orientation changed to only left orientation, for easier maintenance. To harmonize with the previous revision of the shipping documents guide, the statement has
Added requirements for Seiyu, WMT Argentina, WMT Brazil, WMT Centroamerica, WMT China, been removed that said container manifests may not be consolidated.
and WMT México. All retail markets included except Asda and India. For orders shipped to all retail divisions, except those in Central America, sea waybills and bills of
Added max kg per container for all retail countries. lading can list multiple containers (documentation of existing procedure).
Clarified that if supplier does not have enough cargo to meet minimum CBM, supplier Add Angeling Ma as a contact.
delivers cargo to CFS. Add WMT Brazil contact for meeting samples.
Added Sam’s PR to list of heavyweight cargo for which freight factor is recalculated. Changed shipping “rules” to shipping “procedures”.
Clarified wording for exceptions to underload claim, including adding existing exception for WMT New title Wal-Mart Global Procurement Shipping Procedures for Direct Import Ocean Freight.
PR & WMT US cargo using heavyweight freight factor and loaded to max weight. WMT prefers air carriers who participate in PIP and C-TPAT.
rd
For Sam’s, revise 3 condition for avoiding underload claim: “The order uses either Consolidation instructions for WMT Puerto Rico.
cases or club-ready pallets which have dimensions that prevent the supplier from Container seals must comply with “the high security seal standards in” ISO PAS 17712.
loading the container to the minimum volume required by WMT and Sam’s” For WMT Argentina LC payments, WMT Argentina releases applicant statement to
No CBM discrepancy claim if no need for larger containers. supplier if all original documents are correct.
Supplier can load together hazardous and non-hazardous cargo unless not allowed by Document precheck for certain markets, along with certain other doc submission
IMO, MSDS or SDS. processes, indicates supplier presents docs to GP if GP assists in sourcing, or
Clarified that for LCL the supplier loads only cases in good condition, and not wet or broken. directly to retail division if GP does not.
Expanded to all of Central America and Caribbean the origins for which supplier August 1, 2008
Changed title to Wal-Mart Stores, Inc. Shipping Procedures for Direct Imports. (pp. 1-39)
submits shipping documents to OCM prior to SI cut-off. Changed title of the related document guide to Wal-Mart Stores, Inc. Guide to Shipping
Clarified that document lead time table is for origins other than C. America and Caribbean. Documents and Related Forms for Direct Imports. (pp. 20, 36 & 37)
For clarification, added “waybills” and “invoices” to language that for shipments to CA, JP and GB, Max. weight and min. volume restrictions for shipments to India. (p. 2)
“waybills, invoices, and other documents for different POs may be consolidated (except for Revised max weight for shipments to Mexico. (p. 2)
the suppliers' container manifests).” Eliminated 48’ max weight since we don’t use this size anywhere. (p. 2)
Clarified that supplier pays origin charges to AFF before AFF issues HAWB, and that Differentiated between “dry” and “working” reefer in the max weight table. (p.2)
supplier submits any revised documents to AFF. Eliminated Laredo as a US PO destination. (p. 7)
Clarified that no photocopies are allowed to substitute for required original documents. Under heading, “Consolidation of documents for multiple POs”, the term, “FCRs”, added to
Clarified that shipping documents guide section 2 provides docs to be submitted to sentence, “For these markets, waybills, FCRs, invoices, and other documents for different
OCM, and which OCM forwards to broker (or to importing WMT division, POs may be consolidated according to the following guidelines.” (p. 27)
depending on the importing country), Under “Consolidation of documents for multiple POs”, shipments to MX added to table. (p. 27)
Clarified that shipping documents guide section 3 describes additional docs required Only 20 POs can be consolidated on documents for shipments to Canada. (p. 27)
for release of SDR, and supplier places these on top of docs listed in section 2, in Waybills for shipments to PR are per container. Waybill can list unlimited POs and suppliers.
order described in section 3. Other documents per PO (unless other instructions allow multiple POs) (pp. 25, 27)
Clarified that US rule 406 fumigation placard is for shipments to Puerto Rico or US. Sept 19, 2008Instructions for consolidating Seiyu cargo. (pp. 4 & 6)
Clarified that if product or packaging changes (or cancellation of shipment) are required after Underload claim stated in a more “if…then” manner, and the words, “fails to”, replaced
inspection, and if those changes will cause shipment delay (or cancellation), supplier with, “does not”. (p.5)
immediately informs OCM, and requests revised booking (or cancellation). Consolidation instructions reference PO and item integrity instructions. (p.6)
Clarified the sea waybill issuance. For shipments to Panama hub, load for one destination country before loading for
Changed the Retail Link “Explore the Site” page references to “Site Map”. another country. Communicate stowage plan to OCM. (p.6)
Moved instructions for consolidating cargo for different US destinations to container “Do not consolidate WMT retail department 63 and 64 orders (Sam’s Club) with other
load planning section 2.1., and added a matrix of allowed combinations. departments,” clarifies previous wording which was “Do not consolidate SAM’S
Adding parentheses to “WMT assigns only logistics providers who participate in PIP and C-TPAT orders with Wal-Mart orders.” (p.7)
(logistics security programs sponsored by the governments in Canada, Puerto Rico and the Partial instructions for shipments to India (pp. 12, 21)
USA)” makes it a global requirement. Supplier books “only” with WMT-assigned OCM. Supplier does not book directly with the carrier.
For dept 75 (store fixtures) heavy items shipped to WMT PR or WMT US, ask GP Supplier should use OCM’s internet booking portal or forms, if available. (p. 12)
merchandiser for guidance regarding freight factor. Supplier delivers export license, if applicable, to OCM in accordance with local rules
Replaced the phrase, “the final product inspection”, with, “the product inspection”. and regulations. (p. 22)
Unlimited consolidation of POs per document for shipments to Puerto Rico.
—38—
Cargo receipt date on FCR is treated as shipment date, for purposes of determining Eliminated instructions for “001” orders. (pp. 13, 15, 16, 37)
whether shipment is ontime, for LCL as well as FCL. (p. 22) Revised short shipment instructions for shipments to MX. (p. 14)
For shipments to Puerto Rico, unlimited POs can be listed on single waybills (and If a port change results in a different departure country, there is no need to ask the
unlimited suppliers if loaded in same container). (p. 27) US/PR Customs compliance manager. (p. 16)
Put Wal-Mart Centroamerica document submission instructions on a separate page. (p. 31) ASDA WPM requirements. (p. 20)
Document lead time table split into 2 pages. (pp. 35-36) If shipment departs from China (except Hong Kong or Macau), supplier submits
GP-supplier docs for WMT C. America provided to WMT 5 days after ETD and to OCM container manifest to OCM no later than SI cut-off. (p. 22)
9 days after ETD. (pp. 35-36) Consult with the OCM or airfreight forwarder to determine the latest acceptable date
In order to clarify the instruction, revised the wording of the additional document and time for delivery to the load port. (p.22)
requirements for PO movements split across multiple vessel. (p. 36) ASDA requirements for export licence. (p. 25)
Oct. 20, 2008 “CHARLESTON SC” destination replaced with “SAVANNAH APPAREL” in the ASDA bill of lading timeline. (pp. 28, 29)
consolidation instructions. (p. 7) If the exporting country requires an export license, the supplier submits to the
If PO ships from C. America or Caribbean to JP, PR, or US, the documents provided to appropriate parties a valid export license in accordance with local laws. (p. 30)
OCM are given at time of OCM’s SI cut-off. (p. 33) ASDA shipping documents instructions. (pp. 30, 37, 39, 40, 42)
Effective for booking dates on or after Nov.1, 2008, if PO ships from S. America to PR or US, Clarified in documents submission instructions for WMT Centroamerica that for some
supplier provides to OCM 1 set of documents, including SRN, at time of OCM’s SI cut-off. origins the proof of delivery is a draft copy of the FCR. (p. 34)
Any documents not issued until after vessel sails are submitted 1 day after sailing. (p. 33) Documents delivered to WMT Centroamerica for non-GP orders. (p. 34)
Nov 1, 2008 Clarified that if PO ships from S. America to PR or US, supplier gives OCM the set of The documents submitted to WMT are submitted to GP or the retail division, as
documents at time of OCM’s SI cut-off, except for fresh produce.. (p. 33) applicable, who issues the SDR. (pp. 39, 42)
Nov 7, 2008 OCM sends importing division copies of FCR and bill of lading within 48 hours after Lead time for documents submission for shipments from India to México is 5 days after
vessel departs (same day if transit is less than 6 days). (p. 23) vessel departure. (p. 39)
Moved T/T payment instructions to this document. (p. 39) Updated the document submission lead time for shipments from Europe (except
Updated instruction note for T/T documents for shipments to Central America. (p. 41) Turkey) to PR and US. (p. 40)
Updated T/T contacts for Seiyu. (p. 43) Clarified document submission leadtime for shipments from C. and S. America to PR and US (no
Nov 26, 2008 Because two new pages were added for this revision, the page numbers in change to shipments from S and C. America to PR and US, but this had not been clearly
the previous revision log will be off. documented previously). (p. 40)
Some locales have different max container loads than national max. If carrier or WMT indicates a Omitted references to late documents report, which is part of OCM’s internal process. (p. 41).
different max, supplier complies with communicated exception. (p. 2) “For certain orders, the GP shipping office checks shipping documents …” This wording adopted
Revised max weights for Asda. (p. 2) to allow for exceptions and the various procedures detailed elsewhere in this guide. (p. 41)
Added ASDA minimum load requirements. (p. 3) Included CMR for land shipments. (p. 42)
For shipments to México, the shipping documents also include any other documents which the ASDA payment instructions. (pp. 43, 48)
importing division or GP may require from the supplier. (p. 37) For shipments to C. America, bank instruction replace previous payment details. (p. 45)
Corrected email addresses for Walcen South for wire payment contacts. (p. 44) Changed Edgar Sevilla’s email address (Central America). (p. 45)
Additional bank information required on commercial invoice for Seiyu wire payments. (p. 46) For wire payment documents submitted to CN, revised address and contacts. (p. 46)
Revised contacts for T/T payments for shipments to Seiyu. (p. 46) For wire payment documents submitted to CMA, provide a copy of the trademark
Revised the wire payment instructions for shipments to México. (p. 47) release, if applicable. (p. 48)
Feb 16, 2009 45-foot container min and max load for ASDA. (pp. 2, 3) March 16, 2009 Eliminate references to Sam’s Canada. (pp. 4, 6)
Revised WMT Argentina min. CBM. (p. 3) Additional destinations in US consolidation instructions. (p. 8)
WMT bases freight claim upon freight factor, not dutiable freight. This is not a change, For shipments to Japan, after loading container, supplier photographs container and
but a clarification of existing practice. (p. 6) seal numbers, and keeps photographs 3 months. (p. 17)
WMT does not normally file underload claim against supplier for UK if supplier provides accurate September 9, 2009 New Brazil and Canada samples contacts. (p. 1)
loading plan and information when booking. (p. 6) Revised wording of purpose as to parties affected by the requirements. (p. 1)
For shipments to Panama hub, maintain destination country, PO, and item integrity. (p. 7) Chile minimum CBM and maximum kg. (pp. 2, 3)
During 2009 the IMDG Code transitions from Amendment 33 to 34 for shipments to CA, PR and Remove incorrect reference to Sam’s PR, regarding heavyweight freight factor. (p. 3)
US. JP does not authorize transition period. For DG shipments to JP, supplier complies Separate freight factor recalculation reason for Sam’s US and Sam’s PR heavyweight, per actual
with Amendment 34. (p. 9) practice. Also revised associated comment in large description. (p. 4)
Revised WMT México shipping document process. (pp. 11, 24, 38–40) When recalculating the freight factor for WMT Puerto Rico or WMT USA, WMT
ASDA inspection scheduling timeline. (p. 13) associates document the recalculation and reason in WMT’s system. (p. 4)
ASDA booking timeline. (p. 13) Revised wording of consolidation options for small loads. (p. 4)
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Revised wording for underload claims, in order to be more clear and consistent. (p. 5) When POs are consolidated on documents, the destinations must be the same. The destinations
CYCY, CFSCY, and CFSCFS loads still used, but procedures now reference factory must have the same ship-to address. (p. 25)
load, full container, OCM consolidation, LCL and similar wording, because to Expanded edoc submission for documents to sent to GDC to all retail markets. (pp. 26-29, 31)
define the abbreviations created what seemed to be instructions for OCM which Corrected document lead times for shipments to CL. (pp. 27-29)
might more reasonably be expected in OCM’s SOP. (pp. 4, 5, 15, 16, 23, 24) Added instructions regarding document resubmission and the DRF. (p. 31)
GDC files CBM discrepancy claims. (p. 5) GDC issues SDR if documents are without any discrepancy. (p. 31)
For WMT US and WMT PR, palletized freight requires approval of import manager. Palletized Port change claim is a freight claim. (p. 31)
shipments to Sam’s US and Sam’s PR does not require approval of import manager. (p. 5) Signed FCR for shipments to IN and MX. (p. 31)
Corrected pre-check documents required for shipments to Japan. (p. 10) SDR for shipments to MX. (p. 31)
GDC and appropriate WMT contact in OCM Communication Matrix support all Wal-Mart Stores, No difference in BR payment process if order not sourced by GP. (pp. 32, 33)
Inc. direct imports, and OCM contacts “appropriate WMT shipping contact” for exception Update BR payment contact. (p. 33)
management. (pp. 10–14, 18, 20–22, 25-27, 33, 35-37) Update Walcen emails. (p. 34)
Added instructions for document precheck for IN and MX. (pp. 10 & 21). For payment for shipments to IN, eliminated requirement for supplier to present
Added heading for storage costs responsibility paragraph. (p. 10) original FCR and copy of PLI certificate in order to receive payment. (p 35)
Revise instructions for scheduling product inspections. (p. 11) Added PLI copy for T/T payment for shipments to JP. (p. 36)
Shipments to MX have same instructions for booking with OCM as AR, BR, CN and JP, and Updated JP payment contacts. (p. 36)
booking is at least 2 calendar weeks before the order’s “ship date”. (p. 11) September 28, 2009 For heavyweight cargo, do not use larger containers. (p. 5)
For shipments to AR, BR, CN, JP & MX, if there is a discrepancy, OCM does not release SO. (p. 11) 1 unsigned SDR required for precheck documents for shipments to AR & BR. (p. 10)
For shipments to MX, OCM books with carrier after CMA approves vessel schedule. (p. 13) For shipments to Brazil and Japan, supplier can convert shipping documents for
Not necessary to load container by stock keeping unit (SKU) or supplier stock number. (p. 16) multiple POs to one (1) MDI file. (p. 10)
Does not matter which item/assortment (line in PO) is loaded first in a container. (p. 16) Replaced “CY” and “CFS” with “FCL” and consolidated in container security section. (p. 15)
Wood packaging requirements for shipments to CL. (p. 18) For FCL shipments to JP, before the OCM’s SI cutoff, supplier gives OCM 1 copy of
For FCL to CL, supplier provides OCM a copy of packing list 10 days before delivery. (p. 20) container manifest, with seal number. (p. 20)
For shipments to AR, BR and MX, before OCM's SI cutoff, supplier gives OCM a copy For FCL shipments to Chile, supplier no longer provides OCM a copy of packing list 10
of container manifest with seal number. (p. 20) days before delivery to loadport, so this requirement has been deleted. (p. 20)
For shipments to JP, supplier gives OCM container manifest and copy, with seal number. (p. 20) OCM emails or faxes to importing BR division a copy of container load report,
For shipments to JP, before delivering cargo, supplier gives OCM a copy of signed SDR. (p. 20) commercial invoice, packing list, and draft carrier’s bill of lading within 3 business
For shipments to AR, OCM gives draft FCR to supplier 2 business days before ETD, if supplier days after vessel departs. (p. 24)
has provided OCM the container manifest and payment of origin charges. (p. 21) Reorganize wording of maximum number of POs to be consolidated on documents, for
For shipments to MX, OCM gives draft FCR to supplier 2 business days before ETD, if clarity. (p. 25)
SI cutoff was met. (p. 21) Only 10 POs may be consolidated on documents for shipments to JP. (p. 25)
For shipments to GB, OCM emails draft FCR to supplier 1 day after vessel departs. (p. 21) Reorganized the document submission guidance, and indicated that 1 of each
For shipments to all other countries except BR, OCM emails draft FCR to supplier 2 document is required unless otherwise specified. (pp. 25, 26)
business days before booked departure date. (p. 21) Specified MDI in the heading for electronic document sets to GDC. (pp. 25-26)
Moved doc submission timing from page 21 to table in section 2.3.9. (pp. 21, 27-29) For shipments to AR, BR and MX, final documents given to GDC if a GP order. (p. 25)
rd th
Revised documents flow and timing, to bring in line with current practice, needs, and No 3 and 4 set of documents required for PR. (p. 26)
GDC edoc initiative. (pp. 21, 23, 27-29, 31) Clarify that extra copy of container manifest is issued in first documents set to OCM for
Port of loading events shown as a separate step. (p. 22) shipments to JP. (p. 26)
Clarified waybill instructions. Added BL for shipments to CL. (p. 23) For shipments to AR & BR, reworded description of document sets. (p. 26)
For shipments to C. America, at Costa Rica (or at destination, if order ships via Panama hub) For shipments to AR, BR, and MX, supplier submits to importing division the final set of
carrier issues to the OCM the original signed carrier’s bill of lading (BL). (p. 23) required documents according to lead times in 3-page table. (p. 27)
For NVOCC shipments, OCM no longer emails GP a scan of HBL 2 days after departure, so this Additional conditions for the release of the SDR. (p. 32)
requirement has been deleted. (p. 23) MDI copy of signed FCR not required to be given to GDC for shipments to IN. (p. 32)
For FCL to MX, supplier no longer gives OCM a cargo declaration before SI cutoff. (p. 24) Updated contact information for T/T payments for shipments to BR. (p. 33)
OCM emails or faxes to the importing division a copy of the container load report and draft Re-add requirement for original FCR for payments for shipments to India. (p. 35)
carrier’s bill of lading within three (3) business days after vessel departs. (p. 24) Update a contact for Seiyu departments 10, 11, 14 and 16. (p. 36)
Referenced FCR for other importing divisions. (p. 24)
Documents for shipments to CL may have multiple POs if documents relate to same LC, supplier,
terms, country of origin, load port, destination and vessel. (p.25)
—40—
February 5, 2010 List country 2-letter codes at beginning (p. 1) For shipments to IN of wood packaging material or wood merchandise, OCM or other
Expand guiding principle for loading to also state that supplier plans equipment needs when third party fumigates cargo at supplier expense before shipment. Supplier
preparing quotes and provides accurate information to buyer. (p. 2) includes fumigation certificate in shipping documents. (pp. 18, 19)
For loading questions, supplier or OCM works with GP or importing division. For loading Revised and expanded instructions for load stabilization. (p. 19)
questions for ASDA, work with ASDA’s Origin Helpdesk. (p. 2) If, due to negligence or failure on the part of the supplier or its agents, any unplanned
If an ASDA supplier needs an exception to container load requirements, the supplier contacts the additional handling, reworking, re-marking, or re-labeling becomes necessary by
ASDA help desk. For shipments to other divisions, if supplier needs an exception, supplier WMT’s importing division or its agents, WMT can file claims against or pass charges
requests advanced approval from GP or from the importing division, depending on whether to the supplier to recover costs. Examples include, but are not limited to: If supplier
GP helped source the product.. (p. 2) poorly loads, poorly palletizes, poorly slipsheets, or incorrectly marks or labels cases
Change min CBM for 45HC to UK from 75 to 69, and delete accompanying note. (p. 3) or other packaging, requiring additional handling or rework at destination; or if any
Clarify to which importing divisions the recalculated freight factor applies. (p. 4) supplier or manufacturer failure requires additional inspection or corrections at
Supplier pays origin-related costs, including costs of consolidation. (p. 4) destination. This is not a change in procedure, but documents current practice. (p. 19)
No approval needed from for a 20’ container if shipped to ASDA, as long as the 20-foot If supplier incorrectly manifests cargo (for example, loading extra cargo in a second
container is appropriate for the load. (p. 4) container), the supplier notifies the OCM as soon as the supplier knows. (p. 19)
For shipments requiring additional handling in the UK, the importing division requires Title for FCL container manifest submission for “Shipments from China”. (p. 20)
the supplier to pay any related charges. (p. 4) GP scans and emails unsigned claims letters to suppliers after document verification, and
Show underload claim calculation. (p. 5) after WMT receives the sailing message. Supplier submits, to the WMT office who
Clarified that if carrier cannot provide planned container, resulting in supplier having to filed any claims, a bank draft in US dollars to settle claims or additional charges due to
use a container which supplier cannot load as efficiently, WMT does not file additional expenses resulting from negligence or failure on the part of the supplier or
underload claim unless supplier could have loaded container to required volume. the supplier’s agents. If the supplier settles the GP-issued claim, then GP releases to
Not a new requirement. (p. 5) supplier the signed claim letter and signed shipping documents receipt. This is not a
For heavy cargo, if a regular height container is not available, ASDA suppliers contact the OCM, change in procedure, but a transfer of instructions from the claims guide. (p. 24)
with GP copied. (p. 5) For shipments to CA, supplier provides separate set of documents for each waybill. (p. 25)
Add additional underload claim information for shipments to UK. (p. 5) WMT can charge supplier for expenses resulting from late or incorrect documents. This
To ensure legal compliance, supplier informs OCM and GP, or OCM and importing documents current practice, and is not a change in procedure. (p. 26)
division of any hazardous cargo shipments. (p. 8) In email body of .mdi documents sent to GDC, supplier includes a contact person’s name,
Eliminate precheck of document collection form and SDR. (p. 10) phone, fax and email, as well as the shipment’s loadport and PO destination. (p. 26)
Supplier ensures that all shipped goods and packaging are in good condition, and not Revise document timing for shipments to C. America. (pp. 27-29)
wet or broken. (p, 11) Revise documents for payment for shipments to IN. (p. 35)
In the overage and shortage instructions, change the word “amount”, which in the context of Revise payment contacts for shipments to GB. (p. 37)
overage and shortage was referring to the quantity, to the word, “quantity”, for
clarification. No actual change in procedure or requirements. (p. 12)
Overage and under shipment rules for GB are same as for C. America (within 5%
ordered). (p. 12)
Visibly emphasized some words in the MX under shipment rules, for clarity. (p. 12)
No OCM Communication Matrix for shipments to MX. (p. 12)
For OCMs, for exceptions or notifications of non-compliance, the OCM notifies the
appropriate WMT contact (listed in the OCM Communication matrix, if
applicable). The phrase, “if applicable”, added because GB does not have an
OCM Communication Matrix. (pp. 12–14, 22)
For GB, after loading container, supplier photographs container's container number
and seal number. Supplier keeps photographs 3 months after shipment. (p. 15)
If cases are odd shapes or sizes, follow item integrity requirements as a guide, but
make efficient use of container the priority. (p. 16)
For GB, suppliers can mix palletainers, slipsheets, and loose load in container if
supplier groups types. Load smaller sizes closer to container doors. (p. 16)
Do not use rice straw as a packaging material. (p. 16)

—41—

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WAL-MART STORES, INC.

SHIPPING PROCEDURES FOR DIRECT IMPORTS

1 OVERVIEW AND CONTENTS

Contents section subject page section 2.3 steps (continued) page

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.1 Container Load Planning

2.1.1 Container volume and weight requirements

NOTES: * Not every container size or type is available at all origins.

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Recalculated If a supplier cannot meet the minimum load requirements…

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

PO Destinations Destination Type PO Destinations Destination Type

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.2 Pre-Booking Requirements for Hazardous Material Top

2.2.1 General Requirements

2.2.2 Puerto Rico and USA Requirements

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.3 Booking, Loading and Document Procedures Top

2.3.1 STEP 1—Booking and Document Pre-Check

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Booking with Booking for shipments to Booking for shipments to

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Shipments to Shipments to Central America Shipments to Shipments to

Short WMT does not allow partial FOR SHORT SHIPMENTS OF

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

The mark should at the minimum include the:

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

(continued from previous page)

Additional instructions relating to wood packaging material, by importing country:

Shipments to CA Shipments to CL Shipments to GB Shipments to PR & US

Shipments to BR Shipments to C. America Shipments to CN Shipments to IN

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Supplier’s container manifest Supplier’s container manifest Supplier’s container manifest

2.3.4 STEP 4—Supplier delivers cargo to port of loading

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.3.5 STEP 5—Draft FCR and follow up

Pre-shipment check of documents Pre-shipment check of documents

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Container 2.3.6 STEP 6—Port of Loading

2.3.7 STEP 7—Sailing Message & Waybill

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.3.8 STEP 8—Original Signed FCR or HAWB

FCR for other

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

2.3.9 STEP 9—Documents

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

matrix continued from previous page

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Documents to Origin Cargo Manager (OCM) Documents to Walmart

Confidential property of Wal-Mart Stores, Inc.—Revised February 5, 2010

Documents to Origin Cargo Manager (OCM) Documents to Walmart