Police Report Writing

Investigation phase of Field Training Program Phase II

 INTRODUCTION
Purpose
 Provide the police trainees on how to make a basic
communication on police report.

Motivation
 This module will help the police trainees on how to prepare
a communication set forth in an accurate, concise, clear and
complete manner.

Investigation phase of Field Training Program Phase II

 TRAINING GOAL

 This module aims to provide the police trainees

with the basic knowledge and skills on how to
prepare a good police report

Investigation phase of Field Training Program Phase II

 OBJECTIVES

At the end of this module the police trainees will be able to:
 define the different terms used in police report writing.
 list down the importance of investigative writing.
 enumerate the requisites of a good investigation report.
 write samples of the basic types of investigation reports.

Investigation phase of Field Training Program Phase II

BASIC TERMS USED IN POLICE REPORT WRITING

 Investigative Reporting
 Communication
 Report
 Reporting
 Report Writing
 Fact
 Note Taking
 Chronological Order
 Investigation
 Investigator/Officer

Investigation phase of Field Training Program Phase II

THE IMPORTANCE OF INVESTIGATIVE WRITING

 Serve as records for police administrators in planning,

directing, and organizing the unit’s duties
 Can be used as legal documents in the prosecution
of criminals.
 Can be used by other agencies.

Investigation phase of Field Training Program Phase II

The Importance of Investigative Writing

 Can be useful to local media which need

access to public documents.

 The author of a report should also consider

that his/her (written) work is reflective of
his/her personality.

 Can be a basis for research.

Investigation phase of Field Training Program Phase II

The Requisites of a Good Investigation Report

 Accuracy
 Completeness
 Brevity
 Fairness
 Form and Style
 Clarity
 Specific
 Timeliness

Investigation phase of Field Training Program Phase II

THE BASIC TYPES OF INVESTIGATION REPORT SPOT REPORT

Sample Format of Spot Report

Republic of the Philippines

NATIONALPOLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_________________________

MEMORANDUM

FOR :

FROM :

SUBJECT : Spot Report

DATE :

1. (Indicate briefly date/time and place of occurrence).

2. (Brief the facts of the case)

3. (Other facts)

4. Requested/recommended actions from Hqs.

5. Progress report will follow.

________________________

Investigation phase of Field Training Program Phase II

 PROGRESS REPORT
Sample Format of Progress Report

Republic of the Philippines

NATIONALPOLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_________________________

MEMORANDUM

FOR :

FROM :

SUBJECT : Progress Report

DATE :

1. Reference (previous related Memos)

2. (Indicate briefly the date/time and place of occurrence) example.

3. (Brief the facts of the case)

4. (Other facts)

5. Requested/recommended actions from Hqs.

6. Disposition/Action Taken.

7. Final Report will follow.

________________________

Investigation phase of Field Training Program Phase II

Sample Format of After Operation Report

Republic of the Philippines

NATIONALPOLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_________________________

MEMORANDUM

FOR :

FROM :

SUBJECT : After Operation Report

DATE :

I. Authority

II. Mission

III. Period Covered

IV. Area of Operations

V. Participants of Elements

VI. Chronological Events

a. Background
b. Intelligence build-up
c. Narrative accounts of operational activities

VII. Comments.

VIII. Assessment.

________________________

Investigation phase of Field Training Program Phase II

 FINAL REPORT
Sample Format of Final Report

Republic of the Philippines

NATIONALPOLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_________________________

MEMORANDUM

FOR :

FROM :

SUBJECT : Final Report

DATE :

1. Reference (previous related Memos)

2. (Indicate briefly the date/time and place of occurrence) example.

3. Background/Brief the facts of the case.

4. Sequence of Events.

5. Summary of Action.

6. Recommendation/Conclusion.

7. Disposition/findings.

8. For your information.

________________________

Investigation phase of Field Training Program Phase II

Investigation phase of Field Training Program Phase II