BATAAN HEROES COLLEGE

STUDY GUIDE NO. 8

Report Writing – Initial, Incident, Spot, Progress, Follow-up,

Final or Investigation Report, Accomplishment Report, Post
Operation Report, and Synopsis. ABC in report writing.

CDI 3

Ria Bueno-Lucero, Ph.D., J.D.

Criminology Department

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Ria Bueno-Lucero,Ph.D., J.D.
BATAAN HEROES COLLEGE

Bataan Heroes College

CDI 3
Specializes Crime Investigation 2 w/ with
Simulation on Interrogation and Interview

Study Guide No.8

Report Writing – Initial, Incident, Spot, Progress, Follow-up,
Final or Investigation Report, Accomplishment Report, Post
Operation Report, and Synopsis. ABC in report writing.

Prepared by:

Ria Bueno-Lucero, Ph.D., J.D.

Criminology Department
Study Guide 8: Report Writing (Initial, Incident, Spot, Progress, Follow-up, Final or
Investigation Report, Accomplishment Report, Post Operation Report, and Synopsis). ABC in
report writing.
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Ria Bueno-Lucero,Ph.D., J.D.
BATAAN HEROES COLLEGE

Introduction
This study guide focuses on the different stages in the field of report writing such as the
Initial, Incident, Spot, Progress, Follow-up, Final or Investigation Report, Accomplishment
Report, Post Operation Report, and Synopsis.

Learning Objectives
At the end of this module, the student should be able to:
Compose initial, incident, spot, progress, follow-up, final or investigation report,
accomplishment report, post operation report, and synopsis.

⮚ Report Writing – Initial, Incident, Spot, Progress, Follow-up, Final or Investigation Report,
Accomplishment Report, Post Operation Report, and Synopsis. ABC in report writing.
http://pnpdhrdd.ph/jdownloads/STP-Standard%20Training%20Package/ftos_investigation.pdf

Definition of Terms:

Chronological Order – is the arrangement of events and/or actions in order by the time of their
occurrence.

Fact – is anything which either through careful observation or investigation, has been proven to
exist as to have happened.

Investigation – is the collection of facts to accomplish a threefold aim: to identify the suspect; to
locate the suspect; and to provide evidence of his guilt.

Investigator/Officer – shall refer to any law enforcement personnel belonging to the duly
mandated Law Enforcement Agencies (LEA) tasked to enforced RA 9208 such as officers,
investigators and agents of the PNP and NBI.

Investigative Reporting – is an objective statement of the investigator‟s findings. It is an official

record of information relevant to the investigation which the investigator submits to his/her
superior.

Note Taking – is defined as a brief notation concerning specific events that are recorded while
fresh in your mind and used to prepare a report.

Report – is a detailed account of an event, situation, etc., usually based on observation or

inquiry.

Report Writing – is a communication that lends itself to a useful tool for people in a free society
to express their thoughts and ideas and to obtain what they need or want.

IMPORTANCE OF INVESTIGATIVE WRITING

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BATAAN HEROES COLLEGE

1. They serve as records for police administrators in planning, directing, and organizing the
unit‟s duties;

2. Reports can be used as legal documents in the prosecution of criminals;

3. Reports can be used by other agencies;

4. Reports can be useful to local media that needs access to public documents;

5. The author of a report should also consider that the (written) work is reflective of the writer‟s
personality; and,

6. Reports can be a basis for research.

Requisites of a Good Investigation Report

1. Accuracy – The report should be a true representation of the facts to the best of the
investigators ability.

2. Completeness – The question of “when, who, what, where, why and how?” should be
answered.
3. Brevity – Irrelevant or unnecessary materials should be omitted.

4. Fairness – The investigator should take the facts as he finds them.

5. Form and Style – The arrangement of the materials presented should be in a manner which
will make the report easy to read.

6. Clarity – The language and format of a report are simple and to the point.

7. Specific – Use of specific words that bring the reader close to firsthand experience.

8. Timeliness – Completion of a report promptly.

Basic Types of Investigation Report

1. Spot Report is an immediate initial investigative or incident report addressed to Higher

Headquarters pertaining to the commission of the crime, occurrence of natural or man-made
disaster or unusual incidents involving loss of lives and damage to properties.

2. Progress Report is an accounting of the actions or series of actions undertaken in relation to

an ongoing investigation of a case.

3.Operation Report is a report that may be rendered after any successful police operation that
leads to the arrest of any member or some members of syndicated crime group.

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 BATAAN HEROES COLLEGE

4. Final Report is a thorough, in-depth and lengthy account regarding an investigation into an
incident or case as mandated by higher authorities to establish a determination of the truth and/or
how far it could be determined based on the facts and circumstances with the appropriate
recommendation for the proper course/s of action/s to be made.

Sample format of Spot Report

Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_______________________________________
___________________________

MEMORANDUM FOR :
FROM :
SUBJECT :
Spot Report DATE : 1. (Indicate briefly the date/time, and place of occurrence)
2. (Brief facts of the case)
3. (Other Facts)
4. Requested/recommended actions from Hqs.
5. Progress report will follow ________________________
Source:http://www.pnp.gov.ph

Sample format of Progress

Report Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_______________________________________
___________________________

MEMORANDUM FOR :
FROM :
SUBJECT :
Progress Report DATE :
1. Reference: (previous related Memos)
2. (Indicate briefly the date/time and place of occurrence) example
3. (Brief facts of the case)
4. (Other Facts)
5. Requested/recommended actions from Hqs.
6. Disposition/ Action Taken
7. Final Report will follow ______________________

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BATAAN HEROES COLLEGE

Sample Report of Final

Report Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
_______________________________________
___________________________

MEMORANDUM FOR :
FROM :
SUBJECT :
Final Report DATE :
1. Reference: (previous related Memos)
2. (Indicated briefly the date/time, and place of occurrence)
3. Background/Brief facts of the case
4. Sequence of Events
5. Summary of Action
6. Recommendation/ Conclusion
7. Disposition/findings
8. For your information _______________________________

The ABC (abstract, body, and conclusion) format can be used when writing a first draft of some
document types. The abstract describes the subject, so that the reader knows what the document
covers. The body is the majority of the document and covers topics in depth.

References

http://pnpdhrdd.ph/jdownloads/STP-Standard%20Training%20Package/ftos_investigation.pdf
http://www.pnp.gov.ph

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Ria Bueno-Lucero,Ph.D., J.D.