Aissan Rhoy A.

Pandaan
BSC 3-3

Technical English 2 (Legal Forms)

ASSIGNMENT:

1.  Illustrate Police Report and its uses;

-When responding to an incident or looking into a crime, law enforcement personnel write a written
report known as a police report. A police report's objective is to record the incident's specifics, including
what occurred, who was involved, and any evidence discovered.

Paragraphing process:
1st -- what sort of crime is being described 2.
2nd -- the recounting of various steps or actions done 3.
3rd -- end paragraph which concludes the report ( Conclusions includes the status of the case, the
disposition of the individuals involved (hospitalized? Jailed? taken home?, and the disposition of the
evidence obtained.)

USES OF POLICE REPORT

Depending on the specifics of the occurrence, a police report may be used in a variety of ways.
Here are a few typical applications for a police report:

Criminal Investigations: Law enforcement organizations frequently use police reports to look
into illegal behavior, acquire information, and identify suspects.

Legal proceedings: Police reports may be used as evidence against a defendant in court
proceedings or to strengthen a victim's claim in a civil action.

Insurance Claims: In order to assess the degree of damage or injuries sustained in an

occurrence, insurance companies may require a police report.

Background Checks: A police report may be requested as part of a background check on a

person
by employers, landlords, and other groups.

 They serve as records for police administrators in planning, directing, and organizing the units
duties.
 Reports can be used as legal documents in the prosecution of criminals.

 Reports can be used by other agencies.

 Reports can be useful to local media which need access to public documents.
  The author of a report should also consider that his (written) work is reflective of his personality.

 Reports can be a basis for research

2.What are the types and classification of police reports; 

CLASSIFICATIONS OF POLICE REPORTS

1) Informal Reports- It is usually a letter or memorandum, or any of one of the many prescribed in day-
to-day police operations.
2) Formal Reports- A formal report suggests the full-dress treatment, including cover, title page, letter of
transmittal, summary, sheet, text, appendices, and perhaps an index and bibliography.

CLASSIFICATIONS OF POLICE REPORTS ACCORDING TO PURPOSE

▪ Performance Report - includes details about the state of one or more operations or activities.
▪ Fact-Finding Report- It includes gathering information and presenting it in a logical arrangement
without attempting to draw any conclusions.
▪ Technical Report – provides information about a specialized topic.
▪ Problem Determining Report- This report makes an effort to identify the root causes of a problem or
to determine whether or not a problem actually exists.
▪ Problem-Solution Report – evaluates the method of thinking that led to the solution of a specific issue

CATEGORIES OF POLICE REPORTS

▪ Operational Reports- includes reports on police arrests, investigations into police incidents,
identifying people, and a variety of other reports required for the performance of regular police
operations.
▪ Internal Reports- Include financial reports, personal reports, purchase reports, equipment reports,
property maintenance support, and general correspondence that are related to the reporting required for
the agency's management.
▪ Technical Reports - presents information on any specialist subject, but they almost always relate to the
task that the staff has already accomplished and increase the specific expertise required for effective
police administration.
▪ Summary-of-Information- Providing intelligence data is a regrettable step in solving a crime's accident
and administrative issues with the police.

TYPES OF POLICE REPORTS

1. Spot Reports-
Verbal or written, it must be done or acted upon within twenty-four- hours.
2. Special Reports-
a lower police unit or office is obligated based on the directive or an instruction from thehigher police
offices.
Par content;
2.1 Problem. What is the report all about?
2.2 Rationale. This refers to the specifications related to the problem.
2.3 Action. The last paragraph has this usually
3. Progress Report-
A progress report can simply be an accomplishment report which may be analytical in nature and maybe
comparatively longer.
4. InvestigationsReport-
is similar to the memorandum form except that the text or body should include the following parts:
AUTHORITY, MATTERS INVESTIGATED, FACTS OF THE CASE, DISCUSSION,
CONCLUSIONS, and RECCOMENDATIONS.
5. Beat Inspection Report or After Patrol Reports –
one of the most common forms of written communications. It is submitted daily by the duty beat
supervisor.
6. Situation Reports-
similar to the patrol report. Both are submitted every eight hours.
7. Formal Report-
a presentation of facts or ideas.All in all, a complete formal report must consist of the following parts:
cover, title page, letter of transmittal, table of contents, introduction or preface, summary, body of the
report, conclusions, recommendations, and supplemental materials like appendices,

3.What is the Investigation Report.?

The results of an inquiry into an incident, complaint, or allegation are presented in an
official report. A team of investigators or a single investigator will normally produce the report,
which is meant to give a thorough and impartial explanation of the investigation's findings.

A summary of the results, a description of the investigation's methodology, and details

about the incident or complaint that sparked the investigation are frequently included in the
investigation report. This might contain details about the witnesses questioned, the evidence
gathered, and any pertinent documents examined.

4.What is the importance of investigative reporting?

Establishing Facts: An investigation report is a succinct and clear overview of the information related to
an occurrence or allegation. By doing so, it becomes easier to comprehend what happened, who was
involved, and what steps were taken.

Accountability: A report on an investigation makes people and organizations responsible for their deeds.
It offers a record of the inquiry that can be utilized to hold people or entities accountable for any
wrongdoing that may have taken place.

Learning Opportunities: Inquiry reports provide people the chance to reflect on their errors and foresee
future occurrences of the same type of situation. Organizations can create plans to lower the likelihood of
upcoming events by identifying areas for improvement.

Legal puposes:Investigation reports may be used as evidence in court proceedings for legal purposes.
They give a factual and comprehensive account of the event that might be utilized to bolster legal
arguments or defenses.

Reputation management:Investigation findings may be used to safeguard an organization's reputation,

according to reputation management. Organizations can show their dedication to accountability and
transparency by conducting an extensive investigation and sharing the results with stakeholders.

5. What are the criteria of a good report and types of report writers?

CRITERIA OF GOOD POLICE REPORTS

Clarity - The police report needs to be concise, straightforward, and easy to read.
Accuracy – The police report must adhere to the prescribed syntax, format, and spelling standards.
Brevity - The police report needs to be brief, basic, understandable, and use common terminology.
Specificity - The police report needs to be detailed with specific instances. A excellent descriptive story
uses specific keywords to convey colors, movements, amounts, and shapes, bringing the written words to
life.
Completeness - Complete the police report using the five Ws and one H.
Timeliness - The police report must to be turned in as soon as feasible following the incident, if possible.
Security - The police report must be treated as classified, thus only officers with security clearance from
higher authorities should be able to transmit, handle, and view the report.
Impartiality- Important information must be ignored or added to the police report in order to protect
parties' interests, conceal obligations, or impute liabilities.

TYPES OF REPORT WRITERS

Business report writers- These authors produce reports for businesses and organizations to aid them in
making strategic decisions. To assist management in making wise decisions, business report writers may
evaluate financial data, market trends, or other critical performance metrics.

Technical report writers- Technical report writers specialize in producing reports that highlight a
project's or topic's technical features. These reports frequently provide in-depth explanations of
technological requirements, guidelines, and other technical data.

Research report writers- Writers of research reports produce reports using data and knowledge gleaned
from research investigations. These reports might contain conclusions, research-based analyses, and
suggestions.

Academic report writers- Writers of academic reports produce documents utilized in academic contexts,
such as research articles, theses, and dissertations. These papers could contain methodology, data
analysis, literature reviews, and conclusions.

Medical report writers- These professionals produce documents related to the medical industry. They
could produce reports on clinical trials, medical research projects, or patient medical data

Legal report writers- These professionals produce legal-related reports. They could produce reports on
case law, legal research, or court proceedings.

Environmental report writers- Writers of environmental reports produce reports on environmental

problems. Reports about environmental laws, pollution levels, or conservation initiatives might be written
by them.