COURSE PACK

(Month of April 2022)

SUBJECT: CDI 401- TECHNICAL ENGLISH 2 – (LEGAL FORMS)

I. Intended Learning Outcome (ILO):

This lesson will enhance the understanding of the students regarding the importance of Beat
Inspection report in the three shift within 24 hours.

II. Learning Objectives:

At the end of the lesson, the students should be able to:

1. Understand the significance of Beat Inspection Report on the routine check of three shift.
2. Develop the knowledge on how to prepare a report in terms of movements.

III. Teaching – Learning Activity/ Lesson Proper:

LESSON 4

 Beat Inspection Report After Patrol Report:

- In the station level, the Beat Inspection report is one of the widely practical written
communications. It is routinary as it is submitted daily by any duty inspector.
- This differs from the after-patrol report in terms of movement. Those on beat inspection do
their routine check on foot; those on patrol check their assigned sectors by using official
vehicles, mobiles.
- As to form the beat inspection report uses a subject to letter format, with spacing and
margin.
- On the other hand, the after-patrol report, or mobile patrol report, uses a form
communication.
- The Team leader just fills in the blank. Because there are shifts within 24 hours, three after
patrol reports (1st shift, 2nd shift, 3rd shift) are submitted daily by three team leaders each one
presumed to observe an 8-hour tour of duty with his members.
 Situation Report:
- The Situation Report is done on a need basis. The commander or the chief has to know the
actual situation of a particular incident or incidents which can be of public interest. He has
to know from his subordinate unit(s) just what’s happening even before media report. If
possible, he should be informed even before the public is informed. A SITREP – may be done
every hour, every six hours, every eight hours, depending on the situation. During a peace
time a SITREP is not necessary.

IV. Enhancement Activity/ Outcome:

Each student would be assigned to make a sample format of Situation Report and be ready to
discuss during the online class.
 V. Practice Task/ Assessment:
1. List the basic parts of a Format Report.
2. Prepare a Beat Inspection Report in Subject-to-letter form.
3. What is the significance of Situation Report?

VI. Assignments:
1. What is a Memorandum?
2. Discuss Tone of Memorandum.
3. What are the guidelines of Preparing a Memorandum?

VII. References:
1. Patters, Frank M. and Patrick D. Smith, A Manual of Police Writing, Illinois, USA:
Charles C. Tomas, 1987.
2. Rules and Procedures before the PLEB, NAPOLCOM, MEMO, CIRCULAR No, 91-001.
3. Police, Jail, Fire, Public Safety Correspondence and Issuances; Isabel Lucinario
Hurboda.
4. Mc Crmmon, James M. Writing with a Purpose. Boston: Houghton Miffin Co, 1987