CLARENCE TY PIMENTEL NATIONAL SCHOOL

FACULTY CLUB
CONSTITUTION AND BY-LAWS

PREAMBLE

We, the teachers of Clarence Ty Pimentel National High School, for the purpose
of supporting one another in practicing the best instructions, upgrading professional
growth, being globally competitive, being agents of moral resurgence, being the
institution of truth, justice and knowledge do hereby enact and promulgate this by-
laws and constitution, with the aid of our Almighty God, for all the educators of this
academe.

Article I:
NAME OF ORGANIZATION

The name of the organization shall be CLARENCE TY PIMENTEL NATIONAL

HIGH SCHOOL FACULTY CLUB (CTPNHSFC), hereinafter referred to as the club,
with the name being written in proper sequence with no deviations.

Article II
DEFINITION OF TERMS

Club. The word “club” in this document shall refer only to the CLARENCE TY
PIMENTEL NATIONAL HIGH SCHOOL FACULTY CLUB and none else.

Teachers. Comprise teaching and non-teaching personnel, to hereby specified -

principal, officer-in-charge, school head, regular permanent teacher assigned to the
any grade level, floating teacher, Special Education teacher, Alternative Learning
System teacher and other personnel hired to adopt, practice or execute an act of
teaching to the pupils.

1
 Duties. Duties refer to every responsibility or duty of the club member as
defined under Article IV and VI.

Officers: Refers to the club officers of the CLARENCE TY PIMENTEL NATIONAL

HIGH SCHOOL FACULTY CLUB.

Member: Refers to whomever teacher in Clarence Ty Pimentel National High

School who is not an officer of the club shall automatically be a member of the club.

School. “School” in this document refers only to Clarence Ty Pimentel National

High School.

Absence. Means that the CTPNHSFC officer or member is physically not

present at a gathering, occasion, meeting, conference, convention or any event the
club is currently undertaking.

Article III
PURPOSES OF ORGANIZATION

The club hereto exists due to the following purposes:

1. To provide leadership among the teachers in the school towards the successful
realization of a goal, a mission or an activity duly convened and approved by
the club;
2. To clarify any issue in question with respect to the club, its members, officers
and activities;
3. To define the duties and responsibilities of a club member;
4. To define the sanctions and penalties to be bared by the erring club member or
officer against the rules and regulations duly constituted by the club;
5. To serve as a welfare station that improves, upgrades, uplifts or develops
professional growth among its members and officers for the betterment of the
educational quality of the school;
6. To aid financially for medication and hospitalization of the club member and his
or her immediate family; and
7. To hone the moral and spiritual well-being of every officer or member.

2
 Article IV
REPONSIBILITIES AND RIGHTS
OF
OFFICERS and MEMBERS

Section 1. Duties and Responsibilities of each Officer

The club has to be constituted of eight (8) offices and eight officers -- the
president, the vice president, the secretary, the treasurer, the auditor, the business
manager, and the Public Information Officer (PIO). All officers shall work
harmoniously to carry the purposes by which the club is founded upon.
Section 1.1 President. The president shall oversee the overall condition and
wellbeing of the club. He/She shall also put into assurance that every club member is
executing their duties and responsibilities according to the club’s rules and
regulations.
Section 1.2: Vice President. The vice president shall assume full
responsibility of club leadership in the absence of the president. However, the body
has to inform the president about the actions and decision undertaken by the body.
Section 1.3: Secretary. All documents concerning the club shall be of the
proper care and obligation of the secretary. He or she shall bare records on the club’s
meetings, activities, memorandums, etc. Aside from the president, the secretary has
the sole right on keeping and drawing any record or document belonging to the club.
Section 1.4. Treasurer. The treasurer shall be in-charge of all financial
records of the club. He/She is also task to take good care of the fund of the club bare
secure records of all financial activities of the club. The treasurer shall disclose all
financial matters to the club president and auditor as required. However, no club
officer can withdraw any amount from the club fund without proper and accurate
inventory.
Section 1.5. Auditor. The auditor shall audit the financial records of the
treasurer in relevance to the cost of project or activity the club has undergone
expenditure to. Any irrelevance and discrepancy shall immediately be reported to the
office of the president for proper address provided for that proper explanation and
evidence be made to support the argument the office of the auditor has to make.
Section 1.6. Business Managers. The club shall constitute of at least one (1)
business manager but should only have a maximum of three (3). Their duty is to
coordinate every decision, activity and projects of the club to any concerned party
inside or outside of the school premises.

3
 Section 1.7. Public Information Officers. The public information officers
shall be in-charged of carrying out all the club’s announcements and publications for
public information. However, they’re authorization must only be limited according to
the instructions and authorizations issued by the office of the president.

Section 2. Rights of Every Club Officer and Member

Section 2.1 Every club officer or member has the right to express his or her
ideas provided for that the manner of expressing is done appropriately.
Section 2.2 The club officers or members shall have equal rights of availing
financial, professional, moral, spiritual assistance;
Section 2.3. Each club member or officer shall have his or her right to remain
silent.
Section 2.4. Each club officer shall have his or right to resign from the
position he or she has been elected upon;
Section 2.5. Each club officer or member has the right to be informed of every
action and decision undertaken by the club;
Section 2.6. Every club officer or member has the right to defend himself or
herself against unjust accusations made against his name;
Section 2.7. Every club officer or member has the right to utilize every
equipment or material owned by the club for the purpose of instructional
enhancement or development only.

Article V
MEMBERSHIP and TERM OF OFFICE

Section 1. Qualification. Every teacher in Clarence Ty Pimentel National High

School shall automatically be qualified and instituted as a member of the club
without even signing a membership form regardless of his or her length of service. A
membership fee of Php 100.00 shall be paid annually for the club’s fund. The
membership fee shall be paid on or before the next pay day.
Section 2. Election. Election of the officers of the club shall be done annually
through a ballot box. A plebiscite is not an option. Shall a member transfers to other
school, a snap election shall be executed a week before the member transfers out of
the school to give way for the turnover of records to the next officer of the same office.
Section 3. Removal from Office. No officer shall be removed from office by
any other means but through resignation only.

4
 Section 4. Term of Office. Each office of the club has to serve for two
consecutive school years. Each club officer shall exercise their rights, duties,
responsibilities, and privileges of his office right after the election has been made.
Each officer shall serve for two school years only with the next election marking the
end of his or her term.

Article VI
RULES AND REGULATIONS

The following rules and regulations shall be deemed affirmative, observed and
followed by the any member and officer:
1. Every member of the club, regardless of his or her position, shall serve humbly
enough and act cordially enough to reflect the purposes by which the
organization is standing upon;
2. Each club officer and member shall be aware of his position’s scope and
delimitation to exercise its rights, responsibilities and accountability accordingly;
3. Every member of the club shall uphold the highest quality of education as
possible which therefore compels him or her to submit oneself to continuous
upgrade of teaching skills and resources informally, non-formally or formally,
whichever is possible;
4. Every member of the club shall support and respect whatever decision the club
has made regarding the matter at hand even if the decision is against his or her
personal perspectives;
5. Every member of the club shall put God in his or her priorities in every aspect of
his or her life regardless of his or her own religious affiliation. In this regard, he
or she shall exercise religious freedom without question provided for that he or
she also respects the same freedom of others as defined in Article III, Sec. 8 of
the Code of Ethics for Public School Teachers;
6. Every member of the club has the right to present his or her ideas on
improvement and innovation before the club to be dealt with accordingly
provided for that the said idea is originally of his own;
7. No member of the club shall proclaim ownership of any work or physical entity
that is not of his or her own.
8. Every concern brought before the club shall be dealt and be resolved by the club
members through a plebiscite. The final decision shall be ratified by the majority
of the votes and thus be respected by the rest of the body without further
question;

5
9. Every club member shall be of highest concern and interest on matters involving
the welfare of the school and take appropriate action accordingly;
10. No document belonging to the club shall be drawn from the club without the
knowledge and approval of the concerned authority;
11. Every club member shall have equal rights in availing every assistance the club
can offer as appropriate;
12. No loans shall be made against the funds of the club.
13. Every member of the club can draw amount from the club fund for the
hospitalization of the member and his or her immediate family provided for that
the said amount be returned immediately but not longer than a month after the
amount has been borrowed.

Article VII
FUNDS, PROJECTS and BENEFITS

To carry out the goals of the club, it has to come up with funding. Apart from
the membership fee as the primary source of funding, the club shall also adopt
funding strategies as agreed upon by its members.
Section 1. Purpose of Funds. The funds of the club shall only be used for the
activities and projects of the club, not for personal expenditures of any officer or
member of the club except from medication. It can be used to procure teaching
material to enhance the teaching quality of teachers and to purchase equipment that
contributes to the enhancement of the school’s overall condition.
Section 2. Projects. The projects that shall be funded by the club shall only be
for the school. No projects shall be passed to nurture an individual member in a bias
manner. There club has to come up with a project every term;
Section 3. Treasury. The club’s funds shall be disposed of by the club
treasurer for safe-keeping or banking. No other club officer or member has the right
to withdraw any amount from the club fund without the approval of the following:
President, Treasurer and Auditor.
Section 4. Excess Funds. In case the club has excess funds, the excess shall
be added to the fund of the club the following term.
Section 5. Benefits. A part of the club’s fund shall be allotted for the
medication of the club member and his or her immediate family member. The amount
to be allotted for the medication purposes shall be decided first by the club.

6
 Section VIII
MEETINGS

Section 1. Schedule. The club has to hold a regular meeting every last Friday
of every month. In case that a class suspension is imposed on a Friday, the meeting
shall be rescheduled a day before the affected Friday.
Section 2. Emergency Meetings. Emergency meetings can be held anytime as
deemed necessary.
Section 3. Decision-making. A quorum in decision-making shall be observed
by the club in deciding over issues needing final ruling.
Section 4. Procedures. Each meeting, the club officers and members should
observe the following:
a.) Presiding and formal opening of the meeting by the club president;
b.) Reading of the minutes of the previous meeting by the secretary;
c.) Presentation of issues concerned before the club;
d.) Deciding on matters at hand by a quorum;
e.) Reading of decisions made by the club by the secretary;
f.) Formally closing of the meeting by the president.

ARTICLE X
FUNDS

Section 1. Source. Membership fee, fund-raising activities, IGP, solicitation,

donation.
Section 2. Purpose of Funds. Club projects, activities, financial aid for
medication and hospitalization of the member and his or her immediate family
member.
Section 2.1. Projects. The club shall come up with a project every term.
However, the fund for project shall only be taken from donations, solicitations and
IGP’s. The revolving fund (membership fee) shall not be spent for projects.
Section 2.2. Revolving Fund. The revolving fund is the accumulated
membership of the club. Part of the fund shall only be spent for emergency purposes.
Section 2.3. Excess Fund. The excess fund of every term shall be added to the
fund of the following term.
Section 3: Treasury. The club’s fund shall be held by the club treasurer for
safe keeping. No club member shall withdraw any amount without the approval of the
president, treasurer, and auditor.
7
 ATRICLE XI
BENEFITS
Section 1. Medication. Every club member has the benefit of claiming
financial assistance from the club for the medication of herself/himself and his
immediate family.
Section 2. Teaching Materials and Aids. Every club member has the benefit
of drawing financial assistance from part of the club’s revolving fund for the purpose
of procuring teaching aid and material.

ARTICLE X II
AMMENDMENTS
Section 1. Shall any article or section of this constitution comes obsolete with
the precedence of time, amendments shall formally be granted provided for that every
member of the club of the presiding term shall approve and sign the said motion for
amendment.
Section 2. The club has to come up with a Motion for Amendment shall
amendments are necessary to the constitution and by-laws. The said motion shall be
submitted to the office of the president for proper action.

ARTICLE XIII
DATE OF EFFECTIVITY

Section 1. These by-laws shall be deemed effective after each member of the
club and other signatories affixed their signatures on this document.

JESSMAR E. CORTEZ JOSEPH B. CABADONGA

President Vice President

JESON B. CABADONGA GENEVA C. ONGAYO

Secretary Treasurer

Noted:
ALEXANDER E. PEREZ EMELITO V. GALLEGOS, MST, P - I
Head Teacher I School Head