DEPARTMENT OF CIVIL ENGINERRING

BACHELOR OF TECHNOLOGY IN FACILITY MANAGEMENT

WITH HONOURS

BCF 7264 PLANT, WORKSHOP AND INVENTORY

MANAGEMENT

WORK BASED LEARNING TECHNICAL REPORT

No Student Name Matrix Number

1. NUR SHAKIRAH FARHANA BINTI ZAKARIA 08BFM19F3016

2. NIVASINI A/P PERIASAMY 08BFM19F3033

Lecturer’s Name : Madam Ts.Nor Hazlin Binti Md Gharip

CONTENTS

1.0 INVENTORY.................................................................................................................................1

1.1 INVENTORY DEFINITION....................................................................................................1

1.2 INVENTORY MANAGEMENT..............................................................................................1
1.2.1. Store Inventory Management Process BMES Maintenance Services............................2
SDN BHD...........................................................................................................................2
2.0 EQUIPMENT IN INVENTORY ROOM....................................................................................3

3.0 MAINTENANCE PERFORMANCE...........................................................................................5

3.1 STOCK/INVENTORY MANAGEMENT...............................................................................5

3.1.1 STOCK/INVENTORY CARD...........................................................................................5
3.1.2 STOCK/INVENTORY INSPECTION FORM.................................................................6
3.2 PROBLEM.................................................................................................................................7
3.3 INVENTORY MANAGEMENT PROCEDURE....................................................................8
4.0 SCHEDULLING............................................................................................................................9

5.0 SAFETY REQUIREMENT..........................................................................................................9

5.1 PERSONAL PROTECTIVE EQUIPMEMNT.....................................................................11

5.2 LAW/ RULES FOR INVENTORY........................................................................................12
6.0 RECOMMENDATION...............................................................................................................13

7.0 CONCLUSION............................................................................................................................14

8.0 REFERENCES............................................................................................................................14
1.0 INVENTORY
1.1 INVENTORY DEFINITION
Inventory management refers to the process of ordering, storing, using, and selling a
company's inventory. This includes the management of raw materials, components, and
finished products, as well as warehousing and processing of such items. There are different
types of inventory management, each with its pros and cons, depending on a company’s
needs.

1.2 INVENTORY MANAGEMENT

Inventory management helps companies identify which and how much stock to order at what
time. It tracks inventory from purchase to the sale of goods. The practice identifies and
responds to trends to ensure there’s always enough stock to fulfill customer orders and proper
warning of a shortage.

Once sold, inventory becomes revenue. Before it sells, inventory (although reported as an
asset on the balance sheet) ties up cash. Therefore, too much stock costs money and reduces
cash flow.

One measurement of good inventory management is inventory turnover. An accounting

measurement, inventory turnover reflects how often stock is sold in a period. A business does
not want more stock than sales. Poor inventory turnover can lead to deadstock, or unsold
stock.

Inventory can The inventory management process involves tracking and controlling stock as
it moves from suppliers to warehouse to your customers.

There are five main stages that commonly implement in an organisation running business:

1. Purchasing: This can mean buying raw materials to turn into products, or buying
products to sell on with no assembly required

2. Production: Making your finished product from its constituent parts. Not every
company will get involved in manufacturing — wholesalers, for instance, might skip
this step entirely

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 3. Holding stock: Storing your raw materials before they’re manufactured (if required),
and your finished goods before they’re sold

4. Sales: Getting your stock into customers’ hands, and taking payment

5. Reporting: Businesses need to know how much it is selling, and how much money it
makes on each sale

1.2.1. Store Inventory Management Process BMES Maintenance Services

SDN BHD
BMES maintenance services SDN BHD implementing store management process-based
Quality manual. Its making the inventory and stock management more manageable and
efficient.

Figure1: Shows the flow chart of store inventory management process at BMES
Maintenance SDN.BHD

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2.0 EQUIPMENT IN INVENTORY ROOM
A organised store should provise list of equipment in the space.All the equipmets consist of
own tag number.This list able to ease the stock/inventory inspection/ check twice in a month.
Furthermore, able to produce maintenance budget based on inventory tagging number.

Figure 2 : Shows the list of the inventory in BMES store.

Table 1 : Example of inventories in used in electrical and mechanical works in BMES.

Num Equipment/ Device Name Description

1
Earth Tester
 A grounding resistance tester also
called an earth tester is a soil resistance
measuring instrument. It is used
for sizing and projecting grounding

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 grids
2
Digital Light Meter
 The meter will include either a digital
or analogue calculator which displays
the correct shutter speed and f-number
for optimum exposure, given a certain
lighting situation and film speed

3
Relative Humidity Temperature Meter
 measures the amount of water in the air
in relation to the maximum amount of
water vapor (moisture).

4 Water Jet

 High pressure water jet cleaners work

by firing water through a nozzle at high
pressure and blasting dirt away

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3.0 MAINTENANCE PERFORMANCE
3.1 STOCK/INVENTORY MANAGEMENT

3.1.1 STOCK/INVENTORY CARD

BMES using this form to note stock in /stock out inventories in the store. This card are filled
by technicians whom using products to either for their daily planned preventive
maintenance or for complete the complaint receive by students, lecturers, staffs or building
users .But this card are supervise by Mr. Zulkhairy act as supervisor in this organization. In
this card the respective person should be provide the accurate details such a total quantity of
the stock receive by suppliers, Delivery order Number(DO), Purchase Order (DO), date of the
stock/inventory receive, work order number, Name of staff whom handle the stock in/out ,
balance of the store, notes and signature of the person. This form should be fill every time
when stock in/stick All the details are crucial for inventory management in an organization to
achieve the key performance indicator (KPI) as per competency of International
Organization for Standardization(ISO).

Figure 3: Shows the Form of stock card use in BMES maintenance SDN.BHD.

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3.1.2 STOCK/INVENTORY INSPECTION FORM
Stock inspection are carried out to calculate the amount of balance stock available at BMES
store. Usually, this activity are carry out twice in a month by Mr. Zulkhairy whom act as
supervisor. The details are required to check stock/inventory in workshop are date of
inspection. Types of items, quantity of stock, items status whether is good condition,
available, function and etc.

Figure 4: Shows the form of stock/ inventory items in workshop

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3.2 PROBLEM

Inventory in store having three types of elements items such as civil, mechanical, and
electrical. So, all the technicians are allowed to access the store without any restriction. The
inventory or equipment in store mess up its because do not keep back the used equipment
based on tagging, respective rack are the main problems occur at inventory management at
store. Second problem that occur in managing inventory is improper arrangement in each
department rack. Finally, inappropriate update inventory details in stock card or balance sheet
of inventory. This cause the amount of inventory at store and in the documentation are not
tally. The lack of responsible of respective person they fail to update the details in stock card
or fail to update the stock about to finish to supervisor. So, when the colleagues looking for
the stock/inventory. It is out of stock in store. The unavailability of the stock/inventory
technician unable to attend the complaint receive by user on time. Moreover, this impacts the
maintenance performance activities key performance indicator.

Improper
arrangement of
inventory

No tagging name for the

inventory

Figure 5: Shows the equipment in the electrical rack are does not arrange neatly and there is
no tagging name for certain inventories.

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3.3 Inventory Management Procedure

Step 1: Shift all the stocks from the rack.

Step 2: Arrange the stocks based on departments such as T-5 Bulb arrange in electrical rack.

Step 3: Label name of the stocks/equipment based on the inventory list as provided by

supervisor.

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4.0 SCHEDULLING
Table 2 : The timetable below is genset room weekly inspection schedule:

TECHNICIAN W1 W2 W3 W4
MOHD REDZUAN / /
MOHD ZAIHAM / /
MOHD ALIF NAZMI / /
MOHD AMIRUL

5.0 SAFETY REQUIREMENT

i. Room cleanliness

ii. Smoke detector

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 i. Panel box in good condition

ii. Exit light

iii. Tagging item

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 iv. Fire extinguisher in a good condition

5.1 PERSONAL PROTECTIVE EQUIPMEMNT

Personal protective equipment (PPE) is protective clothing, helmets, goggles, or other garments or
equipment designed to protect the wearer's body from injury or infection. The hazards addressed by
protective equipment include physical, electrical, heat, chemicals, biohazards, and airborne particulate
matter. Protective equipment may be worn for job-related occupational safety and health purposes, as well
as for sports and other recreational activities.

 Safety helmet
 Gloves
 Safety boots

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5.2 LAW/ RULES FOR INVENTORY
An inventory management policy is a standard set of guidelines with boundaries that provides
the framework for an organisation to make informed make or buy inventory investment
decisions. An Inventory management policy relies on an understanding of your supply chain's
capability to support customer demand.

 Air free – The inventory should be managed in an organized way using vertical
storage and keeping it air and dust free. This can be done using lean tools like
Five

 FIFO – FIFO (first in, first out) is a very interesting concept that enables the
organizations to be in loop and avoid the risks involved in inventory management
to a certain extent. In simple terms, it is an asset management and valuation
system which helps the manufacturer in selling out the commodities manufactured
first at the earliest. This can be done with lean tools like Five S and the
manufacturer has to take care to keep replenishment and removal on different
sides.

 Bend free – What we mean here by bend free is to keep the employees as far away
as possible from bending to either pick or transport materials and products, since
bending a lot might result in injuries which will ultimately affect the working and
productivity.

 Count free – Poorly arranged inventory and spares inside the warehouse is bound
to result in messy storage and pathetic accountability. This will further result in
wastage of time and incur extra work. Hence, inventory should be neatly arranged
and should be made visible and count free. Again, Five S is the solution to this.

 Search free – Materials and products in an inventory warehouse should not be

kept together. There should be proper segmentation for every different type of
tools or materials to have an organized inventory. This will help one in avoiding
the time incurring in searching and retrieving the desired material. Systematic
arrangement of the tools and equipment with a structured index will help to save
time and improve productivity.

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  Heavy material on ground – Heavy materials should be kept on ground since
keeping it at height will make it difficult to access them and might result in
accidents and mishaps. Hence, as a precautionary safety measure, heavy materials
should be kept on ground. It will also lead to easy access and less damage to
inventory.

 Fast consumables near the entrance – Materials should be arranged in the

inventories as per the rate of their consumption. If items that are consumed at a
rapid pace are kept at the far end of the warehouse, it will incur more motion and
time to access them and transport them to the desired place.

 Climb free – Spares should always be kept at places where they are easily
accessible. Keeping them above normal heights will consequently make them
more difficult and riskier to handle. It becomes more convenient for an individual
to access them if they are kept at lower levels.

 Adequate lighting – Lighting plays a very crucial role in helping the inventory
management in identifying the defects and abnormalities occurring inside the
inventory warehouse. Adequate lighting makes it very easy to identify such
defects hampering the efficient

 Adequate ventilation – Adequate ventilation should be provided in the warehouses

to keep healthy working atmosphere. Lack of ventilation makes it uneasy and
difficult for an individual to work efficiently.

6.0 RECOMMENDATION
Regardless of the size of the company, having a proper inventory management system is very
important for any business. It can help to keep track of all supplies and determine the exact
prices. It can also help to manage sudden changes in demand without sacrificing customer
experience or product quality. Rearrange all the stock in appropriate rack based on the
elements of civil, mechanical and electrical could help good arrangement to inventory.

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Moreover, to implement the SOP for inventory management of BMES Maintenance by refer
the quality manual that had been state.

7.0 CONCLUSION

Inventory comprises the consumable materials, equipment and supplies needed for
maintenance, repair, and operations activities. MRO includes items that are used in a
production process. Inventory management entails buying, storing, using and replenishing all
products that fall under inventory. Like with other types of inventory management, the goal is
to perform each of these activities as efficiently and economically as possible so that the
business has the right inventory on hand at the right time, at the right cost. Managing
inventory can be complex and time-consuming because companies may need to buy and store
hundreds or even thousands of different items.

8.0 REFERENCES
https://faberinfinite.com/10-golden-rules-of-inventory-management/
https://en.wikipedia.org/wiki/Personal_protective_equipment

https://www.netsuite.com/portal/resource/articles/inventory-management/mro-
inventory.shtml#:~:text=MRO%20inventory%20comprises%20the%20consumable,into

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