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Documentation Style Guide (DELETE THIS SECTION PRIOR TO FINALIZATION OF DOCUMENT)

Formatting:
Use the format tools found in the “Home” tab when filling out the contents of the procedure.

1. Section Header
First level paragraph
 First level bullet
1.1. Second Level Header
Second level paragraph
 Second level bullet
1.1.1 Third Level Header
Third level paragraph
 Third level bullet
1.1.1.1. Fourth level Header
Fourth level paragraph
 Fourth level bullet

Tables and Figures:

Use the ‘Figure Label’ and ‘Table Label” formatting tool. Table labels go above the table and figure labels go below
the figure.

The first number in the table/figure description references the section the table/figure is in. The second number
references what number this table is, if there are more than one in the section. If the below examples were in
section 4 and are the second table/figure in the section, it would look as such:

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Table 4-2: Document Information

Document Number Document Title

Figure 4-2: Document Control Process

Developer
To edit anything in the header or footer, click the Developer tab and then ‘Design Mode’.

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2. Purpose
State the purpose/goal/objective/reason for the Standard Operating Procedure (SOP)
E.g. the purpose of this procedure is to (define, describe, identify, provide, outline, establish) (guidance, guidelines,
and requirements) for:

3. Scope
What will the procedure cover and what is its limitation? Describe the range of applicability of the procedure. Scope
may be limited for example, to one department, one process or one task or may applicable to many.
E.g. This procedure (encompasses or applies to) (all, any, each):

4. Training
Specify the role responsible for ensuring that team members who follow this procedure understand the SOP’s
objectives and other inter-related activities.

5. Definitions
Add definitions that are procedure specific or assist in clarifying the procedure in alphabetical order.
E.g.
Standard Operating Procedure: enter text

6. Roles & Responsibilities

List authorities and responsibilities for all personnel who will use the procedure.
E.g.
SOP Originator: enter text

7. Procedure
Describe who, what, when, and how. List actions.

8. Referenced Documents
List documents that are mentioned in the procedure but are not directly used. Use “N/A” if document does not have
an assigned number.

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Document Number Document Title

9. Associated Documents
List documents that are required in conjunction with this procedure. Use “N/A” if document does not have an
assigned number.
Document Number Document Title

10. Document History

Revision Date Status Owned By: Reviewed By: Approved By:

(dd-mm-yyyy)

Approver Signature:

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