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  • July 2022 CM Dennis Communication Plan

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    randy
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    This document summarizes guidelines discussed in a meeting between a city councilmember, city administrator, and other staff. It outlines that bi-weekly scheduled meetings will focus on city topics, policies, and constituent concerns. Email is the preferred method of communication for lengthy topics, and calls or texts on nights and weekends should only be for urgent situations. It provides guidance on copying appropriate department heads when contacting staff and that communications should focus on professional city business, not personal or complaints about colleagues.

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    July 2022 CM Dennis Communication Plan

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    This document summarizes guidelines discussed in a meeting between a city councilmember, city administrator, and other staff. It outlines that bi-weekly scheduled meetings will focus on city topics, policies, and constituent concerns. Email is the preferred method of communication for lengthy topics, and calls or texts on nights and weekends should only be for urgent situations. It provides guidance on copying appropriate department heads when contacting staff and that communications should focus on professional city business, not personal or complaints about colleagues.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    2K views1 page

    July 2022 CM Dennis Communication Plan

    Uploaded by

    randy
    This document summarizes guidelines discussed in a meeting between a city councilmember, city administrator, and other staff. It outlines that bi-weekly scheduled meetings will focus on city topics, policies, and constituent concerns. Email is the preferred method of communication for lengthy topics, and calls or texts on nights and weekends should only be for urgent situations. It provides guidance on copying appropriate department heads when contacting staff and that communications should focus on professional city business, not personal or complaints about colleagues.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    7/20/22, 1:00 meeting with Alison Zelms, Michael Spindler-Krage, and CM Dennis, (with friend in

    attendance.)
    General Information
     This meeting is to reestablish effective communication and expectations that align with effective
    governance and city operations.
     Normal meeting schedule can restart.
     You are not blocked. You have not been blocked.

    Meetings Guidelines
     Bi-weekly scheduled meetings with Councilmember and Administrator are for City Topics –
    Policy Questions, Items coming to Council, Constituent Concerns.
     They are 45 minutes, via Teams or phone, until further notice.
     Sometimes they will need to be rescheduled or cancelled if other scheduling conflicts or more
    pressing issues arise.

    Communication Guidelines
     Email is preferred for any lengthy topic.
     A heads up about a call and its purpose, is helpful.
     Text messages and phone calls at night and on the weekend should only happen in truly urgent
    situations. Otherwise send an email with the request or question and we will follow up. Bullet
    points work great in these situations.
     Please follow the request to copy department head, deputy and/or City Administrator when
    contacting teammates.
     The teammates listed in the Departmental Information handout are the appropriate people to
    reach out to on non-agenda items.
     Agenda item questions should go to the presenter AND copy the Department Head, Deputy
    Administrator and/or City Administrator.
     When in doubt, contact the City Administrator and I will connect you and/or your question to
    the right person to address the issue.
     Communications should focus on city business, not personal matters.
     Communication should not involve complaints or grievances regarding colleagues.

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