Pre Construction Document 2015 1 PDF

Controlled
Copy
Issue:
24/03/15
Initial
Pre-Construction Information
The Construction (Design & Management)
Regulations 2007
Project:
The Trees Residential Home
Deveron Way
Hinckley,
Leicestershire
LE10 0XD
Client: Leicestershire County Council
Author: Darron Wood, CDMC

Browns Health and Safety
Issued: 24th March 2015

1
Document Control
Issue Details:
Name Date Signature

Prepared by: Darron Wood 24th March 2015
Updated by:
th
In compliance with The Construction (Design and Management) Regulations 2007 – Late appointment 18 November
2014, the design is complete.
Revision / Addition schedule:
Revision Section Details of change Details of additions Date Initials
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CONTENTS
1. Introduction
2. Description of project
(a) Project description and programme.
(b) Details of client, designers, CDM co-ordinator, PC and other consultants.
(c) Workplace (Health, Safety and Welfare) Regulations 1992.
(d) Extent and location of existing records and plans.
3. Client’s considerations and management requirements

(a) arrangements for:
(i) planning for and managing the construction work.
(ii) communication and liaison between client and others.
(iii) security of the site.
(iv) welfare provision.
(v) archaeology requirements.
(vi) waste management plan procedures.
(b) requirements relating to the health and safety of persons involved in the project.
(i) site hoarding requirements.
(ii) site transport arrangements / restrictions.
(iii) permit-to-work systems.
(iv) fire precautions.
(v) emergency procedures and means of escape.
(vi) ‘no-go’ areas.
(vii) confined spaces
(viii) smoking and parking restrictions.
(ix) Temporary works
4. Environmental restrictions and existing on-site risks

(a) Safety hazards:
(i) boundaries and access.
(ii) deliveries storage and waste collection.
(iii) adjacent land uses.
(iv) storage of hazardous materials.
(v) location of existing services.
(vi) ground conditions.
(vii) information about existing structures.
(viii) difficulties relating to plant and equipment on the site.
(b) health hazards:
(i) asbestos.
(ii) storage of hazardous materials.
(iii) contaminated land, including results of surveys.
5. Significant design and construction hazards

(a) significant design assumptions and suggested work methods, sequences or other
control measures.
(b) arrangements for co-ordination of ongoing design work and handling design changes.
(c) information on significant risks identified during design.
(d) materials requiring particular precautions.
6. The health and safety file
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7. Guidance
Appendices:
Appendix 1: F10
Appendix 2: Designers risk register - to be issued under a separate cover
Appendix 3: Construction Phase Plan Requirements
Appendix 4: Training Requirements
Appendix 5: Welfare Requirements
Appendix 6: R&D Asbestos Survey
Tender information:
Site Waste Management Plan: To be developed by the Principal Contractor in line with the Clients requirements
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1. INTRODUCTION
This document has been prepared on behalf of the Client, in accordance with the Construction (Design and
Management) Regulations 2007 and other applicable legislation. Its purpose is to assist the Principal Contractor,
as far as possible, to understand and take precautions to minimize the key risk elements of the project
(identifiable at the planning stage). It also highlights the health, safety and welfare provision that must be made
for this project.
The CPP will be the health and safety management document for use and development during the course of the
works.
All contracting companies and personnel working on this project must adopt high standards of on-site health and
safety. Risks must be minimized as far as reasonably practicable by the selection of appropriate working
methods. It is the Principal Contractor’s responsibility, through effective site supervision, to ensure that this
occurs in practice as well as theory. It is essential therefore, that all contractors and their employees agree to
conform to on-site safety rules and current health and safety legislation, guidelines and codes of practice.
The Principal Contractor must ensure that every contracting company is issued with, and has read, the Principal
Contractor’s Construction Phase Plan, with consideration to adequate mobilisation periods to enable adequacy of
resources. This document will have been prepared using guidelines and information contained in this document
and any additional information that the Principal Contractor can include regarding the inherent risks of the tasks
he undertakes.
All contract personnel must receive a site safety induction, covering the relevant points of the Plan, the key risk
elements, the pre-agreed safe methods of working and any site rules, from the Principal Contractor, prior to
starting work.
Duties of Principal Contractors under the CDM 2007 Regulations: The PC will ensure that following takes place
before and during the works:
a) To take the initial health and safety information from the CDM Coordinator and develop it into a management
document to control health & safety throughout the project.
b) To take reasonable steps to ensure co-operation between all contractors sharing the site.
c) To ensure, so far as is reasonably practicable, that all contractors (and persons) follow the rules contained in
the health & safety plan.
d) To take reasonable steps to ensure that only authorised persons are allowed on site
e) To ensure that the project notification details (F10) are displayed
f) To liaise and co-operate with the CDM Coordinator and other contractors as required
g) To give reasonable direction to any contractor, with regards to health & safety
h) To ensure that any specific site rules are included in the Health & Safety Plan
i) To disseminate information to contractors on the risks associated with the work
j) To ensure that contractors’ employees are aware of any site rules contained in the health & safety plan,
and have been trained in the site’s emergency procedures.
k) To make suitable arrangements, taking into account the nature and size of the project, for employees and
contractors to advise, discuss and comment on issues that will affect their health & safety.
I) To take measures to ensure that all other parties involved in the project are;
 Provided with the necessary information in respect of health and safety (and allow adequate time for
planning and preparation)
 Are aware of their duties under the regulations (In particular the requirement for the client to appoint a
competent CDM-C)
 Are competent to carry out the roles to which they are to carry out
 Ensure that all workers have been provided with suitable induction, information and training.
J) To ensure that the construction phase is properly planned, managed, and monitored with competent site
management/supervision.
K) To maintain a project health & safety file and present this to the CDM Coordinator at the end of the
project.
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2. Description of Project
(a) Project description and programme.
The project consists of the construction of a new extension and internal alterations to the existing
building.
The project users both traditional, modern and environmental construction materials.
Programme:
Construction state – 1st June 2015
Duration – 10 weeks Provisional
(b) Details of client, designers, CDM co-ordinator, Principal Contractor and other consultants.
Duty holders under CDM 2007 are:
Clients - A 'client' is anyone having construction or building work carried out as part of their business. This
could be an individual, partnership or company and includes property developers or management
companies for domestic properties.
CDM co-ordinators - A 'CDM co-ordinator' has to be appointed to advise the client on projects that last
more than 30 days or involve 500 person days of construction work (notifiable). The CDM co-ordinator's
role is to advise the client on health and safety issues and their duties during the design and planning
phases of construction work.
Designers - The term 'designer' has a broad meaning and relates to the function performed, rather than
the profession or job title. Designers are those who, as part of their work, prepare design drawings,
specifications, bills of quantities and the specification of articles and substances. This could include
architects, engineers and quantity surveyors.
Principal Contractors - A 'principal contractor' has to be appointed for projects which last more than 30
days or involve 500 person days of construction work (notifiable).
The principal contractor's role is to plan, manage and co-ordinate health and safety while construction
work is being undertaken. The principal contractor is usually the main or managing contractor for the
work.
Contractors - A 'contractor' is a business who is involved in construction, alteration, maintenance or

demolition work. This could involve building, civil engineering, mechanical, electrical, demolition and
maintenance companies, partnerships and the self-employed.
(c)The Workplace (Health, Safety and Welfare) Regulations 1992.

The intended structure will be used as a workplace, therefore the design shall take account of The
relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992.
(d) Extent and location of existing records and plans.

Ground surveys / Service location surveys – to be undertaken by the PC.
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(e) Project Team:
CDM Coordinator:
Browns Health & Safety
7 Midland Court
Lutterworth
Leicestershire
LE17 4PN
Contact: Darron Wood
Tel: 01455 203600
Mob: 07968 694887
Project Title / Location:

The Trees Care Home
Deveron Way
Hinckley
LE10 0XD
Tel: 0116 305 6662
Project Client:
Leicestershire County Council
County Hall
Glenfield
Leicestershire
LE3 8RE
Contact: Nicholas Riozzi
Tel: 0116 3056422
Architect:
County Hall
Glenfield
Leicestershire
LE3 8RE
Contact: Nicholas Riozzi
Tel: 0116 3056422
Structural Engineer:
TBC
Principal Contractor:
TBC
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3. Client’s considerations and management requirements
(a) Arrangements for:

(i) planning for and managing the construction work.
General:
The Principal Contractor is to ensure that all persons employed on the works comply with all Health and
Safety Legislation.
The Principal Contractor shall ensure, as far as practicable, the health, safety and welfare at work of all
persons employed on the project.
Without prejudice to the generality of the employer’s duty, the matters to which this duty extends to
include in particular: -
a. the provision and maintenance, of plant, and systems of work that are, as far as is reasonably
practical, safe and without risk to health.
b. arrangements for ensuring, as far as is reasonably practicable, safety and absence of risk to health
in connection with the use, handling, storage and transport of articles and substances.
c. the provision of information, instruction, training and supervision as is necessary to ensure, so far
as is reasonably practical, the health and safety at work of employees.
d. so far as is reasonably practical as regards any place of work under the employer’s control, the
maintenance of it in a condition that is safe and without risk to health and the provision and
maintenance of means of access to and egress from it that are safe and without such risk.
e. the provision and maintenance of a working environment for employees that is, so far as is
reasonably practicable, safe, without risk to health, and adequate as regards facilities and
arrangements for welfare at work.
Health and Safety Reports:

The Principal Contractor shall provide weekly reports regarding Health and Safety, copies to be issued to
the CDM-C.
Risk Assessments/Safe Systems of Work:

The Principal Contractor shall ensure that suitable and sufficient assessments of the risks and necessary
precautions relating to materials and work activities are undertaken before work is carried out.
The Principal Contractor shall monitor the progress of their works, and in the event of any unforeseen
eventualities, report to the Client any matters which could affect the safe method or execution of the
work or the resources required.
The Principal Contractors shall ensure that suitable risk assessments are prepared by sub-contractors
under their control.
All such sub-contractors will be required to demonstrate compliance with the Construction (Design and
Management) Regulation 2007.
The Principal Contractor shall draw up and enforce such site rules, as they consider necessary for the safe
execution of the works.
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Health and Safety Goals for the project:
The Principal Contractor should establish H&S goals for this project to ensure the continued safety and
health of its contractors and those in the vicinity of the works, throughout the project. Contractors
should be actively encouraged during induction, team briefings and toolbox talks for input into further
improving safety standards.
The Principal Contractors, should be familiar with the following HSE publications:-
‘Managing Health and Safety in Construction (L144)’, which provides guidance on duties, responsibilities
and safe working practices to be followed on construction site and related activities.
‘Protecting the Public – Your Next Move (HSG 151)’ which provides advice on segregation and protection
of third parties.
“The Safe Use of Vehicles on Construction Sites” (HSG 144), which provides practical guidance on how to
prevent on-site vehicle accidents
Contractors should also be aware of their various responsibilities under all health, safety and
environmental legislation – in particular:- (the list is not exhaustive)
The Health and Safety at Work Act 1974

The Management of Health and Safety at Work Regulations 1999
The Construction (Design & Management) Regulations 2007
The Provision and Use of Work Equipment Regulations 1998
The Manual Handling Operations Regulations 1992
The Control of Substances Hazardous to Health Regulations 2005
The Work at Height Regulations 2005
Notification of Conventional Tower Crane Regulations 2010
Lifting Operations and Lifting Equipment Regulations 1998
The Control of Noise at Work Regulations 2005
The Control of Vibration at Work Regulations 2005
The Control of Asbestos at Work Regulations 2013
The Site Waste Management Plans Regulations 2008
The Workplace (Health, Safety and Welfare) Regulations 1992
(ii) Communication and liaison between client and others.
Arrangements for securing co-operation between Contractors:

Regular site meetings will be arranged between all Contractors and the Principal Contractor to
discuss progress and matters of Health and Safety.
Any amendments to the Safety Plan arising from such meetings will immediately be entered into
the Safety Plan and revised copies will be issued to all Contractors.
Arrangements for management meetings:

Regular progress meetings will have an item of Health and Safety added to the agenda and the
Safety Plan will be monitored, amended as necessary and reissued.
(iii) Security of the site.
The Principal Contractor shall ensure the security of the site at times. The Principal Contractor must liaise
with the Three Trees representative, Local Authority and highways with reference road closures, crane
positions, hoarding positions, signage, scaffolding etc., ensuring all required notifications are in place
prior to commencement.
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(iv) Welfare provisions.
The Principal Contractor shall provide and maintain all welfare and other facilities as required by the
Construction (Design and Management) Regulations 2007, throughout the Contract period. The provision
of which should be marked on a layout plan.
(v) Archaeology requirements.
N/a
(vi) Waste management plan procedures.
Waste management plan – The PC musty monitor waste removal and apply waste minimisation
techniques.
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(b) Requirements relating to the health and safety of persons involved in the project.
(i) Site hoarding requirements.
Localised hoardings may be required during the construction phase, this will be subject to the work
sequence and work activities.
Signage will be positioned as required.
(ii) Site transport arrangements / restrictions.
All contractors’ employees’ vehicles will be restricted to parking in agreed areas.
All pedestrian routes are to be maintained free of vehicles. Extreme care is to be taken in the operation
of site vehicles, mobile plant and delivery vehicles, and must comply with the Safe Use of Vehicles on
Construction Sites HSG 144 published by the HSE.
The Principal Contractor shall be responsible for the overall health and safety on site including all other
personnel and visitors to the site. The Principal Contractor shall take steps to exclude any unauthorised
persons from the works including members of the general public.
(iii) Permit-to-work systems.
Permits to Work system should include but not limited to the following: -
a) Specify who is to do the work, time for which it is valid, the work to be done and all necessary
precautions
b) Only the work covered by the permit shall be undertaken. If there is a change to the work the
permit must be amended / cancelled by the originator of the permit
c) On completion of the works detailed on the permit to work the Sub-contractor must ensure that
the permit is signed off without delay with the Principal Contractor
The Principal Contractor shall maintain a register of permits issued in respect of the building operation
within the construction site, as considered necessary by way of risk assessment.
(iv) Fire precautions.
The Principal Contractor will need to produce, as part of the Construction Phase Health and Safety plan, a
fire prevention strategy, in line with the “Joint Code of Practice on the Protection from Fire of
Construction Sites and Buildings Undergoing Renovation”.
Any and all fire escape routes from the building/site, access for fire fighting appliances and assembly
points shall be maintained for the duration of the works.
(v) Emergency procedures and means of escape.
The Principal Contractor shall have Emergency procedures in place, together with Induction procedures
making those under their control aware of their procedures. The Principal Contractor shall establish
emergency procedures and site rules etc, to cover their works on or adjacent to the site, these should be
included within the Construction Phase Health and Safety plan.
The Principal Contractor shall maintain a daily register of staff and operatives etc, on site which shall be
made available at all times and will be used for the purposes of a “muster role” in the event of an
emergency evacuation.
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Local hospital:
George Eliot Hospital
College Street
Nuneaton
Warwickshire
CV10 7DJ
Tel: 024 76351351
(vi) ‘No-go’ areas.
All activities are to be confined to the designated site area and welfare facilities only.
(vii) Confined spaces
The Principal Contractor must carry out a suitable and sufficient assessment of the risks for all work
activities for the purpose of deciding what measures are necessary for safety (The Management of Health
and Safety at Work Regulations 1999, Regulation 3).
For work in confined spaces this means identifying the hazards present, assessing the risks and
determining what precautions to take. In most cases the assessment will include consideration of:
a) the task;
b) the working environment;
c) working materials and tools;
d) the suitability of those carrying out the task;
e) arrangements for emergency rescue.
(viii) Smoking and parking restrictions.
Smoking will not be allowed on site at any time.

The site is located in the centre of Oxford therefore parking is difficult, there are no facilities within the
site area only for loading and unloading activities, subject to Principal Contractor rules, however the site
is surrounded by pay and display car parking.
(ix) Temporary works.
Temporary works is a widely used expression to describe an “engineered” solution used to support or
protect an existing structure or permanent works during construction or to support an item of plant or
equipment or the vertical sides or side slopes of an excavation, or to provide access.
The construction of most types of permanent works will require the use of some form of temporary
works.
The Principal Contractor and Contractors must develop systems and procedures for the management of
temporary works these should follow British Standard 5975 : 2008.
The Principal Contractor must describe site specific arrangements for temporary works within their health
and safety plan.
The British Standard recommends specific arrangements for managing temporary works,
namely:-
a) A competent temporary works co-ordinator is appointed.
b) A temporary works supervisor is appointed.
c) A temporary works file is created.
d) Designs and calculations are recorded for all temporary works.
e) Arrangements are put in place to monitor and review all temporary works and
f) designs as they are being installed.
g) Arrangements are put in place to inspect any temporary works prior to loading.
h) Regular monitoring and inspection of all works.
i) Proper planning, review and monitoring when it comes to striking any temporary works.
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PRE- TENDER SCHEDULE OF TEMPORARY WORKS
To be developed by the Principal Contractor as works progress
Project:
Prepared Temporary PC to confirm prior to
by: Works start.
Coordinator:
Number Temporary Works Item Relevant In house/sub Date
Yes/No contract design Design
required
by
1 Hoardings Yes Prior to
start
2 Signage Yes Prior to
start
3 Ground support Yes Prior to
start
4 Crane pads Yes Prior to
start
5 Falsework support Yes Prior to
start
6 Access and working scaffold Yes Prior to
start
7 Vertical support to existing Yes Prior to
building/structures start
8 Temporary lateral bracing to existing Yes Prior to
buildings/structures start
9 Special structure e.g. temporary bridges Yes Prior to
start
10 Lifting arrangements/operations Yes Prior to
start
11 Trench/excavation support Yes Prior to
start
12 Underpinning Yes Prior to
start
13 De-watering Yes Prior to
start
14 Through propping/back propping Yes Prior to
start
15 Slope stability and sage batters Yes Prior to
start
16 Hoists Yes Prior to
start
17 Temporary platforms Yes Prior to
start
18 Work adjacent to live services i.e. Yes Prior to
support, protection start
19 Temporary roadway Yes Prior to
start
20 Scaffolding Yes Prior to
start
Other
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1. Environmental restrictions and existing on-site risks
(a) Safety hazards:
(i) boundaries and access.
Access to the site will be via the designated access road, delivery restriction to be adhered to.
Care to be given with reference overhead cables, existing service points, pedestrians etc through the
designated access.
Site facilities will be set up within the site area, close liaison will be required between the client and PC to
ensure the position is suitable. The site will be protected and signed at all times
THIS WILL NEED TO BE AGREED PRIOR TO COMMENCEMENT
The Principal Contractor must ensure that the relevant authority, permits, notifications are in place for
the works i.e.
a) Temporary road closures
b) Temporary footpath closure
c) Tower crane notifications etc.
(ii) deliveries storage and waste collection.

Access and the site is very restricted, the area around the site is used for pedestrian access, deliveries,
shoppers and general traffic, the Principal Contractor must ensure considerations are noted within their
Traffic Management Plan, they should operate a just in time procedure for material delivery and schedule
deliveries for quite times.
Waste collection to follow the same principal.
As part of the Principal Contractors Traffic Management Plan, procedures are to be developed to ensure
the surrounding roads are kept free of material debris.
(iii) adjacent land uses.

The area around the site is mostly residential and is used for pedestrian access, deliveries and general
traffic
(iv) storage of hazardous materials.

The Principal Contractor must provide a storage area with a spill response procedure in compliance with
The Control of Substances Hazardous to Health Regulations 2005, material inventory to be kept to a
minimum.
(v) location of existing services.

The PC should commission and undertaken service location surveys prior to commencement.
(vi) ground conditions.

The PC must undertake a survey as required.
(vii) information about existing structures.

The PC must refer to the Structural Reports etc. within the tender pack.
(viii) difficulties relating to plant and equipment on the site.

The site is very restricted, the access roads are also tight and can be very busy with the operation of the
care home, the Principal Contractors must plan the works to take into account of the specific site
restrictions, all of which will impact on plant and equipment choice.
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(b) health hazards:
(i) asbestos.
A Refurbishment and Demolition Asbestos Survey has been undertaken, copy attached under Appendix 6.
If a suspect material is found, then works must stop pending further investigation by a specialist
contractor, the PC must, if required, include all necessary controls for the safe removal of
asbestos based material as required, all in line with HSG 210 Asbestos Essentials.
(ii) storage of hazardous materials.
The Principal Contractor must allow provision for the suitable storage of hazardous materials where an
alternative material cannot be used, storage and spill procedures are to comply with The Control of
Substances Hazardous to Health Regulations 2005.
(iii) contaminated land, including results of surveys.
See tender documentation
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2. Significant design and construction hazards
The design of the project, along with the selection of construction techniques/materials should be based around
the aesthetic requirement and desire to minimise any risks associated with the construction and future operation
of the product. This should take account of all processes including delivery, installation, maintenance, cleaning
and final decommissioning. For any residual hazards that cannot be eliminated, it is important that the design
team provide suitable information providing advice for installers and users.
The Management of Health and Safety at Work Regulations 1999 require every employer to make suitable and
sufficient assessment of:-
a. the risks to the health and safety of his employees to which they are exposed whilst at work;
b. the risks to the health and safety of persons not in his employment arising out of, or in connection
with, the conduct by him of his undertaking
Additional regulations also expand this duty further e.g:-
The Construction (Design & Management) Regulations 2007 & 2015

The Personal Protective Equipment Regulations 1992
All parties have a duty to clearly identify any significant hazards arising from their operations, to ensure all
persons involved in the works are provided with maximum information.
Any implications from design development and/or changes to design, must be considered and no work
undertaken unless it is covered in the Construction Plan. Suitable control measures should be prepared to ensure
risks are minimised as far as is reasonably practicable.
(a) significant design assumptions and suggested work methods, sequences or other control measures.
See designers Risk Registers – To follow
(b) arrangements for co-ordination of ongoing design work and handling design changes.
The CDM-C and Principal Contractor will liaise with all Designers during any design phase carried out
during the construction phase; The Safety Plan will be amended as necessary and reissued
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(c) information on significant risks identified during design – CDM-C. (to be added to throughout the design phase)
Revision Notes:
Risk Ref Description of risk Likelihood Severity Risk Action Required Residual Risk
01 Site access: 4 4 16 Contractor access will be via the main
Segregation is required to allow safe access and egress access road / car park area.
6
The site entrance will be signed and
supervised during the works.
02 Existing services: 4 5 20 The PC must protect the existing service

Water prior to commencement, if necessary
Gas additional surveys will be commissioned.
Electrical
TBC
Services survey has been commissioned
by the client – information issued as part
of the tender issue.
03 Asbestos: The PC must include all the necessary

A R&D Survey is attached under appendix 6 controls within his Construction Phase
Plan
TBC
If asbestos material is found or a suspect
material uncovered then work must stop
in that area pending further investigation
by a specialist contractor.
04 Environmental protection: 2 3 6 The PC is to take care with reference
Pollution – Minimal. noise, dust and vibration.
TBC
17
05 Plant and Equipment: 2 4 8 The PC must comply with all current
The construction processes will involve plant and statutory legislation, maintenance
5
equipment: inspections and certification
All plant must be made safe while not in
use
Lifting equipment TBC TBC TBC Vertical lifting will be required; the PC
TBC
must comply with current legislation and
crane notification requirements.
06 Nuisance: 4 2 8 The PC will as part of his methodology
Dust, noise, vibration. develop a safe system to reduce and
manage the effects to the operatives, the TBC
Care Home and surrounding area.
07 Working at height: 4 5 25 The PC will as part of his methodology

Falling operatives, materials and equipment. develop a safe system to reduce and TBC
manage working at heights.
08 Mechanical lifting 4 4 16 The PC must put together a detailed lifting
plan taking into account weights, plant TBC
and restrictions
09 Manual handling 3 3 9 The PC must undertake manual handling
assessments for items greater than 25Kg
or if the situation dictates. 5
Were possible manual handling is to be
eliminated via use of mechanical aids
10 Deliveries 4 4 16 All deliveries are to be scheduled to suit
the most convenient times and to take
into account the streets loading
6
restrictions / times
Overhead cables are to be protected at all
times
11 Welfare Note Note Note The PC will provide:
Canteen area – tables and chairs
WC
Hot and cold water Note
Heating
In line with the requirements of the CDM
2007 Regulations 2007.
18
12 Site restrictions Note Note Note Reference to be made to the tender Note
documents, specifically planning,
environmental restrictions.
13 Planning, environmental restrictions apply Note Note Note Planning and environmental restriction Note
apply – see tender documentation and Pre
Construction Information.
14 Temporary Works Note Note Note The Principal Contractor and Contractors Note
must develop systems and procedures for
the management of temporary works
these should follow British Standard 5975:
2008.
The Principal Contractor must describe

site specific arrangements for temporary
works within their health and safety plan.
Please read with the Pre Construction Information, specification and drawings
19
Assessment Matrix
SEVERITY RATING LIKELIHOOD

No Injury 1 Almost Never X 5 4 3 2 1
Minor Injury 2 Seldom
>3 day Injury 3 Possible 5 25 20 15 10 5
Major Injury 4 Probable 4 20 16 12 8 4
Death 5 Frequently 3 15 12 9 6 3
2 10 8 6 4 2
Low 1-6 Medium 8-12 High 15-25 1 5 4 3 2 1
20
(d) materials requiring particular precautions.
To be added as the design process progresses.
No materials that are outside standard building products have been identified by the design team to date.
21
3. The health and safety file (and tenants pack)
The health and safety file and tenant packs should contain the information needed to allow future construction
work, including cleaning, maintenance, alterations, refurbishment and demolition to be carried out safely.
Information in the file should alert those carrying out such work to risks, and should help them to decide how to
work safely. The file should be useful to:
(a) clients, who have a duty to provide information about their premises to those who carry out work there;
(b) designers during the development of further designs or alterations;
(c) CDM co-ordinators preparing for construction work;
(d) principal contractors and contractors preparing to carry out or manage such work.
The file should form a key part of the information that the client, or the client’s successor, is required to provide
for future construction projects under regulation 10. The file should therefore be kept up to date after any
relevant work or surveys.
Format:
Exact requirements to be confirmed, however the recommended format is:
Operations and Maintenance manuals to be spread across a number of folders as required, folders to comprise:
Folder A – General information, introduction, project team, contractor registers, Local Authority consents etc
Folder B – Building fabric
Folder C - Fixtures and fittings – internals
Folder D – Services
Folder E – Surveys, reports, waste management, energy calculations etc
All as built drawings to be printed in A3 format and in Acad and Pdf format on the electronic copy.
The Principal Contractor is to supply a draft copy to the CDM-C 1 month prior to practical completion for
comment.
The final number of copies will to be confirmed, however both hard copies and electronic copies are required.
(Note exact requirements and number of copies will be confirmed prior to commencement)
Information is to be issued to:

Browns Health & Safety
7 Midland Court
Lutterworth
Leicestershire
LE17 4PN
Contact: Darron Wood
Tel: 01455 203600
Email: darronwood@aol.com
What information SHOULD NOT be included:-

 Pre-construction information or construction phase plan
 Construction phase risk assessments, written systems of work and COSHH assessments
 Details about the ‘normal’ operation of the building
 Construction phase accident statistics
 Information about structures, or part therefore of any structure, that have been demolished – unless there
are implications for the remaining or future structure
22
4. Guidance
The Principal Contractor and Contractors can obtain guidance from http://www.hse.gov.uk/
Specific reference should be made to the following guidance applicable to this project:
Managing Health and Safety in Construction (L144)

Protecting the Public – Your Next Move (HSG 151)
The Safe Use of Vehicles on Construction Sites” (HSG 144),
Asbestos Essentials HSG 210
The Health and Safety at Work Act 1974

The Management of Health and Safety at Work Regulations 1999
The Construction (Design & Management) Regulations 2007 & 2015
The Work at Height Regulations 2005
Notification of Conventional Tower Crane Regulations 2010
Lifting Operations and Lifting Equipment Regulations 1998
The Control of Noise at Work Regulations 2005
The Control of Vibration at Work Regulations 2005
The Control of Asbestos at Work Regulations 2013
23
APPENDICES
Appendix 1: F10
Appendix 2: Designers risk register – to be issued under separate cover
Appendix 3: Construction Phase Plan Requirements
Appendix 4: Training Requirements
Appendix 5: Welfare Requirements
Appendix 6: R&D Asbestos Survey
Tender information: To be issued under separate cover by the Client
24
Health and Safety
Executive
F10 - Notification of Construction Project

This is an Initial Notification
Site Address:
The Trees Care Home
Deveron Way
HINCKLEY
Leicestershire
LE10 0XD
England
Multiple Site Locations: No
Geographical Area: Leicestershire
Local Authority: Hinckley & Bosworth Borough Council
Type of Project: Refurbishment - Other
Time Allowed by Client: 4 weeks
Start Date: 01/06/2015
Duration: 10 weeks
No of people on site: 20
No of contractors on site: 12
Project Description:
The refurbishment of part of Three Trees Care Home plus the construction of a new extension.
CDM Coordinator:
darronwood@aol.com
7 Midland Court
Central Park
LUTTERWORTH
Leicestershire
LE17 4PN
England
01455 203600
Client:
Nick.Riozzi@leics.gov.uk
County Hall
Leicester Road
Glenfield
LEICESTER
LE3 8RE
England
0116 3056422
Designer:
Nick.Riozzi@leics.gov.uk
County Hall
Leicester Road
Glenfield
LEICESTER
LE3 8RE
England
0116 3056422
Name: Browns Health and Safety
Declaration Signed: Yes
Declaration Selected:
On behalf of the client, I hereby declare that the client is aware of their duties under the Construction
(Design and Management) Regulations 2007 (S.I. 2007/320).
Date: 26/03/2015
Role: CDM-C
Client Signature (Can be used for your own records, ONLY if required)
Declaration
As client for this project, I hereby declare that I am aware of my duties under the Construction Design
and Management) Regulations 2007 (S.I. 2007/320).
Name:
Declaration Signature:
Date:
Construction Phase Plan Requirements
NB: The level of detail should be proportionate to the risk involved in the project.
LEVEL OF RISK ASSESSED BY THE CDM-C AS: HIGH.
Proposed contents:
1.0 Description of project:
 Project description and programme details including any key dates
 Details of client, CDM-C, designers, principal contractor and other consultants.
 Extent and location of existing records and plans that are relevant to health and safety on site, including
information about existing structures when appropriate.
2.0 Management of work:

 Management structure and responsibilities
 Health and safety goals, monitoring arrangements and review of health and safety performance.
 Arrangements
 Site rules
 Fire and emergency procedures
 Traffic management
 Temporary works procedures
3.0 Arrangements for controlling significant site risks:

 Safety risks
 Health risks
4.0 The health and Safety File

 Layout format
 Arrangements for collection and gathering of information
 Storage of information
Reference should be made to Appendix 3 of the Construction (Design and Management)

Regulations 2007 Acops “Managing health and safety in construction”
Health & Safety Consultants
Part of ensuring that a project is safe will be the use of suitably qualified personnel at all levels and underpins the competence management requirement highlighted within the CDM Regulations 2007. The
general requirements are set out below:
Managers & supervisors Managers (5 Day SMSTS); Supervisors (2 day SSSTS); Bespoke certified courses’ – applies to both managers & supervisors, OR;
Specialist trade body accreditation (i.e. Demolition (NFDC); Scaffolding (CISRS); Asbestos removal (ARCA); Rope access (IRATA); Piling (FPS)).
Plant Operators Compulsory Card Holding (See schemes below).
Lifting Operations Compulsory CPCS Card Holding (i.e. Hoist operator; Banksman/slinger; Appointed Person – Lifting Operations; Mast climbers, etc).
General Requirements Either ‘carded’ or passed the relevant touch-screen test and working towards gaining a relevant card.
In practical terms, this means the following:
Managers & Supervisors

Most non specialist trade managers & supervisors will be trained as follows:
Managers (Site based or travelling) Passed the 5 Day Site Management Training Scheme – or 2 Day refresher – within the last 5 years, OR;
Passed a bespoke Managing Safely’ course within the last 5 years.
Supervisors (Site based – e.g. Foreman / Ganger) Passed the 2 Day Site Supervisors’ Safety Training Scheme within the last 5 years, OR;
Passed a bespoke certified course within the last 5 years.
Specialist trades should have management/supervisory personnel trained in line with their trade body’s own recognised training schemes.
Plant Operators
Full card holding is compulsory for all operators of ride-on mobile plant. No cover letters or other evidence of training can be accepted by personnel.
Authorisation to operate mobile ride-on plant is to be managed via the principal contractor. Before a plant operator can be considered for authorisation to operate plant, they must first produce:
 An accepted training registration scheme card.
The ONLY accepted training registration schemes are:
 CPCS Construction Plant Competence Scheme RTITB Road Transport Industry Training Board (Industrial forklift truck only)
 AITT Association of Industrial Truck Trainers IPAF International Powered Access Federation (Industrial forklift truck only)
General Requirements
Management and Operatives should hold:
1. A card holder under one the UKCG’s recognised training registration schemes; OR;
2. Has sat and passed a relevant touch-screen test AND registered on a recognised training registration scheme; (typically then working towards a suitable NVQ/SVQ) OR;
3. Has sat and passed a relevant touch-screen test AND applied for a card under a professional qualification route (specified professional bodies).
The most common of the recognised training registration schemes is the Construction Skills Certification Scheme (CSCS). All common trades and professions within the industry are covered by this
scheme. Where there is no obvious relevant occupational card available, then the CSCS Construction Related Occupation (CRO) card should be applied for. Details of all recognised training registration
schemes are available to download free from the UKCG website at www.ukcg.org.uk. Up to date details of routes to gaining CSCS cards, including those professional bodies recognised under the
professionally qualified route, are available from the CSCS website at www.cscs.uk.com.
WELFARE PROVISIONS
The responsibility for the provision of welfare facilities is that of the appointed
Principal Contractor.
The following information provides guidance to the Client of the welfare
provisions considered for use on the above project.
The criteria for requirements has been based on industry best practice and
includes consultation with documents such as HSE Information Sheet no CIS59,
CIS46, CIS18; CDM Regulations 2007 Approved Code of Practice; Managing
Health and Safety in Construction HSE.
Toilets Preference: Being flushing toilets, running water and mains connected
drainage to be provided where possible.
Where this is not possible, facilities with a built in supply and drainage tanks
may be used. Portable chemical toilets are only acceptable if it can be
reasonably justified that there is no other option.
Guide to ratio of facilities: 1 wc per 7no contractors.
Washing Facilities: To be provided next to toilets, rest areas and changing

rooms. To include a supply of running hot & cold, or warm water; soap; paper
towels; ventilation and lighting; sinks large enough to wash face, hands and
forearms.
Showers as deemed necessary if contaminated working area.
Drinking Water: A supply of wholesome drinking water direct from mains

where possible with appropriate vessels to drink from; or independent bottles
supply.
Smoking: Prohibited in enclosed public places, workplaces and company

vehicles. Establish an agreeable place with the Client away from the work area.
Rest Facilities: To be established away from the direct working area where
possible, with:-
 adequate numbers of tables
 seating with backs
 means for heating drinks and warming food
 adequately heated
In addition, this area should not be used to store plant and equipment.
Changing Rooms and Lockers:
A provision to allow the secure storage of personal clothing not worn on site
and for any protective clothing required. Men and women should be able to
change separately. Separate storage required for any contaminated clothing to
be stored. Provision should be made for drying out wet clothing, but not by
placing them directly on heaters which will pose a fire risk.
The above facilities shall be maintained in good condition with supplementary

facilities such as replacement paper towels, hand wash etc, refreshed as
required.
The requirements for the use of such facilities shall be included in the Principal
Contractor’s Site Rules, and presented to all contractors during Site Induction.
Transient construction sites may require revisions to Welfare Requirements to
ensure adequate consideration of phasing of the works.
North Street, Wigston
Leicester. LE18 1PS
T: 0116 288 0000
www.iesgroup.co.uk
ASBESTOS SURVEY REPORT

Refurbishment Survey (with MA only)
Report Number Issue Number Issue Date
J008428 1 19 Mar 2015
Site Address UPRN
The Trees Residential Home, Deveron Way, Hinckley, 0114
Leicestershire, LE10 0XD
Scope of Survey
Areas affected by proposed extension and internal remodelling
Client Specific Requirements

N/A
Surveyed by: Alkesh Patel Reviewed by: Clare Hendrick
Signed as authorised Signed as reviewed

Report No: J008428, Issue No: 1
Table of Contents
1.0 Executive Summary 3

1.1 Locations of Asbestos Containing Materials 3
1.2 Locations of Inaccessible Areas 3
1.3 Locations of Materials Identified as Non Asbestos 3
2.0 Introduction 3
3.0 General site and survey information 4
4.0 Asbestos Register 5
4.1 Inaccessible areas 6
4.2 Materials identified as not containing asbestos 7
5.0 Conclusions and actions 9
6.0 Survey purpose 10
7.0 Aims and objectives 10
8.0 UKAS accreditation 10
9.0 Sampling strategy 10
10.0 Management surveys 11
11.0 Refurbishment and demolition surveys 12
12.0 Exclusions and Inaccessible areas 12
13.0 Terminology and abbreviations 13
14.0 Material assessment 14
15.0 Material assessment algorithm 15
16.0 Accessibility and action priority assessment 16
Appendix A Bulk analysis results 17
Appendix B Site plans 20
Appendix C Survey findings 23
Report Version: 22 Page 2 of 24

1.0 Executive Summary

Type of survey carried out: Refurbishment Survey (with MA only) as defined in “HSG 264 Asbestos: The
survey guide’.
Purpose of the survey: ● To provide accurate information on the location, amount and condition of
asbestos-containing materials (ACMs).
● To assess the level of damage or deterioration in the ACMs and whether
remedial action is required.
● To use the survey information to prepare an asbestos register, and an
asbestos plan of the building(s).
● To help identify all the ACMs to be removed before refurbishment work or
demolition.
Extent of the survey: All accessible locations as requested by the client at;
The Trees Residential Home
Deveron Way
Hinckley
Leicestershire
LE10 0XD
1.1 Locations of Asbestos Containing Materials
A summary of the locations of all asbestos containing materials (ACM’s) identified or presumed during the survey
along with the action priority and recommended action can be found in section “4.0 Asbestos Register” and are
highlighted on the site plans in Appendix B.
1.2 Locations of Inaccessible Areas
A summary of all areas and locations that were inaccessible during the survey can be found in section “4.1
Inaccessible Areas” and are highlighted on the site plans in Appendix B.
These areas / locations should be presumed to contain asbestos on a worst case risk basis until proven otherwise as
required by HSG264.
1.3 Locations of Materials Identified as Non Asbestos
Section “4.2 Materials identified as not containing asbestos” details all materials that have been sampled or strongly
presumed as other sampled materials and on analysis did not contain asbestos.
2.0 Introduction
A proposal was put forward to the client to carry out a survey, that was accepted, and a survey of all accessible areas
was undertaken.
Further to the completion of the survey all the information gathered has been incorporated into this report to detail all
asbestos containing materials, inaccessible areas and materials that following analysis did not contain asbestos.

3.0 General site and survey information
Name and address of organisation Independent Environmental Surveyors, North Street, Wigston,
carrying out the survey: Leicester. LE18 1PS.
Name of Surveyor: Alkesh Patel
Name of assistant Surveyors / s: Mick Stephenson
Report Author: Clare Hendrick
Name of the person who commissioned Nick Riozzi
the survey:
Commissioned on behalf of (client): Leicestershire County Council (Property Services), County Hall,
Glenfield, Leicester
Description of the building / s surveyed: Residential Home
Building / s age or year built: Built 1987
Construction type: Brick built
Report issue date: 19 Mar 2015
Issue Number: 1
Reason for re-issue: N/A
Date / s the survey was carried out: 17 Mar 2015
Scope of works: Areas affected by proposed extension and internal remodelling
Survey method used: As described in HSG264 Asbestos: The survey guide and IES
Standard Procedures for Surveying and Bulk Sampling.
Type / s of survey undertaken: Refurbishment Survey (with MA only)
Reason for survey: Policy compliance - Internal remodelling and extension
Variations or deviations from the There are no recorded variations from the scope of work
method:
Agreed exclusions or inaccessible areas None. Section 4.1 details inaccessible locations.
(and reasons) specific to the survey:
Name of UKAS laboratory carrying out Asbestos Laboratory Services
bulk sample analysis:
Number of samples collected (certificate 8
in Appendix A):
Internal notes: N/A
External notes: N/A

4.0 Asbestos register (refer to section 5.0 for more detailed information)
Room Type of Action Recommended

Designation/Block Floor Location Description Position Quantity Asbestos Type IES ref
Code I.D. Priority Action
A block The Trees External External Damp proof Low level 7lm Chrysotile (1) 016 - Identified Longer term No action
area membrane external AI003130 required

4.1 Inaccessible areas
Room
Designation/Block Floor Location Description IES ref No access reason / description Photo
Code
No inaccessible areas recorded.

4.2 Materials identified as not containing asbestos
Room Code Designation/Block Floor Location Position Description IES ref Photo
A block The Trees External External area Frame / wall to Sealant 014 - AI003128
window x 2 and
door
A block The Trees External External area Roofline Undercloaking 015 - AI003129
AGF060 The Trees Gnd Floor Bedroom 3 Ceiling Textured coating 001 - AI003123
AGF057 The Trees Gnd Floor W/C Ceiling Textured coating 002 - As AI003123
AGF057 The Trees Gnd Floor W/C Beneath vinyl Screed and adhesive 003 - AI003124
flooring
AGF058 The Trees Gnd Floor Bedroom 2 Ceiling Textured coating 005 - As AI003125
AGF055 The Trees Gnd Floor Bedroom 4 Ceiling Textured coating 006 - As AI003125

4.2 Materials identified as not containing asbestos
Room Code Designation/Block Floor Location Position Description IES ref Photo
AGF054 The Trees Gnd Floor Bathroom Ceiling Textured coating 008 - As AI003123
AGF054 The Trees Gnd Floor Bathroom Beneath vinyl Screed and Adhesive 010 - As AI003124
flooring
AGF056 The Trees Gnd Floor Cupboard Ceiling Textured coating 009 - As AI003123
AGF056 The Trees Gnd Floor Cupboard Beneath vinyl Screed and adhesive 011 - As AI003124
flooring
AGF059 The Trees Gnd Floor Circulation Ceiling Textured coating 012 - AI003127
AGF051 The Trees Gnd Floor TV room Ceiling Textured coating 013 - As AI003127

5.0 Conclusions and actions
Room Code Designation/Block Floor IES ref

A block The Trees External 016 - AI003130
Location Description Position Quantity
External area Damp proof membrane Low level external 7lm
Material Assessment Algorithm
B-Extent of C-Surface Material Score Potential to
A-Product Type D-Asbestos Type
Damage Treatment (A+B+C+D) Release Fibres
Reinforced Completely
Good Condition(0) Chrysotile (1) 2 Very Low
Composite (1) Sealed(0)
Usually inaccessible or unlikely

Accessibility Action Priority Longer term
to be disturbed
Discussion & Recommended Action (in accordance

Photo Ref: 16
with CAR 2012)
Management Action
No action required as material is in good condition.

Inspect at regular intervals and consider labelling if not
already labelled
Additional Comments
Remove if likely to be disturbed by proposed works
Who can work with / Recommended re-

Non-Licensed Materials 12 months
remove this material inspection in:

6.0 Survey purpose

To help manage asbestos in the duty holder’s (client’s) premises, by;
● Providing accurate information on the location, amount and condition of asbestos containing materials (ACM’s).
● Assessing the level of damage or deterioration in the ACM’s and whether remedial action is required.
● Using the survey information to provide a record of the location of any asbestos materials either identified or
presumed and listing them in a table and on building plans.

● Helping to identify all the ACM’s to be removed before refurbishment work or demolition.
7.0 Aims and objectives

To, as far as reasonably practicable locate, identify and assess all reasonably accessible ACM's present in the scope
of the survey and to present the information collected in a way which allows the duty holder to manage the risks
arising from those materials and comply with the Control of Asbestos Regulations (CAR) 2012.
8.0 UKAS accreditation

Independent Environmental Surveyors (Inspection body 4140) are accredited by UKAS as a Type C inspection body
carrying out management, refurbishment and demolition surveys in accordance with HSG 264 Asbestos: The survey
guide, and the Control of Asbestos Regulations 2012.
9.0 Sampling strategy

Bulk sampling procedures used within this survey are as described within the documented Standard Procedures of
IES and as described in HSG264.
Sampling will normally be carried out at the time of the survey, however, for very large premises or where access has
not been possible, sampling may be carried out as a separate exercise, e.g. when the area is available. Each area
and room in the premises will have had a thorough visual examination to identify the materials and locations to be
selected for sampling.
For homogeneous material, often a single sample is all that is required to confirm the suspicion that it is asbestos
and to make a presumption that it applies to other material of the same type. However, for non-homogeneous
materials and for some presumed non-asbestos materials, additional sampling may be needed, to reduce the
possibility of false negatives which may lead to incorrect conclusions.
All samples collected have been analysed by a UKAS accredited Laboratory to detect the presence of asbestos fibres
in accordance with the method set out in HSG 248.
The number of samples collected and the laboratory accreditation number are listed in Section 3.0. The bulk sample
certificate can be found in Appendix A.
During the survey there may have been occasions where samples were not taken, for example;
● Where sampling will damage the critical integrity of the material (e.g. a roof, gutter, pipe).
● Where there is an electrical hazard (e.g. flash guards within live electrical equipment).
● Unsafe access.
● Identical materials had already been sampled.
In the case of any of the above circumstances a presumption shall be made to the presence of asbestos containing
materials. Where generically similar materials had already been sampled, a reference will be made to the sample
number and the type of asbestos present.

10.0 Management surveys

A management survey is the standard survey. Its purpose is to locate, as far as reasonably practicable, the presence
and extent of any suspect ACMs in the building which could be damaged or disturbed during normal occupancy,
including foreseeable maintenance and installation, and to assess their condition in all accessible areas including;
● Under floor coverings.
● Above false ceilings (ceiling voids).
● Lofts / roof voids.
● Inside risers.
● Service ducts and lift shafts.
● Basements and cellars.
● Underground rooms and undercrofts.
Management surveys will often involve minor intrusive work and some disturbance. The extent of intrusion will vary
between premises and depend on what is reasonably practicable for individual properties, i.e. it will depend on factors
such as the type of building, the nature of construction, accessibility etc. A management survey should include an
assessment of the condition of the various ACMs and their ability to release fibres into the air if they are disturbed in
some way. This ‘material assessment’ will give a good initial guide to the priority for managing ACMs as it will identify
the materials which will most readily release airborne fibres if they are disturbed.
The survey will usually involve sampling and analysis to confirm the presence or absence of ACMs. However a
management survey can also involve presuming the presence or absence of asbestos. A management survey can be
completed using a combination of sampling ACMs and presuming ACMs or, indeed, just presuming. Any materials
presumed to contain asbestos must also have their condition assessed (i.e. material assessment).
Boxing’s
During a management survey, boxing’s that are constructed in such a way that they can be easily accessed (have
removable panels, access doors or can be easily unscrewed), are usually inspected. However, boxing’s that would
require a more destructive inspection (nailed and / or glued on panels), do not normally fall within the remit of this type
of survey and are not be included within the report unless specifically requested by the client.
Floor coverings (inc. Loft insulation)
Wherever possible during a management survey the surveyor will lift floor coverings to inspect for the presence of
asbestos containing materials, however it is usually not possible to lift all of the floor covering. Therefore comment can
only be made on the area inspected. If future refurbishment/repair works will require the removal of floor coverings
further inspection will be required prior to the works commencing. Floor coverings that cannot be lifted without causing
damage to them shall not be lifted and subsequently the surface beneath the floor covering shall be deemed to be
inaccessible.
Fire doors
Fire doors may contain concealed asbestos containing materials. In the case of a management survey it is not
possible to ascertain its presence without causing damage to the door. It should be assumed that all fire doors on the
premises contain asbestos containing materials until a destructive inspection is undertaken.
Gaskets
Gaskets used to seal pipe and ducting joints may contain asbestos usually Chrysotile. In the case of a management
survey it is generally not possible to inspect pipe work or ducting for their presence without dismantling or damaging
the plant. It should be assumed that all pipe work and ducting on the premises contain asbestos gaskets. The
gaskets are unlikely to give rise to significant airborne fibre release unless they are disturbed during maintenance
works.

Skylights
Skylights may contain concealed asbestos rope seals. In the case of a management survey it is generally not
possible to inspect skylights for the presence of asbestos rope seals without dismantling or damaging the skylight. It
should be assumed that all skylights on the premises contain asbestos containing materials until a destructive
inspection is undertaken.
Storage / space heaters / boilers / heating appliances
Heaters, boilers etc. may contain concealed asbestos containing materials in the form of insulation materials or
gaskets and washers. In the case of a management survey it is not always possible to ascertain its presence within
the heater without causing damage to the unit. It should be assumed that all heaters and boilers on the premises may
contain asbestos materials until a destructive (refurbishment) inspection is undertaken.
Electrical switchgear / consumer units

Electrical switch gear and consumer units may contain concealed asbestos containing materials in the form of flash
guards and flash shields. It is not always possible to ascertain the presence of asbestos containing materials as
usually the electrical switchgear is live and therefore opening the switchgear would pose a possible risk of electric
shock. It should be presumed that all electrical switchgear on the premises may contain asbestos materials until
such time the switchgear can be isolated and safely inspected.
11.0 Refurbishment and demolition surveys

A refurbishment and demolition survey is needed before any refurbishment or demolition work is carried out. This type
of survey is used to locate and describe, as far as reasonably practicable, all ACMs in the area where the
refurbishment work will take place or in the whole building if demolition is planned.
The survey will be fully intrusive and involve destructive inspection, as necessary, to gain access to all areas,
including those that may be difficult to reach. A refurbishment and demolition survey may also be required in other
circumstances, e.g. when more intrusive maintenance and repair work will be carried out or for plant removal or
dismantling.
There is a specific requirement in CAR 2012 (regulation 7) for all ACMs to be removed as far as reasonably
practicable before major refurbishment or final demolition. Removing ACMs is also appropriate in other smaller
refurbishment situations which involve structural or layout changes to buildings (e.g. removal of partitions, walls, units
etc.). Under CDM, the survey information should be used to help in the tendering process for removal of ACMs from
the building before work starts.
The survey report should be supplied by the client to designers and contractors who may be bidding for the work, so
that the asbestos risks can be addressed. In this type of survey, where the asbestos is identified so that it can be
removed (rather than to ‘manage’ it), the survey does not normally assess the condition of the asbestos, other than to
indicate areas of damage or where additional asbestos debris may be present. However, where the asbestos removal
may not take place for some time, the ACMs’ condition will need to be assessed and the materials managed.
12.0 Exclusions and Inaccessible areas

Although every effort is made to access all areas, there may be occasions where access was not possible. Any areas
not accessed or inspected are presumed to contain asbestos unless there is strong evidence to suggest otherwise.
Details of inaccessible areas are listed in the table in Section “4.1 Inaccessible areas”.
Any exclusions or inaccessible areas that have been agreed with the client prior to the survey are listed in Section
“3.0 General site and survey information”.

13.0 Terminology and abbreviations
The following abbreviations may have been used within the report;
3MF, MMMF: Machine made mineral fibre, fibre glass, Rockwool or other similar materials
NAMP: No asbestos materials present
NAD: No asbestos detected
ESG: Electrical switchgear
CASC: Ceiling above suspended ceiling
AIB: Asbestos insulating board
ACM’s Asbestos containing materials
CAR 2012 Control of asbestos regulations 2012
The following terminology is used within the report;
Room code: Each area inspected is given a unique reference number.
Designation / block: Name or reference given to a specific building or block.
Floor: The floor level, e.g. ground, first external etc.
Location: The room, space, area or compartment.
Description: A description on the type of material identified, e.g. floor tile, textured coating.
Position: Where the ACM is positioned within a location, e.g., ceiling, wall, floor.
Quantity: The estimated amount and unit of measurement for the ACM.
Asbestos type: Crocidolite = Blue Asbestos
Amosite = Brown Asbestos
Chrysotile = White Asbestos
IES ref: The reference number of the type of identification. Either the sample number, strongly
presumed as sample number or visual reference number for presumed materials.
Type of I.D.: The method in which the material has been identified as either containing or not
containing asbestos.
Identified: - Material has been sampled and laboratory analysis has determined
whether or not the material contains asbestos.
Strongly presumed: - Material is identical in appearance to other already sampled

materials and therefore is strongly presumed to contain asbestos.
Presumed: - Where it has not been possible to collect a sample and due to the
physical properties of the material is presumed to contain asbestos.
Discussions and A brief description of the recommended course of action to manage the ACMs.
recommended actions:
Report No: The unique report number assigned to the survey and associated report.

14.0 Material assessment

In the material assessment process, the main factors influencing fibre release are given a score which can then be
added together to obtain a material assessment rating. The four main parameters which determine the amount of fibre
released from an ACM when subject to disturbance are:
● Product type
● Extent of damage or deterioration
● Surface treatment
● Asbestos type
Each parameter is scored between 1 and 3. A score of 1 is equivalent to a low potential for fibre release, 2 = medium
and 3 = high. Two parameters can also be given a nil score (equivalent to a very low potential for fibre release). The
value assigned to each of the four parameters is added together to give a total score of between 2 and 12. Presumed
or strongly presumed ACMs are scored. as crocidolite (i.e. score = 3) unless there is strong evidence to show
otherwise. Examples of scoring for each parameter are given in “15.0 Material assessment algorithm”.
Materials with assessment scores of 10 or more are rated as having a high potential to release fibres, if disturbed.
Scores of between 7 and 9 are regarded as having a medium potential, and between 5 and 6 a low potential. Scores of
4 or less have a very low potential to release fibres. Non-asbestos materials are not scored.
In certain instances materials that may not have been sampled can be either presumed, or strongly presumed to
contain asbestos.
If a sample is not taken, there must also be a presumption made whether the material is asbestos or non-asbestos.
Surveyors will visually assess the edges and damaged areas of suspect materials and record the following:
● Whether visible fibres are present on close inspection (see Asbestos: The analysts’ guide for sampling,
analysis and clearance procedures).
● The colour of the fibres, if visible.
● Whether fibres are visually consistent with asbestos (e.g. form bundles with splayed ends).
Some materials, like textured plasters, paints and vinyl floor tiles, may contain very fine dispersed chrysotile asbestos
which may not be seen by eye or with a magnifying glass, and these materials (if old) will have to be presumed to
contain asbestos unless they are sampled and carefully analysed by a competent laboratory. As imported materials
may have contained chrysotile asbestos until 1999 and laboratories often miss the fine asbestos, some additional
checks may be necessary with these types of materials. Other useful characteristics (e.g. surface texture, sound
when knocked, warmth to touch, surface hardness/deformation with a probe) may also be used by experienced
surveyors to help compare the material with other materials they have previously encountered and had samples
identified. Unless the surveyor is convinced that there is adequate evidence to conclude that the material is asbestos-
free (e.g. plaster, plasterboard, wood etc.), a presumption or strong presumption should be made that it is an ACM.
Presumed or strongly presumed asbestos containing materials are scored as crocidolite (3), unless analysis of
similar samples from the building shows a different asbestos type, or if there is reasoned argument that another type
of asbestos was almost always used.

15.0 Material assessment algorithm
Sample variable Score Examples of scores

Product type (or 1 Asbestos-reinforced composites (plastics, resins, mastics, roofing felts, vinyl floor tiles,
debris from product): semi-rigid paints or decorative finishes, asbestos cement etc.).
2 AIB, millboards, other low-density insulation boards, asbestos textiles, gaskets, ropes
and woven textiles, asbestos paper and felt.
3 Thermal insulation (e.g. pipe and boiler lagging), sprayed asbestos, loose asbestos,
asbestos mattresses and packing.
Extent of 0 Good condition: no visible damage.
damage/deterioration:
1 Low damage: a few scratches or surface marks, broken edges on boards, tiles etc.
2 Medium damage: significant breakage of materials or several small areas where material
has been damaged revealing loose asbestos fibres.
3 High damage or delamination of materials, sprays and thermal insulation. Visible
asbestos debris.
Surface treatment: 0 Composite materials containing asbestos: reinforced plastics, resins, vinyl tiles.
1 Enclosed sprays and lagging, AIB (with exposed face painted or encapsulated) asbestos
cement sheets etc.
2 Unsealed AIB, or encapsulated lagging and sprays.
3 Unsealed lagging and sprays.
Asbestos type: 1 Chrysotile.
2 Amphibole asbestos excluding crocidolite.
3 Crocidolite.
Score Potential to release asbestos fibres
10 or more High
7-9 Medium
5-6 Low
4 or less Very low
Non-asbestos materials have no potential to release asbestos fibres

16.0 Accessibility and action priority assessment

Guidance is given on the best action to be taken to prevent potential exposure to asbestos containing materials. The
Surveyor uses his or her best judgement based on the information available at the time of the survey as follows:
a. Material assessment
As Section 15.0
b. Accessibility
■ Routinely disturbed (3) – ACMs that are located in normally occupied areas and are disturbed as part of the
normal use of the area, e.g. door with an AIB panel, floor tiles etc. ACMs found during a refurbishment or
demolition survey will usually be scored as a rating of 3 unless specifically requested otherwise.
■ Easily disturbed (2) – ACMs that are easy to get at but are not routinely disturbed. E.g., wall panels within a
classroom, floor debris within a plantroom, textured coating to a low level ceiling.
■ Occasionally likely to be disturbed (1) – ACMs that won’t usually be disturbed unless for planned
maintenance or similar. E.g., flashguards within electrical switchgear, AIB panels in a riser or lift shaft, water
tank within a loft, ACMs at high level (above 3 metres).
■ Usually inaccessible or unlikely to be disturbed (0) – ACMs that are highly unlikely to be disturbed as they
are in locations where access is difficult and not usually required, e.g. sealed service ducts.
Material Assessment Score (a) multiplied by Accessibility (b) = Action Priority (as below)
Immediate priority: Significant asbestos risk, immediate action required to prevent exposure to
(Score of above 20) occupants.
Middle term priority: No immediate risk of exposure to occupants but requires remedial works.
(Score of 15-20)
Longer term priority: Low asbestos risk, little risk of exposure to occupants unless material is
(Score of 14 or lower) disturbed.
Reassessment of asbestos containing materials should be carried out at regular intervals as the condition of the
materials or use of an area may change.

Appendix A Bulk analysis results

Unit C7
New Yatt Business Centre
New Yatt
Nr Witney
Oxfordshire, OX29 6TJ
Tel: 01993 868636

Fax: 01993 869080
www.asbestoslabs.co.uk
CERTIFICATE OF ANALYSIS FOR ASBESTOS FIBRES
Report Number: ALS/J004143
Client Insulation & Environmental Services Ltd Attention David Whitaker

Client Address North Street, Wigston, Leicester, LE18 1PS
Site Address The Trees Residential Home, Deveron Way, Hinckley, Leicestershire, LE10 0XD
Site Ref J8428 No. of Samples 8
Date Received 18/03/2015 Date of Analysis 18/03/2015 Report Issue Date 18/03/2015
Samples of material(s) [detailed below] have been examined to determine the presence of asbestos fibres, using Polarised Light Microscopy together with dispersion staining based on the
HSE’s guidance document HSG248 and Asbestos Laboratory Services documented method. If samples have been delivered to the laboratory, the site address and sample location is
reported as provided by the client. Asbestos Laboratory Services are not responsible for the accuracy or competence of the sampling by third parties. Under these circumstances
Asbestos Laboratory Services cannot be held responsible for the interpretation of the results shown. Opinions and interpretations are outside the scope of the UKAS accreditation.
All entries under ‘Fibre Type Detected’ that contain (*) indicate that the sample was found to be deviating from policies defined in document TPS63 (UKAS Policy on Deviating Samples).
As a result, the test result(s) may be invalid.
The Determination of Asbestos Content Report shall not be reproduced except in full, without written approval of the laboratory’.
(V2), or subsequent “V” numbers, after the report number signifies that the original certificate (or previous amended certificate) has been replaced.
Lab Client Sample Sample Sample Fibre Type

Ref. Number Location Description Detected
BS017099 AI003123 Ceiling Ground Floor, Bedroom 3, N.A.D.I.S
Textured coating
BS017100 AI003124 Beneath vinyl flooring Ground Floor, W/C, Screed N.A.D.I.S
and adhesive
Textured coating
Textured coating
BS017103 AI003127 Ceiling Ground Floor, Circulation, N.A.D.I.S
Textured coating
BS017104 AI003128 Frame / wall to window x 2 External, External area, N.A.D.I.S
and door Sealant
KEY
NADIS - No Asbestos Detected in Sample
Note: All samples will be retained for a minimum of six months.
Analysed By Olivia Pearce Approved By Wai-fung Kuet
Analyst Signatory Approver Signatory
ALS14A Page 1 of 2 Issue Date: 21/11/2014

Issued by: Quality Manager Issue No. 3

Unit C7
New Yatt Business Centre
New Yatt
Nr Witney
Oxfordshire, OX29 6TJ
Tel: 01993 868636

Fax: 01993 869080
www.asbestoslabs.co.uk
CERTIFICATE OF ANALYSIS FOR ASBESTOS FIBRES
Report Number: ALS/J004143
Client Insulation & Environmental Services Ltd Attention David Whitaker

Client Address North Street, Wigston, Leicester, LE18 1PS
Site Address The Trees Residential Home, Deveron Way, Hinckley, Leicestershire, LE10 0XD
Site Ref J8428 No. of Samples 8
Date Received 18/03/2015 Date of Analysis 18/03/2015 Report Issue Date 18/03/2015
Samples of material(s) [detailed below] have been examined to determine the presence of asbestos fibres, using Polarised Light Microscopy together with dispersion staining based on the
HSE’s guidance document HSG248 and Asbestos Laboratory Services documented method. If samples have been delivered to the laboratory, the site address and sample location is
reported as provided by the client. Asbestos Laboratory Services are not responsible for the accuracy or competence of the sampling by third parties. Under these circumstances
Asbestos Laboratory Services cannot be held responsible for the interpretation of the results shown. Opinions and interpretations are outside the scope of the UKAS accreditation.
All entries under ‘Fibre Type Detected’ that contain (*) indicate that the sample was found to be deviating from policies defined in document TPS63 (UKAS Policy on Deviating Samples).
As a result, the test result(s) may be invalid.
The Determination of Asbestos Content Report shall not be reproduced except in full, without written approval of the laboratory’.
(V2), or subsequent “V” numbers, after the report number signifies that the original certificate (or previous amended certificate) has been replaced.
Lab Client Sample Sample Sample Fibre Type

Ref. Number Location Description Detected
BS017105 AI003129 Roofline External, External area, N.A.D.I.S
Undercloaking
BS017106 AI003130 Low level external External, External area, Chrysotile
Damp proof membrane
KEY
NADIS - No Asbestos Detected in Sample
Note: All samples will be retained for a minimum of six months.
Analysed By Olivia Pearce Approved By Wai-fung Kuet
Analyst Signatory Approver Signatory
ALS14A Page 2 of 2 Issue Date: 21/11/2014

Issued by: Quality Manager Issue No. 3

Appendix B Site plans

Floorplan No: 1 Floor: External Building: The Trees Description: N/A

Asbestos containing materials Inaccessible location/s

Floorplan No: 2 Floor: Ground Floor Building: The Trees Description: N/A
Asbestos containing materials Inaccessible location/s

Appendix C Survey findings
Room
Designation/Block Floor Location Room Notes
Code
A block The Trees External External Roof - concrete tiled, walls - brick, fascia - wood, soffit - wood, rainwater goods - plastic, doors and windows - wood
area
AGF060 The Trees Gnd Bedroom Ceiling - plaster, walls - plaster, walls - brick/ block, floor - carpet, floor - concrete, pipework - exposed and unlagged, boxing -
Floor 3 wood, pipework within - exposed & unlagged, windows - wood, sills - wood, door - wood
AGF057 The Trees Gnd W/C Ceiling - plaster, walls - ceramic tiles, walls - plaster, walls - brick/ block, floor - vinyl, floor - concrete, pipework - exposed and
Floor unlagged, cistern - ceramic, soil & vent pipe - plastic, window - wood
AGF061 The Trees Gnd Bedroom Ceiling - plaster, walls - plaster, walls - brick/ block, stud wall - plaster, floor - carpet, floor - concrete, pipework - exposed and
Floor 1 unlagged, windows - wood, sills - wood, door - wood
Floor 5 unlagged, windows - wood, sills - wood, door - wood, boxing - wood, pipework within - exposed & unlagged, beam cladding -
plaster, beam - concrete
AGF054 The Trees Gnd Bathroom Ceiling - plaster, walls - ceramic tiles, walls - plaster, walls - brick/ block, floor - vinyl, floor - concrete, pipework - exposed and
Floor unlagged, cistern - ceramic, boxing - wood, ceramic, door - wood, window - wood

Room
Designation/Block Floor Location Room Notes
Code
AGF056 The Trees Gnd Cupboard Ceiling - plaster, walls - plaster, walls - brick/ block, floor -vinyl floor - concrete, pipework - exposed and unlagged,
Floor
AGF059 The Trees Gnd Circulation Ceiling - plaster, walls - plaster, walls - brick/ block, floor - carpet, floor - concrete, pipework - exposed and unlagged, insulation in
Floor cavity - polystyrene, door - wood, boxing - wood
AGF051 The Trees Gnd TV room Ceiling - plaster, walls - plaster, walls - brick/ block, floor - carpet, floor - concrete, pipework - exposed and unlagged, panel to
Floor wall - wood

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Client: Leicestershire County Council

Author: Darron Wood, CDMC

Issued: 24th March 2015

Name Date Signature

Revision / Addition schedule:

Revision Section Details of change Details of additions Date Initials

3. Client’s considerations and management requirements

4. Environmental restrictions and existing on-site risks

5. Significant design and construction hazards

6. The health and safety file

Contractors - A 'contractor' is a business who is involved in construction, alteration, maintenance or

(c)The Workplace (Health, Safety and Welfare) Regulations 1992.

(d) Extent and location of existing records and plans.

Project Title / Location:

(a) Arrangements for:

Health and Safety Reports:

Risk Assessments/Safe Systems of Work:

The Health and Safety at Work Act 1974

(ii) Communication and liaison between client and others.

Arrangements for securing co-operation between Contractors:

Arrangements for management meetings:

(iii) Security of the site.

(v) Archaeology requirements.

(vi) Waste management plan procedures.

(i) Site hoarding requirements.

(ii) Site transport arrangements / restrictions.

All contractors’ employees’ vehicles will be restricted to parking in agreed areas.

(iii) Permit-to-work systems.

(iv) Fire precautions.

(v) Emergency procedures and means of escape.

(vi) ‘No-go’ areas.

(vii) Confined spaces

(viii) Smoking and parking restrictions.

Smoking will not be allowed on site at any time.

(ix) Temporary works.

THIS WILL NEED TO BE AGREED PRIOR TO COMMENCEMENT

(ii) deliveries storage and waste collection.

(iii) adjacent land uses.

(iv) storage of hazardous materials.

(v) location of existing services.

(vi) ground conditions.

(vii) information about existing structures.

(viii) difficulties relating to plant and equipment on the site.

(ii) storage of hazardous materials.

(iii) contaminated land, including results of surveys.

See tender documentation

Additional regulations also expand this duty further e.g:-

The Construction (Design & Management) Regulations 2007 & 2015

See designers Risk Registers – To follow

02 Existing services: 4 5 20 The PC must protect the existing service

03 Asbestos: The PC must include all the necessary

07 Working at height: 4 5 25 The PC will as part of his methodology

The Principal Contractor must describe

SEVERITY RATING LIKELIHOOD

Low 1-6 Medium 8-12 High 15-25 1 5 4 3 2 1

To be added as the design process progresses.

Information is to be issued to:

What information SHOULD NOT be included:-

Managing Health and Safety in Construction (L144)

The Health and Safety at Work Act 1974

Appendix 2: Designers risk register – to be issued under separate cover

Appendix 3: Construction Phase Plan Requirements