ELECTRONIC CLUB FINANCIAL TRACKER (EC-TRACK)

AN ONLINE WEB-BASED BUDGET AND EXPENSES TRACKER SYSTEM

FOR ROTARACT CLUB OF CARMONA

Undergraduate Thesis Submitted to the

Faculty of the
Department of Industrial and Information Technology Cavite State
University – Carmona Campus Carmona, Cavite

In partial fulfillment
of the requirements for the degree
bachelor of Science in Information Technology

IGLESIA, JOHN ZEDRICK

MIRASOL, JOHN ALDREN
MORAWDA, ALDRIN A.
February 2022
 2

ELECTRONIC CLUB FINANCIAL TRACKER (EC-TRACK)

A WEB-BASED BUDGET AND EXPENSES TRACKER SYSTEM
FOR ROTARACT CLUB OF CARMONA

IGLESIA, JOHN ZEDRICK

MIRASOL, JOHN ALDREN
MORAWDA, ALDRIN A.

An undergraduate thesis proposal/outline/manuscript submitted to the faculty of the

Department of Industrial and Information Technology, Cavite State University –
Carmona Campus, Carmona, Cavite in partial fulfillment of the requirements for the
degree of Bachelor of Science in Information Technology with Contribution No. BSIT-
2022-01-004. Prepared under the supervision of Mr. Francis Callos

INTRODUCTION

The emerging pace of technology is rapidly moving and continuously affecting various

fields in our society. Since then, the advent of information and the use of technologies have

greatly improved and automated many tasks previously performed by humans. As a result, we

can now rapidly deliver efficient, agile factors for advertising, monitoring, sharing, and collecting

data for various purposes. In fact, most private and public organizations today have introduced

more information systems specifically related to electronic management documents that optimize

data nimbleness, convenience, and more accurate. (United Nations Conference on Trade and

Development,2021).

With this concept of new systems, it becomes the norm, and many of us eventually rely

on them to the point where we as a society cannot function as effectively without them; in

particular, this can be applied to the automation of financial management systems. Specifically
 3

for budget tracking, which entails keeping tabs on and analyzing the income and expenses of a

person or an organization over a particular period of time.

However, despite this counterargument, some people and organizations still need to use

systems. Unfortunately, this makes budget tracking extremely difficult and leaves data

susceptible to human error, increasing the risk of data and information being falsified and calling

their authenticity into question.

Armed with the results of a BlackLine study, a recent CFO Daily News article revealed

that the number one cause of financial mistakes is human error, representing 41% of all

accounting mistakes. In many scenarios, accounting errors can result in reporting mistakes, while

in other situations, they can cause discrepancies in important transactions. When it is neither of

those, it can still result in the inadvertent falsification of data. Even so, the consequences of such

a simple faux pas are not limited to these results. They can spread far and wide in their damage

potential. An unimportant typo, a deleted cell, or an added stroke of a key all carry the potential

risk of damaging revenue The Rotaract Club of Carmona finances are currently managed and

tracked using Microsoft Office Excell, including the total budget, income, and expenses for every

project, program, and activity. However, the said application has its limitations. According to

Bernard (2017), Microsoft Office Excel spreadsheets lack four main aspects: flexibility,

adaptability, integration, and automation of the workflow with the organization's processes. Also,

Natter (2019), mentioned that it lacks file security, which is critical, especially in terms of

financial terms.

With these things occurring, the proponents came up with a budget tracking system

known as EC-TRACK: An Online Web-Based Budget and Expense Tracker System for the

Rotaract Club of Carmona. This online web application system will enable the intended

beneficiary to monitor and track each financial transaction and operation easily. Furthermore, the

club will have access to a more efficient, transparent, and secure information system that will aid

in financial management and budget planning as a platform for managing financial operations in
 4

an open and transparent manner.

Objectives of the Study

The study's primary objective is to design, develop, and implement a centralized

monitoring system that can track the income, expenses, and total budget and generate

reports that will satisfactorily pass the criteria for software evaluation set by the

International Organization for Standardization (ISO) 25010.

Specifically, it aims to;

1. Design an Online Web-base Financial monitoring system that has the ff

modules :

a. Administrator module;

b. Club Members Module;

c. List of operational and transactions tab;

d. Reports, and

e. Configuration Module;

2. Create a Web Base System as designed using the following software

technologies;

a. Visual Studio Codes;

b. Xammp;

c. Mysql Workbech;

d. Figma, and

e. Bootstrap Studio;

3. To Generate a System using the Waterfall Software Development Life

Cycle method that requires this phases;

a. Requirement Analysis;
 5

b. System Analysis;

c. Implementation;

d. System Testing;

e. System Deployment, and

f. System Maintenance;

4. Create two different interfaces :

a. Administration Interface;

b. User’s Interface;

5. Develop an Automated email reminder to aid manually reminding each

members to pay for monthly dues.

6. . Implement a secure online system that will provide fast monitoring and

tracking of the Rotaract Club fund, including the expenses, balance, and

user and admin information.

7. Test and evaluate the system performance based on ISO 25010 in terms

of:

a. Sustainability;

b. Functionality;

c. Usability;

d. Security;

e. Reliability, and

f. Maintainability;
 6

Significance of the Study

As modernization and innovation continue to increase, creating this

suggested system is urgent and significant. Upon completion, this research will

benefit the following institutions and organizations:

Rotaract Club of Carmona. The development of the proposed system

will propel and drive the Rotaract Club of Carmona to keep up with the growing

needs and challenges amidst the rising changes and innovation in the

community. Moreover, having a system will provide them with centralized

monitoring and tracking of their budget; through this, they will achieve a more

transparent, efficient, and practical financial management system.

Other Club and Organization. As the Rotaract Community deals in

professional servant leadership and serving in the sense of voluntarism, these

systems provide a platform to showcase expandable organizational management

systems. It also compromises the innovative movements of the Rotaract

community in continuing service and leadership. With this, it will be able to

support the organization's records, structures, and transparency. As a result,

Rotaract Club Communities can meet the demands of this modern society.

Club President. In order to have a well-established and systematic

approach within the organization, the club president can execute a excellent

administration with this system. The president will be able to have a systematic

review of financial transactions, club agenda, and transparency. Through this

system, the president can be able to speak truthfully and confidently about

organizational matters, including club reports.

 7

Club Treasurer. The Treasurer of the Club, as the one who manages and

monitors the processes of every movement, operation, and transaction, will be

more productive and flexible in using the system administrator module. gaining

entry to check the actions and financial processes that are being performed.

Club Auditor. As the auditor of the club, who has the power, duty, and

authority to examine the finances and request copies of previous club financial

transactions, will have a transparent and accountable process of documents with

ease and efficiency to manage financial statements and reports.

Future Researchers. This study will also provide future researchers with

notions and ideas about the advantages and effects of the suggested system's

development and implementation. Accordingly, it might be useful for them as a

resource for the growth of their system and the completion of their requirements.

Time and Place of the Study

The proponents started the study in February 2022 and expect it to end in

January 2023. The study will be conducted for the Rotaract Club of Carmona in the

Province of Carmona, Cavite.

Scope and Limitation of the Study

The study aims to design and develop a web-based budget and expense

tracking system for the Rotaract Club of Carmona to properly manage and monitor the

club's financial parameters and ensure uniform, transparent, and efficient financial

reporting inside the club.

The system would have two types of users: the admin and the viewer user;

both types would need to sign in with their respective MyRotary accounts. The admin
 8

user type would have full access to edit and view the most important aspects of data in

the system. where all the financial transactions, such as the current budget, income,

and expenses, in every project, program, and activity of the club will be manually

tracked using the system.

The system would also allow the administrator, specifically the president, vice

president, treasurer, and auditor of the club, to centralize the monitoring and tracking

of the club's financial terms using the Administrator User Interface. On the other side,

normal users, specifically the rest members of the club, will be restricted from editing

the data; they can only view the dashboard itself, which will also act as transparency

for the club's income and expenses.

Moreover, the system will easily monitor the current value of each financial

term, employing a card box that shows the club's total budget, income, and expenses.

The main categories for the club's income are all the monthly dues, sponsors, and

fundraising. Furthermore, with this system, the history of cash flow can be easily

viewed. As The club will be able to keep track of how much money it makes and how

much it spends. Because all the income and expenses transactions will be listed in a

detailed table format in the report module. .

The system will also have a monthly dues email reminder feature. Every

member or user of this system will automatically receive an email just before the end

of the month reminding them to pay their monthly dues. That way, the club's officer

will let everyone know it is time to pay their monthly dues without waiting for the

treasurer or the officers to send out a mass reminder manually. In addition, the system

also has the club member module where in adminitrators can easily track the status of
 9

mothnly dues of a certain member

Moroever, will have an administrator settings in the configuration module,

specifically to modify the list of users and their credentials as members of the club.

This setting is accessible to authorized personnel only.

However, the online web-based budget and expenses tracker system for

Rotaract Club of Carmona will not cater to any online automated payment transaction,

such as monthly dues, club contributions, or any event with a payment or contribution

requirement. Lastly, the system does not support any scanning for any payment

transaction.

Definition of Terms

Operational Terms

Monthly Dues. It is a term used to describe the monthly fee or contribution

that every member of the Rotaract Club of Carmona must pay as an additional income

for the club's funds.

Automated Payment Transaction. It is a term used to describe the process of

paying a fee or any transaction involving a member of the Rotaract Club of Carmona

that has an automatic process that occurs via the internet.

Agile Factor term we used to describe an efficient, developmental approach in

terms of the development of a system.

Technical Terms

ISO 25010. It is titled as “Systems and software engineering – Systems and

software Quality Requirements and Evaluation (SQuaRE) – System and software quality
 10

models”, is a software quality standard. It describes the models, consisting of

characteristics and sub-characteristics, for both software product quality, and software

quality in use together with practical guidance on the use of the quality models (Britton,

n.d.).

Cascading Style Sheet. It is an HTML is used to build the majority of web

pages. This is the standard method for adding fonts, colors, graphic elements, and

hyperlinks to plain web text. However, websites can grow to be quite massive. When

this happens, HTML becomes a very difficult way to do a very simple task. CSS

(cascading style sheets) makes web design simple (Meinecke, 2016).

Hypertext Mark-up Language. It enables the user to build and structure,

headings, links, sections, blockquotes, and paragraphs for web pages and applications

(Domantas, 2019).

Xammp. Apache's Xampp is a cross-platform, open-source software package

that includes an HTTP server and an interpreter for PHP scripts. It's an easy-to-use,

adaptable, and lightweight tool that facilitates the development, testing, and

maintenance of websites locally. (Kumari & Nandal,2017).

Bootstrap Studio. An effective tool for creating prototypes of websites

before they are fully developed. You can simply drag and drop the many included

components to arrange them into fully functional, mobile-friendly websites.

(“Bootstrap Studio - the Revolutionary Web Design Tool,” n.d.)

Figma. It's a program that helps teams create user interfaces together. Figma.

Comprehensive creative environment. Virtual whiteboard Team meetings for the

design process. (“Figma: The Collaborative Interface Design Tool.,” n.d.)

 11

Review of Related Literature

Rotaract Club

Rotaract is considered Rotary International's service club program for young

adults ages 18–30. It is an active organization that consists of students and young

professionals who work together to improve the world in which they live ("Rotaract

Clubs," n.d.). Furthermore, Rotaract clubs are sustained with assistance from

sponsoring Rotarians, fostering a stronger sense of community among their affiliated

clubs. The Rotaract organization organizes conferences, designs regional projects,

hosts leadership workshops for club members, and hosts other special events

(Racmanilametro, 2022).

In fact, Clubrunner (n.d.) emphasizes that Rotaract club members are actively

participating in various activities, such as social, professional, and community events.

He then added that this club is more than just a volunteer organization. Instead, it

brings people together with a network of business professionals and community

leaders to help develop personal and professional skills.

In this connection, the Rotaract Club of Carmona is the main focus of the

study on which an online web-based budget and expenses tracking system will be

based. The goal is to have a centralized system that will keep track of the needs and

challenges amidst the rising changes and innovation in the community. Through this,

they will achieve a more transparent, efficient, and practical financial management

system for handling different projects.

Financial Management

According to Finkler, Calabrese, and Smith (2022), the term "financial

 12

management" refers to the management subfield that focuses on collecting, analyzing,

and disseminating monetary data to improve operational and strategic decision-

making, which technically encompasses the broad areas of finance and accounting. In

Addition, Marsuni & Yusuf (2022) stated as financing management refers to the

process of determining where money will come from, how it will be spent, and who

will be held accountable for the results, and this would be needed in order to achieve

the goals of an organization.

With this, Financial management is essential for all types of financial

decisions. as they can have a significant impact on an organization's capital structure

and overall performance ("The Importance of Financial Management in Business

University of Sunderland," n.d.). As Quintero (2021) mentioned, there is a necessity

to have a systematic method to calculate the amount of money of specific

organizations efficiently, and this must require a secure and accurate management

process. mar

In this regard, financial management is essential in any organization, which

frequently contributes to its success. That is why it is critical to have a system for

managing and tracking the club's money..

Human Error in Handling Finance

According to Torres Y. et al. (2022), human errors in the assembly of complex

products can negatively impact quality, productivity, and safety. Robinette, D. (2021)

stated that because most businesses use spreadsheets for accounting and finance, it is

difficult to find the time and resources to double- or triple-check each detail before

passing it off as reliable information. Taking chances with inaccurate data may appear
 13

effective in the short run, but it can lead to severe consequences in the long run. This

also means that a seemingly insignificant typo, a deleted cell, or an extra keystroke

can harm a company's revenue and reputation.

The CFO Daily News article covered a variety of financial and business

topics. In addition to identifying the leading causes of accounting errors, the

BlackLine study explains that 55% of businesses cannot identify financial errors

before executing tasks based on generated data. Thinking that is concerning, consider

this: 70% of financial experts are unsure about the authenticity of their critical data

due to human error.

How Software System surpasses Microsoft Excel

According to a 2018 Grid study, an estimated 800 million Excel users exist.

They also mention that established companies and older people are the demographics

for Excel users, though younger people who work at established companies frequently

use Excel. In addition, accounting and finance are two industries where Microsoft

Excel is widely used (Jacob, 2021).

Nevertheless, He also stated that one common disadvantage of Microsoft

Excel is the lack of groupware and online presence. This can be detrimental to

organizations looking for an intuitive multi-user system.

He also mentioned numerous disadvantages of Microsoft Excel, such as (1)

Lack of Relational Worksheets: Although Excel uses a simple spreadsheet structure to

organize data, different worksheets cannot be linked relationally. This is referred to as

a "flat" or "non-relational" worksheet. (2) Data Integrity Problem: A problem in Excel

rarely found in Access is a lack of data integrity. This means that users can type
 14

anything they want into any cell, even if it is not supposed to be there. For example, in

a cell in the "Product Price" column, one could type in a product name, (3) Less

Storage Space: Because Excel is not designed to store large amounts of data, its

storage capacity can be pretty limited. This is a problem because data frequently

grows over time, but there will be no room. In the long run, it is difficult to use Excel

to scale large-scale projects (4) Inefficiency: With an intuitive form feature, new da ta

can be manually entered into the Excel spreadsheet. However, if there are many of d

ata to enter, this can take a long time and energy.

While Donovan, M. ( n.d.), claims that the disadvantage of Microsoft Excel is

its cost, Microsoft Excel was never free, but the price was much more manageable in

the past. However, the costs have skyrocketed as Microsoft has continued to invest

significant time and effort in its Office suite. Previously, you could purchase the

software for as little as $19.95 per year; however, this is no longer the case. Now, the

cost of a downloadable copy c an easily exceed $45.99 per year, and a cloud-based

offering can easily exceed $99.99 . While not egregious, it is prohibitively expensive

for an office full of computers.

According to Natter (20 19), another drawback of using spreadsheets is that

there is no security for the files t hemselves. In most cases, spreadsheets lack security,

which increases the likelihood of data corruption or improper management of

information. Even if the files c ontain private and sensitive financial information,

hackers can still access them. Con cerning Microsoft Excel can be an excellent tool

for managing and analyzing data. In fact, many people now use Excel spreadsheets to

manage their calculations, forecas ting, analytics, and contacts, but such "basic" tools
 15

frequently have limitations. Micro soft Excel, as a spreadsheet program, is primarily

used to visualize and analyze data. However, as stated above, this type of application

has critical limitations.

System Organization In Modern Age

System in an org anization According to the article "Blog-2" (2017), a system

in an organization is a set of activities that lay out a series of steps that will

accomplish a specific goal. It defines that each organization is made up of many

systems, from the simple, like how to sort and distribute the mail, to the more

complex, like how to onboard and train a new st aff member.

As Argyris Chris ( 2017) notes, the emphasis on organizational change in the

corporate life of recent yea rs—including autonomous groups, high-performance work

systems, and the control sys tem redesign—owes a great deal to the pioneering work

of Chris. In addition, he discuss es the fact that the learning system in modern

organizations has a single-loop cha racter.

In the article review by Alste te J. W. and Meyer J. P. (2020), they found that

the fundamental principle of knowledge and learning is the role of memory in people

and organizations. Since the rise of inf ormation technology and digitalization,

memory offloading is becoming paramount I n organizations, and the information

system represents different devices in which knowledge can be externalized to be

stored, shared, and easily accessed to support d ecision-making.

Well, in fact, an effective lea rning process without the use of modern

technologies is unthinkable. However, sin ce the world has changed dramatically with

the widespread introduction of information and communication technologies,

 16

numerous bright representations of technologies can organize and interact with

different participants in the learning process of the g lobal internet, according to

Zelinkskiy (2021).

He also add ed that the search for new approaches to learning and management

systems could be further enhanced with the use of modern information and

communication techn ologies in the organization or even in the educational process.

Transaction Processi ng System

Transaction Pr ocessing System is a business tool that consist of computer

hardware and softwar e and host an application whose purpose is to carry out

transactions for running or undertaking business Paul (2022). He then added that

TPS is a system that gathers, stores, alters and retrieves data transactions in a

organization. And it was characterize d by rapid processing of data reliability, use of

standard procedures and control acc ess. Also TPS is commonly possess certain

elements such as inputs, storage, processin g and output.

Rahmatian (n.d.), sta ted that, at such it is a subset of the operational

subsystem of the organization that recor ds the work done. Wherein the data that is

captured and store by at TPS serve as two p urposes. Firs is to support day-to-day

routine operations by being made accessible to t hose parts of the organization (as

well as the external entities) where they are needed. Second, is to feed the

management by reporting system and produce performance rep orts about the

effectiveness and efficiency of the operations. The usefulness of t ransactions data

goes beyond into mere operations because the large volumes of det ailed data are can

be used as historical reference for forecasting, identifying trends, and measuring

 17

performance. He added also that understanding the TPS can be accomplished along

into two different dimensions the externally versus the internally and logically (what it

does) versus physically (the technology based on which it works).

Although a TPS in primarily concerned with a day-to-day operations, means it

does play critical strategic role in organizations, for it is with the operational level of

the organization that customers and suppliers interact. Also if the TPS in now working

satisfactorily, then those external relation tend to suffer.

System Software Management

According to Lutkevich & Wigmore (2021) System software is a type of

computer program that is designed to run a computer’s hardware and application

programs. If we think the computer system as a layered model, the system software is

the interface between the hardware and user applications. The operating system is the

best know example of system software; The OS manages all the other programs in a

computer. They also stated that system software id used to manage the computer

itself. It runs in the background maintaining the computer’s basic functions so users

run higher-level application software to perform certain task. Essentially system

software provides a platform for application software to be run on top of.

While Martin, M. (2022) stated that System software is a collection of

programs that control and manage computer hardware operations. It also aids in the

proper execution of application programs. System software is intended to control the

operation of a computer system and to extend its processing capabilities. System

software improves the speed, effectiveness, and security of computer operation.

Operating system, programming language, communication software, and so on are

 18

examples.

Emergence of Web Application

According to TechTarget Contributor (2019), web application development is

the creation of programs that reside on remote servers and are delivered to the user's

devices over the Internet. It also added that web application development typically has

a short development life cycle and is done by a small development team. Furthermore,

due to the evolutionary nature of Web technology, an explosion of new ideas,

applications, and start-up companies are working towards extending and generating

new services to add leverage to different existing services (Anderson, 2007).

In addition to the chapter the book written by Sturm et al.(2017), entitled

"Managing Web-Based Applications," they said that a web-based applications are

typically used through web browsers. Wherein each browser is slightly different and

displays web pages in different ways. Furthermore, as a result, the programming of

web-based applications needs to be specialized to accommodate the ways the

browsers interact with different web languages, such as HTML, CSS, XML, Flash,

Perl, ASP, and PHP.

On the other hand, Kotwica (2013), shares the benefits of web-based

applications and their current adaptation rates. Wherein the companies adopt web-

based applications to improve communication and workflow within their businesses

and their relationships with their clients. In fact, a McKinsey global survey of over

3,500 executives conducted in June 2012 showed that 83% had adopted at least one.

Social technology, with 90% of those respondents reporting "measurable benefits"

from using those technologies.

 19

ISO 25010

According to Britton, J. (n.d). ISO 25010 is a software quality standard. It

describes the models, consisting of characteristics and sub-characteristics, for both

software product quality, and software quality in use together with practical guidance

on the use of the quality models.

He also mentioned about the description of 2 quality models (1) The quality in

use model composed of five characteristics (some of which are further sub-divided

into sub-characteristics) that relate to the outcome of interaction when a product is

used in a particular context of use. (2) A product quality model composed of eight

characteristics (which are further sub-divided into sub-characteristics) that relate to

static properties of software and dynamic properties of the computer system.

Synthesis of the Studies

There are a lot of different types of literature and review discussions, and all of

them are set up in sections that make sense.

With these ideas, we draw the conclusion that technological advancement is

both rapid and constant. The emerging systems and the development of such new

systems are recommended. In fact, as a collection of studies, it offers a wealth of

paradigms that can be used in a wide range of social settings, such as business and

organizational settings, the rules we follow in our daily lives, the technologies we use

at work, and even our own personal lives.

The multiple research studies and supporting information in this chapter

provide us with answers as well as clarity that this research and the creation of this
 20

system are urgent and significant. Furthermore, this will provide good supporting

information. Although there are repercussions that are being discussed, as we glimpse

in each study, there is still a huge opportunity for us to improve and evolve our

modern way of processing, tracking, and gathering data with the assistance of new

technology. Lastly, we can use these various references and guidelines to implement

the process that we wanted to implement.

 21

Methodoloy

At this chapter, the proponents will endetailedly discuss and present all the

necessary materials and outline of research method that were used and followed to

accomplished this study.

Materials

To develop the Online Web-Base Electronic Club Tracker System (EC-TRACK)

for Rotaract Club of Carmona various software tools have been used in the development

of the system; Visual Studio Code utilize as the Integrated Development Environment

(IDE), Figma.com as the medium for designing of resources for user and collaboative

interface design and Photoshop 2022 and Draw.io for the construct of diagram and

figues; Hypertext Preprocessor (PHP) as the primary programming language, Hypertext

Mark-up Language (HTML) as for standard mark-up language, Cascading Style Sheet

(CSS) as for style sheet, JavaScript as for scripting language, Mysql as for the database;

Cross-platform, Apache, MySQL, PHP and Perl, (XAMPP) as server of the system for

hosting a local webserver.

The hardware that has been used in the development of the system is a Windows

10 Pro laptop with a hardware Intel(R) Core(TM) i7-3540M CPU @ 3.00GHz Intel HD

Graphics 4000 and 4GB RAM.

Method

The Evolutionary Prototype Model (Fig .1) of Kavindya, A. K. et all (2022) will

be used as the software development lifecycle. in which a system is built in small

 22

increments so that it can be easily changed in response to end-user and customer input.

Processes are established with this model, and consumers are regularly asked to provide

feedback for each prototype created throughout the project. Consecutivley it is

compromises of five phases which include the Requirements Analysis and

Specification,Architectural & Detailed Design,Coding ,System Implementations, and

Maintanance. The model was chosen by the proponents due to its user centered approach,

and this has lessser series of phases which implies each activity in a concise and specific

manner. Likewise, it also provides flexibility and collaborative for the developers and

end-users. The concept of the flow of the evolutionary prototype model is discussed by

the following lines that are present and shown in the model; the solid black arrow line

represents the process in which it guides what phase follows next before preceding to

another phase , user feedback is neccesarily for improvements, going back to starting

phase only if significant requirements are needed to update and develop until It reach a

point where both proponents and clients are satisfied with the project, with those, Every

phase in this field will serve as a guide in developing the system.

 23

Architectural & Detailed Design

Figure 1. Evolutionary Protoype Model (Kavindya, A. K. et all 2022)
During this phase, the detailed design focuses mostly on the model required to

create the final prototype. After gathering the criteria stated in the first phase and

receiving clear agreement from both end-users and developers, the full design will be

developed, during which the proponets will produce the prototype in great detail. user

interface design and functionality, proceeding to the process of refining and developing

the system's design and functionality. In order to achieve the system's goals, it is essential

to carefully consider user needs when designing the user interface. In this study, diagrams

were used to create, illustrate, and describe the system.

On the basis of the club process, the proposed system's feature functions were

designed. The system may monitor various financial transactions, services, and others in

a consolidated fashion, manage budgets, plan and schedule payments, and generate

reports.

For a better understanding of the proposed system, a case diagram for the budgent

management processing module (Figure 3) was built to depict the access and interaction

of the administrator and normal user/member with the whole budget process functions

that would be designed.

 24

Figure 3. Use Case Diagram for Budget Management Module

The diagram illustrates that the Budget management Module includes two users,

one of which is the administrator and the other of whom are the members. The

administrator is able to monitor, manage, and update all transactions, enter data regarding

the club's expenses and income, save payment transactions, see, and print financial

papers. Normal users are just able to examine and analyze the data.

A Use Case Diagram for Reports Module (Fig. 4) was created to illustrates the access and

interaction of administrator/accountant and SK Officials to the reports functions was designed.

 25

Figure 2. Input-Process-Output Diagram of the Proposed System

Coding

In order to carry out development, the proposers will begin by developing the

most crucial aspect, which is the Administrator and Rotaract Carmona Club Member

Interface, followed by the System Design Interface, a homepage, and a dashboard.

Administrator, calendar, budget and cost management, club membership, and

configuration are the available modules.

Beginning with the first module, administrator development, requests and

forgotten accounts, managing users, and the monitoring process, which would be
 26

accessible only to authorized admin personnel, the second module is for calendar

development; all important dates and activities, such as monthly dues, events, and

programs, will be set here as a reminder for all club members. The current budget and

costs, as well as a budget and expense flow history, can be examined and managed after

the third module, budget and expense management development. The fourth module, club

membership development, enables club members to access the budget and expense

history, as well as current information about the club's financial status, a list of club

members and their monthly dues, and upcoming payments on their calendar. The fifth

and final section, configuration development, offers modifiable user settings and

information about us.

This plan for implementing development or coding will result in a fully functional

and documented online web-based financial monitoring system that is ready to use.

Integration Testing

This is the phase of software testing technique in which individual software

components or units of code are tested to validate the interaction between different

software components and detect interface defects. the proponent will focus on inquiry

and discovery to ensure that the system code and programming match user needs; this

will consist of the following three methods:

User Centric Tool

This phase of assessment cycle will be done by proponets to test the final

developed prototype with the user. This is where all of the prototyope components of the

system will be tested. The modules include the procurement processing module, budget

management module, calendar and schedule of activities module, reports module,

administrator module, and configuration module; for security is database and platforms
 27

are Google Chrome, Microsoft Edge, and Mozilla Firefox. An evaluation form for the

evaluation testing will be prepare to document the result of each module, security, and

platform that will be performed for evaluation. Successful and failed remarks will be

given to each module.

Process Centric Development  

After the UcT stage, the next thing that has to be done is an in-depth analysis of

the procedures that went into developing each individual component. In order to verify

that the proposed system will be able to satisfy not only the predetermined standard but

also the demands of customers in terms of processing the data, each and every procedure

on each module that will be developed will be tested in great detail by the customer in

partnership with the developers.

Evaluation

After integrating both cycles and doing an optimization review, proponents may

undertake surveys and experiments with a subset of clients. Members of the Rotaract

Club of Carmona are the ideal individuals to solicit feedback to ensure that the system is

functioning properly, and the results may also serve as a guide for the improvement or

maintenance of the system. With this information, it is possible to create a modified

questionnaire based on the International Organization for Standardization (ISO) 25010 to

determine whether the system met the following criteria: functional suitability,

performance efficiency, compatibility, and usability.

Implementation and Maintenance

In the final step, the PcD and UcT cycles will be merged after the development and

evaluation phases. Following the optimization evaluation, the system will be implemented and

the customer's satisfaction will be evaluated. We can release the final product if the system meets

the requirements of the customer.

 28

References

Anderson, P. (2007, February). What is web 2.0? ideas, technologies and implications for
pbworks. Retrieved November 4, 2022, from
http://21stcenturywalton.pbworks.com/f/What%20is%20Web%202.0.pdf

Argyris, C. (2017, October 25). Integrating the individual and the organization: Chris
Argyris: Tayl. Retrieved November 4, 2022, from
https://www.taylorfrancis.com/books/mono/10.4324/9780203788417/integrating-
individual-organization-chris-argyris

Alstete, J. W., & Meyer, J. P. (2020, January). Intelligent agent-assisted organizational

memory in knowledge ... Retrieved November 4, 2022, from
https://www.researchgate.net/publication/
 29

338920312_Intelligent_agentassisted_organizational_memory_in_knowledge_ma
nagement_systems

Bernard, C. (2016, May 19). The Excel spreadsheet and its limitations. Retrieved from
https://www.captio.com/blog/the-excel-spreadsheet-and-its-limitations

Britton, J. (n.d.). What is ISO 25010? Retrieved November 5, 2022, from

https://www.perforce.com/blog/qac/what-is-iso-25010#:~:text=ISO
%2025010%20Standard%20Overview,-ISO25010%20describes
%20two&text=The%20characteristics%20and%20sub%2Dcharacteristics,can
%20be%20compared%20for%20completeness.

Bootstrap Studio - The Revolutionary Web Design Tool. (n.d.). Retrieved November 4,
2022, from https://bootstrapstudio.io/

Blog-2. (2017, June 26). Retrieved November 4, 2022, from

https://professionalgrowthsystems.com/systems-process-improvement/defining-
systems-organization/

Contributor, T. (2019, January 11). What is web application development? - definition

from whatis.com. Retrieved November 4, 2022, from
https://www.techtarget.com/searchcloudcomputing/definition/web-application-
development

Donovan, M. (n.d.). Advantages and disadvantages of Ms Excel. Retrieved November 4,

2022, from https://blog.suitebriar.com/advantages-and-disadvantages-of-ms-excel

Domantas, G. (2019, November 25). What is HTML? The Basics of Hypertext Markup
Language Explained. Retrieved from https://www.hostinger.ph/tutorials/what-is-
html

Figma: the collaborative interface design tool. (n.d.). Retrieved November 4, 2022, from
https://www.figma.com/

Finkler, S. A., Calabrese, T. D., & Smith, D. L. (2022). Financial management for public,
health, and not-for-profit organizations. CQ Press.

Jacob, J. (2021, September 3). Microsoft Excel vs Access – Pros and Cons [Web log
post]. Retrieved November 4, 2022, from
https://www.hyperoffice.com/blog/2021/09/03/blog-microsoft-excel-vs-access-
pros-and-cons/

Kumari, P., & Nandal, R. (2017). A Research Paper OnWebsite Development

Optimization Using Xampp/PHP. International Journal of Advanced Research in
Computer Science, 8(5).
 30

Kotwica, K. (2013). The benefits and security risks of web-based applications for
business: Trend report. Amsterdam: Elsevier.

Lutkevich, B., & Wigmore, I. (2021, February 01). What is system software? – definition
from whatis.com. Retrieved November 4, 2022, from
https://www.techtarget.com/whatis/definition/system-software

Martin, M. (2022, September 10). Difference between system software and application
software. Retrieved November 4, 2022, from https://www.guru99.com/difference-
system-software-application-software.html

Marsuni, N. S., & Yusuf, M. (2022). Concept of Financial Management in Islamic

Perspective. INVOICE: JURNAL ILMU AKUNTANSI, 4(2), 346-352.

Meinecke, L. (2016, March 4). Study.com | Take Online Courses. Earn College Credit.
Research Schools, Degrees & Careers. Retrieved from
https://study.com/academy/lesson/cascading-style-sheets-css-definition-
typesexamples.html#.

Quintero, L. (n.d.). (PDF) what is Financial Management's importance? - researchgate.

Retrieved November 4, 2022, from
https://www.researchgate.net/publication/352982903_What_is_Financial_Manage
ment's_Importance

Robinette, D. (2021, February 24). How to avoid financial errors in accounting. Retrieved
November 4, 2022, from https://incisive.com/the-financial-damage-caused-by-
human-error-and-how-to-prevent-it/

Rotaract Clubs. (n.d.). Retrieved November 5, 2022, from https://www.rotary.org/en/get-

involved/rotaract-clubs

Sturm, R., Pollard, C., & Craig, J. (2017, February 24). Managing web-based
applications. Retrieved November 4, 2022, from
https://www.sciencedirect.com/science/article/pii/B9780128040188000073

Take online courses. Earn college credit. Research Schools, Degrees & Careers. (n.d.).
Retrieved November 4, 2022, from
https://study.com/academy/lesson/transaction-processing-systems-tps-manual-
and-automated-systems.html

Technology and Innovation Report 2021 Catching Technological Waves - Innovation

With Equity. (2021). Technology and innovation report 2021: Catching
technological waves innovation with equity. United Nations

Rahmatian, S. (n.d.). Transaction Processing Systems - California State University,

 31

Fresno. Retrieved November 4, 2022, from

http://zimmer.csufresno.edu/~sasanr/Teaching-Material/MIS/TPS/TPS.pdf

The importance of financial management in business - University of Sunderland. (n.d.).

Retrieved November 4, 2022, from https://online.sunderland.ac.uk/the-
importance-of-financial-management-in-business/

Torres, Y., et.al (2022). Applying AcciMap and STAMP to the analysis of human error in
complex manual assembly. Human Factors and Ergonomics in Manufacturing &
Service Industries, 32(6), 462-481

What is Rotaract? (2013, May 22). Retrieved November 5, 2022, from

https://racmanilametro.wordpress.com/about-us/what-is-rotaract/

Zelinskiy, S. (2021, February 10). Analysis of the possibilities of the Moodle learning
management system for organization of distance learning in the conditions of the
University. Retrieved November 4, 2022, from
https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3742272