Running head: INFORMATION SYSTEMS 1

Torrens University

Bachelor of Business Information Systems

PRO100 - Assessment 1

Information Systems Project Management

Written Report

Vojtech Stary

Date: 12.3.2020
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Task 1

Business Case

The OneTrim program is one of the most innovative solutions to implementations of an

information systems project that is capable of addressing inter-departmental issues of managing

critical information within the Family and Community Services (FACS) cluster which also

comprises the Department of Family and Community Services. This program makes processes

within the OneFACS issues simpler, streamlined, and consolidated by addressing the various

shortcomings brought about by the amalgamation of the departments. The inefficient record

management and bookkeeping practices by the organization led to different information system

security issues arising and therefore required a very detailed approach to addressing the issues

within the system using the OneTrim program project.

A Cost benefit analysis of the OneTrim program will present the organization with a

detailed outlook of how the business can make a profit in terms of ensuring that the strengths and

weaknesses presented including their alternatives avail proper options that the business can take

advantage of. These findings from the cost benefit analysis often give the business a better view

of how they can achieve the most benefits from the business model and at the same time keeping

their saving even higher (Boardman et al., 2017). The Net Present Value (NPV) goes hand in

hand with the Cost Benefit analysis in that it shows the present values of both cash inflows and

outflows for a specific time. This business ratio is mostly used to understand and plan on the

capital budgeting needs and hence the profitability of the investment or project can be easily
INFORMATION SYSTEMS 3

understood by the managers (Diana et al., 2019). Apart from the financial indicators, the risks

and impacts of the project must also be considered.

Year 1 2 3 4 5 6 7 8 9 10

Benefits $0 12000 12000 12000 12000 1500 15000 15000 15000 15000

Cost $3000 0 0 0 0 1000 0 0 0 0

0 0

Benefits $- 12000 12000 12000 12000 5000 15000 15000 15000 15000

– Cost 30000

Discoun 1.02 ^ 1.02 ^ 1.02 ^ 1.02 ^ 1.02 ^ 1.02 1.02 ^ 1.02 ^ 1.02 ^ 1.02 ^

ting 1= 2= 3= 4= 5= ^6= 7= 8= 9= 10 =

factor 1.02 1.040 1.061 1.082 1.104 1.126 1.148 1.171 1.195 1.218

4 2 4 0 1 6 6 0 9

Discoun $- 11534 11307 11086 10869 4440. 13059 12803 12552 12306

t 29411 .03 .95 .47 .57 10 .38 .00 .30 .18

Annual .76

Cash

Flow
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Task 2

Simplification, Streamlining, and Consolidation for OneFACS to OneTRIM

Project Charter
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Purpose and Justification

Currently, the amalgamation of different departments in FACS leads to poor

recordkeeping practices and issues with filing and access of permissions thereby affecting

workflow processes. The increased usability in the system will lead to significantly better

management of records within the system and also reduce the costs of maintaining the current

multiple systems used by FACS.

Objectives

 Allow departmental information access with cross-functional areas

 Implement a security model

 Improve the user experience of the system

Product Characteristics

The OneTRIM shall contain a recordkeeping system which is in form of a MiniApp that

has several components that aid in the standardization and management of data in the entire

system. The system shall also have records management features that are based on a framework

of information systems which include the policies and procedures as well as the functional

retention and disposal authorities (FRDAs) guidelines. The product shall entail having the users

trained and assessed for change management aspects when implementing the system. s

High-Level Requirements

Requirement Category
Users should have a fully automated Technical
ministerial workflow for use
Users should have live visits for onsite Technical
support
The system should contain a portal for Technical
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training component and explainer videos

Consolidate the six department datasets into Business
one system, OneTRIM
Use standardized metadata and perform Business
regular software upgrades

Assumptions

 The previous records have metadata that can be standardized

 The old recordkeeping system will continue to function as the new system is still under

development

Constraints

 Time is limited to 3 months

 The budget is fixed and based on 10 developers

 The attitude of the users across the different departments towards the possible changes

brought by the use of the system

High-level descriptions and boundaries

Make the information system more user-friendly, have better automated features to

enable better recordkeeping practices and also strictly follow the laid down policies and

procedures as required by the functional retention and disposal authorities (FRDAs).

Success Criteria

 Ensure the system is of the industry standards and follows the required laws and policies

or procedures to the information systems development.

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 A user interface that allows the users to find and record entries easily in the system

through the consolidated filing system

 Experience increased productivity in the workers using the system and performing the

relevant departmental tasks

 Reduce costs of maintaining and supporting various decentralized systems.

High-level risks

 A delayed Schedule may cause the entire system to go off track and increase estimated

costs

 The project may require more financial resources during development

 The system may experience technical performance issues thereby delaying the use

Schedule and Key Milestones

Milestone Due Done Status

Current 15/03/2021 14/03/2021
Recordkeeping and
management
walkthrough
System Analysis and 31/03/2021 31/03/2021
Design
System Designing 07/04/2021 07/04/2021
and Testing
System Development 21/04/2021 20/04/2021
Testing and 30/04/2021 30/04/2021
Debugging
Implementation and 2/05/2021
new system go into
live and full use

Budget Summary

Component Estimated Cost Actual Cost

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1. System analysis and $21,000 $25,000

Design
2. Implementation and $4,000 $5,000
Maintenance
$26,000 $30,000

Approvals

John Spoon - Project Sponsor - 12/03/2021 Sign:

Marie Elliot - Project Sponsor - 12/03/2021 Sign:

Project Manager

Vojtech Stary
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Task 3

Level WBS ID WBS Name WBS Description

1 1 OneTRIM WBS All components

required to develop
the information
system
2 1.1 Project Management The project handling
and steering
components
3 1.1.1 Initiation and The initial step for
Planning starting the project
3 1.1.2 Scheduling and Timing and step
Milestone planning
3 1.1.3 Risk Management Scope, time, schedule
risk planning and
management
3 1.1.4 Procurement and Manage resources
Resources procurement and
Management users
2 1.2 System Analysis and The planning and
Design technical
specifications
components
3 1.2.1 Technical Analysis of the
Specification technical aspects of
planning the system
3 1.2.2 Business Analysis of the
Specifications business aspects of
planning the system
3 1.2.3 System Architecture Designing the
and Design software and design
of the system
2 1.3 Software Information system
design and
implementation
components
3 1.3.1 Software analysis and Analyze the software
implementation in depth
3 1.3.2 Software testing and Implement the
implementation software and allow
user testing
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OneTRIM WBS

Project System Analysis

Software
Management and Design

Technical Software
Initiation and
Specification analysis and
Planning
planning implementation

Business Software testing

Scheduling and
Specifications and
Milestone
planning implementation

System
Risk
Architecture and
Management
Design

Procurement
and Resources
Management
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References

Boardman, A. E., Greenberg, D. H., Vining, A. R., & Weimer, D. L. (2017). Cost-benefit

analysis: concepts and practice. Cambridge University Press.

Diana, S. R., Hidayat, A., Rafikasari, A., Ibrahim, I. M., & Farida, F. (2019). Economic

Assesstment of Satellite Remote Sensing Data in Indonesia: A Net Present Value

Approach. International Journal of Economics and Financial Issues, 9(1), 140.