UPDATED LIST OF REQUIREMENTS FOR
PROMOTIONAL APPOINTMENTS
(Teacher II to Master Teacher positions and Non-Teaching Positions)
Copies Documents
2 Personal Data Sheet (CSC Form 212,
revised 2017)
(3 copies for non-teaching positions)
2 Work Experience Sheet
2 PRC ID
(For teaching positions only but can
also be applicable to non-teaching
positions if applicants have PRC
eligibility)
2 Civil Service Eligibility
(For non-teaching positions)
2 Position Description Form (PDF)
(DBM-CSC Form 1, s. 2017)
2 Oath of Office
4 Certification of Assumption to Duty
2 Marriage Contract
(For married female applicants)
Remarks
• Copy must be generated from the HRIS. Please refer
to the following links:
Account creation:
https://bit.ly/HRISAccountCreation
Log-in: hris.poolreno.com
• Must be original copies and notarized
• Use long size bond paper
• ID picture must be passport size with nametag and
white background (with 1 extra copy for the individual
Personnel Card)
• Must be original copies
• Generated from HRIS
• Include only previous positions relevant to the position
due for appointment (indicate N/A if not related previous
position/s)
• Please see Division Memorandum No. 0819, s.
2021 (Updated Procedure and Requirements for the
Authentication of PRC ID and Rating)
• Previously authenticated PRC ID will still go
through the process in compliance with the
ORAOHRA requirements
• ID must be at least 2 months before its expiration
• 1 original, 1 clear photocopy
• CSC Eligibility authentication to be facilitated by
the Personnel Section
• Copy must be generated from the Google Drive link
Link: https://bit.ly/depedpdf
(Select filename applicable to the position applied)
• To be signed by applicant and the immediate
supervisor of the assigned station
• Must be all original copies and open date
• Template can be downloaded from Google Drive
(Use A4 size bond paper)
Link: https://bit.ly/forappointmentfolder
• Must be original copy, notarized, open date with
most recent documentary stamps
• To be signed by the applicant’s immediate
supervisor (all original, open date)
• Template can be downloaded from Google Drive
(Use A4 size bond paper)
Link: https://bit.ly/forappointmentfolder
• Only for those who have changes on their name from their
previous appointment due to marriage (or those who
were still on single status in their previous appointment)
and change of name on their PRC ID
• 1 original PSA/NSO copy, 1 photocopy for those who have
not yet submitted original copies in their previous
appointment/s
 2 Updated Service Record • Authenticated copy if not original copy
• To be provided by the Personnel Section upon request

2 Certification, Authentication, • 1 original copy (or authenticated copy), 1 photocopy

Verification of masteral or doctoral
degree (whichever is applicable)

2 Performance Rating for the last 2 • Authenticated copies only, Parts I – IV must be complete
consecutive rating period

2 Latest appointment (CSC Validated) • Photocopies only but authenticated by the

Personnel or Records Section, PSDS or School
Head

1 Assumption & Acknowledgement of • Template can be downloaded from Google Drive

Risks & Release Liability Agreement (Use A4 size bond paper)
Link: https://bit.ly/forappointmentfolder
• Original copy and must be notarized

FOR APPOINTMENTS OF RECLASSIFIED ITEMS

Copies Documents Remarks

2 Approved Equivalent Record Form (ERF) • Certified photocopy by the school head if not original

2 NOSCA (for secondary school personnel only)
• Certified photocopy only of the page where the
previous and new item numbers are found (for
secondary)
• For elementary, the copy of the NOSCA will be provided
by the Personnel Section

Please take note:

1. Documents in 2 copies must be divided into 2 sets on both sides of the inside part of the folder. Original
copies must be placed on the right side, while photocopies on the left side of the folder.

2. Documents shall be arranged according to the order in the lists above.

3. Appointment documents must be enclosed in long Green Folder using fastener on the upper middle part
(please don’t use binder, clear book, or plastic folder) indicated with:

4. Non-completion of documents means non-releasing of appointment.

5. Some documents can be downloaded from https://bit.ly/forappointmentfolder.
6. Applicants may coordinate the appointment in-charge through the following email addresses:
Elementary and Non-Teaching elemappointments.davaocity@deped.gov.ph

Secondary secappointments.davaocity@deped.gov.ph