SAP MANUAL

Audit Management

Audit management is required for conducting audit externally or internally i.e.

audit within the plant or audit activity outside of the plant.

Transaction Code: PLMD_AUDIT

Run the above T Code to get the below shown screen

Click on
the
shown
icon and
then
select
audit

Click on the Audit plan to create the new audit. We get below shown screen on
clicking the audit.
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Write audit
Plan in given
tab

Write
Description for
Click On TEXTS Audit plan
after filling all the
tabs

Enter Start Date

Enter Grouping
and Search field

After filling all the tabs click on “Texts” tab to get the next screen.
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After writing description

click on Contact person
tab

1. Here description
of the audit plan is
to be written

On clicking the contact person tab, we get the below shown screen.
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After filling contact details click

on the status tab

Write BP
Number of the
approver and
person

After mentioning the Approver and person responsible, click on the “status” tab
to get the next screen.
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Click on Admin
Click on Set system Data
status to release or set
approval requirement
(as per need)

Let us select “Release” i.e. the audit plan has been created and will be released
after selecting release, then after click on Admin Data.
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Enter
Authorization
Group

After entering Authorization Group, click on Save or press Ctrl+S.

Now the audit plan has been created and is to be approved.

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Now the approver will open the audit plan for its approval.

Run the transaction code PLM_AUDITMONITOR to get the below shown screen

Select Audit
plans

Select to be
processed status

After selecting the mentioned tabs, execute the screen or press F8 to get the
next screen.
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Click on Audit
Components

Select the
row

Select the row of audit plan created and click on audit components to get the
next screen.
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ASSIGN AUDIT TO THE AUDIT PLAN

Click on the
create
button and
select Audit

Now the audit will be defined under audit plan by clicking on create button and
selecting Audit.
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1. Enter audit name

2. Enter Audit Description

After filling all require fields

click on Texts
3. Enter Audit

4. Enter Audit trigger

5. Enter all the fields

existing in Audit
object section

6. Enter planned
start and
planned finish

7. Enter
grouping &

On clicking the Texts tab we get the next screen.

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Fill the fields and click on

Participants tab

Enter the
description of
audit in the
space provided

After entering the description click on participants tab to get the next screen.
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Click on Results after adding role

partners

Enter the
person
responsible for
audit and the

Click On results after adding role partners to get the next screen.
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Click on Status after

filling all tabs

1. Enter Procedures

2. Enter Rating
3. Enter Minimum
Result to pass

Enter all the required tabs and click on status to get the next screen.
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Select Admin Data after

setting system status

Set System Status

as ‘Release’

Set system status as “released” and then select admin data after setting system
status to get the next screen.
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Assign Question to the Audit in the Audit Plan

Run the T code PLM_Auditmonitor to get the initial screen

lect Audit
plans

Select to be
Processed status

Now click on Execute after selecting required fields.

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Click on create and

assign a Question to
the audit

After assigning Question list to the audit, get the next screen.
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Click on Audit
Components

Select the
row

Select the row of audit plan created and click on audit components to get the
next screen.
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1. Enter Audit Question

2. Enter

After filling all tabs click on

texts

3. Hierarchy Prof

4. Enter Grouping
and search field

Click on texts after filling all the tabs to get the next screen.
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Click on Valuation
specs

Enter
Description
of Question
List

Click on valuation specifications after entering the description field to get the
next screen
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Click on all tabs and

then click on admin
data

1. Enter
2. Enter Priority
3. Enter Minimum Result

4. Enter Valuation Profile

5. Enter Valuation
Proposal

Fill all the required tabs and then click on Admin Data tab to get the next screen.
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Enter the authorization group and then click on Save.

Assign Corrective and Preventive Action to the question list

Click On
Valuation

Click on Valuation to get the next screen as shown below.

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Click On Corrective and

Preventive Action after
comments

Write
comments
about the
audit
conducted

Click on corrective and preventive action tab for assigning CAPA under the
Question List as shown in below shown screen.
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Click on texts after filling all

the fields

1. Enter planned start

2. Enter actual start date

4. Enter to be completed
by date
3. Enter Grouping and
search field

Click on texts after filling all the fields to get the next screen.
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Click on Contact Persons after adding

deccription

Enter Description
of the CAPA in the
shown screen

Add description of the CAPA and click on Contact Persons to get the next screen.
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Click on Status after role assignment

1. Enter the BP No. of person

responsible

2. Enter the BP No. of Lead Auditor

Click on status after assigning BP roles to get the new screen.

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Click on admin data after

setting system status
Click on set
status as
open

On clicking set status as OPEN the system status will become outstanding and
the status will be changed once the CAPA has been performed. Now click on
admin data tab after setting system status as outstanding.

Enter Authorization
group
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Click on save. Now the auditor will see that the actions have been performed
physically or not and then he will complete the corrective and preventive
action.

Now the corrective and preventive action will be completed by the auditor.

Run T Code PLM_Auditmonitor

Click on Execute after
selecting preferred fields

1. Click on Corrective
and Preventive
action

2. Click On to be
processed

Click execute after selecting the shown check icons.

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Select
the row
and
click on
Audit
Compo
nents

Select the row and click on Audit Components to get below screen.

Bring the screen in

change mode

Click on basic data

Bring the screen in change mode and click on basic data tab to get the next
screen.
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Click on status after entering

actual finish Date

Enter Actual finish date

Select system status as completed

Select System status as completed and then click on Save.

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Print Preview of CAPA can be seen as shown below

Click on Print Preview to see the

print preview of capa

CAPA has been completed now. Now we have to evaluate the audit.

Now we have to open the audit.

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Run the t code PLM_Auditmonitor

Click Execute

1. Select

2. Select to be processed
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Enter Result
Calculated and
then click on
valuate

Then save the screen.

Now audit plan has to be completed.

Open audit plan using t code PLM_Auditmonitor and that will be completed by
the lead auditor.
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Select system
status as complete

Now select ‘complete’ as set system status.

Now a complete audit has been completed. Click on Save.