Welcome To Microsoft Word

2016
 Microsoft Word
Word 2016 is a word processing
application/program that allows you to
create a variety of documents like letters,
flyers, and reports.
 Word Interface
When Word is opened the Word Start Screen will appear
The start screen allows you to create a new document
by choosing from the list of pre-made templates
Blank Page Overview
 The Ribbon
The Ribbon contains multiple tabs, each with several groups of
tools. The tools provided in the ribbon will help you complete
common tasks in Word.

The Ribbon has nine tabs:

1. File
2. Home
3. Insert
4. Design
5. Layout
6. References
7. Mailings
8. Review
9. View
10. Help
 The Ribbon (Cont.)
The Home tab gives you access to some of the most commonly used
commands for working with Word, including copying and pasting,
formatting, aligning paragraphs, and choosing document styles.

The Home tab is selected by default whenever you open Word.

 The Ribbon (Cont.)
The Insert tab allows you to insert pictures, charts,
tables, shapes, cover pages, and more to your
document, which can help you communicate
information visually and add style to your
document.
 The Ribbon (Cont.)
The Design tab gives you access to a variety of
design tools, including document formatting,
effects and page borders, which can give you
document a polished look.
 The Ribbon (Cont.)
The Layout tab allows you to change the print
formatting of your document, including margin
width, page orientation, page breaks, and more.
These tools will be helpful when preparing to print a
document.
 The Ribbon (Cont.)
The References tab allows you to add footnotes,
citations, table of contents, captions and a
bibliography. These tools are helpful when
composing academic papers.
 The Ribbon (Cont.)
The Mailings tab is used for composing letters,
address envelopes, and creating labels. It is
useful when you are mailing a large number of
letters.
 The Ribbon (Cont.)
The Review tab has Word’s powerful editing
features, such as adding comments and tracking
changes. These features make it easy to share
and collaborate on documents.
 The Ribbon (Cont.)
The View tab allows you to switch between different
views for your document and split the screen to view
two parts of your document at once. These tools will
also be helpful when preparing to print a document.
 The Ribbon (Cont.)
Contextual tabs under Format will appear on the
Ribbon when working with certain items, such as
tables and pictures. These tabs contain special
tools that can help you format items as needed.
 The Quick Access Toolbar
Located just above the Ribbon, the Quick Access toolbar
lets you access common commands no matter which tab
is selected. By default, it shows the Save, Undo, and
Repeat commands. You can add other tools depending
on your preference.

To add Commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick
Access toolbar.
2. Select the Commands you wish to add from the
drop-down menu. To choose from more commands,
select more commands
3. The Command will be added to the Quick Access
toolbar.
The Quick Access Toolbar Cont.
Step 2 Step 3
 The Ruler
The Ruler is located at the top and to the left of
you document. It makes it easier to adjust you
document with precision. If you want, you can hide
the Ruler to create more screen space.

Ruler
 The Ruler (Cont.)
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler
show or hide the ruler.
 Document Views
Word 2016 has a variety of viewing options that change
how your document is displayed. You can choose to view
your document in Read Mode, Print Layout, or Web
Layout. These views can be useful for various tasks.

To change document views, locate and select the desired

document view tool in the bottom-right corner of the
Word window.

Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all of the
editing tools are hidden
so your document fills the
screen. Arrows appear on
the left and right side of
the screen to toggle
through the pages of your
document.
Print Mode

This is the default

view where you create
and edit your
document.

Page There are page breaks

Breaks in between each page,
indicating how your
document will look
when printed.
Web Layout

This view removes

page breaks. It can
help you visualize
how your document
will display as a
webpage.
No Page
Breaks
 The Insertion Point
The insertion point is the blinking vertical line in your
document. It indicates where you can enter text on
the page.
Blank document: When a new, document opens, the
insertion point is located in the top left corner of the
page.
The Insertion Point (Cont.)
Adding spaces: Press the
space bar to add spaces New Paragraph line: Press
after a word or in Enter on your keyboard to
between text.
move the insertion point to
the next paragraph line.

Press the
space bar Press “Enter” to
to add move the
spaces insertion point to
the next
paragraph line
 The Insertion Point Cont.
Manual placement: After a text has been
entered, you can use the mouse to move the
insertion point to a specific place in your
document.

Simply click the location in the text where you

wish to place it.

Click to manually
place the
insertion point in
a specific location
 Selecting Text

1. Place the insertion point next to the text you

wish to select.
2. Click the mouse and while holding it down
drag you mouse over the text to select it.
3. Release the mouse button. You have
selected the text. A highlighted box will
appear over the selected text.
 Selecting Text (Cont.)
When you select text or images in Word, a toolbar will
appear

How to delete text:

Highlight the text the you wish to delete then hit
the “Delete” key on the keyboard.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy command

on the Home tab or right click
the selected text and click
Copy.
Copy and Paste Text (Cont.)
3. Place the insertion point where you
wish the text to appear.

4. Click the Paste command on the Home

tab or right click and click paste.
5. Then the copied text will appear.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut

command on the
Home tab or right
click the selected text
and select cut.
Cut and Paste Text (Cont.)
3. Place your insertion point where you wish the text to appear.

4. Click the Paste command on the Home tab

or right click and select paste and the text
will appear.
 How to Change Font
Word 2016 provides a variety of other fonts
you can use to customize text and titles.
1. Select the text you wish to change.
How to Change Font (Cont.)
2. On the Home tab click the drop-down arrow next to
the Font box. A menu of font styles will appear.
3. Move the mouse over the list of font styles, then
select the font you would like to use

4. The font will

change in the
document.
 Changing Font Size
1. Select the text you wish to change.
Changing Font Size (Cont.)
2. Select the desired font size formatting option
Font size drop-down arrow: On the Home tab, click the Font size
drop-down arrow. A menu of font sizes will appear. When you
move the mouse over the various font sizes, a live preview of the
font size will appear in the document.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down arrow.
The Font Color menu appears
3. Move the mouse over the various font colors. A live
preview of the color will appear in the document.
 Font Color (Cont.)
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when marking
important text in your document.
1. Select the text you wish to highlight.

2. From the Home tab, click the Text

Highlighter Color drop-down arrow.
3. Select the
desired highlight
color.
Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or
Underline (U) command in the Font group.

3. The selected text will be modified in the

document.
Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment
options from the paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

3. A drop-down menu will appear. Click either

“Portrait” or “Landscape” to change the page
orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will

appear. The current page size is
highlighted
 Backstage View
Backstage view gives you various options for
saving, opening a file, printing, and sharing
your document.

To access Backstage view:

1. Click the file tab on
the Ribbon. Backstage
view will appear.
Backstage View (Cont.)
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will
appear. 2. Select New, then click a
template.

3. A new,
document will
appear.
 How to: Open an Existing
Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
How to: Open an Existing
Document (Cont.)
3. The Open dialog box appears. Locate
and select your document, then click Open.
 Save and Save As
In Word there are two says to save a file, SAVE and
SAVE AS.

SAVE is used when a document is open or edited to

save what you are working on.
SAVE AS is used to save the document to a location
and change the name of the document.

It is important to save your document whenever you

start a new project or make changes to an existing
one. Saving early and often can prevent you work
from being lost. You will also need to pay close
attention to where you save the document so it will
be easy to find later.
 To Save a Document
1. Locate and select the Save command on
the Quick Access toolbar.

2. If you are saving the document for the

first time Save As will appear in Backstage
view.

3. You will then need to choose where to

save the file and give it a file name.
 To Save a Document (Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to save the document.
5. Enter a file name for the document, then click
Save.
How To: Export Word to PDF
1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.
How To: Export Word to PDF
(Cont.)
3. The Save As dialog box will appear. Select the
location where you wish to export the documents,
enter a file name, then click Publish.
 Exporting to Other File
Types
A file can also be exported to Word 97-2003
doc, or a plain-text version

1. Click the file tab to access Backstage

view
2. Click Export, then select “Change File
Type”
Exporting to Other File Types
(Cont.)
3. Select a file type, then click Save As.

Select a common file type,

then click “Save As” to
export
 Exporting to Other File Types
(Cont.)
4. The Save As dialog box will appear. Select the
location where you wish to export the document, enter a
file name, then click Save.
Exporting to Other File Types
(Cont.)
You can also use the
Save As type:
drop-down menu in
the Save As dialog box
to save documents in
a variety of file types.
Thank you
Smt.Nandini
nandiniw@iiserbpr.ac.in
9886705514