Professional Documents
Culture Documents
On
“EMPLOYEE VERIFICATION
&
Session : 2022-2023
Dr.Hitesh Dhall
Director,HIMT
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ACKNOWLEDGEMENT
There is always a sense of gratitude which one express for others for their help and
supervision in achieving the goals. We too express my deep gratitude to each and
everyone who has been helpful to us in completing the project report successfully.
We would like to thank almighty God for blessing showered on us during the completion
of Dissertation Report.
We give our regards and sincere thanks to Ms. Jyoti Girdhar who has devoted her
precious time in guiding us & helping us complete it within time.
We feel self-short of words to thanks our parents and friends who had directly or
indirectly instrumental in the completion of the project. We are indebted to all
respondents for their time passion during the long conversations.
HRITIK AHUJA
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EXECUTIVE SUMMA
RY
EMPLOYEE VERIFICATION is one of the very important and crucial function / process
of HR Department. This process, if not handled in an efficient manner, can lead to
various legal complications.
Today, more and more employers are verifying every aspect of an applicant's
employment history. The information obtained by an employer during the employment
verification process is often more than simply how long an individual worked for a
company.
Job satisfaction has become an integral part and parcel of many employees life. In
today’s global competition most organizations are trying to help employees achieve it so
that their productivity and efficiency can be further increased. If the organization can give
a high level of job satisfaction to their employees then employees will willingly
contribute more towards the organization. Moreover sustainability of such employees in
organization is largely based on this phenomenon i.e. job satisfaction.
This study is an attempt to find out the level of job satisfaction and employee verification
in HCL. Collection of data is undertaken through well structured questionnaire after
literature review and secondary research on BPO Industry.
It was found out that employees of this organization had a medium to high level of job
satisfaction. Therefore, to have an engaged employee which is a level ahead of a satisfied
employee, I have recommended certain employee engagement programs, which would
help increase level of job satisfaction, thereby controlling the attrition rate of the
company .
For this project, I have worked with the EVC (employee verification Cell) in the exiting
management of the company. I worked on a day-to-day basis assisting, learning and
analyzing various formalities and processes carried out by the team. I also looked into its
role and impact in this project.
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LIST OF CONTENTS
➢ Abstract
➢ Preface
➢ Introduction to employee verification
➢ Job Satisfaction
➢ Research Methodology
➢ Objective
➢ BPO Industry
➢ BPO in India
➢ Company Profile and History of HCL BPO
➢ Business lines of HCL
➢ Geo-spread HCL
➢ About HCL BPO
➢ HR Practices in HCL BPO
➢ Findings
➢ Overall Analysis of BPO Industry
➢ Analysis of HCL
➢ Conclusion
➢ Recommendations
➢ Limitation of the Study
➢ Job Satisfaction Questionnaire
➢ Scoring sheet of Job Satisfaction Questionnaire
➢ Introduction to EVC
➢ Need of employee Verification
➢ EVC Tools
➢ EVC Process
➢ Benefit of employee verification
➢ Result and findings as per the Questionnaire
➢ Recommendations
➢ Limitations of Study
➢ Bibliography
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PREFACE
Business Process Outsourcing (BPO) is a form of business process which involves the
contracting of operations and responsibilities of specific business functions or processes
to a third-party.
Originally, this was associated with manufacturing firms, such as Coca Cola that
outsourced large segments of its supply chain. In the contemporary context, it is primarily
used to refer to the outsourcing of services.
BPO or Business Process Outsourcing is one of the sunshine sectors in India. According
to statistics by World Bank and Goldman Sachs, an investment banking firm in India will
attract about 80% of the world’s BPO industry by 2020. BPO is one of the most
outperforming sectors in the Indian economy. Services, which account for almost 35% in
India’s productivity has BPO at the heart of the growth.
Over the last ten years, Business Process Outsourcing (BPO) has proven to be a sunrise
industry in India due to its talented, skilled personnel and its geographically strategic
location. India has drawn attention and investment from multiple international
stakeholders who are looking to hive off their business processes.
Recent times have witnessed a dramatic change in the country’s economic environment
owing to the presence of fierce competitors like Vietnam and the Philippines as well as
factors such as recession and hike in salaries. Despite this, the BPO industry appears to
be churning out “better-than-expected” performances, all the same growing at the steady
pace. This is evident in a recent survey conducted by the National Association of
Software and Service Companies (NASSCOM), which has estimated a 4–7% rise in IT-
BPO export revenues for Financial Year 2009–10, thereby reaching US$ 50 billion,
approximately.
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EMPLOYEE VERIFICATION CELL,
One of the main Human Resource Department In HCL:
A background check or background investigation is the process of looking up and
compiling criminal records, commercial records and financial records (in certain
instances such as employment screening) of an individual.
These checks are often used by employers as a means of objectively evaluating a job
candidate's qualifications, character, fitness, and to identify potential hiring risks for
safety and security reasons. Background check is also used to thoroughly investigate
potential government employees in order to be given a security clearance. However, these
checks may sometimes be used for illegal purposes, such as unlawful
discrimination (or employment discrimination), identity theft, and violation of privacy
JOB SATISFACTION
Job satisfaction describes how content an individual is with his or her job. It is a
relatively recent term since in previous centuries the jobs available to a particular person
were often predetermined by the occupation of that person's parent. There are a variety of
factors that can influence a person's level of job satisfaction; some of these factors
include the level of pay and benefits, the perceived fairness of the promotion system
within a company, the quality of the working conditions, leadership and social
relationships, and the job itself (the variety of tasks involved, the interest and challenge
the job generates, and the clarity of the job description/requirements).
The happier people are within their job, the more satisfied they are said to be. Job
satisfaction is not the same as motivation, although it is clearly linked. Job design aims to
enhance job satisfaction and performance; methods include job rotation, job enlargement
and job enrichment. Other influences on satisfaction include the management style and
culture, employee involvement, empowerment and autonomous work groups. Job
satisfaction is a very important attribute which is frequently measured by organizations.
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Theories of Job Satisfaction
One of the biggest preludes to the study of job satisfaction was the Hawthorne studies.
These studies (1924-1933), primarily credited to Elton Mayo of the Harvard Business
School, sought to find the effects of various conditions (most notably illumination) on
workers’ productivity. These studies ultimately showed that novel changes in work
conditions temporarily increase productivity (called the Hawthorne Effect). It was later
found that this increase resulted, not from the new conditions, but from the knowledge of
being observed. This finding provided strong evidence that people work for purposes
other than pay, which paved the way for researchers to investigate other factors in job
satisfaction.
Scientific management also had a significant impact on the study of job satisfaction.
Frederick Winslow Taylor’s 1911 book, Principles of Scientific Management, argued that
there was a single best way to perform any given work task. This book contributed to a
change in industrial production philosophies, causing a shift from skilled labor and
piecework towards the more modern approach of assembly lines and hourly wages. The
initial use of scientific management by industries greatly increased productivity because
workers were forced to work at a faster pace. However, workers became exhausted and
dissatisfied, thus leaving researchers with new questions to answer regarding job
satisfaction. It should also be noted that the work of W.L. Bryan, Walter Dill Scott, and
Hugo Munsterberg set the tone for Taylor’s work.
Some argue that Maslow’s hierarchy of needs theory, a motivation theory, laid the
foundation for job satisfaction theory. This theory explains that people seek to satisfy five
specific needs in life – physiological needs, safety needs, social needs, self-esteem needs,
and self-actualization. This model served as a good basis from which early researchers
could develop job satisfaction theories. Job satisfaction is in regard to one's feelings or
state-of-mind regarding the nature of their work. Job satisfaction can be influenced by a
variety of factors, e.g., the quality of one's relationship with their supervisor, the quality
of the physical environment in which they work, degree of fulfillment in their work, etc.
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RESEARCH METHODOLOGY
Methodology
Most of the data collected and included in my report is through secondary sources
provided to me by the company. Primary data included in the project came in the form of
my first hand experience, understanding and analysis of the working within the
organization and my interaction with the employees and my guide.
Also, some of the secondary data included is in quantitative form. E.g. stats, figures,
graphs, charts etc.
I started with explaining about the organization and the general terminologies in terms of
general business practices, then relating these to my company and highlighting its own
practices, then moving into individual component and processes of the working of the
organization with regard to my topic.
My personal challenge will not just be to analyze and understand the current processes
and policies followed by the company, but also to come up with possible
recommendations and suggestions for the company to help improve its current working
state or to help achieve its desired working state.
The suggestions and analysis given in the project is personal and entirely based on
my experience and observation within the organization.
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It was observed that Software companies and BPOs experienced high attrition levels due
to various reasons like over demanding and uncondusive work place environment,
Employees during the time of joining. This leads to portray wrong signals about the
about ethical hiring, it will ensure that all data provided by employees are validated.
With this background in mind a questionnaire was administered and the responses were
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OBJECTIVES TO STUDY JOB SATIFACTION
1. The paper gives an insight on the various human resource practices carried out in HCL
2. This paper would give a detailed report on the employees and their benefits and
disadvantages in relation to their work-life.
3. The paper would throw light on the human resource functions, practices followed by
the HR department in relation to HCL.
emerging trend in the human resource recruitment and staffing solution and how
Universe of Study
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SOURCE OF DATA
Data’s are the useful information or any forms of document designed in a systematic and
standardize manner which are used for some further proceedings. One of the important
tools for conducting marketing research is the availability of necessary and useful data.
Some time the data are available readily in one form or the other and some time the data
are collected afresh. The sources of information fall under two categories, Internal
➢ Primary Source: The data collected for the purpose of this study is mostly first
hand raw data. Questionnaires were filled in from the employees of HCL BPO so
as to ascertain the level of job satisfaction and work life balance in this company.
For this purpose cluster and random sampling was undertaken.
➢ Secondary Source: The theoretical base of this study has been built by using
secondary sources of data like books, magazines and various internet sites.
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INTRODUCTION TO HCL
Public
Type
(BSE: 500179,BSE: 532281)
Noida
Headquarters
(Delhi metropolitan area), India
Website www.hcl.in
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HISTORY OF HCL
In 1976, Shiv Nadar quit an executive job with Delhi Cloth Mills (DCM) along with five
of his friends (Arjun Malhotra, Subhash Arora, Ajai Chowdhry, DS Puri & Yogesh
Vaidya) to start a new company, Microcomp Limited. The focus of the company was
design and manufacturing of scientific calculators. The venture provided its founders
money to start a company that focused on manufacturing computers. The company was
renamed as Hindustan Computers Limited (HCL) and received support from the Uttar
Pradesh government to setup their manufacturing in Noida. The founders put together Rs
2 million in the venture. In 1981, NIIT was started to cater to the increasing demand in
computer education. By early 2000s, Nadar divested his stake in this venture.
HCL had always tried to address the global market and initially with mixed results. In
1979, the company set up a subsidiary in Singapore - Far East Computers focused on
selling its computer products in the APAC region. In 1989, on the basis of a joint study
with McKinsey, HCL ventured into the US computer market after roping in SCI as its
manufacturing partner. HCL America was born, but in the words of the founder, "the
project fell flat on its face". HCL had failed to follow a very crucial step necessary to
enter the US market, the computers didn't get environmental clearances. By 1996, Nadar
realized that fellow Indian companies, TCS, Wipro and Infosys, had successfully entered
the global software services market. When the partnership of HCL and HP ended in 1996,
HCL became an enterprise which comprises two companies listed in India, HCL
Technologies (www.hcltech.com) and HCL Info systems (www.hclinfosystems.com)
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MANAGEMENT TEAM
VINEET NAYAR
PAUL DUDDY (CEO, HCL Technologies )
ANITA BARNARD
HR Director - International
General Manager
Operations
Service prodiving:-
IT Hardware, BPO services, Telecom products, R&D and Technology Services,
Remote Infrastructure Management, Enterprise and Applications Consulting,
Systems Integration and Distribution of Technology.
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HCL TECHNOLOGIES BPO SERVICES LTD SECTOR 59, NODIA
HCL BPO, a division of HCL Technologies Limited started its venture early in 2001 and
is now a dominant player in the BPO field drawing revenue of USD 232.15 Million. With
over 11,400 professionals operating out of India, UK and USA, HCL BPO runs 21
delivery canters.
HCL BPO offers 24X7 multichannel, multilingual support in eight European languages
HCL BPO’s focus pertains to Telecom, Retail & CPG, Banking & Financial Services,
Insurance, Hi-Tech & Manufacturing, Media, Publishing & Entertainment and Utilities.
This apart, the company services various areas of operations that include Supply Chain
Management, Finance & Accounting Services, Knowledge & Legal Services, Customer
Relationship Management, Technical Support Services and Data Management Services
HCL BPO excels at developing reliable and scalable solutions for essential business
processes, consecutive with industry best practices and metric-based Quality norms. This
is supported by a thriving technology infrastructure, strong human resources, a
customized training program and transition framework.
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HR Practices
Human resources (HR) as a function is fast changing since it works closely with senior
management, business segments, line management and functional leaders in any
organization. HR management is undoubtedly one of the major challenges ahead for
Indian companies.
Bargaining power
Managing people in the knowledge-based industry is critical as the human resource is the
soul of the organization. Since there is a high demand for knowledge workers, talented
professionals often enjoy high bargaining power due to the knowledge and skills they
have. The attitude is different for those who are taking up responsibilities at a lesser age
and a lower level of experience. These factors have resulted in the clear shift to
individualized career management from organization career commitment. Managing the
pool of people talent is essential for the growth of knowledge-based sectors like IT and
BPO.
Competency Development
The success of the knowledge-based industry is dependent on its manpower talent pool.
Hence, human capital is the real asset for any organization. This makes HR's role critical
in recruiting, managing and retaining the best people available. The HR department has a
clear role in this process, and determines the success rate of any organization.
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Recruitment and Training
Another challenge for HR managers is to put systems in place to make people a perfect fit
for their jobs. Skill obsolescence is rapid in the software industry. To overcome this
problem, organizations give utmost priority to training and skill enhancement
programmers' on a continuous basis. Many companies are providing technical training to
their employees on various platforms every quarter. Most find this regular training quite
useful, apart from the feeling of security it provides.
Critical Factors
At HCL they believe that the knowledge-based industry faces five critical challenges.
One of the most important is talent management and development. Professionals bring
with them a lot of aspirations, and to be on the competitive edge they look out for three
important dimensions—learning, technology and early opportunities. A recent study
conducted by HCL showed that people join the company because of the above, and these
act as a differentiating model for the organization. In the IT industry, the best practices of
today may not be the best practices after some time, so it is imperative that the company
constantly improve its own business-aligned HR processes to be at the leading edge.
Another dimension to the challenges faced by the industry is the growing pace of talent
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acquisition, which creates with it the challenge of smoother assimilation of new
employees into the organization fold. The pressure of delivering the best quality service
in reduced time-frames calls for ensuring that employees maintain a work-life balance.
Another important issue, which will continue, is retention of existing employees.
A part from the legal and mandatory benefits such as provident-fund and gratuity, below
is a list of other benefits…BPO professionals are entitled to the following:
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5. Recreation, Cafeteria, ATM and Concierge facilities: The recreation facilities
include pool tables, chess tables and coffee bars. Companies also have well equipped
gyms, personal trainers and showers at facilities.
6. Corporate Credit Card: The main purpose of the corporate credit card is enable the
timely and efficient payment of official expenses which the employees undertake for
purposes such as travel related expenses like Hotel bills, Air tickets etc
7. Cellular Phone / Laptop: Cellular phone and / or Laptop are provided to the
employees on the basis of business need. The employee is responsible for the
maintenance and safeguarding of the asset.
8. Personal Health Care (Regular medical check-ups): Some of the BPO'S provides
the facility for extensive health check-up. For employees with above 40 years of age, the
medical check-up can be done once a year.
9. Loans: Many BPO companies provide loan facility on three different occasions:
Employees are provided with financial assistance in case of a medical emergency.
Employees are also provided with financial assistance at the time of their wedding. And,
The new recruits are provided with interest free loans to assist them in their initial
settlement at the work location.
10. Educational Benefits: Many BPO companies have this policy to develop the
personality and knowledge level of their employees and hence reimburse the expenses
incurred towards tuition fees, examination fees, and purchase of books subject, for
pursuing MBA, and/or other management qualification at India's top most Business
Schools.
11. Performance based incentives: In many BPO companies they have plans for,
performance based incentive scheme. The parameters for calculation are process
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performance i.e. speed, accuracy and productivity of each process. The Pay for
Performance can be as much as 22% of the salary.
12. Flexi-time: The main objective of the flextime policy is to provide opportunity to
employees to work with flexible work schedules and set out conditions for availing this
provision. Flexible work schedules are initiated by employees and approved by
management to meet business commitments while supporting employee personal life
needs .The factors on which Flexi time is allowed to an employee include: Child or
Parent care, Health situation, Maternity, Formal education program
13. Flexible Salary Benefits: Its main objective is to provide flexibility to the employees
to plan a tax-effective compensation structure by balancing the monthly net income,
yearly benefits and income tax payable. It is applicable of all the employees of the
organization. The Salary consists of Basic, DA and Conveyance Allowance. The Flexible
Benefit Plan consists of: House Rent Allowance, Leave Travel Assistance, Medical
Reimbursement, and Special Allowances.
14. Regular Get together and other cultural programs: The companies organizes
cultural program as and when possible but most of the times, once in a quarter, in which
all the employees are given an opportunity to display their talents in dramatics, singing,
acting, dancing etc. Apart from that the organizations also conduct various sports
programs such as Cricket, football, etc and regularly play matches with the teams of other
organizations and colleges.
15. Wedding Day Gift: Employee is given a gift voucher of Rs. 5000/-.
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17. Employee Stock Option Plan Now, the actual question, why people are leaving?
What types of retention strategies are required? What is expected from HR Professional
and how they can address this issue?
Fundamental changes are taking place in the work force and the workplace that promise
to radically alter the way companies relate to their employees. Hiring and retaining good
employees have become the chief concerns of nearly every company in every industry.
Companies that understand what their employees want and need in the workplace and
make a strategic decision to proactively fulfill those needs will become the dominant
players in their respective markets.
Clarity: Expectations should focus on outcomes, not activities. In other words, you
achieve clarity when you identify the expected results rather than the method for
achieving them. Managers often make the mistake of attempting to direct the process that
an employee will use rather than being clear about results. The advantage of identifying
the outcome is that you, the manager, focus only on the goal; after all, the employee will
develop the method for achieving the desired results.
.
Relevance: The principle of relevance helps define the "why" of the assignment. If your
employees have a full understanding of the project's importance, they can make
adjustments as unanticipated factors crop up within the process. They probably also will
be more committed to the result because they can see more easily how it fits into the big
picture and how their efforts impact the company.
.
Simplicity: Simplicity creates a sense of grounding for employees as they endeavor to
carry out assignments. If managers identify the work in simple, straightforward terms,
employees will find it much easier to follow through on managers' wishes. To accomplish
this, a manager must identify the key message in a fashion that the employee can
embrace.
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Proper Rewarding
The aim of employee reward policies and practices, if any, is to help attract, retain and
motivate high-quality people. Getting it wrong can have a significant negative effect on
the motivation, commitment and morale of employees. Personnel and development
professionals will be involved frequently in reward issues, whether they are generalists or
specialize in people resourcing, learning and development or employee relations
Give employees a choice of rewards. Rewards are as different as the people who receive
them and it doesn't make sense to give rewards that recipients don't find rewarding. For
example, some people prefer more pay, while others prefer more time off. A promotion
might be more rewarding to one person, while a job-sharing arrangement might be more
rewarding for another. Some people are excited about sports events, others about movies.
Some employees would love a dinner in a romantic restaurant, others a book by their
favorite author. Food, fun, education, improved work environment, gifts, travel, and
family-oriented activities the options are endless.
How do you know what will be rewarding to employees? Ask them. Smart organizations
are also letting employees choose their own rewards from reward menus and catalogs.
Personalizing rewards shows that a company cares enough to discover what "interests"
each employee, rather than just distributing generic items. It also reduces the following
danger: In one organization I was visiting, an employee opened a big drawer in his desk
and disdainfully showed me all the "worthless trinkets" he had collected over the years.
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Increase the longevity of rewards. This can be done in a number of ways: One of the
keys to reward longevity is symbolism. The more symbolic an item is of the
accomplishment, the more likely it is to continue reminding the employee of why it was
given. For instance, a T-shirt of coffee mug with a meaningful inscription will continue
rewarding those who wear it, or use it, long after its initial receipt rather than reward in
the form of cash. Non monetary rewards such as promotions, an encouraging pat on the
back in front of other employees is much more motivating than just a cash reward.
Overview
HCL cares about the health and well-being of our employees. Our benefits plans reflect
this and offer our employees competitive options. As plans and eligibility may vary
depending on position, this summary is intended to provide a general overview of many
of our plans. A complete summary of applicable specific benefit plans will be provided
during the employment process.
HCL BPO is committed to providing quality healthcare benefits that are affordable for
employees and the company. Medical options may include an Exclusive Provider
Organization (EPO) plan or Health Maintenance Organization (HMO) plan and/or a
Preferred Provider Organization (PPO) plan. For dental coverage, options include a base
and comprehensive plan, depending on the level of coverage you need. A vision care plan
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is available for expenses associated with routine eye examinations, contact lenses and
glasses.
HCL BPO provides basic life insurance and basic accidental death and dismemberment
(AD&D) insurance at no cost to eligible employees. Employees may select and pay for
additional life coverage of up to five additional times pay. In addition, employees have
the opportunity to select and pay for life insurance in various coverage amounts for a
spouse and/or dependents. Employees may select and pay for additional AD&D
insurance in various coverage amounts for themselves and/or spouse/dependents. Assist
America, a benefit included with basic AD&D insurance, covers employees and their
dependents. This service offers worldwide emergency assistance for personal and
business travel.
Eligible employees whose illness or disability extends beyond seven calendar days are
provided with benefits under our disability plan. Coverage is for up to 25 weeks with 60
percent or 100 percent of income paid, based on length of service. Should the condition
continue, an employee may be eligible to receive 60 percent of monthly earnings under
our long-term disability plan for the duration of the condition or until age 65. Various
types of leaves of absence are also available to employees, including family/medical,
military, or personal.
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Reimbursement Accounts. These accounts allow employees to contribute money on a
before-tax basis to cover eligible expenses, per Internal Revenue Service guidelines.
There are two accounts: the Health Care Account for healthcare expenses for employees
and dependents, and/or a Dependent Care Account for child care expenses employees
incur while at work.
Paid Time Off (PTO) and Holidays. Paid time off includes vacation days as well as
personal days. PTO eligibility per year depends on employees' length of service. In
addition, HCL BPO recognizes seven company holidays for eligible employees: New
Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after
Thanksgiving Day, and Christmas Day.
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Pension Plan. HCL offers a cash balance pension plan and pays the full cost of providing
benefits. Employees are vested in this plan after five vesting years (a vesting year is equal
to 1,000 hours worked in a calendar year).
Employee Stock Purchase Plan. Employees may purchase HCL common shares by
electing to contribute up to 20 percent of their pay through after-tax payroll deduction.
HCL will match 15 percent of employees' contributions toward share purchases.
Diversity
HCL believes individual differences will produce genuine competitive advantages in a
global market. Leveraging the diversity of our workforce, we will maximize our
productivity and enhance the quality of service we are able to offer all of our clients.
through HCL’s Diversity initiatives, it will establish and maintain an environment that:
• Values individual differences
• Fosters consistent, mutual respect and open communication of ideas
• Attracts, develops, supports, and retains a diverse workforce with the ability to
compete in the global market
• Increases our competitive advantage by leveraging the knowledge, skills, and
unique talents of our employees
• Enhances career opportunities for all employees by working to develop each
employee to his or her full potential
• Provides a richer, more fertile climate for creative thinking and innovation
• Is recognized by employees, clients, and the community as a fair and rewarding
place to work.
FINDINGS
After questioning some BPO employees there were issues such as loss of identity, drug
abuse and health related problems such as eye problems due to long hours of work,
permanent night shifts, high work targets.
Health concerns
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Long hours of work, permanent night shifts, incredibly high work targets, loss of identity
are those dark clouds that threaten to mar the 'sunshine' call center industry in India. The
odd timings and nature of work roots people to a chair 9 hours a day, reading pre-
scripted conversations on the phone endlessly - often to irate customers from across the
globe. Where every single second of an employee's time is recorded, measured and
automatically logged onto a computer for praise or censure on a weekly basis. Where
walking down to the water cooler for a drink and a chat with a friend messes up
performance metrics, salaries, and hikes. Where the three acts of listening, watching and
talking - all at the same time - never get a break. This performance monitoring also puts
enormous stress on the employees.
Staffing troubles
One prediction is that only obstacle to runaway growth may be finding enough high-
standard recruits with good enough English to meet demand. Today, most top executives
acknowledge that a steady turnover of staff is an inevitable aspect of the industry. The
reasons for this could be boredom with the job, seeking better prospects or a change,
better monetary benefits lack of career opportunities especially when it comes to vertical
growth which is minimum, or even the failure of the call center to effectively train
employees to stay at the job. Because the work is so repetitive, most employees leave
within 2 years. Ambitious youngsters, out to make a fast buck, hop skip and jump across
BPO companies, making staff turnover the single largest issue for business leaders and
boardrooms.
Turnover rates as high as 30% have created a major problem for the call center as they
have to compete with each other for a slice of the business cake. And some have found a
unique way to meet their growth numbers by turning to the "been-there-done-that 40
plus" generation
Legal support
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The picture that emerges is the absence of any notion of work protections and guidelines.
In an industry being touted as the magic wand that will ward off unemployment, no one
wants to discuss establishing an equitable and gender-safe work culture.
In countries like the UK and Australia, where the call center industry a lot older, there is
a great deal of understanding on what this unique workplace entails and what needs to be
done about it. In Australia, some call center companies have signed onto a call center
charter that includes, among other things, a minimum standards code of the workplace.
OVERALL ANALYSIS
There are two different questionnaire which were framed to analyze various factors that
are considered while analyzing job satisfaction of employees in BPO Industry .
100%
90%
80%
70%
60%
SCALE 50%
30
LEVEL OF JOB SATISFACTION IN BPO INDUSTRY
5%
30%
HIGH
MEDIUM
LOW
65%
The majority of the people who have answered the job satisfaction questionnaire i.e. 65%
fall in the medium-high category. Out of the remaining, 30% have a medium amount of
job satisfaction, i.e., 40 persons out of the total 134 surveyed. A very low percentage of
people fall in low job satisfaction category. The constitute 5% of the total population i.e.,
mere 6 persons.
ANALYSIS OF HCL BPO
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JOB SATISFACTION IN HCL BPO
100%
90%
80%
70%
60%
50%
73% 73%
68%
40%
30%
20%
Group functioning Satisfaction Goal Integration
There are three parameters in the job satisfaction scale. On the group functioning and
satisfaction, six question were asked each. The maximum score for each of these
parameters is thirty, respectively. On the goal integration parameter, two questions were
asked. The maximum score being ten. On group integration parameter the average was
73%. This falls in the high category of the scoring slab. On the satisfaction parameter the
average was 73%. This again falls in the high slab. On the goal integration parameter the
average was 67%. Though this falls in the high category but it is on the border. On an
average we can say that employees of HCL BPO of both the two levels fall in the high
category of job satisfaction.
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JOB SATISFACTION IN HCL BPO
2%
33%
Low
Medium
High
65%
The majority of the people who have answered the job satisfaction questionnaire at HCL
BPO of both levels fall in the high category. This group constitutes 65%, i.e., 29 persons
out of the total 45 surveyed. Out of the remaining 35%, 33% have a medium amount of
job satisfaction, i.e., 15 persons out of the total 45 surveyed. A very low percentage of
people fall in low job satisfaction category. The constitute 2% of the total population i.e.,
a mere 1 person.
33
ANALYSIS FOR LEVEL-I IN HCL BPO
76%
74%
72%
70% 76%
68% 73%
66%
67%
64%
62%
Group functioning Satisfaction Goal Integration
There are three parameters in the job satisfaction scale. On the group functioning and
satisfaction six question were asked each. On the goal integration parameter, two
questions were asked. On group integration parameter the average was 73%. This falls in
the high category of the scoring slab. On the satisfaction parameter the average score was
76%. This again falls in the high slab. On the goal integration parameter the average
score was 67%. Though this falls in the high category but it is on the border. On an
average we can say that employees of HCL of both the two levels fall in the high
category of job satisfaction.
34
JOB SATISFACTION IN HCL LEVEL-I
0%
33%
Low 0 - 30
Medium 30 - 50
The majority of the people who have answered job satisfaction questionnaire at HCL
BPO of both levels fall in the high category. This group constitutes 67. The remaining
33% have a medium amount of work life balance. This indicates that the number of
people falling in both the high and medium category is almost equal. There is nobody
who has low work-life balance.
35
ANALYSIS FOR LEVEL-II IN HCL
100%
80%
PERCENTAGE
60%
74% 72%
67%
40%
20%
0%
Group functioning Satisfaction Goal Integration
PARAMETERS
There are three parameters in the job satisfaction scale. On the group functioning and
satisfaction six question were asked each. On the goal integration parameter, two
questions were asked. On group integration parameter the average was 74%. This falls in
the high category of the scoring slab. On the satisfaction parameter the average was 72%.
This again falls in the high slab. On the goal integration parameter the average was 67%.
Though this falls in the high category but it is on the border. On an average we can say
that employees of HCL of both the two levels fall in the high category of job satisfaction.
36
JOB SATISFACTION IN HCL LEVEL-II
4%
38%
Low 0 - 30
Medium 31 - 50
High 51 - 70
58%
The majority of the people who have answered the questionnaire at HCL BPO of both
levels fall in high category. This group constitutes 58%. The remaining 38% have a
medium amount of job satisfaction. This indicates that the number of people falling in
both the high and medium category. And the remaining 4% had low job satisfaction.
CONCLUSION
After a detail analysis of the data collected from the organization, it can be said that a
medium to high level of job satisfaction exists in HCL BPO.
Employees of HCL BPO feel that they are able to strike a moderate balance in meeting
their professional requirements as well as fulfilling their personal commitments. They
feel they can juggle both with a moderate amount of ease.
Employees also feel that they derive moderate to high level of job satisfaction from the
tasks and duties they are performing. Their work teams and integration of personal goals
with organizational ones is contributing towards deriving job satisfaction.
FINDINGS:
37
▪ Job satisfaction varies (research suggests, the higher the prestige of the job, the
greater the job satisfaction). But, many workers are satisfied in even the least
prestigious jobs. They simply like what they do.
▪ Most workers like their work if they have little supervision.
▪ The least satisfied workers are those in service occupations and managers that
work for others.
▪ Ethnic and religious orientation is associated to work attitudes, and job
satisfaction is related to education.
RECOMMENDATIONS
Through launching various employee engagement initiative in company which can help
increase level of job satisfaction.
38
➢ Improved level of motivation
Scope:
It will be a Quarterly exercise covering all employees function / department wise.
Identify R-Squad:
Selection Procedure:
Recognition Program:
➢ It will be a Rolling Trophy, which will be rolled to another winning team in
next quarter. This trophy will retained by the team which will win this
trophy for 3 times
➢ Team dining out with Functional Head
➢ Recognize by putting up appreciation on the Notice board at all locations,
Newsletter, appreciation mailer from HR.
2) UNSUNG HEROES
39
“Millions of Unsung Heroes are born every minute!”
Objective:
➢ This will help Motivate employees especially who are always at backend and
helping to perform better
➢ This initiative will build healthy Superior-Subordinate relationship
➢ Employees will feel appreciated for accomplishments
Scope:
➢ They are mobile libraries of information you need to service your clients.
➢ When they are absent the office just doesn’t seem to run smoothly and efficiently.
➢ They are walking desktop publishers and proposal and presentation writers.
➢ They’ve taught you so many important things as well as how to be self-sufficient
➢ Let’s face it, without their assistance we would not be able to perform our own
job efficiently and resourcefully.
Procedure:
40
Recognition Program:
3) HAPPY SATURDAY/FRIDAY
The main objective is to add fun and leisure at workplace, thereby making
Saturdays/Fridays little stress free and pepped up which will help in increasing job
satisfaction in BPO Industry.
Procedure:
41
➢ Nomination should be supported with a description of incident that shows
he is right person to get title.
➢ Each nomination should be marked copy to his HOD also
➢ The decision would be taken by HR / Judges
➢ At 4 :00 pm – HR will give the letter of Title and gift envelope signed by
HR Head and CEO on his workstation
➢ Gift will Be Movie ticket for Two
4) TRAININGS
For employee development & attitudinal change different training programs have been
proposed such as
➢ Self Management
➢ Personal effectiveness
➢ Decision making
➢ Team Building
➢ Leadership
➢ Coaching & Mentoring
➢ Time Management
There is a need for more explicit, detailed and relevant regulations, guidance specific to
this industry.
* Health risk assessments both pre-employment and periodic for employees should be
conducted especially eye and audiometry tests.
* Call handlers should be provided with information on the risks identified in the risk
assessment and how these risks can be controlled.
* Length and frequency of breaks should be adequate.
* Need for full time counselors to strike a balance between physical and mental rhythm to
synchronize body clock.
42
* Establishment of welfare committee where in employees are an important part where they
can voice their concerns.
* Ergonomic assessments of work station for 24 hours occupancy should be done.
* Need for more detailed study to collect data from larger number of employees working in
a broader range of sectors spread over a wider geographic area, so that the research
findings will be useful to provide initial advice to this industry.
Group Functioning
1 2 3 4 5
1 Does your work group plan together & coordinate its efforts?
2 Does your work group make good decisions and solve problems
well?
3 Is information about important events & situations shared within
your work group?
4 Does your work group feel responsible for meeting its objectives
successfully?
5 Is your work group able to respond to unusual work demands
placed upon it?
6 Do you have confidence & trust in the persons in your work
43
group?
Satisfaction
1 2 3 4 5
1. Overall, are you satisfied with the persons in your group?
2 Overall, are you satisfied with your boss?
3 Overall, are you satisfied with your job?
4 Overall, are you satisfied with this organization?
5 Are you satisfied with the progress you have made in this
organization up to now?
6 Are you satisfied with your chance for getting ahead in
this organization in the future?
Goal Integration
1 2 3 4 5
1 Is this organization effective in getting you to meet its
needs & contribute to its effectiveness?
2 Does this organization do a good job of meeting your
needs as an individual?
44
5 Is your work group able to respond to unusual work 1 2 3 4 5
demands placed upon it?
6 Do you have confidence & trust in the persons in your 1 2 3 4 5
work group?
Satisfaction 1 2 3 4 5
1. Overall, are you satisfied with the persons in your group? 1 2 3 4 5
2 Overall, are you satisfied with your boss? 1 2 3 4 5
3 Overall, are you satisfied with your job? 1 2 3 4 5
4 Overall, are you satisfied with this organization? 1 2 3 4 5
5 Are you satisfied with the progress you have made in this 1 2 3 4 5
organization up to now?
6 Are you satisfied with your chance for getting ahead in 1 2 3 4 5
this organization in the future?
Goal Integration 1 2 3 4 5
1 Is this organization effective in getting you to meet its 1 2 3 4 5
needs & contribute to its effectiveness?
2 Does this organization do a good job of meeting your 1 2 3 4 5
needs as an individual?
RANGE:
LOW: 0 – 24
This implies that the person is low on job satisfaction. There needs to be effort
undertaken to improve it.
MEDIUM: 25 – 48
This implies that the person is moderate on job satisfaction. There can be more
efforts undertaken to improve it.
45
HIGH: 49 – 70
This implies that the person is high on job satisfaction scale.
INTORDUCATION OF EVC
‘Employee Verification’ is a way to find out as much as about the skills and
46
Between 10% and 15% of the candidates for a BPO/ITES job make false claims
previous background by applicants has led to BPO firms seeking help from external
status, past criminal records, and other background checks. So spurt in employment
outsourcing (ITES/BPO) sector has spun off an ancillary industry - companies screening
bad track records is one of the ways to deal with a problematic scenario and demonstrates
the urgent need for individual checks and verification before hiring. EBS - Operates
around the notion that employers have a need and a right to know about the individuals
they are bringing into their organization —the consequences of not knowing are
There are basically two types of Employment Background Screening they are as follows:-
Pre- Employment Background Screening Services is basically deals with the screening
the employees which is mainly considered the basic hygienic measures before they are
47
Post- Employment Background Screening Services is basically deals with the screening
the employees which is also considered as the basic hygienic measures it basically deals
with the screening the prospective existing employee those who are working in the
organization.
Both pre and post employment screening services are important and considered the basic
hygienic measures from the organization point of View, even though Post employment
screening therefore takes on a wider ambit than pre-employment screening. It will deliver
to the employer vital information on lifestyles and social issues, apart from the more
conventional driver's license, educational qualification, credit and criminal record checks
mandatory by more than 93 percent of Fortune 1,000 companies. 92% of the companies
the Indian IT/BPO/KPO industry; it has been gaining significance to ensure that client
confidentiality clauses are maintained and also to prevent unwanted people from
services to ascertain that the candidate is what he claims to be and also find out other
determined by the need (and often the budget set)—from ascertaining whether the
permanent address given on the CV is actually true to finding out other details e.g.
48
The nature of work being done by the candidate; performance standard, verifying
qualifications, whether he was sacked from the previous company or left on his own; any
alcoholic/womanizer;
Below are descriptions of various screening tools, including type of information, why the
Education verification
Criminal verification
Address verification
Reference Check
Employment verification
Health Check
49
have an obligation to make sure their work environment is safe for all employees
and helps prevent other employment problems in the workplace
The employer may want to make sure you are telling the truth. It's estimated that
up to 40% of resumes can contain false or tweaked information, so, employers
want to insure that what they are getting in an employee is what they were
promised. The employer may perform a background check to find out whether
actually graduated from the college you said you did or to confirm that you
worked at your previous employer(s) during the time stated on your resume or
your job application.
Low productivity:
Estimates for the IT/ ITES industry reveal that 15-17% of the people have discrepancies
in their records with 70% of them relating to false previous employment record and the
balance to false educational qualifications.
50
The risk of hiring a wrong candidate is far more expensive than conducting a pre
recruitment screening check
A SOLUTION:
A comprehensive, systematic, consistent, objective and well-documented Employment
Background Screening program
EVC TOOLS
1) EDUCATION VERIFICATION
screening. In this step the verification agencies check the employee’s education. The
verification agencies check the employee’s degree, diplomas and certificates and dates of
attended, And also verify the education institutes where employee studied. Companies
2) CRIMINAL VERIFICATION
The Second term is “criminal verification”. It is not used by all the companies. But
certain big and repetitive companies like HCL complete the criminal verification. Checks
51
Country Court records in the US from the police office-having jurisdiction over the
applicant’s permanent residential address. In this verification the agencies checks the
employee’s local criminal records. In this process including the scanning of public
records, searches for criminal records, credit, civil litigation and educational and
professional record search, identity check. Conducting a background check is the norm
3) ADDRESS VERIFICATION
The Next Step of employee background screening is the “Address verification”. In this
step the agencies checks the applicants address. In this verification agencies verify that an
applicant is providing accurate and honest information. From time to time applicants may
conceal their identity or previous address in an attempt to hide prior criminal convictions.
The address check will cross-reference current and previous addresses and other aliases
or maiden names that the applicant may have used in the past. It is the first step in
conducting a thorough employee background check. Establishing the true identity of the
applicant Election ID card, Driving License, Verify the past addresses Checking present
address.
4) REFERENCE CHECK
checking the verifying agencies check the client’s all references. And personally meet
52
them and locate the more details of client. Verify agencies also the check what is
EMPLYOMENT VERFICIATION
The next step of EVC is “employment verification”. In this verification the verify
agencies checks the employee pervious background and Employment history including
final salary drawn Duties, responsibility, conduct and performance Integrity Teamwork
Known conflicts at workplace Reasons for leaving Eligibility for rehiring Pre
employment screening service to gain an insight into the work ethics of your applicants
Dates of Employment
Designation Held
Reporting Manager
Salary Details
5) HEALTH CHECK
The final check of EBS is “health check”. The verify agencies check the employee health
EVC PROCESS
53
CONSENT LETTER
INFORMATION
FINAL REPORT
CLIENT
54
EDUCATION VERIFICATION PROCESS
DESCRIPTION
Start
Cases sent
through mail Cases received by Client through mails.
Cases Logged in to
The details are logged up with the central
the central System
coordinator for further execution
Resources
Moved From YES
Nearest
Executing Allocated to Respective If in coverage area, cases allocated to executing
Locations Executing Locations locations, else Resources are moved from the
nearest location to execute the verification
Registrar Of concerned
University/college/school Contacted Registrar of given university/college/school are
contacted to verify the authenticity of the
degrees/diplomas with dates for the passing years
Stamp is taken on Relevant Papers as .
Mandatory Step and Subjected to Proofs Coordinator The information retrieved got duly signed and
stamped by the registrar with date and time.
exit
55
ADDRESS VERFICATION PROCESS
DESCRIPTION
Start
Cases sent
through mail Cases received by Client through mails.
Cases Logged in to
the central System The details are logged up with the central
coordinator for further execution
N0
Logged Cases in Location is the parameter to allocate the logged
Coverage Area? cases to the respective executing locations.
Resources
Moved From YES
Nearest
Executing Allocated to Respective
If in coverage area, cases allocated to executing
Locations Executing Locations
locations, else Resources are moved from the
nearest location to execute the verification
exit
56
REFFERENCE CHECK
DESCRIPTION
Start
Cases sent
through mail Cases received by Client through mails.
Cases Logged in to
The details are logged up with the central
the central System
coordinator for further execution
57
EMPLOYMENT VERIFICATION
DESCRIPTION
Start
Resources Moved
From Nearest YES
Executing
Locations Allocated to Respective
If in coverage area, cases allocated to executing locations,
Executing Locations
else Resources are moved from the nearest location to
execute the verification
HR Person Contacted
Concerned HR person is called up and a prior appointment
is taken for the further execution.
Cases Exported
Exit
58
BENEFIT OF EMPLOYEE VERIFICATION
❖ Increase Productivity
❖ Decrease Liability
Developing solid pre employment screening policies and engaging in employee screening
can show that the employer has exercised due diligence in the hiring process, helping to
Your employees want to feel safe on the job. Employee background checks and
other pre employment screening tools can help weed out applicants with a violent
past, decreasing the threat of a violent incident in the workplace.
Pre employment screening prevents resume fraud by verifying the applicants' previous
prospective employees with a history of Theft or embezzlement and eliminate them from
59
❖ National Security and Sharing the Risk of Liability
broader sense and also share the risk of liability of HRD-Dept. in an organization while
60
FINDING & ANALYSIS
➢ RESULTS AS PER THE QUESTIONNAIRE
Q. (1) Do you think hiring qualified honest employees is critical to your success?
(A) Agree
(B) Disagree
68.50%
31.50% Series1
Agree Disagree
Analysis
The above Cylinder-diagram shows that only 31.50 percentage of the respondents was
Not agree that hiring qualified and honest employee is critical to their success, Where as
68.50 percentages of the respondents was agree that hiring Qualified and honest
employee is critical to their success, because a sheet of Paper (resume) is not enough to
give all the genuine information for a Candidate applied for the particular post in an
organization
61
Q. (2) Every employer has a need and right to know about the persons they
are bringing in?
(a) Agree
(b) Disagree
98.34%
Series1
1.66%
agree disagree
Analysis
The above Cone-diagram shows that only 1.66 percentage of the respondents was Not
agree that every employee has a need and right to know about the person They are
bringing in to the organization where as 99.34 percentages of Respondent agreed that yes,
every employee has a need and right to know about the person they are bringing in to the
Of uncertainties
62
Q.3 Can Simple test or interview provide information needed?
(a) Agree
(b) Disagree
78.46%
agree
21.54% 78.46%
disagree
Analysis
The above pie-diagram shows that 21.54 percentage of the respondents was agree that
simple test or interview provide information needed where as other says that 78.46
percentage not agree, a simple test or interview cannot provide information needed
63
Q.4 Have you came across any instance where the entire CV has been fabricated to attain
a specific position?
(a) Always
(b) Sometime
(c) Never
(d) Rarely
2.76%
20.44%
13.81%
62.98%
Analysis
The above pie-diagram shows that only 2.76 percentage of the respondent have come
across that Always and 62.98 percentage of the respondent have come across that
Sometime and only 13.81, 20.44 percentage of says that never and Rarely for instance
cases where the entire CV has been fabricated to attain a specific position.
64
Q.5 Employment Background Screening is?
81.76%
90.00%
80.00%
70.00%
60.00%
50.00%
40.00%
30.00% 14.36%
20.00% 3.88%
10.00%
0.00%
Your Requirement Client Requirement No Response
Analysis
The above Column-diagram shows that only 14.36 percentages of the Respondents says
percentages of the respondents says That its their own requirements, and 3.88 percentages
are says No Response. So that is very important from the Organization point of view.
65
Q.6 Is this an integral part of requirement process?
(a) Yes
(b) No
(c) No Response
90.00%
80.00%
70.00%
60.00% 83.42%
50.00%
40.00%
30.00%
20.00% 10.51% 6.07%
10.00%
0.00%
Yes No No Response
Analysis
The above Pyramid-diagram shows that only 83.42 percentages of the Respondents says
that ‘Employee Background Screening’ is the Integral part of the recruitment process
where as 10.51 percentages of The respondents says that no it’s not the integral part of
66
Q7 Are you satisfied with services provided by Third party i.e. WALSON PVT LTD?
(a) Yes
(b) No
(c) Not Response
62.44%
8.84% 28.72%
Yes No No Response
Analysis
developing country like India after the successful survey it has found that only 8.84% are
Satisfied with their services, where as 62.4% does not give good Response.
67
Q.8 What are the criteria you look for the empanelment of the agencies?
(a) Pricing
(b) Quality
(c) Turn around time
(d) Not response
14.91% 16.57%
21.54%
46.96%
Analysis
In the above pie-diagram it is mentioned that the criteria they are looking for the
empanelment with the agencies are pricing and the quality of services, from the survey it
is found that 16.57 percentage of the respondents were emphasizes on the pricing of this
kind of services, where as 46.96 percentage of the respondents emphasizes on the quality
68
Q.9 What type of services are more important in employee background screening?
11% 17.00%
5%
Education Verification
Criminal Verification
Address Verification
Reference Check
22.00%
Employment Check
40% Health Check
5%
Analysis
In the above pie-diagram it is mention that 40 percentages of the respondent gave much
important on education and criminal verification, where as 17 percentages gave their
opinion to have education, criminal verification and reference check, 22 percentages gave
importance to education, criminal verification, reference check, and employment
verification
69
RECOMMENDATION
▪ Quality: Companies are quality-conscious rather than price. So, Quality is more
important in employee verification.
▪ Furnishing the applicant with a copy of the report before it is given to the
employer, so that any inaccuracies can be addressed beforehand
▪ Employees are suggested to ask their previous employers for copies of your
personnel files. Make sure you know what your references are going to say about
you.
▪ Employees are suggested to make sure that their resume and job applications are
accurate and truthful. If you lie you might not get caught right away, but, you will
probably get caught at some point. It's not worth not getting hired, getting fired
and ruining your employment history because your thought your resume might
need some enhancing!
70
LIMITATIONS OF STUDY
This study has been limited in that it has been done with a fairly restricted sample size.
The author has tried to address this shortfall through sourcing secondary data to support
the findings. There are some areas however that are not supported by too much research
like the impact on senior managers which would be an interesting area for further
exploration. It would be interesting to trace how policies evolve over the next few years
to include a larger cross section of employees. To conclude with Peter Ellwood, chairman
of Employers for job Satisfaction, 'It is clear that many UK organizations have taken on
board the messages that job Satisfaction can be good for business. However, there
stubbornly remains a perception that job Satisfaction is limited. This ignores the external
drivers behind it. Demographic and societal changes, globalization and advances in
technology are a valuable tool in this transformation. They offer a win-win situation,
engaging employees on the basis that there is 'something in it for them' too, and
humanizing the process of change.
▪ There was initially reluctance and suspicion by some people for filling the
questionnaire. Whenever I went to them they avoided filling it up on some pretext
or the other. But through my persistent efforts was able to get them filled.
▪ There is always some scope for some misinterpretation of the
questionnaires given to be filled from employees of various organizations.
Though the questionnaires had been pre tested and feedback of different people
had been taken into consideration, there is always some scope that the statements
in the questionnaire may not have been understood by some people in the sense in
which it was intended.
▪ Sampling error is a (natural) certain amount of inaccuracy in the
information collected. These are those errors which arise on account of sampling
& they generally happen to be random variations in the sample estimates around
the true population values. The magnitude of sampling error depends on the
nature of universe; the more homogeneous the universe, the smaller the sampling
error. It is inversely related to the sample size; sampling error decreases as the
sample size increases & vice-versa.
71
• BIBLIOGRAPHY
• www.hclbpo.com
• www.hclbpo.net
• www.hcl.in
• www.indianbposolutions.com
• www.bpoindia.org
• ww.go4bpo.com
• www.24x7bpo.com
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