SW Format

Format for Situational Writing

FORMAL LETTER
Sender's full name
Designation (ROLE) if any (Position)
Organization Name if any - not very important
Address
Singapore 678923

Today's Date

Receiver's full name

Designation (ROLE) if any (Position)
Organization Name if any - not very important
Address
Singapore 678345

Dear Sir/Madam OR Mr/Mrs/Ms X etc

Title/ Heading (underline)

Recommended minimum of 5 paragraphs [ introduction, para 2-4 (reasons and explain) , conclusions ]

Yours Faithfully [sir/mdm] OR Yours sincerely [name],

Sender's full name

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INFORMAL LETTER

Sender's name
Address

Today's date

Dear X

Recommended minimum 5 paragraphs

Yours forever (or whatever appropriate),

Signature

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REPORT

To: Full Name of Recipient/ Designation (ROLE) if any/ Organisation Name if any
From: Full name of Sender / Designation (ROLE) if any/ Organization Name if any
Date: Today's date

Title/ Heading [ Report on accident on ______ (date)] (underline)

Paragraph 1- Introduction
On (date), at (time), as (what were you doing and location), i witnessed (accident)

Paragraph 2-5 (what happened, details, what happened to the victim, what do you do?)

Reported by
Sender’s Full name

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PROPOSAL

To: Full Name of Recipient/ Designation (ROLE) if any/ Organisation Name if any
From: Full name of Sender / Designation (ROLE) if any/ Organisation Name if any
Date: Today's date

Title/ Heading [ Proposal on _________ ] (underline)

Paragraph 1 - Introduction
- Thank the person for the opportunity
- purpose

Paragraph 2-4 (issues and suggestions)

Paragraph 5 - conclusions
- State the benefits of the suggestions
- Thank the person for considering your suggestions

Proposed by
Sender’s Signature

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SPEECH

Title / Heading (underline)

Good morning/ afternoon/ evening to (whatever audience)

OR
Good morning teachers and fellow students

Paragraph 2-6 (according to the task)

Conclusion (last paragraph)

E.g In conclusion, __________ (ACCORDING TO THE QUESTION) _____________________ . Thank you.

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Email / Informal Email

To: email of the recipient

From: the person writing the email
Subject: (ALL IN CAPITAL LETTERS)
Date: Today's date

Dear mr/miss/sir/mdm (formal email)

Dear name (informal email)

Paragraphs

Yours faithfully / sincerely (formal email)

Full Name
Or
With love / Regards / Best Wishes, (informal email)
Name
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ARTICLE

Title/ Heading (underline - middle of the page)

By Name (your full name)
Paragraph 1 - Introduction

Paragraph 2-4 (elaborating on the event/ according to the task)

Paragraph 5 - conclusion

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RECOUNT/ACCOUNT

Today's date

Heading

7 paragraphs

Full Name

-------

Blog

Title

Paragraphs
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Paper 2
Visual Text
1) What is the purpose of the poster?
❖ Encourage the audience to …
❖ To warn the audience to …
❖ To persuade the audience to ...

2) What is the intended effect on the audience?

❖ To make the audience feel:
- A sense of sympathy for ______, so that the audience will _____
- A sense of urgency about _____, so that the audience will _____
- Personally responsible for ______, so that the audience will _____

3) Who is the target audience?

❖ Adults
❖ Teenagers
❖ Students
❖ Children
❖ Families
❖ People who ...

4) How does the poster attract your attention?

❖ The headline, which is in large font, and also bold and capitalized
❖ The pictures that are large and attention-grabbing as it depicts …
❖ Evoking emotions like sympathy/anger/shock through the words ...

5) How does the illustration support the key message?

( Describe the picture {exactly what you see} and link it to the key message )
INGREDIENTS:
❖ Description of picture
❖ Key message
❖ How they are linked
6) How does the text achieve a certain effect?
❖ How does it make the reader feel more involved?
❖ How does it persuade the reader to take action?
❖ How does it create a sense of urgency?
What to look for:
➢ Use of personal pronouns (we, you, I, me, Our) to make you feel personally
responsible
➢ Use of imperatives to elicit an action (Sentence that starts with a verb)
➢ Use of literary devices ( Rhymes to make it more memorable, etc.)
➢ Consider the use of logos, pathos, and ethos
➢ They may have used facts and statistics, emotional language, or a credible
figure’s endorsement
➢ Use of questioning

7) Which two phrases would appeal to… ( vocabulary )

❖ People who like to have the latest information
❖ People who want mom to make a difference
❖ People who love nature
( Look for short phrases that is linked to the question )
( Do not quote excessively )

8) What is the message of the poster?

( Think about what the readers NEED TO DO, for example, )
❖ The message is for the readers to purchase/donate/participate

9) Which sentence gives you the main message of the poster?

❖ Decide what is the main message of the poster, and look for the sentence that
most closely aligns with the whole message (not just partially)
Comprehension (section B & c)

1) Direct Questions
➢ State two reasons...
➢ What did...
- Answers can be found in the text
- Need to rephrase the answer, to fit the question
- Answers will be in the same paragraph
- Answer must be in full, with no spelling errors

2) Use Your Own Words

➢ Why did the writer feel sad? Answer in your own words
- The answer is found in the text
- The answer is in the same paragraph
- Replace the keywords in the text with your own words, try to make the
meaning as close as possible ( eg. Terrified = VERY scared )
- Need not change the sentence structure

3) Vocabulary Question
➢ Identify a word/phrase/sentence that has the same meaning as...
- Need to know the difference between a word, phrase, and sentence
- Phrases should not be in complete sentences ( 7 or more words )
- Sentences start with CAPITAL LETTER and end with a . , ! or a ?

4) Inference Question
➢ Why do you think...?
➢ Why…?
- Answers cannot be found in the text
- Look for clues and make smart guesses

5) Language Use
➢ Explain how the writer uses language to …
- Quote a phrase as evidence
- Explain how the phrase suggests what the question is asking for
- USE YOUR OWN WORDS TO EXPLAIN
➢ What is unusual about the use of the word/phrases “...”
- It is unusual because i would have expected _________ but instead the
writer says that _______.
OR
- It is unusual because I would not expect ______.
6) Talking Heads
➢ From paragraph __ what example can (we) use to support her/his argument?
- Can copy directly from the text but need to rephrase slightly so it answers
the question directly
➢ Explain ______ point of view using the evidence from paragraph __
- Can copy directly from the text but as the question states, you need to
elaborate on your answer to ensure that it is as clear as the given
statement

7) Global Question
➢ The structure of the text reflects the changes in the writer’s feelings...
- Make sure the answer chosen can be supported by a specific sentence
from each paragraph
“Wrong spelling = Wrong answer “

8) Summary
➢ Summarise the benefits/ disadvantages in no more than 80 words...

steps superhero

1) Identify the keywords 1. Identify the enemy

2) Mark out the paragraph 2. Demarcate area
3) Identify the points 3. Locate the enemy
4) Count the points 4. Count the enemy
5) Shorten the points 5. Disarm the enemy
6) Write in a complete sentence 6. Put them in the rightful place