Guidance Notes

Conduct of Regional Level Roll-Outs for the

Training on Malaria Elimination Surveillance Strategy and Tools

I. Rationale

The Department of Health National Malaria Control and Elimination Program

(NMCEP), with support from PSFI started with the nationwide roll-out of the webinar –

Training on Malaria Elimination Surveillance Strategy and Tools last 2021. The training was

offered at the level of the region and province, with participants coming from the Malaria

Program, Surveillance Unit, and Management and Information System (MIS) Department.

With the aim to cascade down the training to the program implementers at the facility

level, the target for 2022 is to conduct the training roll-out through the help of the Malaria

Program and MIS department from various Centers for Health and Development (with support

from the PHOs/HUCs).

This document foresees to provide some guidance to the CHDs/PHOs/HUCs in the

conduct of the training. It basically contains the references or resources that can be used, in line

with the methodologies identified in the learning design. In addition, as the NMCEP envisions

to strengthen and build the capacities of the region, the PHOs/HUCs in the conduct and

implementation of this training (more importantly on the concepts and systems), it is

encouraged that the resource speakers will come from the pool of regional and provincial level

staff.

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II. Course Outline, Objectives, Methodology, Resource Speaker and Resource Materials

*All the Resource Materials and References are Accessible in this Link: https://bit.ly/3AWS61u

Resource Resource Reading Material/s and References *

Topic Objectives Methodology
Materials* Speaker
Module 1: Re- • Be re-oriented • Presentation Module CHD Malaria Manual of Operations (MOP), pages 29-36
focusing on 1- on 1-3-5 • Question 1_1-3-5
3-5 Malaria malaria and Answer (Powerpoint (with assistance OLMIS Demonstration Videos Link:
Surveillance surveillance file) from Dr. Antonio https://bit.ly/OLMISDemoVids (See Video for 1-3-5
Strategy strategy Bautista /PSFI) Discussion)
principles and
processes
• Gain the
necessary
knowledge to
apply the
surveillance
principles in
their respective
facilities.
Module 2: • Gain • Presentation Module CHD OLMIS Ver 1.5 User Guide, Chapter 1: Introduction,
Overview on familiarization • Question 2_Overview pages 5-9
Tools for both in the and Answer on Tools for (with assistance
Malaria malaria paper- Malaria from Ms. Maria
Surveillance based and Elimination Santa Portillo
(Paper-based electronic Surveillance /PSFI)
Forms/Registri surveillance (PowerPoint
es and OLMIS) tools File)
Module 3: Data • Accurately • Presentation Module CHDs/PHOs/HU OLMIS Ver 1.5 User Guide:
Entry using the fill-out the • System 3_Data Cs • Chapter 2: Data Collected in OLMIS, pages 10-
Malaria Forms malaria forms Demonstrati Entry 42;
and Registries and registries. on (Using (PowerPoint (Paper-based: • Chapter 4: OLMIS Web-based Application
and OLMIS File) with assistance Software,

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 • Acquire skills the Training from Ms. Kate • pages 58-76
in navigating Site) Lopez/PSFI)
various • Question OLMIS Demonstration Videos Link:
modules in and Answer (OLMIS: with https://bit.ly/OLMISDemoVids (See Videos for the
assistance from OLMIS Demonstration per form and registry)
OLMIS. • Data Entry
Ms. Maria Santa
• Submit data Exercises Portillo and Mr. Link to OLMIS Exercises (see Exercise 1-2):
on malaria Marjay https://bit.ly/38T2Fsu
diagnosis, Gorgonio/PSFI)
treatment and
vector control
• intervention
activities
through
OLMIS.
Module 4: • Accurately • Presentation Module CHDs/PHOs/HU OLMIS Ver 1.5 User Guide:
NMCEP fill out the • System 4_NMCEP Cs • Chapter 5: Reporting for the NMCEP (Tools and
Reports malaria forms Demonstrati Reports Guidelines), pages 77-90
Question and and registries. on (Using (PowerPoint (With assistance
File) from Ms. Kate
Answer • Acquire skills the Training OLMIS Demonstration Videos Link:
Session Lopez/PSFI; and https://bit.ly/OLMISDemoVids (See Video for OLMIS
in navigating Site) Ms. Maria
various • Question Reports Module)
Santa/PSFI)
modules in and Answer
Link to OLMIS Exercises (see Exercise 3):
OLMIS. • Report
https://bit.ly/38T2Fsu
• • Submit data Generation
on malaria Exercise
diagnosis,
treatment, and
vector control
intervention
activities
through
OLMIS.

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OLMIS • Understand • Presentation OLMI SOG CHDs/PHOs/HU Administrative Order 2021-0028: “Implementing
Standard the agency’s • Question (Powerpoint Cs Guidelines on the Use of Online Malaria Information
Operating roles and and Answer File) System (OLMIS)”
Guidelines responsibilitie (With assistance https://nmcep.net/download.php?policyDownload=1&i
from Ms. Maria d=56
s in OLMIS
Santa/PSFI)
implementati
on as per AO
2020-0028.

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III. Activity Evaluation

Facilitator Resource Materials

Target Measurement
Tracking
• All participants • Pre-Test and • Create an online • Link for the sample
shall answer the Post-Test quiz. Check the pre-test and post-test:
pretest and the participant scores (CHD/PHO is free to
post-test. after the pre/post- edit this)
test.
https://bit.ly/3KJYJaB

• All participants • OLMIS • Once each • OLMIS Training Site

shall Training Site participant is done (details to be shared
individually Aggregate with each by PSFI)
encode dummy Reports exercise, make it a
requirement to
data per malaria
screenshot the
form and output and send it
registry in the to a specific
OLMIS platform (eg.
Training Site CHD can create a
using the group chat or
OLMIS shared drive
Training where participants
Account. can upload the
photos).
• All participants • Check the number
of data encoded
shall submit the
per malaria form
following and registry in the
NMCEP OLMIS training
Reports: Zero site using the
Case Report, provincial
Malaria Case account.
and Death • Check the report
Report; Malaria submission per
Diagnostic and NMCEP Report in
QA; and Vector the OLMIS
Control Report) Aggregate Report.

• All participants • Post Activity • Check the turn-out • Use the evaluation
shall Feedback of the responses form prescribed by
accomplish the Form/Evaluation from the online the training agency
post-activity evaluation form. (eg. CHD/PHO).
• Summarize the
feedback
responses and
form/evaluation. provide feedback
to the group
before the training
ends.

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IV. Other Administrative and Logistical Training Needs

• Setting-up of the Shared Resources Link / Online Training Kit for the Participants

o CHD/PHO/HUC can create a drive link and upload the files that participants
can access (eg. Copies of Presentations, Exercises, Training Videos, Reading
Materials)

• Electronic Link for the Attendance Sheet

o CHD/PHO/HUC to create a link for the attendance

o NOTE: PSFI will request Copies of the Accomplished Attendance Sheet per
Day

• Accomplished OLMIS Regional Roll-out Profile Form

o To facilitate the monitoring of OLMIS roll-out nationwide, PSFI/NMCEP

created an online form to be answered by each trained participant. Aside from
the attendance sheet, the training agency is requested to ensure that all
participants were able to accomplish the form in the link below:

o https://forms.gle/o8e33yDmbKoAYM3g9

• Setting-up of the OLMIS Training Site and OLMIS Training Accounts

o PSFI/NMCEP will set the OLMIS Training Site. Details will be provided to
the training agency a week before the scheduled training.

• Training Certificates and Certificate of Attendance

o Training Agency (CHD/PHO/HUC) to issue the certificates

o A certificate of training is awarded to participants who successfully
completed the course. ‘Training completion’ pertains to the participants
who:
▪ Attended all sessions/modules from the two-day activity
▪ Passed the pre-test and post-test
▪ Participated in all the training exercises and activities
▪ Submitted the Post-Activity Feedback Form/Survey (link to be shared
▪ during the training)
▪ Submitted the Roll-Out Profile Form

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