Guidelines

Guidelines for Repair Providers

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 Guidelines

Contents

General.................................................................................................................................................... 3
Highlights ................................................................................................................................................ 3
Process description ................................................................................................................................. 4
Process diagram ...................................................................................................................................... 5
WESTIM ................................................................................................................................................... 6
Transmission ....................................................................................................................................... 6
Log files ............................................................................................................................................... 7
Character Set..................................................................................................................................... 10
WESTIM sample ................................................................................................................................ 11
WESTIM Field sources ....................................................................................................................... 12
Allowed Codes....................................................................................................................................... 16
Material codes ...................................................................................................................................... 17
Damage codes ....................................................................................................................................... 17
Responsibiliy codes ............................................................................................................................... 18
Repair codes.......................................................................................................................................... 18
Location Codes ...................................................................................................................................... 19
Component codes ................................................................................................................................. 20
Aliases ................................................................................................................................................... 32
Material codes .................................................................................................................................. 32
Damage codes ................................................................................................................................... 32
Repair codes...................................................................................................................................... 32
Component codes ............................................................................................................................. 32

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General
SMARTS is the M&R module of the Softship LIMA software suite for container carriers.

In 2011 NileDutch implemented the LIMA modules for quotation, booking, documentation,
invoicing, container logistics, demurrage and detention invoicing and for disbursement accounting.
In 2013 we will implement SMARTS.

SMARTS is a web based application that is fully integrated in the database of the LIMA suite. It will
cover the full administrative process of Maintenance and Repair of our container fleet, from
estimation through (auto) approval or survey to in- and out repair reporting and finally invoicing. All
estimates will be automatically checked against agreed tariffs and full repair history per container
will be stored in the database for easy consultation. All parties involved (repair providers, surveyors,
NileDutch HQ and NileDutch region- and local offices) will be using the same data.

SMARTS will replace the current system of email, excel spread sheets, local data storage and NDRS
reporting. We expect a considerable improvement in the time needed for the whole process whilst
also accuracy should improve through the enforcement of tariff matching. To achieve this it is
important that all our repair providers will use the SMARTS system, no exceptions.

Highlights
Following are some highlights of SMARTS:

 No installation of software required, all that is needed is access to internet via a web
browser
 All estimates are to be entered into SMARTS, also the ones under repair limit, including
cleaning, upgrading and PTI
 Estimates under agreed repair limit will be automatically approved
 Estimated above agreed repair limit will require photo’s to be added
 Matching of estimates against tariffs will be enforced
 In- and out repair actions are also to be reported in SMARTS
 Pre-invoicing process will be similar but done on basis of SMARTS data
 Only containers that have been reported out-repair will be included in pre-invoicing
 Invoices will only be paid when based on the SMARTS pre-invoice
 Repair providers have a choice to do data entry manually or via WESTIM EDIFACT, or a
combination
 Codes are based on ISO CEDEX codes

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Process description
The process can be verbally described as follows:

 Repair Provider (RP) receives empty container and enters damage data in local system
 RP calculates estimate in local system
 RP enters estimate into SMARTS (either manually or via WESTIM)
 If estimates sent via WETSIM, RP will receive log file via email
 When all repair items are entered the RP sets status to ‘COMPLETE’
 If total amount of all items is under repair limit the system will set status to ‘APPROVED’
 If total amount is above repair limit RP will have to add photo’s of the damage
 NileDutch (ND) receives alert message that new estimate has been entered
 If estimate is acceptable ND will set status of estimate to ‘APPROVED’ ,
 or ND may first make adjustments to the estimate and then set status to APPROVED,
 or ND may order a survey prior to approving (status set to ‘SURVEY’),
 or ND may reject the estimate (set status to ‘REJECT’)
 RP will receive alert message that status of estimate has been changed by ND
 RP can print approved estimates and update local system with approved or rejected
estimates and create local work order
 RP to update SMARTS when repair is started (set status to ‘INREP’)
 When repair is finished RP must update SMARTS (set status to ‘OUTREP’)
 ND will receive notification that container has been reported ‘OUTREP’ and ND available
stock system will be updated automatically
 ND will periodically collect all estimates with status ‘OUTREP’ and create pre-invoice
 Estimate status will be changed to ‘INVOICED’
 RP will send invoice based on ND pre-invoice
 ND will check invoice against estimates in SMARTS and pay invoice

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Process diagram

High level process diagram

Detailed process diagram

The process is fairly straight forward and the interface of SMARTS is very user friendly. We therefor
expect that the amount of training required is very limited, if any at all.

Description of WESTIM EDIFACT and list of permitted codes can be found in the addendum

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WESTIM

Transmission

 Nr of records: One EDI message should preferably contain one estimate. If a WESTIM
contains more than one estimate, and only one of the estimates contains an error, then the
whole file is refused and none of the estimates will be imported. If it is not possible in a local
system to set the max number of estimates to 1, then please try to limit the amount of
estimates by extracting the file at a high interval, for example hourly.
 Transmission: WESTIM to be sent by email to westim@niledutch.com, no FTP option at this
stage
 Filename should be unique and have following format:
DDDDDDDD_WESTIM_ANANANAN.TXT
where DDDDDDDD is sender ID (max 8 characters), and ANANANAN is the senders own
reference, for example be the internal estimate number
Example of correct file name: BEANRTEV_WESTIM_0000731303.txt
 Attachment: one email should preferably contain only one attachment
 Email subject must contain sender ID, the word WESTIM and preferably the file name (which
would mean one file per email, see above).
Example: BEANRTEVB WESTIM BEANRTEVB_WESTIM_0000731303.txt
 Sample of correct email

*** IMPORTANT NOTE*** an estimate is only to be sent 1 time to SMARTS! Once an estimate has
been successfully imported updates via WESTIM will result in error message EWESTIM020 The
estimate revision number is not higher than the last revision number and the whole WESTIM will be
refused.
Updates to an existing estimate are to be done manually in SMARTS

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Log files
For every WESTIM file that was processed an email with a log file will be sent to the designated
email address(es) at the RP.

The subject of the email will contain the words ‘WESTIM processing result’, next either the word
‘SUCCESS’ or the word ‘FAILURE’, followed by the name of the file that was processed.

The SUCCESS or FAILURE indicator will allow you to quickly filter or file your log files and monitor
which files needs immediate action by correcting and re-sending.

Example of a ‘WESTIM processing result – SUCCESS’ email

And the attached log file :

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Example of a ‘WESTIM processing result – FAILURE’ email:

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And the attached log file

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Character Set

UNOA Character Set

The following characters are reserved for specific use:

Apostrophe ' segment terminator
Plus sign + segment tag and data element separator
Colon : component data element separator
Question mark ? release character:
? immediately preceding one of the characters ' + :
? restores their normal meaning, e.g. 10?+10=20
means 10+10=20. Question mark is represented by
??
ONLY the following characters may be used within the data content:
Letters, upper case A to Z
Numerals 0 to 9
Space character
Full stop .
Comma ,
Hyphen/minus sign -
Opening parentheses (
Closing parentheses )
Oblique stroke (slash) /
Equals sign =
Exclamation mark !
Quotation mark "
Percentage sign %
Ampersand &
Asterisk *
Semi-colon ;
Less-than sign <
Greater-than sign >
Any message containing characters outside this specific character set, e.g. # [ ] \ _ will be
classed as an error and will be reported to the sender

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WESTIM sample
Following is an example of a valid WESTIM message. Additional segments and elements may be
included, but will not be imported or validated by SMARTS.

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WESTIM Field sources

Segment Element Description mandatory size Implementation note

UNB* S001 SYNTAX IDENTIFIER Y

0001 Syntax ID Y a4 Must contain ‘UNOA’
0002 Syntax Version number Y n1
S002 INTERCHANGE SENDER Y
0004 Sender ID Y a8 To be agreed, format CCLLLSSS
where C=Country, L=Locations
and S=Sender
0007 ID code qualifier n Not used
0008 Address for reverse n Not used
routing
S003 INTERCHANGE Y
RECIPIENT
0010 Recipient ID Y a9 Must contain ‘NDAL’
0007 ID code qualifier n Not used
'0014 Routing Address n Not used
S004 DATE/TIME OF Y
PREPARATION
0017 Date of preparation Y n6 Must contain message date,
format YYMMDD
0019 Time of preparation Y n4 Must contain message time,
HHMM (24hr)
0020 Interchange control n an..14
reference
S005 RECEPIENT’S n Not used
REF/PASSWORD
0022 Recipient’s ref./password n Not used
0025 Recipient’s ref./password n Not used
qualifier
0026 Application reference n Not used
0029 Processing priority code n Not used
0031 Acknowledgement request n Not used
0032 Communication n Not used
agreement ID
0035 Test indicator n n1 Must not be present for LIVE
interchanges, or must contain
‘1’ for TEST interchanges
UNH* 0062 Message Reference an..14 Repair Estimate , Sender’s
Number unique message reference i.e.
estimate, EIR or advice number
S009 Message Identifier Y
0065 Message type identifier Y an..6 Must contain WESTIM
0052 Message type version Y an..3 e.g. D
number
0054 Message type release n an..3 Must contain ‘95B’
number
0051 Controlling agency code n an..2 Must contain ‘UN’
0068 Common Access n an..35 Not used

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Reference
S010 Status of Transfer n
0070 Sequence message Y n1 Revision Number
transfer number
DTM* 2005 Date/time qualifier y Repair Estimate, ATR = Actual
transaction
2001 Date y n6 YYMMDD
2002 Time n4 HHMM (24hr)
2461 Time Zone Specifier
RFF* 1153 Reference qualifier y an..3 EST = ESTIMATE
C274 Reference y
1154 reference number 1 y an..35 from UNH Segment Estimate
Number or Authorization
Number or Acceptance Number
or Release Number
C033 Date/time of reference n n6 YYMMDD
2001 Date n n4 HHMM (24hr)
2002 Time n
C282 Period n start/end of period
2001 Date n n6 Start date
2001 Date n n6 End date
ACA* 6345 Currency, CODED y n3 Repair Estimate currency
C275 Alternative Currency n
6343 Currency Qualifier n an..3 STD=Standard
5004 Monetary Amount n n..9 up to six digits to left of decimal
and two to the right
LBR 8578 Labor rate n n..9 labor cost per hour, up to 6
digtits to left of decimal and 2
to the right
EQF* 8053 Equipment Qualifier y an..3 CON – container, CHZ – chassis,
GEN – Genset, REF – reefer,
TNK - tanker
C271 Equipment y
8114 Equipment ID Prefix y an..4 Repair Estimate, Container
Number Prefix
8260 Unit Container ID y an..7 Repair Estimate, Container
Number = 6 serial + 1 check
digit
C224 Equipment size and type y Repair Estimate
8115 Size/type code y an..4 ISO code
8154 Size/type text n an..35 size type description
C272 Equipment Weight n
6153 Weight Qualifier n an..3 Weight Qualifier, T=Tare, GW =
Max Grossweight, AAL = Net
Weight
6150 Weight n n..15 Weight
6410 Measure Units Code n an..3 Weight Unit, KGM=kilograms
C186 Quantity information n used in Termin
6063 Quantity qualifier n an..3 TOT=total units,
OUT=outstanding units

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6060 Quantity n n15

6410 Measure unit specifier n an..3
NAD 3035 Party qualifier n an..3 party function, LED = Depot
C082 Party ID n
3039 Party ID code n a9 ISO 9897 Annex J
1131 Party code list n an2
CTA 3139 Contact Function Code an2 TO=specific recipient,
FR=Authorized sender
C056 Department or employee
id
3113 Department or employee an..15
code
3412 Department or employee an..35
name
ERI 8511 Material a2 Main construction material
C276 Date
2055 Date/time qualifier a3 MAN – manufacturer date
2001 Date n..6 YYMMDD “01” if no date
specified
2002 Time n4 HHMM
8580 CSC reexamination an4 YYMM or “ACEP”
CUI C559 Transaction Location
3227 Location qualifier a3 TRM – Termination, PON –
Previous on-hire
3225 Location Code a9
1131 Location code list code an2
C276 Date
2005 Date/time qualifier a3 TRM – Termination, PON –
Previous on-hire
2001 Date n6 YYMMDD
2002 Time n4 HHMM
8533 Full/Empty Indicator a1 E – empty, L – full or <blank>
C186 Quantity Information
6063 Quantity qualifier an..3 TOT=total units
6060 Quantity n..15
6410 Measure unit specifier an..3
ECI 8521 Consolidated condition an..10
DAM* 1082 Line number y n..2 Item Number
8522 Damage Location Code y an..4 Damage Location
8523 Component code y a..3 Component
8524 Damage type y
8525 Component material code y a..2
WOR* 8526 Repair Method Code y a2
C858 Repair size dimension y
6410 Measure unit specifier y an3 CMT
6168 Length dimension n n..8 Repair length
6140 Width dimension n n..8 Repair Width
6008 Height dimension n n1 Always zero
6060 Quantity n Quantity

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COS* 8531 Work Scale y n2 Always "00"

5533 Man hours y n..7 In hours and decimals, NOT
hours and minutes
5534 Material Cost y n..10 Material Cost OR repair Flat
Rate
3535 Responsibility y a1 Responsibility
3578 Labour rate y n..8 Labour rate
CTO* 3535 Responsibility y a1
5536 Labor cost total y n..11
5537 Material cost total y n..11
5539 Handling cost total n n..11 Est transport cost
5538 Tax n n..11
5544 Total invoice amount y n..11
TMA 5356 Message monetary n..15 estimate grand total
amount
5360 Message line item total n..15 null
5348 Amount subject to n..15 null
discount
5338 Amount subject to tax n..15 null
5358 Message additional n..15 null
amount
5492 Authorized amount n..15
5384 Total amount prepaid n..15 null
5420 Tax (rate) n..15
TAD C040 Carrier
3127 Carrier, code a9 NDAL
1131 Code list identifier an2
3128 Carrier name an..35
8213 Transport ID, coded a9
C214 Special Services
7161 Special service code an..6
3055 Code list agency an2
1131 Code list identifier, coded an2
8212 Transport identification an..17
8452 Nationality of means of an..17
transport
C228 Transport means
8265 Means of transport, coded an..5
8264 Means of transport an..35
TXT 0077 Text reference code an3 CDX
0078 Free form text an..70
UNT* 0074 Number of segments in n n..6 includes UNH and UNT
message
0062 Message reference n an..14 Must match UNH segment
number above
UNZ* 0036 Interchange Control y n..6 Must contain count of messages
Count within interchange
0020 Interchange Control n an..14 Must match UNB segment
Reference above
* = mandatory segment

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Allowed Codes
WESTIM files may only contain the codes that are listed below. They are a sub set of the CEDEX or
ISO codes.

In case you are using codes that are not listed please refer to the ALIAS chapter to find the correct
code to use for SMARTS

A WESTIM file containing an invalid code will be refused, even it contains other estimates which do
not have invalid codes. An email with a log file will be sent to the designated address indicating what
or which code was invalid. Example of an error message in a log file:

*** IMPORTANT NOTE*** an estimate is only to be sent 1 time to SMARTS! Once successfully
imported updates via WESTIM will result in error message EWESTIM020 The estimate revision
number is not higher than the last revision number and the whole WESTIM will be refused.

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Material codes
Material Type Description
AU ALUMINUM UNSPECIFIED
MU MATERIAL UNSPECIFIED
PP PLYWOOD PLAIN
RU RUBBER UNSPECIFIED
SK CORTON STEEL
SS STAINLESS STEEL
ZZ NO MATERIAL CODE

Damage codes
Damage Type Damage Description
BN BURNED
BR BROKEN/SPLIT
BT BENT
BU BULGED
CL COMPRESSION LINE
CO CORRODED RUSTY
CT CONTAMINATION
CU CUT
DB DEBRIS
DT DENT
DY DIRTY
FQ FOOD QUALITY
GD GOUGED
HO HOLED
IR IMPROPER REPAIR
LK LEAK
LO LOOSE
ML MARKINGS/LABELS
MS MISSING/LOST
NI NOT WITHIN ISO DIMENSIONS
NL NAILS
NP NOT IN PLACE
OD OUT OF DATE
OR ODOUR
OS OIL STAINS
PM PREVENTIVE MAINTENANCE
RA REMOVE FOR ACCESS
SH SHORT/OPEN CIRCUIT
WA WARP
WT WEAR AND TEAR

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Responsibiliy codes
Responsibility Description
D DEPOT
H MANUFACTERER
I INSURER
O OWNER
SS SPECIAL BILLING
T THIRD PARTY
U USER/LESSEE
W WARRANTY

Repair codes
Repair Code Repair Description
AB ABRASIVE CLEAN & PAINT
AJ ADJUST
CC SPECIAL CLEANING
DF DRAIN AND FILL
DR DRAIN
FT REFIT
GS STRAIGHTEN
GT GLUE AND TAPE REMOVE
GW STRAIGHTEN AND WELD
IT INSERT
NA NO ACTION
PA PAINT
PI PRE-TRIP INSPECTION
PS GRIND AND PAINT
PT PATCH
PX PATCH AND FOAM
RA REALIGN
RD REMOVE AND DISPOSE
RE RESECURE
RM REMOVE
RP REPLACE
RR REMOVE AND REFIT
SC STEAMCLEAN
SD GRINDING
SE SEAL
SF SECTION AND FOAM
SI SPLICE
SN SECTION
TC TEST CALIBRATE
UC UNDERCOATING

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WD WELD
WP SWEEP
WW WATER WASH
ZZ SPECIAL REPAIR

Location Codes
Control Code Description Code Description
1st character A tank container
B bottom
C chassis
D door end
E container exterior
F front end
G generator set
I container interior
L left side
M refrigeration unit
N unspecified component
R right side
T top
U understructure
X whole container

2nd character B bottom half

G lower portion(ground)
H higher Portion(upper)
L left half
R right half
T top half
X both halves

3rd character 0 section 10

1 section 1
2 section 2
3 section 3
4 section 4
5 section 5
6 section 6
7 section 7
8 section 8
9 section 9
X all sections

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4th character 1 the left-hand side corner post

2 the left half
3 the right half
4 the right-hand side corner post
N not specified
X Whole container

Component codes
Component Component Description Component
Code Type
ACC ACCUMULATOR REEFER
AED AIR EXCHANGE VALVE GASKET REEFER
AMS AMBIENT SENSOR REEFER
APS AIR PRESSURE SWITCH REEFER
ARC FAV COVER REEFER
ARD ANTI RACKING DEVICE
ARE AIR EXCHANGE VENT REEFER
ARK FRESH AIR VALVE COVER KNOB REEFER
ARR FRESH AIR VALVE SPINDLE REEFER
ASA AIR SCREEN ASSEMBLY REEFER
ASG AIR SCREEN GASKET REEFER
ASH AIR SCREEN HINGE REEFER
ASP AIR SCREEN PANEL REEFER
ASY COMPRESSOR COMPLETE REEFER
BCA CONTROLLER BOX REEFER
BCC TIMING & CURRENT CONTROL BOARD REEFER
BCD CONTROLLER BOX DOOR REEFER
BCG CONTROLLER BOX DOOR GASKET REEFER
BCH CONTROLLER BOX DOOR HINGE REEFER
BCS CONTROLLER COMPARTMENT DOOR SCREWS REEFER
BCT CONTROL BOARD REEFER
BCW CONTROLLER BOX DOOR WINDOW REEFER
BEA ELECTRICAL BOX REEFER
BED ELECTRICAL DOOR REEFER
BEG ELECTRICAL DOOR GASKET REEFER
BEH ELECTRICAL DOOR HINGE REEFER
BEL ELECTRIC DOOR LATCH REEFER
BEM ELECTRICAL CIRCUIT DIAGRAM/SHIELD REEFER
BEN ELECTRICAL DOOR SECURING SCREWS REEFER
BES ELECTRICAL COMPONENT SHIELD REEFER
BEW ELECTRIC DOOR WINDOW REEFER

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BLA CONDENSER FAN BLADE REEFER

BLI LIQUID INJECTION CONTROLLER REEFER
BMN MOTHERBOARD REEFER
BMS POWERSUPPLY BOARD REEFER
BNG BEARING REEFER
BOH FEELER BULB REEFER
BPR PHASE REVERSAL BOARD REEFER
BRA RECORDER BOX REEFER
BRD RECORDER BOX DOOR REEFER
BRG RECORDER BOX DOOR GASKET REEFER
BRH RECORDER BOX DOOR HINGE REEFER
BRL RECORDER BOX DOOR WINDOW REEFER
BRY RELAY BOARD REEFER
BSF BEARING CRANKSHAFT REEFER
BTC TEMPERATURE CONTROL BOARD REEFER
CAK CONDENSER FAN MOTOR CAPACITOR REEFER
CAQ COMPRESSOR CAPACITOR REEFER
CAS COIL ASSEMBLY REEFER
CAV EVAPORATOR FAN MOTOR CAPACITOR REEFER
CBB CIRCUIT BREAKER - CB1 230 V REEFER
CBF CIRCUIT BREAKER - CB4 REEFER
CBH CIRCUIT BREAKER HEAT SHIELD REEFER
CBM CIRCUIT BREAKER BRACKET/MOUNT REEFER
CBR CIRCUIT BREAKER - CB1 460 V REEFER
CBT CIRCUIT BREAKER - CB3 REEFER
CBV CIRCUIT BREAKER - CB5 REEFER
CBW CIRCUIT BREAKER - CB6 (3A) REEFER
CCB CONDENSER COIL MOUNTING BRACKET REEFER
CCL CABLE CLAMP REEFER
CCO CABLE COVER REEFER
CDA CONDENSER DECK ASSEMBLY REEFER
CDF CONDENSER GRILLE FIXING/SCREWS REEFER
CDH CONDENSER DOOR HINGE REEFER
CDI CONDENSER DOOR PANEL HINGE REEFER
CDP CONDENSER DOOR PANEL REEFER
CDV AIR BAFFLE/VENTURI CONDENSER REEFER
CEX CONTAINER EXTERIOR
CFG CORNER CASTING
CFI CONDENSER COIL FINS REEFER
CFP CONDENSER FRONT PLATE REEFER
CHP HP CUTOUT COMPRESSOR REEFER

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CHR DEFROST/HEATING RESISTORS CONTACTOR REEFER

CIN CONTAINER INTERIOR
CKA CONDENSER FAN MOTOR CONTACTOR REEFER
CKH CONDENSER FAN MOTOR HIGH SPEED CONTACTOR REEFER
CKL CONDENSER FAN MOTOR LOW SPEED CONTACTOR REEFER
CKP CONTROLLER KEYPAD REEFER
CLO OIL CUTOUT COMPRESSOR REEFER
CLP LP CUTOUT COMPRESSOR REEFER
CMA CROSSMEMBER ASSEMBLY
CMC CMC CONTACTOR REEFER
CME CONTACTOR MOUNTING RAIL END CLAMP REEFER
CMH CONDENSER FAN HOUSING REEFER
CMI REGULATION OTHERS REEFER
CML CROSSMEMBER FLANGE
CMM CONDENSER FAN MOTOR MOUNT REEFER
CMN COMMUNICATION MODULE REEFER
CMO OUTRIGGER
CMR CONTACTOR MOUNTING RAIL REEFER
CMV CONDENSER FAN VENTURI REEFER
COB CONDENSER COLLECTOR BRUSH REEFER
COL CONDENSER COLLECTOR REEFER
CON ELECTRICAL CONNECTIONS REEFER
COO CO2 SAMPLING PLUG REEFER
COP CONTACTOR PANEL REEFER
CPA CORNERPOST ASSEMBLY
CPH PHASE SEQUENCE CONTACTOR REEFER
CPJ J-BAR
CPL HINGEPIN + LUG
CQA COMPRESSOR CONTACTOR REEFER
CQH COMPRESSOR HIGH SPEED CONTACTOR REEFER
CQL COMPRESSOR LOW SPEED CONTACTOR REEFER
CSF CRANKSHAFT REEFER
CTB CONDENSER FAN MOTOR TERMINAL BOX REEFER
ASSEMBLY
CTC CONDENSER FAN MOTOR TERMINAL BOX COVER REEFER
CTF CURRENT TRANSFORMER REEFER
CTG CONDENSER FAN MOTOR TERMINAL BOX GLAND REEFER
CTP PARTLOW CONTROLLER REEFER
CTR CONTROLLER REEFER
CWA WATER COOLED CONDENSER REEFER
CYA CYLINDER COMPRESSOR REEFER
CYG CYLINDER HEAD COVER GASKET COMPRESSOR REEFER

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CYH CYLINDER HEAD COMPRESSOR REEFER

CYS UNLOADER SOLENOID COMPRESSOR REEFER
CYU CYLINDER UNLOADER COMPRESSOR REEFER
DAH DOORS
DHC HANDLE CATCH
DHL HANDLE HUB
DHR HANDLE RETAINER
DIK DEFROST INTERVAL SELECTOR KNOB REEFER
DIS DEFROST INTERVAL SELECTOR SWITCH REEFER
DPA DRAIN PAN REEFER
DPH DRAIN PORT DEFROST HEATHERS REEFER
DPL DOOR SLAM PLATE REEFER
DRB DRIVE BELT REEFER
DRC FILTER DRIER CLAMP REEFER
DRF DRIER FILTER REEFER
DRN DRAIN TUBE REEFER
DSB DOOR STIFFENERS BOTTOM EDGE CONTNR
DSC DOOR STIFFENER CENTER LINE EDGE
DSH DOOR STIFFENERS HINGE SIDE EDGE
DST DOOR STIFFENERS TOP EDGE
DTH DRAIN TUBE DEFROST HEATERS REEFER
EAP FAV / EVAP PANEL COMPLETE REEFER
EBE EIGHT WAY EARTH BAR REEFER
ECB ELECTRICAL CABLE 460 VOLT REEFER
ECC ELECTRICAL CABLE 230 VOLT REEFER
ECD CABLE INDICATOR SLEEVE 460 VOLT REEFER
ECE CABLE INDICATOR SLEEVE 230 VOLT REEFER
ECG ELECTRICAL CABLE GLAND REEFER
ECL EVAP PANEL - LOWER REEFER
ECN ELECTRICAL CABLE HOSE/TUBE COMPRESSOR REEFER
ECP EVAP PANEL DOOR PAWLS/CATCHES REEFER
ECT ELECTRICAL CABLE TRAYS AND LIDS REEFER
EDH ELECTRICAL DIAGRAM REEFER
EDP ELECTRICAL CIRCUIT DIAGRAM / SHIELD REEFER
EDR ELECTRICAL DOOR SCREW RECEPTACLE REEFER
EDX ELECTRICAL DIAGRAM HOLDER REEFER
EGS EVAP GRILL - SIDE REEFER
EGT EVAP GRILL - TOP REEFER
EMB EVAPORATOR FAN MOTOR TERMINAL BOX REEFER
ASSEMBLY
EMC EVAPORATOR FAN MOTOR TERMINAL BOX COVER REEFER
EMG EVAPORATOR FAN MOTOR TERMINAL BOX GLAND REEFER

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EMI ELECTRICAL OTHERS REEFER

EMM EVAP MOTOR MOUNT REEFER
EPE ELECTRICAL PLUG 230 VOLT REEFER
EPL ELECTRICAL PLUG 460 VOLT REEFER
EPS POWER SUPPLY TERMINAL PLATE REEFER
ERB DATACORDER BATTERY PACK REEFER
ERC DATA RETRIEVAL SOCKET CAP REEFER
ERD ELECTRONIC DATACORDER REEFER
ERP DATA RETRIEVAL PORT REEFER
ERS DATA RETRIEVAL SOCKET REEFER
ETP EVAP PANEL TOP REEFER
EVS EVAP COIL DEFROST TEMPERATURE SENSOR REEFER
FAG FRESH AIR VALVE GASKET REEFER
FAN CONDENSER FAN REEFER
FAS REEFER FRAME ASSEMBLY REEFER
FCH REFRIGERANT CHARGE REEFER
FCP CUSTOM SEAL POINT REEFER
FCS CUSTOM SEAL UNIT FRAME REEFER
FHD FUSE HOLDER REEFER
FHS FLOOR HAT SECTION
FIX FIXING SECURING DEVICE REEFER
FLA FORKLIFT POCKET ASSEMBLY
FLL FORKLIFT POCKET FLANGE
FLP FORKLIFT POCKET TOP PLATE
FLS FORKLIFT POCKET STRAP
FLT FORKLIFT POCKET SIDE ASSEMBLY
FMB FRAME MAIN BOLTS REEFER
FMI FRAME OTHERS REEFER
FPB FLOOR PLANK
FPP FLOOR BOARD CONTNR
FSA FLOOR SUPPORT ANGLE
FUP FUSIBLE PLUG REEFER
FUS FUSE REEFER
FWA WOOD FLOOR ASSEMBLY CONTNR
GDI DISCHARGE PRESSURE GAUGE REEFER
GIN DOORGASKETS INNER
GIO GASKET INNER OUTER
GLI EVAPORATOR GRILLE REEFER
GLK CONDENSER GRILLE REEFER
GRS GASKET STRIPS
GSU SUCTION PRESSURE GAUGE REEFER

PvS 14oct2013 24
 Guidelines

GTA GASKET ASSEMBLY

GTH EVAPORATOR DOOR HORIZONTAL SEAL REEFER
GTO DOORGASKETS OUTER
GTV EVAPORATOR DOOR VERTICAL SEAL REEFER
HAP HEATER ACCESS PANEL REEFER
HDP DRAIN PAN DEFROST HEATERS REEFER
HEP HEADER EXTENSION PLATE
HEX HEAT EXCHANGER REEFER
HGA HINGES
HGB HINGE BLADE
HGP HINGE PIN
HHC HANDLE RETAINER + CATCH
HHS HEATER HOLDING BACK STRIP REEFER
HPC HEADER PIN CHAIN
HPH HEADER PIN HANDLE
HUM HUMIDIFIER REEFER
HUS HUMIDITY SENSOR REEFER
HVC EVAPORATOR COIL HEATERS REEFER
HVM HIGH VOLTAGE MODULE REEFER
HWR HARDWARE SCREWS BOLTS REEFER
IOB I/O PCB REEFER
ISL SUCTION LINE INSULATION REEFER
JAA FRAME ASSEMBLY REEFER
JAB CONTROL BOX REEFER
JAC FRAME COVER REEFER
JAD FRAME DOOR REEFER
JAL FRAME MOUNTING PIN REEFER
JAP FRAME PANEL REEFER
JAU FRAME MOUNTING CLAMP REEFER
JBA CIRCUIT BREAKER 460 VOLT REEFER
JBB CIRCUIT BOARD REEFER
JBC CIRCUIT BREAKER 230 VOLT REEFER
JBD CIRCUIT BREAKER 12 VOLT REEFER
JEB BATTERY CHARGER RECEPTACLE REEFER
JED BATTERY HOLD-DOWN REEFER
JEF BATTERY CHARGER PLUG REEFER
JEJ BATTERY CLAMPS REEFER
JEO BATTERY REEFER
JER REGULATOR REEFER
JIC CLAMPS REEFER
JIF FASTENERS REEFER

PvS 14oct2013 25
 Guidelines

JPA WIRING HARNESS TO CONTROLLER REEFER

KLX OVERHEAT PROTECTION SWITCH REEFER
KMI OTHER CONDENSER DEVICES REEFER
KWF CONDENSER/RECEIVER FIXINGS REEFER
KWG RECEIVER SIGHT GLASS REEFER
KWT CONDENSER REFRIGERANT RECEIVER REEFER
LBA LOCKINGBAR ASSEMBLY
LBB LOCKINGBAR BRACKET
LBC LOCKINGBAR CAM
LBG LOCKING BAR GUIDE
LBH DOORHANDLE
LBL LOCKINGBAR RING
LBR LOCKINGBAR
LIS LIGHT SWITCH REEFER
LIT MONITOR LIGHTS REEFER
LQB LIQUID LINE SECURING BRACKETS REEFER
LQL LIQUID LINE REEFER
LSB LASHING BAR
LSR LASHING RING CONTNR
MAF CONDENSER FAN MOTOR FIXINGS REEFER
MAS MOTOR REEFER
MBS CONDENSER MOTOR BEARING SHIELD REEFER
MCN DECALS CONTROL BOX REEFER
MEB DECALS ELECTRIC BOX REEFER
MEC DECALS CABLE AREA REEFER
MHT MARKINGS HEIGHT REEFER
MIM OTHER COMPRESSOR MOTOR PARTS REEFER
MOL DECAL
MPS CSC PLATE
MRP REMOTE MONITORING PLUG REEFER
MRU OTHER MARKINGS
MSD DECAL SINGLE DIGIT
MSN SERIAL NUMBER & CHECK DIGIT
MSW DECALS SWITCH PANEL REEFER
MVP DECALS EVAPORATOR PANEL REEFER
OCH OIL CHARGE COMPRESSOR REEFER
OCM COMPRESSOR OIL MINERAL REEFER
OCP COMPRESSOR OIL POE REEFER
PAA PANEL ASSEMBLY
PDL PARTLOW DOOR LATCH REEFER
PDR PARTLOW DOOR LIFTER REEFER

PvS 14oct2013 26
 Guidelines

PEP PANEL EDGE PROFILE REEFER

PIP PANEL INNER FACE CONTNR
PIS PANEL INTERNAL STIFFENER REEFER
PKK PISTON PACK REEFER
PMI PIPING OTHER REEFER
POL OVERLOAD PROTECTION SWITCH REEFER
POT POTENTIAL TRANSFORMER REEFER
PPO OIL PUMP COMPRESSOR REEFER
PRG PRESSURE REGULATOR REEFER
PRH HIGH PRESSURE RELIEF VALVE REEFER
PRS PHASE REVERSAL DEVICE REEFER
PSC PANEL STEEL CORRUGATED CONTNR
PSF PANEL STEEL FLAT REEFER
PTA PISTON COMPRESSOR REEFER
PTB PISTON RING COMPRESSOR REEFER
PTR PISTON ROD COMPRESSOR REEFER
PUM MOTOR PULLEY COMPRESSOR REEFER
PUQ COMPRESSOR PULLEY REEFER
PVA VALVE PLATE REEFER
QAS OPEN COMPRESSOR WITHOUT MOTOR REEFER
QBF COMPRESSOR HOLDING DOWN BOLTS REEFER
QBP COMPRESSOR BASE PLATE REEFER
QDA COMPRESSOR VIBRATION DAMPER REEFER
QMI OTHER COMPRESSOR DEVICES REEFER
QPG COMPRESSOR PROTECTION PLATE REEFER
QSS SHAFT SEAL REEFER
RBH ROOFBOW HOLDER CONTNR
RBO ROOFBOW CONTNR
RBP ROOFBOW PIN CONTNR
RCB RECORDER BATTERY REEFER
RCC RECORDER CHART NUT/CHAIN REEFER
RCG ROOF CORNER GUSSET
RCI RAIL CONE PROTECTOR RECESS CONTNR
RCK LOCKINGBAR KEEPER
RCL RECORDER CLOCK REEFER
RCP RECORDER CHART PLATE REEFER
RCR RECORDER MECHANISM REEFER
RDP RAIL DOUBLING PLATE
REC TEMPERATURE RECORDER REEFER
RFA REFRIGERANT R134A CHARGE REEFER
RKC RECORDER KEY HOLDER REEFER

PvS 14oct2013 27
 Guidelines

RKH CONDENSER FAN HIGH SPEED RELAY REEFER

RKL CONDENSER FAN LOW SPEED RELAY REEFER
RKY RECORDER KEY CHAIN REEFER
RLA RAIL ASSEMBLY
RLF RAIL LOWER FLANGE
RLG RAIL GUSSET
RMR REMOTE MONITORING RELAYS REEFER
RNG RAINGUTTER
ROT ROTOR REEFER
RPR PHASE REVERSAL RELAY REEFER
RRT REMOVABLE HEADER CONTNR
RRV REED/RING VALVE COMPRESSOR MOTOR REEFER
RSA REFRIGERANT SYSTEM COMPLETE REEFER
RTL TUNNEL RAIL
RTM TIMER RELAY REEFER
RTS ROTARY SWITCH REEFER
RUF RAIL UPPER FLANGE
RUP DOUBLER PLATE
RVH EVAPORATOR FAN HIGH SPEED RELAY REEFER
RVL EVAPORATOR FAN LOW SPEED RELAY REEFER
SDT DEFROST TERMINATION SWITCH REEFER
SER RECORDER RETURN AIR SENSOR REEFER
SES RECORDER SUPPLY AIR SENSOR REEFER
SFT SHAFT COMPRESSOR REEFER
SGI MOISTURE INDICATOR REEFER
SGL CONDENSER LIQUID SIGHT GLASS REEFER
SGO OIL SIGHT GLASS COMPRESSOR REEFER
SGS OIL PUMP GASKET COMPRESSOR REEFER
SLI LIQUID LINE SENSOR REEFER
SMD MANUAL DEFROST REEFER
SMN ELECTRICAL ON/OFF SWITCH REEFER
SNB SNUBBER REEFER
SOR OVERRIDE DELAY SWITCH REEFER
SPS SETPOINT SELECTOR DIGITAL REEFER
SPW WATER-COOLED PRESSURE SWITCH REEFER
SRA RETURN AIR SENSOR REEFER
SRT SENSOR TEMPERATURE REEFER
SSA SUPPLY AIR SENSOR REEFER
SSF GASKET CRANKSHAFT ASSEMBLY REEFER
SSY THERMISTOR SIMPSON SENSOR REEFER
STA STATOR REEFER

PvS 14oct2013 28
 Guidelines

SVD VOLTAGE SELECTION SWITCH DOOR REEFER

SVH VOLTAGE SELECTION SWITCH DOOR HINGE REEFER
SVK VOLTAGE SELECTION SWITCH KNOB REEFER
SVS VOLTAGE SELECTION SWITCH REEFER
TBA 6-WAY TERMINAL BLOCK REEFER
TBB 8-WAY TERMINAL BLOCK REEFER
TBC 26-WAY TERMINAL BLOCK REEFER
TBE CONDENSER BENT TUBE (RETURN-TUBE) REEFER
TCI TOP COVING INTERIOR REEFER
TDF DEFROST TIMER REEFER
TDI TEMPERATURE DISPLAY REEFER
TFA T-FLOOR ASSEMBLY REEFER
TFB T-FLOOR ANGLE BAR REEFER
TFD T-FLOOR DRAIN REEFER
TFF T-FLOOR PLATE REEFER
TFG T-FLOOR GUTTER REEFER
TFI T-FLOOR STRIP REEFER
TFL TRANSFORMER COVER REEFER
TFM POWER TRANSFORMER REEFER
TFS T-FLOOR END SEAL REEFER
TIC TIR CORD CONTNR
TIN INLET TUBING REEFER
TIR TIR CORD RING CONTNR
TMB COMPRESSOR TERMINAL BOX REEFER
TMC COMPRESSOR TERMINAL BOX COVER REEFER
TMG COMPRESSOR TERMINAL BOX GLAND REEFER
TMP TERMINAL MOUNTING PLATE REEFER
TMT THERMOSTAT REEFER
TNA TARPAULIN ASSEMBLY CONTNR
TOU CONDENSER OUTLET TUBING REEFER
TPI CONDENSER STRAIGHT TUBE REEFER
TRB TRANSFORMER BASE REEFER
TRF TRANSFORMER CONTROL CIRCUIT REEFER
TRG TOP RAIL GUSSET
TRL TOP RAIL STEEL
TSS TEMPERATURE SIMULATOR SWITCH REEFER
TTU THERMOMETER INSERTION PORT REEFER
TUB TUNNEL BOLSTER
TUP TUNNEL PLATE
TXD EXPANSION VALVE DOOR REEFER
TXH EXPANSION VALVE DOOR HINGE REEFER

PvS 14oct2013 29
 Guidelines

TXI EXPANSION VALVE INSULATION REEFER

VAP EVAPORATOR ACCESS PANEL REEFER
VBA SUCTION LINE BYPASS VALVE REEFER
VBS SUCTION LINE BYPASS VALVE SOLENOID REEFER
VCC SSV/DSV CONNECTOR CAP REEFER
VDC DISCHARGE SERVICE VALVE CAP REEFER
VDG DISCHARGE SERVICE VALVE GAUGE CONNECTION REEFER
VDH EVAP DOOR HINGE PLASTIC REEFER
VDI DISCHARGE SERVICE VALVE REEFER
VDS EVAP DOOR HINGE - STAINLESS STEEL REEFER
VEX EXPANSION VALVE REEFER
VFA EVAP FAN MOTOR (EFM-1) RHS REEFER
VFB EVAP FAN MOTOR (EFM-2) LHS REEFER
VFC EVAP FAN MOTOR BRACKET REEFER
VFD EVAP FAN MOTOR BRACKET FIXINGS REEFER
VFH EVAP FAN HOUSING REEFER
VFI CONDENSER REFRIGERANT INLET VALVE REEFER
VFO CONDENSER REFRIGERANT OUTLET VALVE REEFER
VFV EVAP FAN VENTURI REEFER
VGA HOT GAS MODULATING VALVE REEFER
VGB HOT GAS MODULATING VALVE BODY REEFER
VGS HOT GAS MODULATING VALVE SOLENOID REEFER
VIB VIBRASORBER REEFER
VJT JOINT BETWEEN COMPONENTS REEFER
VLC LIQUID LINE SERVICE VALVE CAP REEFER
VLL LIQUID LINE SERVICE VALVE REEFER
VLS LIQUID LINE SOLENOID VALVE REEFER
VMA SUCTION MODULATION VALVE REEFER
VMB SUCTION MODULATION VALVE BODY REEFER
VMC SUCTION MODULATION VALVE COIL REEFER
VMI OTHER EVAPORATOR DEVICES REEFER
VPA HOT GAS PULSE VALVE REEFER
VPS HOT GAS PULSE VALVE SOLENOID REEFER
VQA QUENCH VALVE REEFER
VQB QUENCH VALVE BODY REEFER
VQS QUENCH VALVE SOLENOID REEFER
VRA PLASTIC VENTCAP CONTNR
VSA SUCTION SOLENOID VALVE REEFER
VSB SUCTION SOLENOID BODY REEFER
VSC SUCTION SERVICE VALVE CAP REEFER
VSU SUCTION SERVICE VALVE REEFER

PvS 14oct2013 30
 Guidelines

VTH THROTTLING VALVE REEFER

VWI CONDENSER WATER INLET VALVE REEFER
VWO CONDENSER WATER OUTLET VALVE REEFER
WIR ELECTRICAL WIRING REEFER
YTL LEAK TEST REEFER

PvS 14oct2013 31
 Guidelines

Aliases
Examples of alternative codes to be used

Material codes
Invalid code Description valid code Description
WU Wood unspecified PP Plywood
SU Steel, unspecified SK Steel, corton

Damage codes
Invalid valid
code Description code Description
BS Black Stain DY Dirty
CD Consequently NP Not in Place
CK Cracked BR Broken Split
DI Distorted DB Debris
DI Distorted WA Warp
FZ Frozen FR Free
MD Mud Stain DY Dirty
NT Remove Foreign Fittings Floorboard DB Debris
OL Oil Saturated CT Contamination
RU Unknown WT Wear and Tear
WP Washing White Powder WW Water Wash

Repair codes
Invalid valid
code Description code Description
IN Install RP Replace
RS Straighten and resecure RE Resecure

Component codes
Invalid valid
code Description code Description
CPG Corner Post Gusset RCG Roof Corner Gusset
DAA Door Complete w/o Hardware PSC Panel Steel Corrugation
DFS Door/Front Sill Stiffener RLA Rail Assembly
DRL Door Retainer Lug DHC Door Handle Catch
DSM Vertical Door Stiffener Panel PSC Panel Steel Corrugation
FLB Floor Laminated Board FPP Floor Board Plywood
FLT Forklift Pocket FLA Forklift Pocket Assembly

PvS 14oct2013 32
 Guidelines

GTO Gasket Outer GIO Gasket Inner / Outer

MMI Mass Markings MRU Markings Other
MPD Consolidated Data Plate MPS CSC Plate
PLR Locking Bar Guide LBG Locking Bar Guide
POP Panel Outer Face PSC Panel Steel Corrugation
RLT Rail Whole Section RLA Rail Assembly
TUC Outrigger CMO Outrigger
VRB Ventilator Baffle VRA Ventilator Assembly

PvS 14oct2013 33