MOMENTIVE GLOBAL APPLICANT AND CANDIDATE DATA PRIVACY NOTICE

This Momentive Global Applicant and Candidate Data Privacy (“Notice”) is provided to let you know what personal data
Momentive1 (“we, us, our”) may hold in relation to you and how we use that data.

Momentive respects the fundamental importance of data privacy, security, and protection. As a global business that
prioritises these principles, we are committed to handling your personal information responsibly, transparently, and in
accordance with all applicable data protection laws.

Please see below to understand our use of your personal data. We may provide you with more information when we
collect your personal information when we think this might be relevant and proper to do so.

Scope
This Notice applies to you because you are considering applying or you have applied to work with us. It applies to all
personal data collected, maintained, transmitted, stored, retained, or otherwise used (i.e. processed) by us.
It also applies to third parties whose information you provide to us (e.g. work references), and you should share this
Notice with those people. This Notice does not apply to our handling of data gathered about you in your role as a visitor
of our website or user of our services. When you interact with us in that role, the Momentive Privacy Notice applies.

This Notice does not form part of or create any offer or contract of employment and does not create a contractual
relationship between us and you.

What is Personal Data?

'Personal Data' is any data relating to a living individual who can be identified directly from that data or indirectly in
conjunction with other information. We may hold some or all of the types of Personal Data set out below, in relation to
you. We collect such information either directly from you or (where applicable) from another person or entity, such as
an employment agency or consultancy, background check provider, or other referral sources (in accordance with local
national laws and regulations).

➢ Personal - contact/identifying details including name, address, email address, date of birth, visa
status, gender, nationality;
➢ Professional – including Curriculum Vitae, cover letter and/or application form, previous
employment background, references from previous employers, record of interview/interview
notes, selection and verification records, educational details, professional transcripts,
professional certifications, special skills including (driver) licenses, language skills,
memberships of committees or other bodies;
➢ Premises and IT access - including information required to access office locations;
➢ General correspondence/meetings - relating to the recruitment process;
➢ Incapacity - any accommodations or adjustments required for interview or application purposes
in connection with any incapacity.

1
Momentive may refer to Momentive Inc. or any other affiliate/subsidiary Momentive hiring entity.

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Purpose and Basis for Processing
We may hold, process, and disclose Personal Data provided by you for the following purposes:

Personal Data Purpose Basis

➢ Contact details ➢ Recruitment/appointment, ➢ This processing of your data is
(including name, including processing and necessary to process job
address, phone tracking your application, applications submitted by you,
number, email, date of assessing your job application or on your behalf, and to assist
birth, visa status, etc.) ➢ Providing you with building and in our determination as to
➢ Qualification details IT access whether to engage you.
(e.g. CV, educational ➢ Payroll and finance, including
information, work paying any agreed applicable
experience, expenses associated with the
information relating to recruitment process e.g. travel
skills, publications or expenses (if any)
speaking ➢ Hiring for a specific job posting,
engagements, as well as for openings we may
professional have in the future, subject to
transcripts, your authorization
memberships of ➢ Internal analysis of job applicant
bodies or committees, information to understand the
etc.) applicants who apply to work
➢ Application information with us, to improve our
➢ Identification recruitment process, for ethics
information (e.g. and compliance reporting, and
passport) to manage safety of us and our
➢ Any other data you employees
submit to us ➢ Occasional use of applicant
information for legal purposes,
such as in connection with any
challenges made to our hiring
decisions
➢ Data regarding gender, ➢ Monitoring and promotion of ➢ This processing of your data is
race, sexual equal opportunities, including necessary for our legitimate
orientation, marital the review of gender breakdown business interest in managing
status, etc. and recruitment. our business, including legal,
➢ Ethics and compliance reporting personnel, administrative and
management purposes and for
the prevention and detection of
crime, provided our interest is
not overridden by your interest.
➢ Data gathered in ➢ Recruitment/appointment ➢ This processing of your data is
relation to interviews ➢ Managing health and safety at necessary for us to comply
and phone screenings our office with any legal or regulatory
(including information ➢ Exercising our right to defend, obligations.
relating to the respond, or conduct legal
application process proceedings
and any background ➢ Contacting references with your
screening results, authorization
where applicable) ➢ Conducting lawful background
checks

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We may hold and process Personal Data from other third-party sources for the following purposes:

Purpose
➢ Information that may be acquired from sources
such as recruiters, market research companies,
identity verification providers and information you
made available through publicly available websites
➢ Background checks regarding professional bodies,
etc. (where legally permissible)
➢ Data gathered by way of cookies and other tracking
technology when you interact with our website.
Basis
➢ This processing of your data is necessary
for our legitimate business interest to
assist in our determination as to whether to
engage you and to consider you for
opportunities at Momentive.
➢ Please see our website Privacy Notice.

Please note that you have a right to object to processing of your Personal Data where that processing is carried on for
our legitimate interest. We may aggregate/pseudoanonymize your Personal Data to analyse and improve our
recruitment processes.

Special Categories of Personal Data

Certain categories of your Personal Data are regarded as 'special' including information relating to:

➢ Physical or mental health data - such as information about your physical or mental health or
condition; for example, we will use information about disability status to consider whether we need
to provide for appropriate adjustments during the recruitment process.

➢ Other special categories of Personal Data - such as racial or ethnic origin; religious or similar beliefs;
membership of a trade union; the commission or alleged commission of any offence; and any
proceedings for any offence committed or alleged to have been committed, the disposal of those
proceedings, or the sentence of any court in those proceedings.

We only process such data where necessary and to uphold specific rights of Momentive or of a prospective employee,
under employment law or for the assessment of your working capacity. This information may be used to help us monitor
compliance with equal opportunity legislation, along with accommodations or adjustments required for interview or
application purposes in connection with any incapacity. In most applications, this is probably not going to be the case
but if it is necessary, we will treat this data with the utmost sensitivity.

We will only process data relating to your criminal convictions or involvement in criminal proceedings when permitted
by law, or where provided voluntarily by you.

Consent
In principle, we do not rely on your consent for data use. We may, however, from time to time, ask for your consent to
(i) use your Personal Data for a specific purpose (including to consider you for future job opportunities within Momentive
or to attend recruiting events); and/or (ii) process your Personal Data (including "special data") to protect your vital
interests or the interests of another. If we do so, we will provide you with full details of the data that we would like and
the reason we need it, as well as the fact that you can revoke your consent at any time and how you should do that. If
you withdraw your consent, we will no longer process your application and, subject to our retention policy, we will dispose
of your Personal Data securely.

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Where you do not provide us with your Personal Data
If you do not provide us with certain Personal Data, we may not be able to process your job application or assess your
suitability for a particular role, comply with our legal obligations, or manage our business.

Security and Storage of Personal Data

We securely store your Personal Data in a centralised database and within certain trusted third-party vendor tools, with
controlled access to these locations. Access to Personal Data (including special data) in both electronic and paper form
is restricted to members of the HR Department and employees who have a legitimate and justifiable reason to view
such data.

Recipients of Your Personal Data

We may disclose your Personal Data to a Group Company2 including, without limitation, for the following reasons: to
run global processes, carry out group wide reporting, or make decisions about hiring or promotion. It may be necessary
from time to time for us to disclose Personal Data to third parties or agents, including without limitation to the following:

• Third parties to assist in the administration, processing and management of certain activities pertaining to
prospective employees;
• Individuals or companies employed by Momentive to carry out specific services, functions, or consultancy work,
including external reference agencies and other financial institutions;
• Relatives or legal representatives of prospective employees;
• Regulatory bodies to whom we are obliged or required to disclose information, including Workplace Relations
Commission, Courts and Court-appointed persons;
• Legal and medical practitioners;
• Other Momentive personnel (including personnel of affiliates and subsidiaries) involved in the recruiting and
hiring process;
• Litigation Purposes: to seek legal advice from our external lawyers or in connection with litigation with a third
party;
• Medical Practitioners at your request, such as relating to any adjustments made in connection with any
incapacity;
• Potential purchasers or bidders of Momentive;
• Relevant Government departments and agencies; and
• Other support service providers necessary to assist Momentive with the above.

We will inform you in advance, to the extent legally permissible, if we intend to further process or disclose your Personal
Data for a purpose other than the purposes set out above. We take all reasonable steps, as required by law, to ensure
the safety, privacy, and integrity of such data and information and, where appropriate, enter into contracts with such
third parties to do so.

2
For the purposes of this Notice, “Group Company” means a company which is a Subsidiary or Holding Company of
Momentive or any Subsidiary of such Holding Company from time to time (and for this purpose "Subsidiary" and "Holding
Company" have the meanings given to them respectively in sections 7 and 8 of the Companies Act 2014).

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Transfer of Personal Data outside the EEA
The Personal Data that we collect from you may be transferred and stored, inside or outside the European Economic
Area (EEA), for the purposes described above, by personnel who work for us or for one of our third-party vendors who
act on our behalf. We will provide for suitable safeguards to protect the privacy and integrity of your Personal Data in
such circumstances.

Data Retention
Data will be stored for as long as required to satisfy the purpose for which the data was collected and used, unless a
longer period is necessary for our legal obligations or in relation to a legal claim(s). Usually, we retain your data for a
period of 1 year after the job application process is finalised, unless, we are legally or contractually required to retain it
for a longer period (e.g. if you are employed by Momentive) or where you have agreed to it being retained for a longer
period.

Your Data Rights (EEA Applicants only)

You have several rights in relation to your Personal Data. You have a right to:

• access a copy of your Personal Data held by Momentive;

• request rectification of your Personal Data if it is inaccurate or incomplete;
• request erasure of your Personal Data in certain circumstances;
• restrict our use of your Personal Data in certain circumstances;
• move (or port) Personal Data which is automated in certain circumstances;
• object to the processing of your data where our legal basis for processing your data is our legitimate interests;
• not to be subject to a decision based on automated processing, including profiling which has legal or similar
significant effects;
• withdraw consent at any time without affecting the lawfulness of processing based on consent before its
withdrawal; and
• lodge a complaint with the Office of the Data Protection Commissioner.

However, these rights may not be exercised in certain circumstances (e.g. if needed to comply with a legal obligation or
in relation to a legal claim(s)). If you wish to exercise any of such rights, please contact our HR Department (hr-
privacy@momentive.ai). We may request proof of identification to verify your request.

Further Information
If you require any further clarification regarding this Notice, please contact hr-privacy@momentive.ai.

The Momentive Global Applicant and Candidate Data Privacy Notice may be updated at any time. We may notify you
if there are any material changes to how we handle your Personal Data. It is acknowledged that you have received a
copy of the Momentive Global Applicant and Candidate Data Privacy Notice and that you understand and agree to its
contents.

Effective date: November 27, 2018

Last updated: July 1, 2021

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