OFFICE PRODUCTIVITY

What is office productivity all about?

• Office productivity is a
category of software that
addresses general
business needs such as
document creation,
email, media editing and
content management.
The term is associated with
broad purpose tools that
are useful in every industry
 What is introduction to office productivity?

• This is comprised of a series

of instructional modules
designed to provide project-
based instruction in
computer concepts and
software applications. The
three modules covered are
advanced word processing,
spreadsheets - basic and
formulas, and presentation
basics and techniques.
 What is the importance of office productivity?

• Productivity tools make easier to set

goals, assign tasks, track progress,
create reports and communicate
with the employees in real-time. For
instance, using communication tools
can be highly effective that ensures
smooth communication within your
team as well as with your clients.
 Why is Office productivity software important in
the workplace?

• Productivity software increases

that efficiency by facilitating
people's tasks. For example,
using a word processing
application, such as Microsoft
Word, which yields digital files,
makes the tasks of creating,
editing, storing and sharing
documents much more efficient.
 How do productivity tools help students?
• Productivity tools such as
online planners or online
notetakers can
help students to
automate routine (but
necessary tasks) such as
notes organization and
task deadline reminders.
 Top 8 Benefits of Using Productivity
Tools
• #1 Improve quality of work
One of the primary advantages that
you may observe is the noteworthy
improvement in the quality of work.
This is true for any type of
productivity tool that you may wish
to integrate into your workplace.
Productivity tools make easier to set
goals, assign tasks, track progress,
create reports and communicate
with the employees in real-time. For
instance, using communication tools
can be highly effective that ensures
smooth communication within your
team as well as with your clients.
 #2 Effective collaboration

• Most small businesses struggle to

manage multiple projects and tasks.
They require effective collaboration and
individual accountability apps that
allow them to focus on what is
important, which proves to be critical
for increasing productivity. As a
business owner, it is essential to
manage hierarchy and identify the
tasks, and ensure that your employees
are performing their duties in a timely
manner.
 #3 Better communication

• Effective communication is a
backbone of every successful
business. This is particularly true
after the impact of covid-19
pandemic, which has made robust
communication tools more than a
necessity in the present situation.
Good productivity tools ensure good
communication across all levels of
your organization, both internally
and externally. These tools can now
be integrated within a few clicks that
make all aspects of communication
more efficient.
 #4 Enable employees to work remotely
• In the present situation
of covid-19 pandemic,
working from home has
become a new norm.
Businesses had to come
up with flexible policies
that enable employees to
work from anywhere.
However, working away
from the workplace has
its own challenges, such
as arranging meetings,
communication gap and
making sure everybody is
on the same page.
 #5 Easy performance tracking
• Knowing the progress of the
project at regular intervals is
crucial. If a member is working
on a critical project component,
it is essential to know where he
has reached and how he is
performing. Furthermore,
management must have an
overview of the entire project in
order to determine issues and
communicate progress with
the client. This is possible only
when you have a good
productivity tool in place.
 #6 Easy reporting of tasks
• While handling a large number of
tasks, it is not uncommon to forget
about the tasks that hold less
significance. Failing to complete the
tasks that are assigned to you will
degrade your performance in the
progress report. That clearly shows
how important it is to remember
things and report the progress if you
are willing to get good grades in the
performance card.
#7 Enhance data security

• Data security is one of

the primary concerns,
especially when you add
new people, apps or
tools to your business
processes. The concern
grows even more when
there is sharing of
information and files
involved. When there are
so many people involved
within a project, the data
leak is prone to happen
when it is not protected.
Even the slightest leak of
data can result in a
major loss.
 #8 Store data in one place

• Another major benefit of productivity

tools is they enable all the team
members to store their data on a single
platform. If some of your employees are
working remotely, it becomes difficult
to gather documents from different
sources. If the file size is small, you
could simply email it to the concerned
department or person, but if it is a large
file, you need to use a separate flash
drive or storage device in order to save
the file.
Activity 1.

• Are productivity tools helpful? Why?

• What is the importance of office productivity tools relevant to your
field of endeavor?