Semester Exchange Bluebook

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Greetings from the Opportunities and Outreach team, Global Engagement

Council!
This document is a compilation of the formalities and experiences of a semester

exchange program. The data has been collected from the office of global
engagement, IIT Madras, and from students who have gone for similar programs
previously. The purpose of this bluebook is to help students considering a
semester exchange gain insights into the various opportunities available and
make the right decision. The document also has links to video testimonials for a
few universities wherein students of IIT Madras who have participated in
semester exchange at a particular university have given a comprehensive account
of their experience there.
The bluebook is sorted geographically, based on the universities for this academic
year. It is to be noted that university lists change every year so it is possible that
a few universities of interest are not referenced in the bluebook.
This book will serve as a quick reference to those looking for semester exchange
information of many universities in one place. Relevant links are provided in case
you want to explore any particular university further. Find all-important
information without having to dig up smails and watch recordings of information
sessions!
This is the first edition of the bluebook. We hope it’ll be useful in your semester
exchange journey. Do reach out to the team for any queries.
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Contents
Contents .................................................................................................... 3
General Procedure while applying for Semester Exchange................... 5
Ecole Centrale de Nantes, France ........................................................... 7
INSA Lyon, France .................................................................................. 9
The University of Orleans, France ........................................................ 11
ISAE - Supaero, France ......................................................................... 13
ECAM Lyon, France.............................................................................. 15
INSA Strasbourg, France ...................................................................... 17
Grenoble INP, France ............................................................................ 18
Charpak Exchange Scholarship, France .............................................. 21
Umea University, Sweden ...................................................................... 23
School of Engineering Jonkoping University, Sweden ......................... 25
KTH: Royal Institute of Technology, Sweden ...................................... 27
Ghent University, Belgium .................................................................... 28
Czech Technical University, Prague ..................................................... 29
Hochschule Esslingen University, Germany ......................................... 31
Hamburg University of Technology, Germany .................................... 33
TU Dresden, Germany ........................................................................... 35
TU Darmstadt, Germany ....................................................................... 36
University of Padua, Italy ...................................................................... 37
University of Luxembourg, Luxembourg ............................................. 39
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IST, Portugal .......................................................................................... 41
Warsaw University of Technology, Poland ........................................... 42
Technical University of Denmark, Denmark........................................ 44
University of Twente, Netherlands ........................................................ 45
University of Turku, Finland................................................................. 46
Tampere University, Finland ................................................................ 47
Aalto University, Finland....................................................................... 49
Hokkaido University, Japan .................................................................. 50
Shibaura Institute of Technology, Japan .............................................. 53
Shinshu University, Japan ..................................................................... 55
Hiroshima University, Japan ................................................................. 57
Hanyang University, South Korea ........................................................ 59
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General Procedure while applying for Semester Exchange
The student must select a university based on information available on the Global
Engagement Office website (https://ge.iitm.ac.in/). Institutions with whom IITM has a
current MOU offer tuition fee waiver.
Interested students have to get nominated first. To be nominated, interested students

should submit the duly filled Letter of Approval form (signed by Faculty Advisor and
Head of Department) along with the passport copy and your official transcripts to
outbound@ge.iitm.ac.in before the mentioned nomination deadline.
Link for the letter of approval:

https://docs.google.com/document/d/18EGKulWA5JM4HAuyRMs0p7L32apznrDk/e
dit?usp=sharing&ouid=104192597762460034468&rtpof=true&sd=true
Requirements for nomination

 The student will have to identify a set of courses to be taken during the semester
abroad, check the suitability of semester duration and the language of instruction.
 He / She must then consult with the Faculty Advisor regarding the suitability of the
proposed courses. The approval of the Faculty Advisor is an essential step of the
process.
 The student must obtain the approval of the Head of the Department.
 The student must then obtain the necessary clearances from the Academic section
and Dean Academic Courses approval prior to submitting the request to the Global
Engagement Office. Students carrying backlogs are not allowed to participate in
“study-abroad” programs.
The student can submit his necessary documents to the Global Engagement Office. The
office will then nominate the applicant to the relevant Office at the foreign university
and facilitate the process of admission.
After nomination, the student must fill up the application form of the host institution
and prepare the required documents required by the host institution. The application
form must be submitted before the mentioned application deadline of the host
institution.
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Financial help from IITM:
The students may receive a travel grant of Rs 50K as a reimbursement after the semester
exchange.
Testimonials:
Some of the students shared their experience of semester exchange. The link can be
found here:
https://drive.google.com/drive/folders/1s1ksHqaLd1gWl8g8QsaDEq_5WOfFCrLn
We will keep updating the testimonials as more students share their experiences.
Course Mapping:
Some of the courses which students completed during their semester exchange can be
found here:
https://docs.google.com/document/d/1Gvck8JOEDY6Uk_ewPxKsKEoQ7uUmX_zl7
ZaDWUC1rWo/edit
We will keep updating the course mapping related information as more students share
their experiences.
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Ecole Centrale de Nantes, France
General description -
École Centrale de Nantes, or Centrale Nantes, is a grande école - a French engineering
school - established in 1919 under the name of Institut Polytechnique de l'Ouest. It
delivers Graduate, Master, and PhD Programmes based on the latest scientific and
technological developments and the best management practices. The Centrale Nantes
campus is situated in the heart of Nantes, France in the Pays de la Loire region. Nantes
is the sixth-largest city in France, located along the banks of the Loire 50 km away from
the Atlantic coast.
Application details -
 Application Deadline -
15th October (For spring semester)
 Timeline -
Autumn Semester: September to January
Spring Semester: February to July
 Duration - 5 or 6 months
 Nomination deadline -
 Eligibility and requirements –
 UG / PG / Research students can apply.
 Letter of approval with signature of Faculty Advisor and Head of the
Department is required.
 No. of seats available - 2
Accommodation & Transportation -

For detailed information about the methods of accommodation available, visit
https://www.ec-nantes.fr/study-at-centrale-nantes/practical-
information/accommodation-guide
Financial Information -
Estimate of total expenses for first month in Nantes ~ €1 267 (1,08,320 INR)
Estimate of average monthly expenses ~ € 500-600 (around 42K - 52K INR)
Total expenses for the entire program - around 3.7L - 5L including food and travel
expenses.
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Course Mapping -
All courses information available here –
https://www.ec-nantes.fr/study-at-centrale-nantes/international-study-
programmes/exchange-study-programme-courses-taught-in-english
Previous year’s information - NA
Miscellaneous - NA
References and relevant links -

General Information -
https://www.ec-nantes.fr/study-at-centrale-nantes/international-study-
programmes/exchange-study-programme
University Links -
https://accents.ec-nantes.fr/
For application -
https://ge.iitm.ac.in/opportunities_abroad/ecole-centrale-de-nantes-france/
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INSA Lyon, France
The Institut National des Sciences Appliquées de Lyon or INSA Lyon is a French grande
école and engineering school. The university is located on the La Doua – LyonTech
campus, in a cluster of science and technological universities and Grandes Écoles. La
Doua is located in Villeurbanne, a suburb of Lyon.
 Timeline -
4th of Feb to 21st of June.
 Duration - 4.5 months
 Eligibility and requirements -
 Letter of approval with signature of Faculty Advisor is required.

On-campus accommodation available in the University Dorm. Rent of around 320 euros
per month.
Around 3.5L - 5L INR for the entire semester with 50K INR reimbursement from IITM.
Course Mapping -
All courses information available here -
http://www.insa-lyon.fr/en/formation/offre-de-formation
Previous year’s information - Nil
Miscellaneous -
Pretty less workload compared to IITM. Classes 8hrs per week approx. Lesser number
tests and assignments level similar or higher than IITM exams.
Recommended places to visit - Netherlands, Bruges in Brussels, Paris for sure, Monaco,
Marseille etc.
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https://ge.iitm.ac.in/opportunities_abroad/insa-lyon/
University link –
https://envue.insa-lyon.fr/20210209_exchange-students/INSA-
LYON_INFORMATION_SHEET2021-2022.pdf
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The University of Orleans, France
The University of Orléans is a French university, in the Academy of Orléans and Tours.
As of July 2015, it is a member of the regional university association Leonardo da Vinci
consolidated University.
 Deadline -
6th June (For fall semester)
 Timeline -
Fall Semester: September to January
Spring Semester: January to June
 French proficiency certificate required.

On-Campus residence available.
For information regarding accommodation, visit the given websites -
https://www.crous-orleans-tours.fr/international/logement/mobilite-individuelle/
https://www.crous-orleans-tours.fr/logements/nos-residences/%20Studio
https://www.crous-orleans-tours.fr/logements/nos-loyers/
The student needs to create an account on -
https://www.messervices.etudiant.gouv.fr/envole/
and then apply for accommodation.
French support courses throughout the semester: 65€ (5.5k INR) per semester.
From 720€ to 1800€ (61k – 1.5L INR) for Fall semester
From 1075€ to 2700€ (92k – 2.3L INR) for Spring semester in on-campus residence.
From 1660€ to 1800€ (1.4L – 1.5L INR) for Fall Semester
From 2490€ to 2700€ (2.1L – 2.3L INR) for Spring semester (including breakfast and
dinner) in French host families.
Total cost around 2500€ (2.12L INR) per semester (flights and extras are not included).
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Course Mapping -
For information regarding the courses, refer
http://www.univ-orleans.fr/en/idf/courses/semester-courses/university-diplomas-duef
Information about 2020 SemExs - NA
Miscellaneous - NA

Fact sheet for the program -
https://ge.iitm.ac.in/wp-content/uploads/2021/09/Fact-Sheet-UO-2021-2022.pdf
General information -
https://uorleans.moveonfr.com/locallogin/5e4cfcc5a3dc3f64dd4cc0cd/eng
Detailed information -
https://fr.calameo.com/read/005608029fcec107fe658
French language certificate -
https://ge.iitm.ac.in/wp-content/uploads/2021/09/2021-
2022_French_Language_Certificate-DRI-IDF.doc
Learning agreement for exchange students -
https://ge.iitm.ac.in/wp-content/uploads/2021/09/Learning-Agreement-for-Exchange-
Students-2021-2022-Faculties.doc
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ISAE - Supaero, France
The Institut Supérieur de l'Aéronautique et de l'Espace (ISAE-SUPAERO) (National
Higher French Institute of Aeronautics and Space) is a French grande école of
engineering, founded in 1909 located at Toulouse, France. It was the world's first
dedicated aerospace engineering school and is considered to be one of the best in Europe
in the field. The school delivers a range of science and engineering degree programs.
 Timeline -
January - June (For Spring semester)
Required Documents:
 Your Curriculum Vitae
 A Motivation letter
 The transcripts for all years of higher education
 For non-native English speaker: Certificate of proficiency in English (B2
level minimum)
 Copy of your passport
 Notification of acceptance: From late October to early November 2021
These fields are subjected to changes according to the semesters and other factors.

On Campus accommodation available.
For more information, visit https://www.isae-supaero.fr/en/campus-life/life-on-
campus-77/housing/
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Refer this -
https://www.isae-supaero.fr/en/campus-life/life-on-campus-77/housing/
For booking residence, visit -
https://www.xn--altal-dsa.fr/biens/residence-etudiante/residence-isae-supaero/
Course Mapping -
For the Aerospace Department only.
The 5 courses of 6 ECTS include -
 Aircraft Design
 Applied Aerodynamics and Propulsion
 Aircraft Structures
 Representation, Analysis and Dynamic Systems Control
 Research Project
These ECTS will be converted to the institute credits of the partner universities.
Miscellaneous - NA

University link -
http://bit.ly/SpringSemesterISAESUPAERO
Flyer for spring semester -
https://ge.iitm.ac.in/wp-content/uploads/2021/09/Flyer-Spring-Semester-2022.pdf
General information -
https://www.isae-supaero.fr/en/international/incoming-exchange-students/incoming-
exchange-students/
For letter of approval - https://ge.iitm.ac.in/wp-content/uploads/2021/03/Letter-of-
Approval-2020-21.docx
Application form link -
https://questionnaires2.isae.fr/index.php/158598?lang=en
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ECAM Lyon, France
General Description:
The École catholique d'arts et métiers (ECAM) of Lyon is an engineering school, it is
one of the French "Grandes écoles". Since 2020, ECAM LaSalle – campus de Lyon is
accredited by Campus France with the Bienvenue en France certification. This
certification acknowledges the hospitality and personal support that the school provides
to its international students, by helping them to integrate and study in the best conditions
on the campus.
Application Details
 Nomination Deadline:
Winter Semester: 15 April
Spring Semester: 15 October
 Application Deadline:
Winter Semester: 30 April
 Timeline:
Winter Semester: September - January
Spring Semester: January - May
 Duration: 5 months
 Eligibility and Requirements:
 Language proficiency: B1 in French for courses in French, B2 in English
for courses in English.
 No. of seats available: 3
Course Mapping:
Partner institution students can apply for:
 Semester in the 5-year “Arts & Métiers” Program in General Engineering taught
in French: https://cursus.ecam.fr/amfr.html or in the 5-year “ECAM
Engineering” Program in Mechanical & Electrical Engineering entirely taught
in English.
 Double-degree if an official agreement has been signed between ECAM Lyon
and their home institution.
 IPL international Summer School in Science and Engineering
Courses offered in Fall 2021:

https://docs.google.com/spreadsheets/d/1FKaBBoSqt4M3sx4rpMqW6WCwd0xtzZ_Z
EfmhGL4dLEk/edit#gid=517383350
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Subject to availability and if specified in an official agreement, certain students may
apply for: - Research project in one of ECAM’s departments: Automation & IT,
Material & Structures, Industrial Management, and Energy.
Accommodation:
ECAM Lyon assists students with finding reasonable accommodation in our partner
residence. If this is not possible, accepted students have access to our affiliate housing
platform as well as housing opportunities provided by Student Cover France.
Partner Residence Link:

https://www.crous-lyon.fr/logement/residence-andre-allix/
Meal-plan: An on-campus student cafeteria is open Monday-Friday: 07:30-14:00.

Students are able to purchase meals to eat on premises or to take off-site.
Finances:
The average student cost of living in Lyon is approximately €850/month (Rs 71,733).
Related Links:
Exchange program:
https://www.ecam.fr/en/international/international-student-france/incoming-exchange-
students/
Campus:
https://www.lyoncampus.com/en/study/international-students
For application:
https://ge.iitm.ac.in/opportunities_abroad/ecam-lyon/
Fact Sheet:
https://ge.iitm.ac.in/wp-content/uploads/2021/09/ECAM-Lyon-Fact-Sheet-2020-
2021.pdf
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INSA Strasbourg, France
General Description-
INSA Strasbourg is one of the 210 French Engineering School entitled to deliver the
"Diplôme d’ingénieur". It is currently under the authority of the French Ministry of
Education and Research and part of INSA's network, the leading French group of
engineering institutes.
Application Details -
For the autumn semester 2021 and for the full academic year 2021/2022-
 Nomination deadline: 1st April
 Application deadline for nominated students: 15th April
 Timeline:
September to January end
 Eligibility: Basic French proficiency
Eligible for Charpak Scholarship
Accommodation & Travel Details

Contacts for housing and visa-
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Fact-sheet-September-2020.pdf
Finance - NA
Course Mapping
General courses offered –
https://www.insa-strasbourg.fr/fr/programme-des-etudes/?menu=formation
Only the following courses are offered in English-
http://www.insa-strasbourg.fr/wp-content/uploads/Course-offer-in-English.pdf
Relevant Links (Video Testimonials, Websites, Application etc.)

Guide –
http://www.insa-strasbourg.fr/wp-content/uploads/Insa_Welcome_Guide_19_web.pdf
Activities and Culture/ Miscellaneous

Recommended to know basic French language. The students who have a French level <
B2 have to follow the 2week intensive French course before the start of the academic
year and the French course during the academic year.
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Grenoble INP, France
General Description
The Grenoble Institute of Technology is a French technological university system
consisting of eight engineering and management schools. Grenoble INP as well as 21
laboratories and a graduate school in Engineering Sciences. More than 1,100 engineers
graduate every year from Grenoble INP, making it France's biggest grande école. Most
of Grenoble INP is located in Grenoble, except for the ESISAR which is located in
Valence.
Deadlines:
 Full academic year or Fall semester: From March 1st to April 30, 2021
 Spring semester: From September 15 to November 10, 2021
Beware: Grenoble INP - Esisar does not accept students in Spring semester.
Application Process:
 Your home university sends directly by e-mail the list of their nominated
students (with your name/surname, e-mail address, field of study, School of
Grenoble INP in which you want to apply for).
 The International Relations Office from Grenoble INP will send you the
link to the application form with a copy to their coordinator and the school.
Documents Required:
 Curriculum Vitae Resume
 Cover letter
 Copy of last degree obtained
 List of past courses taken at Home University
 List of courses currently taken in Home University
 Academic transcript of records
 Test (IELTS, TOEIC, etc…) or Language certificate
 Recommendation letter from one of your professors.
 Learning agreement
 Letter from the Home University certifying that the student is allowed to
study abroad through a mobility program.
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Course mapping
 Once admitted, you will need to register in one of our 8 schools, based on
the degree you attend.
 In the framework of the exchange program, you are expected to participate
in your host school classes and lectures, and to undertake its exams and
projects according to school rules, as French students do. You may choose
your classes through the learning agreement a document you have to fill and
that must be validated by both your home institution and your host school.
 At the end of your stay, you will receive a course transcript of records, an
ECTS (European Credit Transfer System) grade and ECTS credits for
followed classes.
In the framework of the exchange program, you are expected to participate in your host
school classes and lectures, and to undertake its exams and projects according to school
rules, as French students do. You may choose your classes through the learning
agreement a document you have to fill and that must be validated by both your home
institution and your host school.
At the end of your stay, you will receive a course transcript of records, an ECTS
(European Credit Transfer System) grade and ECTS credits for followed classes.
Fact Sheet:
https://phelma.grenoble-inp.fr/medias/fichier/fact-sheet-2021-2022_1635333092799-
pdf?ID_FICHE=157082&INLINE=FALSE
https://www.grenoble-inp.fr/en/academics/you-are-an-exchange-or-double-degree-
student
Cultural Events:
 Integration weeks - Grenoble INP Institut d'ingénierie et de management,
Université Grenoble Alpes
 Jeunes Ambassadeurs
 RENCONTRES DES ÉTUDIANTS INTERNATIONAUX - Les échos de
l'AGERA
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Accommodation:
https://www.grenoble-inp.fr/en/academics/housing
 As soon as you submit your application to Grenoble INP, you will receive an e-
mail from ISSO (International Students and Scholarships Offices) with a login
and password to connect to the housing application form. If you don't receive this
email, please check in spam.
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Charpak Exchange Scholarship, France
Description:
The program is designed for Indian students from all fields and streams of study,
enrolled in an Indian institution at the Bachelors or Master’s degree level, who wish to
undertake an exchange semester programme in France (for a period of one to four
months).
Scholarship Benefits-
The Charpak exchange program offers the following benefits to the awardees based on
merit:
 monthly living allowance of 700 euros
 social security coverage
 student visa and Etudes en France fee waiver
 assistance in finding an affordable student accommodation
(Priority access to CROUS; subject to availability)
Eligibility-
The applicant must be:
 An Indian national residing in India
 Not more than 30 years old (maximum at the time of application)
 Be currently enrolled in an Indian institution of higher learning that has a
tie-up with the French institution where the applicant will pursue an
exchange semester. It is mandatory.
 Final semester project and laboratory research in a partner institute in
France is not applicable.
Documents Required:
The students must submit their application on the online scholarship portal along with
the following documents:
 Passport size photograph
 Scanned copy of the first page of your passport (with photo and expiry date).
 Curriculum Vitae (maximum 2 pages).
 Scanned copy of your admission/acceptance letter from the French higher
education institution / laboratory.
 Scanned copies of mark sheets of Higher Secondary School (XII),
Bachelor's and Master's degrees.
 French language certificate, if any
 NOC from the Indian institution
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 Document of employment / internship record, if any
 French language certificate from Alliance Française in India or any
recognized university, if any.
 Recommendation letter from the university (not mandatory)
 Statement of purpose
Timeline
 Opening of the call for applications: Friday, 26 August 2021
 Deadline for the reception of applications: Monday, 31 October 2021
 Publication of results: Wednesday, 23 November 2021
Related Links
For application:
https://www.inde.campusfrance.org/charpak-exchange-scholarship-spring-session-jan-
may
22
Umea University, Sweden
Umeå is a vibrant student city whose proximity to nature makes outdoor activities
accessible all year around. Formally established in 1965, Umeå University is a
comprehensive university covering research and education
in medicine, science and technology, social sciences, arts and humanities, and
educational sciences. They offer more than 280 courses in English to exchange students
and have highly international staff as well as modern facilities, ensuring qualitative
education.
Application Details:
 Duration: 4-5 months
 Deadline:
For autumn semester and full academic year:
Nomination period: 1 March–1 April
Application period: 1 March–15 April
For spring semester and calendar year:

Nomination period: 1 September–1 October
Application period: 1 September–15 October
 Timeline:
Autumn semester: 30 August 2021– 16 January 2022
Full academic year: 30 August 2021– 5 June 2022
Spring semester: 17 January 2022 – 5 June 2022
 Language Proficiency: If one wants to apply for courses instructed in
Swedish, one needs to have reached a level of B2 or C1 depending on which
course you want to apply for.
Course Mapping:
Course Catalogue:
https://www.umu.se/en/exchange-student-courses
One academic term comprises 20 weeks. This corresponds to approximately 40 hours
of study per week including a varying number of lectures and classes. Most courses
consist of 7.5, 15 or 30 ECTS.
Important: They have no add/drop period. The course selection will be set after
the application deadline.
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Accommodation:
Umeå University offers halls of residence close to the university. Prices vary from SEK
13 000–19 500(Rs 1.06 lakh - Rs 1.59 lakh) per term depending on the area. A total
service fee (non-refundable) of around SEK 800(Rs 6500) is included. Students can also
opt for off-campus accommodation.
On Campus Accommodation:
www.umu.se/en/education/accommodation/student-housing
Off campus:
www.umu.se/en/education/accommodation/
Meal Plan: Students prepare their own meals in the common kitchen, in the halls
of residence.
Relevant Links:
Study Duration:
https://www.umu.se/en/education/study-system/
FAQs:
https://www.umu.se/en/education/exchange-students/frequently-asked-questions/
International Students travel guide:
https://www.umu.se/en/student-guide
Fact sheet:
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Fact-sheet-Umea-University.pdf
For application:
https://ge.iitm.ac.in/opportunities_abroad/umea-university
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School of Engineering Jonkoping University, Sweden
The university is one of the top universities in international student exchange and among
the best in Sweden in terms of attracting international students. Campus has a truly
international and academic environment with students and staff from all parts of the
world.
Autumn Semester: 25 April
Autumn Semester: 1 May
 Timeline:
Autumn Semester: 13 August 2020 - 20 December 2020
Spring Semester: 9 January 2021- 6 June 2021
 The general prerequisite for bachelor exchange students is at least one year
of completed university studies at the home institution before the exchange
semester.
 For applicants interested in master level courses, qualifications are required
equivalent to a bachelor degree of at least three years.
 Required Documents:
 Updated Transcript of Records
 JU Course Confirmation
 Copy of passport or national identity card
Course Mapping:
Course catalogue: https://ju.se/en/study-at-ju/become-an-exchange-student/incoming-
exchange/
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Accommodation:
The Accommodation Office will help in finding a place to live. Jönköping University
guarantees accommodation to all newly arriving international students that have been
admitted, provided you have applied for accommodation and registered your arrival
within the set deadlines. These housings are off-campus.
Financial Expenses:
Living costs in Sweden depend largely on your individual life-style. As a student in
Jönköping, it is recommended that you have around 8500 SEK (Rs 70000) per month.
All students, including exchange students, are required to pay the obligatory student
union membership fee, which is approximately 300 SEK (Rs 2500) per semester.
Related Links:
Exchange program:
https://ju.se/EXCHANGESTUDIES
Student life:
jonkopingsstudentkar.se/english/about-us
Visa:
Migrationsverket.se
For application:
https://ge.iitm.ac.in/opportunities_abroad/jonkoping-university/
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KTH: Royal Institute of Technology, Sweden
General Description
KTH (Kungliga Tekniska Högskolan) conducts research and education in engineering
and technology and is Sweden's largest technical university. Currently, KTH consists of
five schools with four campuses in and around Stockholm.
Application Details
 Nominations submitted for the Spring semester 2022
Nomination deadline: 1 October
Application deadline: 15 October
 Timeline:
Autumn term 2021 - August 30th, 2021 – January 17th, 2022
Spring term 2022 - January 18th, 2022 – June 7th, 2022
 Documents-
 Clear and recent passport-size photo in JPEG
 Scanned copy of personal page in passport, valid for at least 6 months from
the commencement of your studies at KTH, in PDF-format.
 A transcript of records, i.e., list of completed courses at the university level,
from both the Bachelor’s (e.g., Bachelor’s certificate, classes préparatoire
or similar) and Master’s level, signed and stamped by responsible person at
the home university;
 A list of courses currently pursued and planned to be completed before
starting the exchange studies at KTH;
 Learning agreement, approved, signed and stamped by responsible person
at the home university;
 Nomination form

Off-campus, no visa issues
Finance
Total expenses: Rs 5.5 lakh
Course Mapping
Total equivalent credits: 31 ECTS - 70 CREDITS

Contact details and fact sheet-
https://ge.iitm.ac.in/wp-content/uploads/2021/03/KTH-Fact-Sheet-2021.2022-
reviderat.pdf
27
Ghent University, Belgium
Ghent university is a public research university located in Ghent, Belgium. Its 11
faculties offer a wide academic portfolio, including courses in every scientific
discipline, while its research investment averages around £180million annually.
Autumn Semester: 15 April 2021
Spring Semester: 15 October 2021
Autumn Semester: 15 May 2021
Spring Semester: 15 November 2021
 Timeline:
Autumn Semester: 27 September 2021 - 25 December 2021
Spring Semester: 14 February 2022 - 28 May 2022
Doesn’t include the period of semester exams.
 Language Requirement: A good knowledge of Dutch and/or English is
essential for studying at Ghent University.
Course Mapping:
Course catalogue:
http://www.ugent.be/coursecatalogue
Accommodation:
https://www.ugent.be/en/facilities/housing
Relevant Links:
Exchange Program:
https://www.ugent.be/en/programmes/exchange
Student Life:
https://www.welcome-to-ghent-university.be/
For Application:
https://ge.iitm.ac.in/opportunities_abroad/ghent-university/
Fact Sheet:
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Fact-sheet-2021-2022.pdf
28
Czech Technical University, Prague
The Czech Technical University in Prague has more than 20000 students, including
about 4000 international students coming from over 100 countries. The location in the
middle of Europe makes Prague a very interesting destination for the students to come
to study at CTU.
Application Details
Winter Semester: 15 March
Winter Semester: 31 March
 Timeline:
Winter Semester: September 12, 2022 - February 8, 2023
Spring Semester: February 13, 2023 - June 30, 2023
 Language proficiency: English language certificate stating at least B2
according to the common European framework of reference for languages.
 Required Documents:
 Grade Transcript
 List of courses to be taken at Czech
 Application form
 No of seats available: 2
Course Mapping:
Link for course catalogue:
https://international.cvut.cz/students/incoming-students/erasmus-and-
exchange/courses-for-ee-students-prospectus/
Financial Expenses: Approximately Rs 3-3.5 lakhs
29
Accommodation:
Students can apply for accommodation service directly from the central accommodation
service website. The overall room rent for a shared room in a student dormitory is
between about EUR 100 (Rs 8438) and EUR 155 (Rs 12,568) per month including
necessary amenities.
Refer the following site:
https://international.cvut.cz/students/incoming-students/erasmus-and-
exchange/accommodation/
https://web.suz.cvut.cz/Login
Miscellaneous:
It is recommended to apply for a visa as soon as possible.
Buddy program for exchange students by international students’ club:

https://isc.cvut.cz/buddy-program
Relevant links:
University Website:
https://www.cvut.cz/en
For application:
https://ge.iitm.ac.in/opportunities_abroad/czech-technical-university-in-prague/
Exchange program:
https://international.cvut.cz/
30
Hochschule Esslingen University, Germany
Esslingen University is one of the leading universities for applied sciences in all of
Germany. Its core areas are based in engineering and management, and its Graduate
School was one of the first in the country offering International Masters' Programmes
taught entirely in English.
15 May (winter Semester)
15 November (summer semester)
30 May (winter semester)
30 November (summer semester)
 Timeline:
Winter Semester: Mid-September- End of February
Summer Semester: Early March - End of August
 Only UG/PG/Research can apply.
 Letter of approval with the signature of Faculty Advisor and Head of the
 Language proficiency: At least B1 in German taught courses or B1 in
English for English taught courses.
 No. of seats available: 3
Accommodation: For more information check

https://www.hs-esslingen.de/en/international/coming-to-esslingen-uas/exchange-
semester/#acc994
Course Mapping:
Courses taught in English:
https://www.hs-esslingen.de/en/international/coming-to-esslingen-uas/courses-taught-
in-english/
German taught courses:

semester/module-descriptions-german/#c1480
31
Information about 2020 SemEx: NA
Miscellaneous:
International friends programme-
Activities and excursions with German and other international students.
https://www.hs-esslingen.de/en/international/languages-and-intercultural-
competence/intercultural-events/
Related Links:
Campus:
https://www.hs-esslingen.de/en/university/organisation/our-campuses/
Academic Calendar:
https://www.hs-esslingen.de/hochschule/aktuelles/termine/
Exchange Programme:
semester/#acc993
For application:
https://ge.iitm.ac.in/opportunities_abroad/hochschule-esslingen/
Information sheet:
https://ge.iitm.ac.in/wp-content/uploads/2021/09/Information-Sheet-Esslingen-
University.pdf
32
Hamburg University of Technology, Germany
General Description -
The Hamburg University of Technology (in German Technische Universität Hamburg,
abbreviated TUHH (HH as the acronym of Hamburg state) or TU Hamburg) is a
research university in Germany. The university was founded in 1978 and in 1982/83
lecturing followed. Around 100 senior lecturers/professors and 1,475 members of staff
(673 scientists, including externally funded researchers) work at the TUHH. It is located
in Harburg, a district in the south of Hamburg.
 Nomination Deadlines -
15th April (Autumn Semester)
15th October (Spring Semester)
 Application Deadlines -
16 November to 15 December (For spring semester)
27 April to 15 June (For autumn semester)
 Timeline -
Autumn Semester: October to March
Spring Semester: April to September
 Duration - 6 months
 Only UG/PG can apply.
 Language Proficiency: German (B1) and/or English (B2) (CEFR). Those
exchange students, who are studying in an English-speaking degree
programme can only be acquitted of the duty to provide a language
certificate when they can provide proof that all courses at the home
university are in English.
 Required Documents -
 Learning agreement form
 Transcript of records with previous and current work
 Language Certificate
 Motivation letter
 Facial picture
 TUHH exchange application form
 No. of seats available - No data available
33
The Accommodation Office helps international exchange students and degree students
in searching for accommodation in Hamburg. In Germany, public universities do not
offer rooms in a student residence hall on campus. Most universities have a partnership
with Studierendenwerk, who is the owner of the public student halls in Germany. In
cooperation with Studierendenwerk, the universities can offer a limited number of
rooms in the student halls. Students, who do not rent a room in one of the student halls,
rent a private room in a shared flat or rent a flat.
For detailed information about accommodation, visit

https://www.tuhh.de/tuhh/en/international/incoming-international-
students/accommodation-office.html
Estimate of average monthly expenses ~ 910 euros (76792 INR)
For more information, visit
https://www.tuhh.de/t3resources/tuhh/download/international/Brochure_Accommodati
on.pdf
Course Mapping -
To complete your Learning Agreement, you can select courses from all of TUHHs
degree programs (Bachelor and Master), except for the Joint Master program courses.
Courses List:
https://www.tuhh.de/t3resources/tuhh/img/internationales/Final_Course_List_2021_20
22.pdf
Previous year’s information - NA
Miscellaneous -
 Welcome weeks
 Intercultural and networking events
 Financial support (scholarships and fundings)
 Accommodation assistance
 Mentoring and peer to peer programs

University Website -
https://www.tuhh.de/tuhh/en/international/incoming-international-students/exchange-
students.html
For Application -
https://ge.iitm.ac.in/opportunities_abroad/hamburg-university-of-technology/
34
TU Dresden, Germany
General Description
TU Dresden is a public research university, the largest institute of higher education in
the city of Dresden, the largest university in Saxony and one of the 10 largest
universities in Germany.
Application Details
 For the autumn semester 2021 and for the full academic year 2021/2022–
 Nomination deadline: 25 April
 Application deadline for nominated students: 15 May
 Timeline: 1st October to 31st March
 Eligibility– The language of instruction is German.

On and off-campus- refer to fact sheet
Finance
Approx. 700 EUR per month
Semester fee, approx. 280 EUR per semester
Course Mapping - NA

Fact sheet
https://cloudstore.zih.tu-dresden.de/index.php/s/ASWWXGRBrnDiHAs
Brochure
https://tud.de/international/public

Videos-
https://youtu.be/p_hEXVcYqlU
https://youtu.be/tQANbXOuKpE
https://youtu.be/mo0mCwg33xI
Social media
https://www.instagram.com/tudresden
35
TU Darmstadt, Germany
General Description
The Technische Universität Darmstadt, commonly known as TU Darmstadt, is a
research university in the city of Darmstadt, Germany. It was founded in 1877 and
received the right to award doctorates in 1899. In 1882, it was the first university in the
world to set up a chair in electrical engineering.
Application Dates:
Nomination deadline:
15th December
No late nominations or applications will be considered.
Application deadline for nominated students:
30th December
Language Requirements:
 For exchange students from Asia, North and South America and Oceania
there are no minimum requirements for German language skills.
 However, most of TU Darmstadt courses are held in German. We therefore
recommend that you consolidate your German language skills before your
stay in Darmstadt.
 If you plan to take courses in English only, please provide evidence that you
have at least B2 level English language proficiency.
Accommodation and travel details

https://www.tu-
darmstadt.de/studieren/studieninteressierte/internationale_studieninteressierte/organisa
tion_des_aufenthalts_inbound/artikel_details_de_en_56845.en.jsp
Course Mapping
Applications are submitted in two steps. At first you have to apply at your home
university for an exchange place at TU Darmstadt:
 Application for the exchange programme at the home university, selection
of TU Darmstadt as destination.
 Nomination for the exchange placement by the home university
36
University of Padua, Italy
The University of Padua is an Italian university located in the city of Padua, region of
Veneto, northern Italy. The University of Padua was founded in 1222 by a group of
students and teachers from Bologna. Padua is the second-oldest university in Italy and
the world's fifth-oldest surviving university. In 2010 the university had approximately
65,000 students. In 2021 it was ranked second "best university" among Italian
institutions of higher education with more than 40,000 students according to Censis
institute, and among the best 200 universities in the world according to ARWU.
 Nomination Deadlines -
14th March to 30th April (Autumn Semester)
1st August to 30th September (Spring Semester)
 Application Deadlines -
15th September to 15th November (For spring semester)
15th April to 15th June (For fall semester)
 Timeline -
Autumn Semester: October to February
Spring Semester: February to July
 Language Proficiency: B1 English level, for students attending courses in
English A2 Italian level, for students attending courses in Italian.
 Colour ID Photo
 Valid Passport
 Official Academic Transcript
 Learning Agreement
 European Health Insurance Card or private insurance valid abroad
 Language certificate
37
On-campus accommodation for Bilateral Agreement students IS GUARANTEED only
when requested before the deadline. Accommodation support and Canteen service are
provided by SASSA Service (Desk of the ESU – Regional Agency for the Right to
Study). The Accommodation form is mandatory for all students, including those who
decide to look for private accommodation.
For detailed information about accommodation and canteens, visit

https://ge.iitm.ac.in/wp-content/uploads/2021/03/Factsheet_Bilateral-Agreements-
incoming-students.pdf
Estimate of average monthly expenses ~ 600 - 700 euros (50496.00 - 58912.00 INR)
Course Mapping -
Exchange students should carefully read the Guide “How to choose courses at Unipd”
which contains instructions on how to browse the Course Catalogue, how to fill out the
Learning Agreement and on the restrictions on course units for exchange students.
Course Catalogue:
https://en.didattica.unipd.it/catalogues
Previous year’s information -
Miscellaneous -
Buddy Service
All students will be assigned a tutor “Buddy” student before their arrival in Padua. The
Buddy (i.e. a senior University student) will welcome and support exchange students
during their stay. Buddies will contact students using their institutional email account
@studenti.unipd.it a few weeks before the start of the semester activities.

General Information - https://ge.iitm.ac.in/wp-
content/uploads/2021/03/Factsheet_Bilateral-Agreements-incoming-students.pdf
http://www.unipd.it/
For Application -
https://ge.iitm.ac.in/opportunities_abroad/university-of-padua/
38
University of Luxembourg, Luxembourg
The University of Luxembourg is a public research university in Luxembourg. The
university has three campuses: the Belval Campus, the Kirchberg Campus, and the
Limpertsberg Campus.
 Deadline - 15th October (For spring semester)
 Timeline –
Winter Semester: September to February
Summer Semester: February to July
 Eligibility and requirements –
Required documents –
 Transcript of records from previous semesters
 Learning Agreement Confirmation of Language Skills (a form will be
provided by Uni LU)
 Copy of ID or passport
 Health insurance certificate (can be also submitted later)
 Passport size photo

https://wwwfr.uni.lu/etudiants/logement/etudiant_en_mobilite_entrante
Financial Information - NA
Course Mapping -
https://wwwfr.uni.lu/international/courses_taught_in_english
39
Miscellaneous -
Submit the online application form here -
https://unilux.moveon4.de/form/595a347f84fb969e708b4568/eng
In your application, you must provide either an international language certificate, or

a document Confirmation of Language Skills signed by the responsible person at your
home university.
Confirmation of Language Skills.docx

https://wwwfr.uni.lu/international/mobilite/incoming_exchange_students
https://ge.iitm.ac.in/opportunities_abroad/university-of-luxembourg/
For Letter of Approval –
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Letter-of-Approval-2020-21.docx
40
IST, Portugal
General Description
Instituto Superior Técnico is a public school of engineering and technology, part of
University of Lisbon. It offers 18 undergraduate programmes attended by more than
6,000 students—covering a wide range of areas of knowledge—including not only all
the traditional engineering specializations, but also emerging scientific areas such as
Biomedical Engineering, Aerospace, and Physics Engineering.
Application Details
Nominations submitted for the Spring semester 2022 –
 Nomination deadline: 15 October
 Application deadline: 30 October
 Timeline: September end to February end
 Required Documents-
 Scan of your passport (only personal information)
 Passport size photo (JPEG format)
 Learning Agreement/Study Plan
 Academic transcripts
 Declaration of English level (B2 minimum) Certificates accepted: IELTS,
TOEFL, EFSET, Duolingo, etc.

Details for housing arrangements- (private housing)
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Housing-information-EN.pdf
Off-campus
The Visa process is easy but takes more than a month to get the visa approval.
Recommended to apply as early as possible
Finance
Financial Aid from Institution: No
Total Expenses: 5 lakhs
Course Mapping
Refer fact sheet for department wise courses offered.

Fact sheet-
https://ge.iitm.ac.in/wp-content/uploads/2021/03/IST-Fact-Sheet-for-Student-
Exchange-EN-2.pdf
Recommended places: Lisbon, Porto, Algarve
41
Warsaw University of Technology, Poland
The Warsaw University of Technology is one of the leading institutes of technology in
Poland and one of the largest in Central Europe. There are 19 faculties (divisions)
covering almost all fields of science and technology. The Warsaw University of
Technology has about 5,000 graduates per year.
Deadline -
Nomination deadline: 30th September
Semester 1 (October - February) - 1st of May
Semester 2 (February - June) 15th of October
ELIGIBILITY -
Overseas students who meet the following conditions are eligible to apply for the student
exchange based on bilateral agreements:
 Students must be enrolled in full-time undergraduate or graduate
programmes at their universities (hereafter referred to as “Home
Universities”) that undersigned an agreement on student exchange with
Warsaw University of Technology (hereafter referred to as “Host
University”)
 Candidates for student exchange have to be officially nominated by their
Home University.
 Candidates must meet the application criteria of the Host University.
 Exchange students are required to be proficient in English (or Polish).
 The other requirements and specific terms of student exchange (exchange
period, financial conditions, etc.) are regulated by the bilateral agreement
between the Home and Host Universities.

Candidates will be able to apply for dormitory. They will have to submit their
applications through Online Accommodation System. Detailed information will be sent
directly to candidates.
The dormitory application procedure is fully arranged and run by Student’s Union
Accommodation Committee.
42
Required Documents:
The complete application packet of a candidate consists of:
 Application form
BILATERAL EXCHANGE APPLICATION FORM
 Learning Agreement (approximately 30 ECTS credits is required per
semester)
Learning Agreement
 Confirmation of proficiency in English (at least B2 level). A list of
approved certificates is available at
https://www.students.pw.edu.pl/Resources/Application-Glossary/English-
Proficency Certificates issued by the Home University are also accepted.
 Copy of passport - page containing personal data
 Transcript of Records
Finance:
Estimated Costs:(Monthly): Monthly PLN 1200 or INR 22,0007.
More information can be found on
http://www.migrant.info.pl/Living_expenses_in_Poland.html
Course Mapping:
https://www.nus.edu.sg/gro/docs/default-source/prog/sep/pu/pl/sep_poland_wut.pdf
Useful Links:
https://www.cwm.pw.edu.pl/index.php/en/International-students
https://www.cwm.pw.edu.pl/en/International-students/Promotional-materials
43
Technical University of Denmark, Denmark
DTU is recognized internationally as a leading university in the areas of the technical
and the natural sciences, renowned for our business-oriented approach, our focus on
sustainability, and our amazing study environment.
Deadlines:
https://www.dtu.dk/english/education/incoming-students/exchange/application-and-
deadlines
Deadlines for Overseas (non-European) students:
Autumn Semester - 1st April

Spring Semester - 15th October
Language Requirements:
A letter documenting your English language proficiency e.g., a test result or a letter from
your university.

acco@adm.dtu.dk
The housing situation in Denmark is such that there are currently more applicants than
rooms available. Consequently, we cannot guarantee accommodation for exchange
students who apply for accommodation through DTU. However, DTU will assist any
student in finding appropriate housing.
Fact Sheet:
https://www.fib.upc.edu/pdf/mobilitat/keydata/DK_LYNGBY01.pdf
Admission Requirements:
https://www.dtu.dk/english/education/incoming-students/exchange/admission-
requirements
Additional information
Student Interviews:
https://www.dtu.dk/english/education/incoming-students/exchange/student-interviews
44
University of Twente, Netherlands
General Description
The UT collaborates with Delft University of Technology, Eindhoven University of
Technology and the Wageningen University and Research Centre under the umbrella of
4TU and is also a partner in the European Consortium of Innovative Universities
(ECIU).
Deadlines:
Nomination deadline: 13 September
Course mapping
When you're applying for a semester of courses at the University of Twente, you can
select course packages or individual courses or you can opt for an interdisciplinary
exchange package (so-called HTHT-minors).
https://www.utwente.nl/en/education/exchange-students/programmes/
Dutch grading system -

In the Netherlands, you can get a grade between 1 and 10 - 1 being the lowest, and 10
being the highest. But that's not all: a 10 is hardly ever given, as you will have to perform
better than the lecturer to get one. See below the grading table per programme.

The University of Twente (UT) is the linking pin between local housing providers and
admitted international UT students, staff-members and guests: we coordinate supply and
demand through the regional housing portal Roomspot.
https://www.utwente.nl/en/campus/facilities/housing/
45
University of Turku, Finland
The University of Turku, located in Turku in southwestern Finland, is the third largest
university in the country as measured by student enrolment.
Deadlines:
Nomination deadline: 25 September
Relevant links
https://www.utu.fi/en/study-at-utu/non-degree-studies-at-university-of-turku
46
Tampere University, Finland
General Description
Tampere University is a Finnish university that was established on 1 January, 2019 as a
merger between the University of Tampere and Tampere University of Technology.
Application details
Students need to fill in the online application form and submit it with all the required
application documents before the deadline.
Please note that the application is complete and will be processed only after you have
followed all the steps of the application system and entered all the required information.
 The decisions on acceptance of exchange students are made by the hosting faculty
or by the International Mobility Services. The admission process will be finished
approximately one month after the application period has ended.
Deadlines:
Student exchange application periods:
The nomination deadline is two weeks before the application deadline. For detailed
nomination instructions, please see the information provided below.
1 April - 1 May for autumn semester and whole academic year applications.
16 September - 15 October for spring semester only.
Required Documents:
Exchange students must upload the following documents
 official academic transcript
 motivation letter
 preliminary study plan
 proof of knowledge of English
 Other documents
The required level of knowledge of English at Tampere University is B2 on Common
European Framework of Reference for Languages (CEFR) and C1 in the Degree
Programme in Languages, Specialisation in English Language.
47
Course Mapping
https://www.tuni.fi/en/study-with-us/exchange-studies/university-courses-for-
exchange-students

https://www.tuni.fi/en/study-with-us/student-life/student-housing
48
Aalto University, Finland
General Description
Aalto University is a public research university located in Espoo, Finland. It was
established in 2010 as a merger of three major Finnish universities: the Helsinki
University of Technology, the Helsinki School of Economics and the University of Art
and Design Helsinki.
For the Spring semester 2022—
 Nomination deadline: 1 October
 Application deadline: 15 October

Off-campus.
Finance
 Total Expenses: Rs 300000
Course Mapping
 Total equivalent credits: 60
 Workload: Moderately lesser than IITM. 6 hours classes per week

 Aalto University has just launched a new virtual tour of the campus
https://virtualtour.aalto.fi/
 For incoming exchange students-
https://into.aalto.fi/display/enuudet/Incoming+exchange+students
 Fact sheet-
https://into.aalto.fi/display/enuudet/Incoming+exchange+students?preview=/11
85937/42634062/Info%20sheet%202021-
2022_Aalto%20University%2C%20eng%20schools.pdf

Recommended Place: Helsinki
49
Hokkaido University, Japan
Hokkaido University is a Japanese national university in Sapporo, Hokkaido. It was the
fifth Imperial University in Japan, which were established to be the nation's finest
institutions of higher education or research. It is considered one of the top universities
in Japan and was ranked 5th in THE Japan University Rankings.
10th Feb (For Fall semester)
 Timeline -
Early April – Mid-August (Spring)
Late September- Mid-February (Fall)
UG / PG / Research students can apply.
Letter of approval with signature of Faculty Advisor is required.
To be eligible to apply for HUSTEP, students must:

 be enrolled in full-time undergraduate degree programs at overseas
universities that have concluded a student exchange agreement with
Hokkaido University
 be enrolled and pay tuition fees at their home universities as full-time
students during the entire period of study in Japan.
 have completed at least two years of undergraduate study at their own
university prior to arrival in Japan.
 have a cumulative grade point average (GPA) of 3.0 or better on a 4.0 scale
or equivalent.
 be proficient in English. Non-native English speakers must have a score of
at least TOEFL iBT 79 or IELTS 6.5.
 be able to arrive by late September or the first week of April.
50
 The application package should include the following documents:
1. Completed HUSTEP application form (with Cover Page)
2. Completed Certificate of Enrollment Form
3. A recommendation letter from an academic supervisor
4. An official transcript of academic record
5. Certificate of health
6. Three photos (3×4 cm, color and clear)
7. TOEFL or IELTS score record (non-native English speakers only)
8. Photocopy of your passport

On campus accommodation.
Residence in University dormitory - Room assignment is decided by Hokkaido
University.
It will cost about 100,000 yen (around 65K INR) per month.
Total cost of around 3.5L for the entire semester.
Course Mapping -
For information about courses, visit-
https://www.global.hokudai.ac.jp/wp-content/uploads/2021/12/2.-
HUSTEPEpEiEtEaEbEg2022.pdf
https://isc.high.hokudai.ac.jp/wp-
content/uploads/2021/09/858a631bba89f121a1bd66d470d1714f.pdf
https://isc.high.hokudai.ac.jp/wp-
content/uploads/2021/03/0c5916e996de619e2fb42b08198c2e72.pdf
Miscellaneous -
Some students will be eligible to receive the following scholarship:
JASSO scholarship (monthly stipend of 80,000yen).
Detailed information will be provided together with the application form. Applicants
must be in Japan during the exchange period to receive the scholarship.
51
https://www.global.hokudai.ac.jp/admissions/exchange-student-admissions/exchange-
programs-in-english-hustep/
Fact Sheet for the program -
https://ge.iitm.ac.in/wp-content/uploads/2021/09/Fact-Sheet-2022-Spring-Hokkaido-
University.pdf
For cover letter –
https://ge.iitm.ac.in/wp-content/uploads/2021/09/HUSTEP-2022-Spring-Semester-
cover-letter.doc
Letter of approval –
https://ge.iitm.ac.in/wp-content/uploads/2021/03/Letter-of-Approval-2020-21.docx
GEC website -
https://ge.iitm.ac.in/opportunities_abroad/hokkaido-university/
52
Shibaura Institute of Technology, Japan
The Shibaura Institute of Technology is a private university of Technology in Japan,
with campuses located in Tokyo and Saitama. The Shibaura Institute of Technology
enjoys a moderately high reputation nationally, ranking 26th in the 2017 edition of Truly
Strong Universities, 48th in Times Higher Education Japan University rankings for 2018
(out of 775 institutions), and joint 7th among private universities in terms of entry
difficulty (in STEM).
 Deadline -
15th to 30th October (For spring semester)
1st to 30th April (For fall semester)
 Timeline -
Spring Semester: April 11(Mon), 2022 - July 26 (Tue), 2022
Fall Semester: Sep 24 (Sat), 2022 - Jan 24 (Tue), 2023
Summer Break: July 27 (Wed), 2022 - Sept 23 (Fri), 2022
Winter Break: Dec 25 (Sun), 2022 - Jan 6(Fri), 2023
The applicant must -
 Be an undergraduate/graduate student of a university.
 Complete this program at SIT and return to home university before
graduation at his/her home university.
 Have good English skills (CEFR B2 equivalent or higher)
 Be physically and mentally healthy. (Health check-up/certificate is required
upon application)
 Comply with the Japanese export control legal framework.

Limited accommodation available on campus.
However, a list of real estate agencies and guest houses to support international students
looking for the accommodation will be shared after Letter of Acceptance (LOA) from
SIT is received by the applicants.
53
• Application (Registration) fee: JPY30,000
• Admission fee: All Waived
• Tuition: All Waived
Application (Registration) fee needs to be paid at the time of application.
Course Mapping -
http://timetable.sic.shibaura-it.ac.jp/
https://www.shibaura-it.ac.jp/en/study/exchange_programs/courselist/index.html
Miscellaneous -
SIT can offer JPY 40,000 per month during the program for students who pass
scholarship screening. This screening process takes at least 2 months

https://www.shibaura-it.ac.jp/en/study/exchange_programs/sandwich.html
https://www.shibaura-
it.ac.jp/en/albums/abm.php?d=1706&f=abm00016570.pdf&n=SDW_guidelline20210
7.pdf
For application –
https://www.shibaura-
it.ac.jp/en/albums/abm.php?d=1706&f=abm00017058.pdf&n=Start_Applying%28TA
O%29_2021.09.pdf
54
Shinshu University, Japan
Shinshu University is a national university with eight faculties and five graduate
schools. The University offers courses and conducts research across a broad range of
academic disciplines on its five campuses spread across Nagano. Surrounded by the
natural beauty of the Japan Alps mountain range-the "roof of Japan"-the University is a
local centre of knowledge, actively forging collaborative relationships with the local
community and industry as it seeks for new ways to contribute to the goal of building a
sustainable society.
 Duration: 4-5 months
 Nomination deadline:
Spring 2022: 15 October 2021
Autumn 2022: 15 April 2022
 Application deadline:
Spring 2022: 12 November 2021
Autumn 2022: 13 May 2022
 Timeline:
Spring 2022: 31 March 2022 - 8 August 2022
Autumn 2022: 14 September 2022 - 1 February 2023
 Students must be enrolled as a degree-seeking student at their home
university for the entire exchange study period at Shinshu University.
 Students must be fluent enough to understand classes in Japanese.
 Language proficiency: Students have to prove that they are able to maintain
themselves financially for the duration of their exchange in Japan. Students
must respond to various surveys from Shinshu University.
 Documents Required:
 Application Package
 Academic Transcript
 4 photos
 Copy of Passport
 Certificate of Bank Deposit Balance
 Copy of Evidence of Language Proficiency
55
Course Mapping:
Major courses (in Japanese):
https://campus-3.shinshu-u.ac.jp/syllabusj/Top
Japanese Courses:
https://www.shinshu-
u.ac.jp/institution/gec/en/support_for_International_students/current_students/japanese
-related_subjects/
Accommodation: Students can live in international houses located near the universities.
There is no on-campus housing. Students can also opt for their own off-campus
accommodation.
https://www.shinshu-
u.ac.jp/institution/gec/en/support_for_International_students/enrolling_students/studen
t_life/
Financial Expenses: Total living expenses can vary from 57200 JPY - 97500 JPY per
month (Rs 37000 - Rs 63000)
Scholarship: JPY 80,000/month (Rs 51500). It is generally announced in the

Application Guidelines for exchange student programs.
Relevant links:
Exchange program:
http://www.shinshu-u.ac.jp/institution/gec/cheer/english/news/2021/01/exchange-
student-program-application-guide-for-fall-2021.php
For Application:
https://ge.iitm.ac.in/opportunities_abroad/shinshu-university-japan/
56
Hiroshima University, Japan
Under the National School Establishment Law, Hiroshima University was established
on May 31, 1949. After World War II, the school system in Japan was entirely reformed
and each of the institutions of higher education under the pre-war system was
reorganized. As a general rule, one national university was established in each
prefecture, and Hiroshima University became a national university under the new
system by combining the pre-war higher educational institutions in Hiroshima
Prefecture.
 Deadline –
21st of March (For fall semester)
 Timeline –
Autumn Semester: October to December
 Duration - 3~ 4 months
 Resident Status
 Certificate of Eligibility

https://archive.hiroshima-u.ac.jp/en/international/nyugakuannai_e/
Estimate of average monthly expenses ~ 83000 Yen (53294 INR)
Course Mapping -
All courses and grading related information are available here - NA
57
Miscellaneous - NA

General Information –
https://archive.hiroshima-u.ac.jp/en/international/nyugakuannai_e/
https://www.hiroshima-u.ac.jp/en/international
For Application -
https://ge.iitm.ac.in/opportunities_abroad/hiroshima-university/
58
Hanyang University, South Korea
The history of Hanyang University has been preserved by the motto, “practicing love.”
Love is one of the most precious values of our lives. This is why the education of
Hanyang University has honour and dignity. The education of Hanyang is based on this
dignity and expands on this value with creativity and professional practicality.
Creativity is the power that can change our world, and professional practicality is the
driving force behind the new development. Our dignified, creative, and professional
students will make the world a warmer and better place. From this soil that is the
education of Hanyang University, the dreams of our world will grow, and those dreams
will blossom and bear the wonderful fruits that would make our world a beautiful place.
 Deadline -
31st of October (For spring semester), 30th of April (For fall semester)
 Timeline -
Autumn Semester: September to December
Spring Semester: March to June
 Must complete at least one (1) semester by the time of nomination.
 Minimum Cumulative GPA must be over 60% in the home university
grading system.
 Language Proficiency:
Korean - TOPIK Level 3
English - CEFRL B2 (IELTS 5.5, TOEIC 785, IBT 72, ITP 543 etc.)
 Colour ID Photo
 Valid Passport
 Official Academic Transcript
 Language Proficiency Form
 Financial Affidavit
 Health Insurance Certificate
59
https://www.ec-nantes.fr/study-at-centrale-nantes/practical-
information/accommodation-guide
Estimate of rental cost per month ~ 500,000-800,000 KRW (31338 - 50141 INR)
Estimate of dining cost per month ~ 500,000 KRW (31338 INR)
Estimate of personal expenses per month ~ 500,000 KRW (31338 INR)
Estimate of average monthly expenses ~ 1,500,000 - 1,800,000 KRW (94014 - 112817
INR)
Course Mapping -
All courses and grading related information is available here -
http://www.hanyangexchange.com/academics/syllabus/
Miscellaneous –
Buddy Program: -
Buddies are current Hanyang students who volunteer to support new students for their
smooth settlement and adjustment into the life and culture in Korea. Representing Korea
as a cultural delegation, buddies will interact with new exchange/visiting students
throughout the semester and provide them assistance in various areas. Students can
apply for this program when filling out the online application.

General Information -
2021-HYU-Student-Exchange-Information-Sheet
http://www.hanyangexchange.com/
For Application -
https://ge.iitm.ac.in/opportunities_abroad/hanyang-university/
60
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Greetings from the Opportunities and Outreach team, Global Engagement

This document is a compilation of the formalities and experiences of a semester

General Procedure while applying for Semester Exchange................... 5

Ecole Centrale de Nantes, France ........................................................... 7

INSA Lyon, France .................................................................................. 9

The University of Orleans, France ........................................................ 11

ISAE - Supaero, France ......................................................................... 13

ECAM Lyon, France.............................................................................. 15

INSA Strasbourg, France ...................................................................... 17

Grenoble INP, France ............................................................................ 18

Charpak Exchange Scholarship, France .............................................. 21

Umea University, Sweden ...................................................................... 23

School of Engineering Jonkoping University, Sweden ......................... 25

KTH: Royal Institute of Technology, Sweden ...................................... 27

Ghent University, Belgium .................................................................... 28

Czech Technical University, Prague ..................................................... 29

Hochschule Esslingen University, Germany ......................................... 31

Hamburg University of Technology, Germany .................................... 33

TU Dresden, Germany ........................................................................... 35

TU Darmstadt, Germany ....................................................................... 36

University of Padua, Italy ...................................................................... 37

University of Luxembourg, Luxembourg ............................................. 39

Warsaw University of Technology, Poland ........................................... 42

Technical University of Denmark, Denmark........................................ 44

University of Twente, Netherlands ........................................................ 45

University of Turku, Finland................................................................. 46

Tampere University, Finland ................................................................ 47

Aalto University, Finland....................................................................... 49

Hokkaido University, Japan .................................................................. 50

Shibaura Institute of Technology, Japan .............................................. 53

Shinshu University, Japan ..................................................................... 55

Hiroshima University, Japan ................................................................. 57

Hanyang University, South Korea ........................................................ 59

Interested students have to get nominated first. To be nominated, interested students

Link for the letter of approval:

Requirements for nomination

Accommodation & Transportation -

Previous year’s information - NA

References and relevant links -

Accommodation & Transportation -

Previous year’s information - Nil

Accommodation & Transportation -

Information about 2020 SemExs - NA

References and relevant links -

Accommodation & Transportation -

Information about 2020 SemExs - NA

References and relevant links -

Courses offered in Fall 2021:

Partner Residence Link:

Meal-plan: An on-campus student cafeteria is open Monday-Friday: 07:30-14:00.

Eligible for Charpak Scholarship

Accommodation & Travel Details

Relevant Links (Video Testimonials, Websites, Application etc.)

Activities and Culture/ Miscellaneous

For spring semester and calendar year:

Accommodation & Travel Details

Relevant Links (Video Testimonials, Websites, Application etc.)

Financial Expenses: Approximately Rs 3-3.5 lakhs

Buddy program for exchange students by international students’ club:

Accommodation: For more information check

German taught courses:

For detailed information about accommodation, visit

References and relevant links -