Human Resource Department

Admin Order No. 02/2022

February 11, 2022
REVISED PASSAGE POLICY

1. Rationalization of Passage Policy:

a) Management has rationalized passage entitlements / rules for all categories of employees in
PG I to XI or equivalent / special pay group, including Cockpit Crew & Aircraft Engineers for all
categories of employment including Regular, Contractual, Deputationist, Local & Pak-based
employees at foreign stations, retired employees and deceased’s families.
b) The revised passage policy entitlement / rules shall be applicable with effect from 1st March,
2022. Employees may avail existing entitlements of passages till 28th February, 2022 beyond
which all existing entitlements will expire.
c) Passage shall not be claimed by an employee as a matter of right rather a privilege under
prescribed rules.
d) An employee and his/her family will be entitled for such rebated passages as approved by the
Board of Directors, from time to time.

2. Employee Passage Entitlements: Air passage entitlement of all categories of employees will be as
follows:

a. Employee Passages Entitlement – Serving (Regular*)

Number of Passages (Married employees)
Length of Service
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
Probation Period (PP) Nil 1 Nil
> PP <= 10 Years 10 10 5
> 10 Years 20 15 10

Number of Passages (Unmarried/Single Employees)

Length of Service
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
Probation Period (PP) Nil 1 Nil
> PP <= 10 Years 5 5 3
> 10 Years 10 8 5
* Including Management Trainee Officers & Trainee Engineers.

b) Employee Passages Entitlement – Serving (Contractual & Deputationist):

Number of Passages (Married)
Pay Groups
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
PG I to VIII 10 10 5
PG IX and above 20 15 10

Number of Passages (Unmarried/ Single)

Pay Groups
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
PG I to VIII 5 5 3
PG IX and above 10 8 5

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c) Employee Passages Entitlement – Retired*/Widow/Widower:

Number of Passages
Employee Category
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
Retired 8 4 -
Widow / widower** 4 2 -

* Meeting pensionable service criteria of 10 years, including separated under VGHS and
allowed passage facility as per previous policy.
** Class of travel will be economy.

Passage Facility Period

Length of Service
Retired Widow/Widower
= > 10 but <20 Years 10 Years from death during service OR after retirement
= > 20 Years Lifetime

d) Employee Passages Entitlement - Local Employees Foreign Stations:

Number of Passages*
Length of Service
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
>PP <=10 Years 5 5 5
> 10 Years 10 10 10
* Class of travel will be economy.

e) Class of travel for Serving Employees (Regular, Contractual & Deputationist) & Retired:
Class of Travel
PG/Equivalent
Free (Sublo) ID90 (NS-1) ID50 (Confirmed)
PG I to IX/Equivalent Economy for both Domestic & International
Executive Economy for
PG X & Special / Equivalent Economy for Domestic
International

f) Passages Entitlement – Trainees (excluding Management Trainee Officers & Trainee Engineers):
Passage Category (Domestic Travel Only)
Passage Entitlement*
Free (Sublo) ID90 (NS-1)
Cadet Pilots 1 1
Apprentice Mechanics** 1 1
ACCA / CA Interns*** 1 -

* Class of travel will be economy.

** Having P No. only.
*** After completion of one year internship.

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3. Admissibility:
Deceased’s Local
Admissibility Serving Retired Contractual Deputationist Trainees
Family Employees
Self ✓ ✓ X ✓ ✓ ✓ ✓
Spouse ✓ ✓ ✓ ✓ ✓ ✓ X
Real Parents ✓ X X ✓ ✓ X X
Real dependent sons ✓
(unemployed, unmarried) ✓ ✓ ✓ ✓ ✓ X
upto 24 years of age
Real dependent daughters
(unemployed, unmarried / ✓
✓ ✓ ✓ ✓ ✓ X
divorced / widowed) of any
age
Special children* of any age ✓ ✓ ✓ ✓ ✓ X X
Adopted child** ✓ X X X X X X
* Subject to certificate of GM Medical Services of PIA in line with laid down rules.
** Subject to fulfillment of conditions laid down in PIACL rules.

4. Terms & Conditions:

a) Passage: Each passage is round trip and it can be used by all categories of employees mentioned
in Para 2 above and their families as per admissibility tabulated in Para 3 above, on either
domestic or international destinations except for trainees or as specified otherwise.
b) Taxes & Airport Charges: If not exempted exclusively, all Govt. taxes and airport charges shall be
applicable on all passage categories to be paid by employee.
c) Industry Discount: ID90 shall be on the base fares of V-RBD while ID50 shall be on base fare of
available RBD.
d) Entitlement Year: Entitlement year will start with each calendar year (Jan- Dec) and will lapse
with the end of calendar year (31 DEC). For Deputationist and contractual employees,
entitlement year shall start from date of joining of PIACL.
e) Validity:
i. Passage authority shall be valid till 31st of December of the respective calendar year from
the date of issuance in ERP for issuance of ticket. However, un-ticketed / expired passage
authorities shall not be credited back to employee entitlement.
ii. Passages shall not be accumulated / carried forward to next calendar.
iii. Tickets shall be issued for both serving and retired employees with the validity of 365 days
from the date of issuance and stand automatically expired if journey is not undertaken within
the validity period.
iv. No extension in validity of tickets shall be admissible.
v. Balance passages of employees separating from service upon retirement / resignation shall
lapse on day of separation.
vi. Upon retirement/death, applicable entitlement (post retirement / death) shall be due
irrespective of the length of the period of last entitlement year before retirement/death.
vii. Upon death of the employee during service, family of the deceased employee is allowed to
avail the unutilized entitlement at the credit of employee for that calendar year.
f) Confirmation of Seats: Confirmation of seats against NS-1 bookings shall be made 24 hours
before flight departure time whereas ID50 passages shall be treated at par with revenue passage
and can be confirmed anytime.
g) Issuance of Passage:
i. Passages of the serving employees will be issued through ERP and no approval will be
required. Employees may get their tickets issued from the respective ticketing counter by
sharing “authority number” of ERP notification.
ii. Retired employees can avail the passage facility from respective retired employee cell where
passages shall be issued through ERP only.

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h) Addition in Family: After separation from service, no addition in family shall be allowed
irrespective of date of relationship. However, divorced/ widowed daughters who remained in
record can be added back for the purpose of passage only, subject to approval of Chief HR Officer.
i) Re-issuance of ticket: Tickets can be reissued from PIA ticketing counters; however, if change in
name is required from within eligible family members, ticket office / counter shall have access to
employee family information though ERP for verification purpose.

5. In case both husband and wife are PIA Employees:

a) In case both husband and wife are working in PIA, one can get the full entitlement whereas the
other can get half of the passages of his/her entitlement as prescribed in para 2 above for
unmarried employees. However, entitlements from either side can be used by any family
members i.e children or spouse.
b) A declaration needs to be submitted by any of the husband and wife, mentioning which one of
them will take full and which one will take half entitlement; through ERP for defining of their
passage entitlement.
c) After retirement, entitlement of passage will be available to both husband and wife in individual
capacity.
6. Cancellation/No Show Charges on Employee passages:

a) Cancellation/No Show charges shall not be applicable in case employees do not travel against
free & ID90 passages; however, Cancellation/No Show charges shall be applicable on confirmed
ID50 passages.
b) In case of change in ID50 passages, difference of fare and change of booking charges shall be
applicable as per revenue passage policy.

7. Passage on Joining:
Recruitment & Placement section of HR shall have the authority to issue free of cost one-way
economy class air passage (NS-1) to a candidate, newly inducted in PIA from nearest operative station
to the place of joining, with the approval of Chief HR Officer. Govt. taxes and airport charges will be
paid by PIA.

8. Passage facility during LWP:

a) Employee shall not be entitled for the air passages from PIA, during leave without pay exceeding
120 days at a stretch; however, would be entitled for Zonal Employee Discount (ZED) Fare
passages.
b) In case both husband & wife are serving employees of the PIA and one of them is granted LWP
exceeding 120 days at a stretch, he/she shall be allowed to avail passage facility from spouse
entitlement.

9. Emergency Travel:

a) Since the passage facility is readily accessible to employees through ERP; therefore, serving
employees may utilize ERP for emergency travel.
b) Whereas, retired employees / widow / widower of the deceased employee shall be allowed
issuance of domestic ticket(s), on holidays and / or after working hours, from PIA ticketing
counter upon presentation of valid original PIA Card and submission of undertaking as per
Annexure -A to this Admin Order.
c) Ticketing Staff / officer shall verify the particulars and email the undertaking to
khiiypk@piac.aero
d) Retired Employee cell shall be responsible to enter the passage record in ERP upon receipt of
undertaking.

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10. Admissibility of Facilities to Dependent Children of Employees working as Apprentices:

Dependent son(s) / daughter(s) of PIA employees, working as an Apprentice in the PIACL or in any
other organization are eligible to enjoy facilities admissible to the family members as per rules,
provided such apprentice is not a regular employee.

11. NS-1 Facility for Umrah and Christian Employees for pilgrimage & Medical treatment abroad:
For Umrah, pilgrimage and medical treatment abroad, employees may avail their own entitlement of
passages.

12. In-admissibility of Passage Facility:

a) To employees and their families during suspension / disciplinary proceedings; however, Chief HR
Officer is the competent authority to grant permission for passage to such employees strictly on
compassionate grounds.
b) To employees who resign from service, upon acceptance of resignation w.e.f the date of
separation.
c) To employees who have been dismissed/compulsory retired from service.
d) To employees whose facility has been specifically withheld by the competent authority for
reasons to be recorded.

13. Rules for Interline Passage:

Interline passage shall be availed through ERP; whereby, passage entitlement of the employee shall
be adjusted and notified to Manager Interline for issuance of letter to the relevant interline partner
or for ticketing through PIACL counters.

14. Multi Sector & Re-routing of Employee Ticket:

Multi Sector Passage / Ticketing is admissible subject to non-repetition of any destination including
origin within itinerary.
Re-routing of the employee ticket shall be allowed through all PIACL ticketing counters however,
repetition of sector (already traveled) is not allowed.

15. Refund of the Employee Ticket:

Refund of the employee cancelled ticket is admissible anytime within ticket’s validity period to the
maximum of one year from the date of expiry of the ticket. However, refunded tickets shall not be
credited back to employee’s entitlement.

16. Baggage Entitlement (Cargo/Excess Baggage):

Employees and their families (serving / retired / deceased) can avail excess baggage facility upto 45
Kg at 90% rebate, once in a year against one-way sector only.

17. Future entitlement: Passages from future entitlement in advance shall not be admissible.

18. All relevant orders/circulars/provisions in PPM stand superseded.

Authority: BoD 59th Meeting /CEO.

DISTRIBUTION:
 SA to the CEO (for information please)
 All Chiefs & General Managers / Equivalents
 All Area / Station Heads
 PIA Intranet

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 Human Resource Department

Duty Staff / Officer (Ticketing Counter) Annexure -A

(Station): ______________
Date: _______________

UNDERTAKING FOR PASSAGE ON DOMESTIC SECTOR IN EMERGENCY

(Only for retired employees / widow / widower)

1. It is requested that Passage Authority may be issued in favor of following for travel in emergency:

Sr. Name (Retired employee / Widow / Widower Relationship Sector

2. The emergency has arisen on account of following (‫وجہ ب ان ک ﮟ‬ ‫ا مرج‬ ‫)برا مہ ا ذ ﻞ م‬:

__________________________________________________________________________________________

__________________________________________________________________________________________

Undertaking by applicant ‫معاہده‬ ‫طرف‬ ‫درخواست د نده‬

a) The said ticket (s) is/are at my credit. However, if
‫ب‬ ‫ ا ر ک‬،‫ک ڈٹ ﭘر ہ ۔ تا م‬ ‫ا (مﺬکوره ٹکٹ م‬
at any time my statement is found incorrect, the
‫ﭘور‬ ‫ تو مﺬکوره ٹکٹوں‬، ‫وقت م ا ب ان ﻏﻠﻂ ا ا جاتا‬
amount equivalent to full fare of the above tickets
‫ ۔‬/‫کراﯾہ برابر رقم ادا کروں ا‬
(s) shall be paid by the me.
b) The misuse of passage facility or wrong
‫بﯿوه‬/ ‫بﯿوه‬/ ‫ب (سہوﻟت ا ﻏﻠﻂ استعمال ا ر ٹائرڈ مﻼزم‬
information provided by retired employee /
‫ذر عہ فرا م کرده ﻏﻠﻂ معﻠومات ن ﯿ م ٹکٹ سہوﻟت‬
widow / widower will result in withdrawal of
‫جا ۔‬ ‫وا س‬
facility forever.
c) Ticket(s) issued in excess of entitlement, if any
‫پ (استحقاق ز اده جاری کرده ٹکٹ کو مستق ﻞ استحقاق‬
shall not be adjusted against future entitlement
‫خﻼف ا ڈجسٹ نہ ک ا جا ا اور مﺬکوره ٹکٹوں ﭘور‬
and the amount equivalent to full fare of the
‫ ۔‬/‫کراﯾہ برابر رقم ادا کروں ا‬
above tickets (s) shall be paid by me.

Applicant Signature

Full Name
Staff No.
Designation

Undertaking by duty officer / ticket issuing authority:

a) I have checked and verified the PIA ID Card of the applicant.
b) I shall forward scanned proforma through e-mail to Retired Employees Passage Cell at station
immediately.
c) In case of violation of laid down procedure, I shall be held responsible and liable for disciplinary action /
recovery of loss to the Company.

____________________________________
Signature and stamp (by name) of duty staff
/officer issuing ticket in emergency

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