Assignment

Professional practice

Agenda of the Training for the

Audience in the Wedding Event.

(Project By)

A.Muzarrif Ahamed
AA.Haneef Ahamed
S.Shakeela
Mj.Mohammed Shakeeb

CSD-17 Batch
British College of Applied Studies
(BCAS) Kalmunai
 DECLARATION
We hereby declare that the project report entitled " Agenda of the training for the
Audience in the Wedding Event " was prepared by us during the year 2023 and was
submitted to the BCAS CAMPUS Kalmunai. in partial fulfillment of the requirements for
the award of the higher national diploma in Information Technology/ we also that this
project is original and genuine and it has not been submitted to any other University for
the award of any degree, diploma or other similar titles or purposes.

A.Muzarrif Ahamed

AA.Haneef Ahamed

S.Shakeela

Mj.Mohammed Shakeeb

2023.01.18
Date Signature of the Candidate

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 ABSTRACT
This assignment will focus on the planning of a wedding ceremony event. The goal is to
provide a framework for the planning and execution of a successful and memorable
wedding ceremony. The assignment will cover topics such as budgeting, venue
selection, catering, décor, photography, and other related topics. Additionally, the
assignment will touch on other elements such as music, entertainment, and
coordination of vendors. By outlining the planning steps, this assignment will help
ensure that the wedding ceremony is planned and executed properly and will provide
guidance for future wedding planners.

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 ACKNOWLEDGEMENTS
It has been more than fully three months we have worked with the thesis. We, firstly,
would like to express our gratitude to all of those who gave us the possibility to
complete this thesis. We are deeply indebted to our supervisor, Rumana Nawas, who
helps, stimulates suggestions, and encourages us in all the time from the beginning of
this academic year until writing this thesis. We, furthermore, would like to give the
special thanks to the main opponent, as well as, side opponents as the group and
individually for your recommendation. At Last, Moreover, we would like to give the
special thanks for those who answer our questionnaires.

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 Table of Contents
DECLARATION.........................................................................................................................................2
ABSTRACT................................................................................................................................................3
ACKNOWLEDGEMENTS........................................................................................................................4
INTRODUCTION......................................................................................................................................6
1. Summarization of Deliverables...................................................................................................7
1.1. Establish the Overall Timeline.............................................................................................8
1.2. Set a Start Time..................................................................................................................10
1.3. Determine the Duration of the Ceremony........................................................................11
1.4. Create a Detailed Itinerary.................................................................................................12
1.5. Designate Areas for Guests...............................................................................................13
1.6. Select Ushers......................................................................................................................13
1.7. Create a Rehearsal Schedule...........................................................................................13
1.8. Prepare the Venue..............................................................................................................14
1.9. Finalize the Time Plan........................................................................................................15
Duties of a hotel Supplier...............................................................................................................16

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 INTRODUCTION
General information - Wedding business in Sri Lanka , with the social reasons, the sri lanka
traditional of wedding is essential in order to pay respect not only for the bride and groom, but
also for their families as well. To follow this social practice, parents of the bride and groom must
be acknowledged. Though, the wedding ceremony is the important part for the marriage in
Thailand. Nowadays, the wedding ceremony in Thailand is not just traditional that involve with
only the members of two families of the couple, but the ceremony also involves a lot more
people to be the guest than before. Since Sri Lanka people give more priority to the wedding
ceremony to meet the social practice. The consumer in this business which is the couple
planning to marry has more complicated and sophisticated needs for their wedding ceremony
such as a fantastic wedding picture, special wedding places and a fabulous invitation card. For
this reason comprise of the increasing of GDP in Sri Lanka after economic crisis, the various
kind of wedding business such as wedding studio and wedding organizer arise and growth
continuously since today From the booming period of this business, it makes the value of
business is more interest than previous. It is not just creating a new type of business to the
market. but consequently it also stimulate sales volume in other related business such as
traveling that the couple use to end up their ceremony with the honeymoon travel.

What is a full wedding service? It is a service which can divide into Three parts. First of all, a
service provided to help the couple to plan their wedding ceremony in term of concept, theme,
decoration, invitation card, souvenir, catering, slogan, or even the image for bride and groom.
Second part is coordination with the hotel, and staff including make up artist, photographer,
video taker, florist, etc. Finally, the last part is making the script and managing the sequence in
the ceremony, and the last, the most important, is to solving the problem which may occur right
away without prediction.

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1. Summarization of Deliverables
Designing a time plan for a wedding ceremony can be an intimidating task. However,
with a bit of planning and organization, it can be a fun and rewarding experience. Here
is a step-by-step guide to help you plan and execute a successful wedding ceremony:

1. Establish the Overall Timeline

2. Set a Start Time
3. Determine the Duration of the Ceremony
4. Create a Detailed Itinerary
5. Designate Areas for Guests
6. Select Ushers
7. Create a Rehearsal Schedule
8. Prepare the Venue
9. Finalize the Time Plan

Following this step-by-step guide will help you design and execute a successful
wedding ceremony. Good luck and congratulations!

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 1.1. Establish the Overall Timeline
Establish the overall timeline for the wedding ceremony and reception. Take into
account the time of day, the type of venue, and the length of the ceremony and
reception.

 6 Months Before
-Set wedding date and time
-Select and book the ceremony and reception venues
-Discuss and decide on wedding budget
-Create wedding website
-Order save-the-date cards

 4 Months Before
-Choose wedding party and discuss their responsibilities
-Research and book officiant
-Start shopping for bridal gown and bridesmaids’ dresses
-Start researching and booking vendors (caterers, photographers, etc.)

 2 Months Before
-Book honeymoon
-Purchase wedding rings
-Order invitations
-Hire additional help (day-of coordinator, musicians, etc.)
-Finalize and order the cake
-Schedule hair and makeup trials

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 1 Month Before
-Finalize readings and vows
-Send out invitations
-Finalize menu and confirm catering services
-Choose and order favors

 2 Weeks Before
-Confirm honeymoon arrangements
-Finalize seating chart
-Confirm all vendors
-Purchase accessories
-Print ceremony programs

 1 Week Before
-Finalize wedding day timeline
-Write and distribute checks for vendors
-Finalize seating chart
-Print and assemble welcome bags

 Day Before
-Have wedding rehearsal
-Pack for honeymoon
-Confirm arrival times for vendors
-Organize and distribute wedding day items
-Have manicures and pedicures

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  Wedding Day

-Put on dress and get ready

-Take photos
-Ceremony
-Reception
-Cut the cake
-Dance
-Send-off

1.2. Set a Start Time

Set a Start Time: Set a start time for the ceremony. This should be no earlier than one
hour before the start of the reception.

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 1.3. Determine the Duration of the Ceremony
Determine the duration of the ceremony. This should take into account any readings,
music, or other activities that will take place during the ceremony.

The duration of the wedding ceremony will depend on the type of ceremony, the size of
the wedding party, and how many readings, songs, and other rituals are included. A
typical wedding ceremony can take anywhere from 30 minutes to an hour. If certain
elements are added or taken away, the time can be adjusted.

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 1.4. Create a Detailed Itinerary
Create a detailed itinerary for the ceremony. This should include the order of events, the
approximate timing of each activity, and any other relevant information.

9:00 am: Guests Arrive

9:15 am: Ceremony Begins
9:30 am: Processional
Opening Remarks
Reading of Scripture or Poem
Exchange of Vows
Exchange of Rings
Pronouncement of Marriage
Closing Remarks
9:45 am: Recessional
10:00 am: Wedding Party Photos
11:00 am: Cocktail Hour Begins
12:00 pm: Reception Begins

12:15 pm: Introduction of the Wedding Party

Grand Entrance of Bride and Groom
First Dance
Father and Daughter Dance
Mother and Son Dance

12:30 pm: Dinner is Served

1:30 pm: Cake Cutting

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1:45 pm: Bouquet and Garter Toss
2:00 pm: Open Dancing
3:00 pm: Farewells

1.5. Designate Areas for Guests

1. Entrance Area: Designate an area near the entrance of the venue for guests to
gather prior to the ceremony.
2. Seating Area: Designate an area for guests to sit during the ceremony. Make sure to
provide enough seating for all guests.
3. General Area: Designate an area for guests to stand or mingle during the ceremony.
4. Photo Area: Designate an area near the ceremony where guests can take photos.
5. Exit Area: Designate an area near the exit of the venue for guests to gather
after the ceremony.

1.6. Select Ushers

Select ushers to help with seating guests, ushering them to their seats, and helping with
any other needs that may arise during the ceremony.

1.7. Create a Rehearsal Schedule

Ushers are typically chosen from close friends or family members of the bride and
groom. You should choose at least two ushers, but you can choose as many as you'd
like. It is a good idea to select people who will be responsible and can take charge of
greeting and seating guests, helping to line up the wedding party, and organizing the
recessional and reception.

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 1.8. Prepare the Venue
1. Four months before the wedding:
a. Hire a wedding planner and decide on a tentative budget.
b. Choose the wedding venue and confirm the date.
c. Select and book the officiant.
2. Three months before the wedding:
a. Finalize the guest list and send out save-the-date cards.
b. Book the caterer and determine the menu.
c. Select and book the photographer, videographer, DJ/band, and other
entertainment.
3. Two months before the wedding:
a. Order the wedding cake and any other desserts.
b. Finalize the menu and order the food.
c. Select and order the wedding flowers.
4. One month before the wedding:
a. Finalize the wedding programs.
b. Finalize the seating arrangements.
c. Order the wedding favors.
d. Book the honeymoon.
5. Two weeks before the wedding:
a. Have the final dress fitting.
b. Finalize the wedding music.
c. Finalize the decorations.
6. One week before the wedding:

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 a. Confirm the setup with the venue.
b. Finalize the seating chart and place cards.
c. Finalize the menu and bar service.
7. Two days before the wedding:
a. Rehearse the ceremony.
b. Finalize the wedding timeline.
c. Have the rehearsal dinner.
8. Day of the wedding:
a. Set up the decorations.
b. Set up the ceremony area.
c. Set up the reception area.
d. Greet guests and direct them to the ceremony.
9. After the wedding:
a. Clean up the venue and return any rented items.
b. Have the wedding photos taken.
c. Collect any gifts and thank-you notes.

1.9. Finalize the Time Plan

9:00 a.m. – Guests arrive and take their seats
9:30 a.m. – Processional begins
9:45 a.m. – Ceremony begins
10:15 a.m. – Ceremony concludes
10:20 a.m. – Receiving Line
10:45 a.m. – Photos
11:15 a.m. – Guests depart for reception
11:30 a.m. – Reception begins

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Duties of a hotel Supplier
A hotel food supplier assignment can be a complex and time-consuming task. It
requires careful planning, research, and coordination to ensure that all of the necessary
items are available for a successful wedding ceremony event. From selecting the right
suppliers to ensuring that all of the necessary food items are ordered in the correct
quantities and at the right price, the hotel food supplier assignment is no small
undertaking.
This introduction will outline the responsibilities of a hotel food supplier assignment,
including the selection of a suitable supplier, the ordering of food items, and the delivery
of the food items to the wedding venue. It will also discuss the importance of
communication between the hotel, the supplier, and the wedding planner in order to
ensure a successful event. Finally, it will review the necessary steps to ensure that the
food is safe and of the highest quality.
By the end of this introduction, you will have a thorough understanding of the tasks
involved in a hotel food supplier assignment and the importance of maintaining open
communication throughout the process.

1. Checks the food order lists to identify what food item was ordered by the customers.
2. Makes sure that the items were adequately placed to the serving trays.
3. Performs inventories of the food supplies.
4. Orders food items to restock low stocked items.
5. Supervises the distribution of ingredients inside the kitchen.
6. Makes sure that the ordered food of the customers are served correctly.
7. Manages the rotation of food operations.
8. Checks the expired items and makes sure that it will be discarded immediately.
9. Arranges food displays on the tables and trays to make it look attractive.
10. Helps in setting up the dining area.
11. Welcomes customers and take their orders if necessary.

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12. Helps the kitchen staff in weighing and measuring proper food serving.
13. Checks food amount to guarantee constant supply.
14. Maintain the supply of kitchenware items.
15. Cleans and maintains the cleanliness of the kitchen and dining area by following the
standard procedures of cleaning and sanitation.

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