EXTERNAL EXAM

A1….. A macro is a series of commands and instructions that you group together as a single
command to accomplish a task automatically. Macros are considered a standard feature in
programming as well as the use of computer programs. They are basically subprograms that
developers and users can create to save sequences of commands or operating instructions,
which can then be started with a simple action. When faced with many regularly recurring
tasks, Microsoft Word is typically an application that benefits from the option to automate
work steps.

STEPS TO RECORD AND RUN

MACRO
1. In Microsoft Word, click the View tab in the menu bar.
2. Click the Macros option.
 3. In the Macros window, type a name for the new macro in the Macro name text field.
4. Click the Create button.
5. The Microsoft Visual Basic for Applications program opens, where you can create the
macro by typing the Visual Basic code manually.
6. When you have completed the creation of the macro, click the Save icon in the menu
bar and close the Visual Basic program.
Create macro by recording actions
1. In Microsoft Word, click the View tab in the menu bar.
2. Click the arrow below the Macros option and select the Record Macro option.

3. In the Record Macro window, type a name for the new macro in the Macro

name text field.
4. Click the keyboard icon to assign a key combination to execute the macro.
5. In the Customize Keyboard window, click in the Press new shortcut key field, then
press the combination of keys you want to use for executing the macro in Microsoft
Word. For example, you could press the keys Ctrl+Shift+M, and that key combination
will be entered into the field automatically.
 6. Click the Assign button in the lower-left corner, then click the Close button.
7. Recording of the macro begins immediately after clicking the Close button. Perform
the actions you want to record and have the macro execute. You can type text, format
the text, create a table, add shapes or pictures, and other actions.
8. When you completed all the actions you want to include in the macro, on
the View tab, click the arrow below the Macros option and select Stop Recording.

ANSWER 2
The Mail Merge feature creates letters, labels, envelopes, and emails all with personalized
data. A merge usually requires two documents—the data source file that contains the variable
information to be inserted, and a main document with the text and fields that identify where
the variable data is to be inserted.
FEATURES OF MAIL MERGE
You can use mail merge to create form, letters , mailing labels, , envelopes or catalogs.
This option is now widely used because
 It allows you to use word for more than just word processing.
 It saves time.
STEPS IN PROCESS OF MAILMERGE

1. Click Mailings > Start Mail Merge > Step by Step Mail Merge Wizard.
2. Click Select Document Type and then click Next: Starting document hyperlink.
3. At the second Mail Merge task pane, click Start from existing document.
4. Click the Open button. At the Open dialog box, browse to the data file containing the
information to be inserted, and double-click it.
 5. At the third task pane, click on the Use an existing list and then Browse.
6. At the Select Data Source dialog box, navigate to your storage file and then double-
click it.
7. At the Mail Merge Recipients dialog box, click OK.

EXAMPLE OF MAILMERGE
We can print the mail merge at last.

ANSWER 3

VISHESH SAROHA
BBA (G) 1C
36414901721