Llagatoaran Ns Cbukaspon: Transfer Guidelines of Teaching and Non-Teaching Personnel FOR S/Y 2023-2024

Department of Education
SDO Cam.Sur - Records Unit
&epttf»iifea ng ihlipoia*
llagatoaran ns Cbukaspon Date: 31^ / 2 ? Tims- K f r f

Rehiyon V
TANGGAPAN NG MGA PAARALANG PANSANGAY NG CAMARINES SUR
March 13, 2023
Division Memorandum
No. 11# , s. 2023
TRANSFER GUIDELINES OF TEACHING AND NON-TEACHING PERSONNEL

FOR S/Y 2023-2024
To: Assistant Schools Division Superintendents

Chief Education Program Supervisors
Education Program Supervisors
Public Schools District Supervisors
Public Elementary and Secondary School Heads
Unit/Section Heads
Teachers and all others concerned
1. Relative to Division Memorandum No. 109, s. 2020 entitled Omnibus Policy

Guidelines on Transfer of Teachers in the Schools Division of Camarines Sur, DM 154
s. 2021 “Advisory to Division Memorandum No. 109. S. 2020”, DM 471 s. 2021
“Guidelines on Recruitment, Selection, and Placement for SDO Camarines Sur” and
DM 203, s. 2022 “Transfer Guidelines of Teaching and Non-Teaching Personnel”, this
Office issues clarifications on process and timeline of activities on the implementation
of the guidelines on VOLUNTARY TRANSFER of Teaching and Non-teaching personnel
for the school year.
2. Forms to be used and templates have also been updated and are likewise
provided in Enclosures of this memorandum.
Enclosure 1 -Timeline for Transfer Requests of Teachers

Enclosure 2 -Process Flow of Teacher Transfer Requests
Enclosure 3 -Forms and other Template
3. All other provision from previous issuances inconsistent with the herein
guidelines are hereby rescinded.
4. School Heads and Public Schools District Supervisors are requested to assist
the teachers on transfer procedure queries.
5. Expenses that may be incurred during the processing of applications for

. transfer may be charged to local funds subject to the relevant accounting rules and
regulations.
6. For immediate dissemination and compliance of all concerned.
LOIDA
Schools Division Superintend®nt p
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com /
Telephone No.: (telefax) 8713340
JUpttMtfta ns fJiltpinas:
H a g a fa m ra n n g C tm k a s p o n
Rehiyon V
Division Memo No. UO S. 2023, Enclosure No. 1

TIMELINE FOR TRANSFER REQUESTS OF TEACHERS
(Elementary, Junior and Senior High School)
DATE ACTIVITIES OFFICE/PERSONS

RESPONSIBLE
March 2023 to July Transfer Within the District School Heads
28, 2023 1. Filing of Application of Letter to PSDS
Transfer to the Office of the
School Head where the teacher
is currently assigned (Letter of
Intent to transfer should be
addressed to the SDS)
2. The SH head transmits the
Letter of Intent to the PSDS
(Endorsement 1)
3. PSDS endorses the application
for transfer to the receiving
school (the receiving school is
where the applicant intends
to transferj (Endorsement 2)
4. The School Head evaluates the
documents received and
prepares list of teachers
applying for transfer then
submit it to the PSDS using
Summary of Teacher
Applicants for Transfer that
includes names of all
applicants whose request for
transfer was not granted yet.
(refer to the attached templates)
(Endorsement 3)
5. PSDS consolidates the Transfer
Report Form A (within the
District) and Summary of
Teacher Applicants for Transfer
with remarks as to whether or
not the applicant may or may
not be accommodtited based
on available and anticipated
vacancies and TNA result from
the Planning Unit.
6. PSDS and SHs prepare
deployment of teacher
applicants who will be
accommodated and submit to
the Office of the ASDS for
recommendation to the SDS.
(use attached Deployment
Form)
Website: www.depedcamsur.com
HepttbUiut ng ffflipino*
H a g a to a ra n n g C b u t e p o n
Rebiyon V
Transfer Outside the District but School Head

within SDO Camarines Sur PSDS
1. Filing of Application of Letter
to Transfer to the Office of the
is currently assigned (Letter of
2. The SH transmits the Letter of
Intent to the PSDS
(Indorsement 1)
3. PSDS consolidates the
Transfer Report Form A.2.1 for
Elementary / Form A.2.2 for
Secondary (outside the
District) and transmits to the
Office of the ASDS. ASDS Office
(Indorsement 2)
4. The Office of the ASDSs
forward the documents to the
receiving districts for
evaluation of the schools where
the teacher applicant intends School Head
to transfer. (Indorsement 3) School Committee
5. The schools head evaluate the
documents received and
prepares the list of teachers
applying for transfer then
submit it to the PSDS using
Summary of Teacher
Applicants for Transfer that
includes names of all
applicants whose request for
transfer was not granted yet
(refer to the attached templates)
(Indorsement 4)
6. PSDS consolidates the
Transfer Report Form A (within PSDS
the District) Summary of ASDS
Teacher Applicants for
Transfer with remarks as to
whether or not the applicant
may or may not be
accommodated based on
available and anticipated
vacancies and TNA result from
the Planning Unit.
7. PSDS and SHs prepares
deployment of teacher
applicants who will be
accommodated and submit to
the Office of the ASDS for
ftepnbUka no iPiltptna*
H a g a to a ra n n g C b u t e p o t t
Rehiyon V
recommendation to the SDS.

(use attached Deployment
Form) Attachments: Summary
of Teacher Applicants for
deployment/transfer and TNA
signed by Planning Unit.
Year-round Transfer outside the Division School Heads
(anytime of the year)
1. Filing of Application of Letter
to Transfer to the Office of the
is currently assigned (Letter o f
2. The SH endorses the Letter of PSDS
Intent to the PSDS
(Endorsement 1)
3. PSDS endorses the application SDS Office
for transfer to the Office of the
SDS (Endorsement 2)
4. Office of the SDS endorse the RD’s Office
application for transfer to the
Office of the Regional Director
thru the HRMO (Endorsement
3)
5. The Regional Director endorses
the application for transfer to
the recipient Region/Division.
6. Applicant waits for the
response of his/her application
for transfer thru the Office of
the SDS.
August 1, 2023 1. PSDS submits the Transfer PSDS
(Tuesday) Requests Outside the District
Form A.2.1 for Elementary /
Form A.2.2 for Secondary
together with the application
documents to the Office of the
ASDS.
August 8-9, 2023 1. ASDSs forward the Transfer ASDS
(Wednesday- outside request together with
Thursday) the application documents to
the PSDSs of receiving districts.
August 10, 11, 14 & Evaluation of documents
15, 2023
August 18, 2023 1. PSDSs submit to the ASDS in PSDS
(Friday) charge: ASDS
a. Transfer applicant within
the district.
b. Transfer applicant outside
the district.

&epui)ltka ns IMUptoa*
lla g a t o a r a n n g C t r u t e p o n
Rehiyon V
• With remarks
whether may or may
not be accommodated
(refer to Enclosure 3
(B), (C), (D) & (E).
c. Deployment of teachers
applying for transfer based
on available vacancy/ies
d. Recommendation for
transferees outside the
District (Elementary)
and to another school
(Junior HS)
2. ASDSs provide HRMO copies of
the Summary of Teacher
Applicants for transfer
August 29, 2023 1. Teacher-Transfer Applicants SDS Office
(Tuesday) shall be notified about the
result of their application for
transfer through a formal
notice from the SDS
2. Teacher applicants with
approved transfer shall prepare
the requirements for issuance
of appointment/assignment
order
a. Transfer within the
District(Elementary) -
School/District Clearance
b. Transfer to another School
(JHS) and outside the
district(Elementary)
-appointment documents
c. transfer to another
school (SHS)
-Division Clearance
3. HRMO issues: HRMO Office
a. Assignment Order for
transfer applicants within
the district (Elementary and
Senior HS)
b. Assignment Order and
Appointment for teacher
applicants applying to other
districts. (Elementary,
Junior HS)

3&epnliltba its ^tltptnas:
lia g a t o a r a n n g C tm k a s p o n
Rehiyon V
March 2023 to July Filing of Application of Letter to

28, 2023 Transfer to the Office of the School
Head where the Non-Teaching
Personnel is currently assigned (Letter
of Intent to transfer should be
The same criteria for evaluation of
teaching personnel shall apply.
August 7, 2023 The SH head transmits the Letter of
(Monday) Intent together with the application
documents to the Office of the SDS
thru the Human Resource
Management Office (HRMO)
August 14-18, 2023 Evaluation of documents shall be

chaired by the ASDS-In-Charge of
OSDS with the HR Officer as Co-Chair
and selected HR Staff as members.
August 18-31, 2023 HRMO prepares the list of Non-
Teaching Personnel applying for
transfer. The same process for
appointment and issuance of
Assignment Order shall be followed if
the applicant will be accommodated.

» Email: deped.camsur@deped.gov.ph
mftmm Website: www.depedcamsur.com
Division Memo No. HP S. 2023, Enclosure No. 2 (A)
PROCESS FLO W O P TRANSFER OF TEACHERS W ITH IN SDO CAMARINES SUR
SCHOOL HEAD PSDS

(present station)
Endorses transfer request
Receives Transfer and to Receiving School
Transmit it to PSDS
PSDS SCHOOL HEAD

PSDS/SCHOOL HEAD (recipient district) (recipient school)
Evaluates the documents for
Prepares deployment and Consolidates transfer request transfer using the criteria
Submits it to the ASDS Office report and Summary of for transfer
Applicants for transfer Prepares list of transferees
and submits it to PSDS
ASDS HRMO
Receives Transfer Documents Receives Transfer Documents

and provides HRMO copies of * and Notifies Applicants about
Summary of Applicants for the result of application for
transfer transfer
i r
.J -
TRANSFEREE TRANSFEREE
(Elementary) (Secondary)
Prepares requirements for Prepares requirements for
Assignment Order Assignment Order
Within the same district
School and District Clearance Junior High School-
To other District but within Appointment Documents
SDO Camarines Sur Senior High School-
Appointment Documents Division Clearance
i r
HRMO
Issuance of Assignment
Or der
f
APPLI CANT
Claims Assignment Order
END
Division Memo No. ]i? S. 2023, Enclosure No. 2 (B)
PROCESS FLOW OF TRANSFER OF NON-TEACHING PERSONNEL

IN SDO CAMARINES SUR
SCHOOL HEAD
(present station) ASDS/HRMO
Receives Transfer and

• Prepares list of applicants for
Transmit it to the Office of transfer
• Evaluates the applicants for
HRMO I
SDS
Notifies the applicants of the
result of application Approves or disapproves the
Prepares deployment and transfer request of applicants
recommendation of applicants
Prepares Assignment Order for
applicants with approved
transfer
i
TRANSFEREE
Prepares requirements for
Assignment Order
Elementary & Junior High
School
Appointment Documents
Senior High School
Division Clearance
} r
HRMO
Issuance of Assignment
Or der
i
APPLI CANT
Claims Assigiiment Order
_JL
END
Division Memo No. ll£ S. 2023, Enclosure No. 2 (C)
PROCESS FLOW OF TRANSFER OF TEACHERS AND NON-TEACHING PERSONNEL

TO OTHER DIVISION/AGENCY
Division Memo No. J!£_ s. 2023, Enclosure No. 3 (A)
/% 4_\
iO<
Ecpttblifea ng ^Biltpinasf
fâgatoaran ng Ctrutapon
Rehiyon V
Freedom Sports Complex, San Jose, Pili, Camarines Sur
________________ DISTRICT
PROPOSED DISTRICT PLOTTING/DEPLOYMENT OF TEACHERS FOR NATURAL VACANCY

As of
RECOIMMENDEES REMARKS
NO. NAME of POSITION SCHOOL NATURE OF T-I (NEW)
INCUMBENT VACANCY MT-2 MT-1 T-3 T-2 TRANSFER
1.
Prepared by:
Public Schools District Supervisor
Recommending Approval: Approved:
LOIDA N. NIDEA, CESO V

Assistant Schools Division Superintendent Schools Division Superintendent
In-Charge
Division Memo No.li<? s. 2023, Enclosure No. 3 (B)
&epubltba ns JJtltpina#
lâgatoaran ng Ctmtepon
Rehiyon V
TEACHER TRANSFER REPORT FORM A

A. 1.1 FOR VOLUNTARY TRANSFER WITHIN THE DISTRICT (ELEMENTARY)
When Applicable: Until last day of filing of application letter for transfer
DISTRICT: _____________
TRANSFER REQUEST REPORT
Date of Name of Teacher Designation School Number of Date of Original Reason for Request to Transfer
Request Years in the Appointment
From To
School
Total number of requests:
Prepared by:

Date : _______________

m Email: deped.camsur@deped.gov.ph
H ttjl Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
Division Memo No. I\0 s. 2023, Enclosure No. 3 (C)
&eptibltka ng fhltptna*
llagatoaran ng Cbukasfpon
Rehiyon V

A. 1.2 FOR VOLUNTARY TRANSFER WITHIN THE DISTRICT (SECONDARY)
When Applicable: Until last day of filing of application letter for transfer
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Original Major / Area of Reason for Request to
Request Years in Appointment Specialization Transfer
From To
the School
Prepared by:

Date : ________________

Division Memo No.flo s. 2023, Enclosure No. 3 (D)
HejraMtfea ng $tttptna<
2£agatoaran ng Cbutepon
Rehiyon V

A.2.1 FOR VOLUNTARY TRANSFER TO ANOTHER DISTRICT (ELEMENTARY)
When applicable: Until last day of filing of application letter for transfer
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Original Reason for Request to
Request Years in the Appointment Transfer
From To School
Prepared by:

Date : ________________

p ly*m Email: deped.camsur@deped.gov.ph
Division Memo No.lio s. 2023, Enclosure No. 3 (E)
£epubltka ng fMlqiina*
lâgatoaran its Cbukaspon
Rehiyon V

A.2.2 FOR VOLUNTARY TRANSFER TO ANOTHER DISTRICT (SECONDARY)
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Original Major / Area of Reason for Request to
Request Years in Appointment Specialization Transfer
From To the School
Prepared by:

Date : ________________

Division Memo No. s. 2023, Enclosure No. 3 (F)
Jiejmbltfea its IHliptnajt

iUgatoaran ns €buka*pon
Rehiyon V

A.3 FOR VOLUNTARY TRANSFER TO ANOTHER DIVISION
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Original Reason for Request to
Request Years in the Appointment Transfer
From To School
Prepared by:

Date : ________________
g M fe ^ Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

H M j f l Website: www.depedcamsur.com
BaBEy Telephone No: (telefax) 8713340
Division Memo No. jjB_ s. 2023, Enclosure No. 3 (G)
ftqraMibs ng $tltptna*
Hagatoaran ng Ctrukaspon
Rehiyon V
TEACHER TRANSFER REPORT FORM B

B.l TRANSFER IN THE EXIGENCY OF THE SERVICE (ELEMENTARY)
DISTRICT: _____________
TRANSFER RECOMMENDATION REPORT
Date of Name of Teacher Designation School Number of Date of Original Remarks /Recommendation
From To School
Prepared by:

Date : ________________

m Email: deped.camsur@deped.gov.ph
Wmjjm Website: www.depedcamsur.com
W!&¥ Telephone No: (telefax) 8713340
Division Memo No. U®_ s. 2023, Enclosure No. 3 (H)
Jlepubltfea ng litltptna#
Hagatoaran ng Ctrukaspon
Rehiyon V
TEACHER TRANSFER REPORT FORM B

B.2 TRANSFER IN THE EXIGENCY OF THE SERVICE (SECONDARY)
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Major / Area of Remarks /Recommendation
Request Years in Original Specialization
From To the School Appointment
Prepared by:

Date : ________________

Division Memo No. |1<2_ s. 2023, Enclosure No. 3 (I)
&epubltfea ng $tlt]>tna*
&agatoaran ng C&ukaspon
Rehiyon V
TEACHER TRANSFER REPORT FORM C

C.l TRANSFER DUE TO THREAT TO LIFE, HEALTH AND SIMILAR CIRCUMSTANCES (ELEMENTARY)
When applicable: Anytime of the Year
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Original Remarks /Recommendation
From To School
Prepared by:

Date : ________________

Email. deped.camsur@deped.gov.ph
■ ■ I Website: www.depedcamsur.com
Division Memo No. U2_ s. 2023, Enclosure No. 3 (J)
&epubltfea ng $tlqntta<
Itagatoaran ng Cbukagpon
Rehiyon V
TEACHER TRANSFER REPORT FORM C

C.2 TRANSFER DUE TO THREAT TO LIFE, HEALTH AND SIMILAR CIRCUMSTANCES (SECONDARY)
When applicable: Anytime of the Year
DISTRICT: _____________
Date of Name of Teacher Designation School Number of Date of Major / Area of Remarks /Recommendation
Request Years in Original Specialization
From To the School Appointment
Prepared by:

Date : ________________

Division Memo No. IIP s. 2023, Enclosure No. 3 (K)
Hepubltfea ng iPtlipinaS
llagatoaran ng €buka«pon
Rehiyon V
SUMMARY OF EVALUATION OF TEACHER APPLICANTS FOR TRANSFER

____________ DISTRICT
SY 2023-2024
B. The teacher has
G. Teacher's life is
F.RA 8972 (Solo
served for more
declared excess
H. Poor Health
E. PD No. 603
A. Teacher is
than 5 years
D. RA 4670
NAME OF
C. RA 8190
Condition
in danger
1. IPCRF
Parent)
(lOpts)
(lOpts)
(lOpts)
(lOpts)
(25pts)
(lOpts)
(lOpts)
(lOpts)
(5 pts)
NAME OF SCHOOL SCHOOL HE/SHE TOTAL REMARKS (may or may
No. NAME OF APPLICANT ADDRESS CP NUMBER POSITION
& DISTRICT APPLIES FOR POINTS not be accommodated)
TRANSFER
Submitted by:
Recommending Approval: Approved:
LOIDA N. NIDEA, CESO V

Assistant Schools Division Superintendent Schools Division Superintendent
bi-charge

Llagatoaran Ns Cbukaspon: Transfer Guidelines of Teaching and Non-Teaching Personnel FOR S/Y 2023-2024

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Department of Education

SDO Cam.Sur - Records Unit

llagatoaran ns Cbukaspon Date: 31^ / 2 ? Tims- K f r f

March 13, 2023

TRANSFER GUIDELINES OF TEACHING AND NON-TEACHING PERSONNEL

To: Assistant Schools Division Superintendents

1. Relative to Division Memorandum No. 109, s. 2020 entitled Omnibus Policy

Enclosure 1 -Timeline for Transfer Requests of Teachers

5. Expenses that may be incurred during the processing of applications for

6. For immediate dissemination and compliance of all concerned.

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Division Memo No. UO S. 2023, Enclosure No. 1

DATE ACTIVITIES OFFICE/PERSONS

Transfer Outside the District but School Head

recommendation to the SDS.

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

March 2023 to July Filing of Application of Letter to

August 14-18, 2023 Evaluation of documents shall be

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

PROCESS FLO W O P TRANSFER OF TEACHERS W ITH IN SDO CAMARINES SUR

SCHOOL HEAD PSDS

PSDS SCHOOL HEAD

Receives Transfer Documents Receives Transfer Documents

PROCESS FLOW OF TRANSFER OF NON-TEACHING PERSONNEL

Receives Transfer and

Claims Assigiiment Order

PROCESS FLOW OF TRANSFER OF TEACHERS AND NON-TEACHING PERSONNEL

PROPOSED DISTRICT PLOTTING/DEPLOYMENT OF TEACHERS FOR NATURAL VACANCY

Public Schools District Supervisor

Recommending Approval: Approved:

LOIDA N. NIDEA, CESO V

TEACHER TRANSFER REPORT FORM A

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM A

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM A

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM A

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Jiejmbltfea its IHliptnajt

TEACHER TRANSFER REPORT FORM A

Total number of requests:

Public Schools District Supervisor

g M fe ^ Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM B

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM B

Total number of requests:

Public Schools District Supervisor

Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur

TEACHER TRANSFER REPORT FORM C

Total number of requests: